Item 3.B-August 20, 2010
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/vpaf/hr/compensation/placement.html for complete instructions.
Incumbent(s) Name (if applicable): Shantel Twiggs (11402-R3Head Coach); Vacant (11403-R1-Asst Coach); Kirk Elias
(11401-Asst Coach) Cody Fleming
Current Title: See below
Department: : Intercollegiate Athletics
Position #(s): 11402, 11403, 11401
Current Range: 1,2,3
College/Division: President’s Office
Account #(s): 1201-107-1301
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( ) Revised PDQ only (no change in range or title)
( X) Line of Progression (show titles below)
Range:
3
JCC (Current
or new HR
assigned):
77208
1st Asst Coach, Track & Cross Country (3E;WAC92+UNLV45;CC272;E) (New)
2
67042
Assistant Coach, Track & Cross Country (3E;WAC92+UNLV45;CC272;E) (Elias)
1
77870
Head Coach, Women’s Track (& Cross Country) (3E;CM6551;CC272;E) (Twiggs)
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature
Cary Groth
Director, Intercollegiate Athletics
____________________________________________________________
Director/Chair/Dean
Milton Glick
President, UNR
__________________
Date
__________________
Date
Approved for Salary Placement Committee review.
____________________________________________________________
__________________
Pres / Vice Pres / Vice Prov Signature Jannet Vreeland
Date
Vice Provost and Secretary of Institution
Action Approved by the President (Completed by Faculty HR):
Position #:
EEO Code: 3E
CUPA Code:
Exempt: Yes or No Census Code: 272
Job Class Code:
Range:
Effective Date: 8/1/2010
Approved Title:
____________________________________________________________
__________________
Employee Signature
Date
(Employee signs and sends to HR for personnel file after PDQ has been “final” stamped for approval)
Rev: 12/1/2008
Position Description – Track & Cross Country – Assistant, 1st Assistant, & Head Coach
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1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Head Coach develops, teaches, and promotes all aspects of a competitive Division IA track and
cross country program in the Intercollegiate Athletics Department (ICA) at the University of Nevada,
Reno (UNR). The Assistant Coach and 1st Assistant Coach are responsible for assisting the Head
Coach in all aspects of the program. The individuals act as a representative for UNR to promote the
university and the ICA in a positive light within the community, the State of Nevada, and nation-wide
by recruiting first-class student-athletes and by coaching and guiding them to the best of their abilities.
Range 1 - Assistant Coach
The Assistant Coach, Track & Cross Country, assists the higher level coaches in all aspects of a
competitive Division IA program as well as assisting the ICA staff if necessary. The incumbent is
responsible for practice and game coaching, student-athlete conditioning, teaching and training of
technical information through academic instruction, the recruitment and retention of student-athletes,
scheduling, team travel, and public relations and program promotion.
Range 2 – 1st Assistant Coach
In addition to the above, the 1st Assistant Coach, Track & Cross Country, is responsible for
practice and game day coaching, counseling student-athletes regarding athletic, academic, and
social issues, supervision and staff management of lower level coaches, handling administrative
details of group and team coordinator such as travel, transportation, and other similar logistics,
and conducting staff meetings, assisting with budgeting, and performing other management level
duties.
Range 3 – Head Coach, Women’s Track and Track Cross country
In addition to the above, the Head, Women’s Track and Cross Country, is directly responsible for
all aspects of a competitive Division IA program. The position supervises all 1st and Assistant
Coaches. This position is responsible for fiscal management, program administration and promotion,
and fundraising.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
Range 1-Assistant Coach
25% - Teaching/Training – Technical Information
 Teach technical aspects of the game and coach the student-athlete the fundamentals and
strategy within their sport as part of an academic course
 Assist higher level coaches at practices
 Provide a safe environment for student athletes on and off the field and specifically during a
university sponsored athletic event
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject to
disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
25% - Student-Athlete Conditioning
 Assist with the off-season conditioning (running and weight training)
20% - Offensive and Defensive Plays – Game Planning
 Handle aspects of offensive and defensive plays as directed by Head Coach
Position Description – Track & Cross Country – Assistant, 1st Assistant, & Head Coach
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20% - Scouting / Film / Recruitment
 Handle scouting reports and film breakdown
 Identify, evaluate, and recruit prospective student-athletes; conduct on- and
off-campus visits; serve as liaison with high school and university officials
regarding various student services such as admissions, financial aid, etc.
5% - Team Travel
 Coordinate air travel, hotel, meals, and ground transportation
5% - Public Relations, Promotion, and Fundraising
 Participate in community activities and public relations events with high
schools, parents, community and within the university
 Participate in fundraising for both the program and the department as a whole
 When practical under the circumstances, intercollegiate staff is encouraged to voluntarily
attend all athletic events to promote audience participation and support for UNR’s team efforts
Range 2 – 1st Assistant Coach (in addition to above R1 duties)
30% - Coaching - Teaching/Training – Technical Information
 Provide technical information directed to student-athletes
10% - Student-Athlete Conditioning
 Assist with the conditioning programs
15% - Offensive and Defensive Plays – Game Planning
 Same as above
25% - Scouting / Recruiting / Counseling
 Counsel student athletes regarding academic advising and other concerns
10% - Staff Supervision and Program Management
 Coordinate all aspects of the duties and responsibilities of the other coaches as directed by
the Head Coach
 Assist Head Coach with monitoring of scholarship program
 Handle directly or supervise administrative details of group and team coordinator such as
travel, transportation, scheduling, and other similar logistics
 May conduct staff meetings, assist with budgeting, and perform other management level duties
5% - Team Travel
 Same as above
5% - Public Relations, Promotion, and Fundraising
 Same as above
Range 3 –Head Coach (in addition to above Range 1 and 2 duties)
25% - Coaching – Teaching/Training – Technical Information
 Direct practices and game coaching
 Ensure compliance with NCAA, Conference, and university rules and regulations
15% - Student-Athlete Conditioning
 Same as above
Position Description – Track & Cross Country – Assistant, 1st Assistant, & Head Coach
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15% - Offensive and Defensive Plays – Game Planning
 Responsible for game planning
20% - Scouting / Recruiting / Counseling
 Monitor and promote retention of student-athletes
 Monitor academic programs and integrity of student-athletes
15% - Staff Supervision and Program Management
 Fiscal management and sports program administration
 Monitor scholarship program
10% - Public Relations, Promotion, and Fundraising
 Fundraising for program
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Impact:
Athletics is one of the most publicly visible programs on campus.
Range 1:
Incumbent must be flexible and work independently but with direct supervision and with some
latitude for initiative and independent judgment.
Range 2:
Incumbent must be flexible and work independently under limited supervision and with some
latitude for initiative and independent judgment.
Range 3:
Incumbent must be flexible and work independently with little direct supervision and with
considerable latitude for initiative and independent judgment.
Impact:
The decisions and judgments made by the incumbent of this position and the results of work
performed have a major impact on the athletic department, university, and Conference. It is essential
that the integrity of Wolf Pack Athletics be maintained. Decisions and judgments impact the
department and university because of the visibility of Division I Athletics. Team success, academic
eligibility, and student-athletes’ progress toward a degree are necessities. The program must be in
compliance with current NCAA and Conference rules and regulations and non-adherence or noncompliance results in ineligibility to play in NCAA and Conference athletics. Unacceptable behavior
and positive behavior on and off the field by coaches and athletes is highly visible and reflects on the
program, athletic department and university.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Range 1 – Assistant Coach
Knowledge of:
 Specific technical aspects of the sport of Track and Cross Country
Position Description – Track & Cross Country – Assistant, 1st Assistant, & Head Coach
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Strategies for competing at Division I level
National Council of Athletics Association (NCAA) and applicable conference rules, regulations
and procedures relating to intercollegiate athletics and academic compliance
Skills in:
 Teaching technical aspects of the game
 Teaching and training skills
 Leadership
 Excellent oral and written communication
 Interpersonal and human relations
 Organization and time management
 Basic proficiency in use of a personal computer and current software applications including but
not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Ability to:
 Identify, evaluate, and recruit high-quality student-athletes
 Organize and manage a competitive intercollegiate program
 Understand and interpret formalized policies, guidelines, rules, and regulations
 Apply established rules and procedures and make decisions that affect quality, accuracy, or
effectiveness of results
 Comply with NCAA, conference, and university regulations
 Work and interact with diverse population with sensitivity to cultural and gender differences,
including student-athletes, parents, school officials, other coaches, and professional staff
 Work as a team leader and serve as a role model and mentor for others
 Maintain confidence and integrity
 Positively motivate and direct staff toward a common goal and create a strong teamwork
orientation
 Manage resources effectively and efficiently
 Maintain professional business and work ethics and standards
 Travel and work evenings and weekends as needed
Range 2 – 1st Assistant Coach (in addition to Range 1 above)
Knowledge of:
 Same as above
Skills in:
 Human resources management and staff supervision
Ability to:
 Manage staff and work as a team leader and mentor
Range 3 – Head Coach (in addition to Range 1 and 2 above)
Knowledge of:
 Revenue generation and fundraising processes for athletic program
Skills in:
 Student-athlete counseling and advising
 Budget development and fiscal management
 Problem solving for students’ issues and concerns
Ability to:
 Develop credibility, establish rapport, and formulate partnerships that result in collaborative
efforts, and sustain effective cooperative working relationships
Position Description – Track & Cross Country – Assistant, 1st Assistant, & Head Coach
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Analyze situations, often under pressure, and act in the best interests of the unit, institution
and/or the system
Manage and develop staff to maintain required level to perform and to achieve unit and
university goals
Optimize time and resources through short- and long-term planning
Translate university goals and/or policies into operational plans and procedures through the
administration of diverse functions or programs
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Student Athletes and their
families
Athletic Support Staff
Reason for Contact
Recruiting, coaching, counseling
University administrators
Providing maximum support to ensure the success of the program;
game scheduling
Serve as contact for sport program
External
Peers
Donors
NCAA and Conference staff
Coaches and scouts
Fans and community members
Reason for Contact
For competition and professional network development
For fundraising efforts
To discuss program issues
Recruiting to local prospects
To build and maintain support for the sport
Range 3:
Media
For the purpose of reporting on their sport and enhance exposure
of the program
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Range 1 – Assistant Coach
A Master’s Degree or a Bachelor’s Degree and one year of coaching experience
Range 2 – 1st Assistant Coach
A Bachelor’s Degree and two years or a Master’s Degree and one year of coaching
experience at an NCAA II, III, NAIA, Junior College or high school
Range 3 – Head Coach
A Bachelor’s Degree and four years or a Master’s Degree and two years of coaching
experience at a Division I institution or with a professional team
Position Description – Track & Cross Country – Assistant, 1st Assistant, & Head Coach
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None
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