ADMINISTRATIVE FACULTY JOB DESCRIPTION
APPROVED POSITION INFORMATION
(to be completed by HR)
Effective: April 1, 2014
Title
Range
JCC
Assistant Athletics Director, Events
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67652
Essential Function: Medium Work
Description: Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force
frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects.
Medium work requires walking or standing to a significant degree and pushing and/or pulling.
1. Summary Statement: State the major function(s) of the position, the role in the
university, and the supervisor’s title.* (This section is used for advertisement of the
position.)
The Assistant Athletics Director, Events, is an administrative and supervisory position in the
Department of Intercollegiate Athletics (ICA).The position is responsible for the support and
coordination of all University of Nevada, Reno event personnel involved in the management of
all home athletic events, as well as other University, commercial and non-profit events held in
ICA facilities. The position oversees all bookings, cost estimates, and contract negotiations for
commercial and non-profit events. Generally, the event oversight includes football and volleyball
in the fall season, men's and women's basketball in the winter, baseball and softball in the
spring, and assigned commercial events throughout the year. Non-revenue producing sports will
be a secondary responsibility for the position. The incumbent is responsible for hiring,
evaluation of and, if necessary, dismissal of all permanent employees. Involved in the
development and oversight of a budget for the basketball facility. In addition to duties on the day
of the event, the Assistant Athletics Director, Events is responsible for development of game
management manuals for each sport and for all preliminary planning of each event. The
incumbent is a senior member of the Facilities & Events Management Department Team and
participates in departmental strategic planning, budget oversight and personnel management.
The position reports to the Senior Associate Athletics Director, Internal Operations.
* Attach an organizational chart with positions, ranges, and names for the division.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job
(percentage first with heading and then bulleted information). If line of progression,
define for each range as above.
30% - Event & Game Day Operations Management
 Oversee the plannning of the activities (pre-seaon and in-season) associated with Game
Day Operations for revenue sports
 Conduct pre-season, post-season, weekly Games Management meetings with staff and
follow up communication for upcoming events
 Gather all competition, practice and camp schedules for each sport. Identify date
conflicts and work to resolution.
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Assistant Athletics Director, Events
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Oversee game operations for assigned sports, including designation of on site personnel
to support home athletic events
Provide oversight and/or on-site support for commercial & non-profit events at ICA
venues.
Oversee Wolf Pack Athletic Events Master Calendar and Facility Use Calendar;
participate in regular (quarterly) meetings with schedulers to ensure proper use of
calendar
Prepare CAD drawings for ICA and commercial events as needed
Develop and implement Game/Event Manuals for all sports (revenue and non-revenue)
25% - Event Administration
 Books and contracts events, including financial negotiations
 Contacts promoters, tour managers and representatives at other venues to identify and
seek to attract potential shows and events
 Negotiates terms, conditions and pricing structure of each event
 Schedules events in coordination with other activities both on campus and in the
community for the purpose of maximizing attendance and minimizing conflicts
20% - Fiscal Administration
 Participate in the development of the Facilities & Event Management budgets, monitor
budget adherence. Supervise staff expenditures
 Prepare profit & loss statements for all commercial events to guide future contract
negotiations
 Prepare and/or review invoices/settlements for all events.
 Maintain accurate records for all activities associated with home game management to
include any tournament/post-season activities for revenue sports that are hosted by the
department at university facilities
 Supervises staff that perform hiring, payroll, AR and AP functions.
30% - Supervision and Leadership
 Provide direction, technical assistance, assign work, and supervise staff
 Manage daily operational activities, conduct problem solving, troubleshooting, and
resolve personnel issues
 Monitor and evaluate the efficiency and effectiveness of service delivery methods and
procedures; establish Operations Department policies, appropriate service and staffing
levels
 Implement and maintain programs to achieve performance goals
 Monitors labor force, replenish staffing levels when needed to meet event needs.
5% - NCAA Regulation Compliance
 Ensure compliance with NCAA, Conference, and university rules and regulations
(subject to disciplinary or corrective action as set forth in the provisions of the NCAA
enforcement procedures)
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Assistant Athletics Director, Events
3. Describe the types of decisions the position(s) makes independently as part of the core
responsibilities. Provide examples. If a line of progression, describe the decisions made
at the highest level.
This position will have the ability to make decisions based on "time sensitive" information when
coordinating home events. During the course of a home contest, the position must be prepared
to make decisions and judgments that will ensure safety of all fans, participants and game staff.
This poostion will have the ability to negotiate and monitor rental agreements, vendor
agreements and sub-contractors. The incumbent makes independent decisions regarding
prioritization and assignment of tasks to staff, personnel decisions, and budget management.
The work completed by the position’s staff enhances the quality of the exposure and is critical to
the development and retention of the university’s public image and credibility in the community
4. Describe the types of problems, issues, action, communications this position typically
takes to the supervisor for resolution and/or consultation. Provide examples. If a line of
progression, describe the supervisory consultation at the highest level.
The position seeks guidance from the Senior Associate AD, Internal Operations on more
complex issues and final approval on substantial expenditures that affect budget changes. The
position would discuss with the supervisor any decisions regarding contracts that would displace
one of the sports teams, such as a special event; any large expenditures that would affect the
strategic plan and budget projections; personnel issues, such as theft or other criminal activities,
and any other major interruptions that would adversely affect an event’s success.
5. Select the applicable competencies required to successfully perform the job. The
selected competencies will be evaluated within the Administrative Faculty evaluation as
Competencies for Success.
Competency
Required
Adaptability
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Analytical Thinking
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Communication
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Diversity and Inclusion
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Financial Responsibilities
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Human Resource Responsibilities
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Leadership
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Program/Project/Functional Knowledge
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Resource Responsibilities
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Serving Constituents
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Teamwork
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Assistant Athletics Director, Events
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Other (specify)
6. Minimum requirements of the position. Example provided.
If Line of Progression, minimum requirements must be defined for each range.
Education
Experience
Bachelor’s Degree
Five years of relevant experience
Master’s Degree
Three years of relevant experience
Relevant Experience: in event management including three years of
supervisory experience
Certification and Licensure: None
Schedule or Travel Requirements: None
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Assistant Athletics Director, Events
Optional Addendum: If the job description is generic for use across multiple
departments, the department is free to add an addendum for departmental specific duties
which may be performed. Generic job descriptions for a limited number of titles are
available at www.unr.edu/hr.
Optional Addendum: Describe the knowledge, skills, and abilities required to successful
performance of this job (in bullet format).
Knowledge of:
 The live entertainment industry, college level athletics & university environment
 Events management
 Risk management as it pertains to public access
 Principles of supervision, training, employee evaluation and management
 Supervisory policies and procedures
 Financial management, budgeting, reporting and evaluation
 Americans with Disabilities Act (ADA) regulations
Skills:
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Planning and organizational skills to manage a successful event
Strong verbal and written communication
Problem solving and attention to detail
Analytical skills in developing and maintaining procedures
Conflict management and resolution
Exceptional customer service skills and ability to guide training of full and part time staff
members
Proficiency in use of a personal computer and current software applications including but
not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Excellent verbal and written communication
Effective listening, decision-making and analytical skills
Ability to:
 Make decisions "on the ground" during events for the Athletic Department
 Delegate responsibility and adapt to change when necessary
 Effectively communicate with all constituents (fans, game day staff, visitors) when
situations occur during an event
 Work independently and as a collaborative team member
 Supervise and unite diverse workgroup around common goals
 Work in a fast paced environment with competing priorities and deadlines
 Make quick, sound evaluations of many critical problems and to make timely decisions
based on these evaluations
 Make sound decisions which can affect the safety and security of employees and
patrons
 Supervise subordinates and motivate staff
 Create a work environment that reduces turnover
 Understand, interpret, and develop contractual language regarding scope of work and
formalized policies, guidelines, rules, and regulations
 Comply with NCAA, conference, and university regulations
 Work long and varied hours including nights, weekends and holidays
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