Item 9.G-July 12, 2013
ADMINISTRATIVE FACULTY POSITION DESCRIPTION QUESTIONNAIRE
To expedite and facilitate the PDQ review process, please send the PDQ and Org Chart electronically to
marshag@unr.edu for discussion and for initial review before routing PDQ for approval signatures.
Questions - call UNR Faculty HR at 682-6114
INSTRUCTIONS: See http://www.unr.edu/hr/compensation-and-evaluation for complete instructions.
CURRENT POSITION INFORMATION
Incumbent(s) Name
Pos
Range /
Current Title:
OR New/Vacant:
#(s):
Class.:
Abby Stetketee
10975
3
Head Coach, Swimming
Jian You
11405
2
1st Asst Coach, Swimming and Diving
Vacant
11404
1
Assistant Coach, Women’s Swimming
Vacant
New
1
Assistant Coach, Swimming & Diving
Department: Intercollegiate Athletics
College/Division: President’s Office
Account #(s): 1202-107-1001; 1102-107-1006
Action Proposed: (check all that apply)
( ) New position: Proposed Range:
Proposed Title:
( ) Title Change, Proposed Title:
( ) Proposed Reassignment from Range
to Range
( X) Revised PDQ only (no change in range or title)
( X) Line of Progression (show titles below)
Head Coach, Swimming
1st Asst Coach, Swimming and Diving
Assistant Coach, Women’s Swimming
Assistant Coach, Swimming & Diving
Pos #:
10975
11405
11404
New
Range:
3
2
1
1
JCC:
77522
77362
76588
77399
JCC
77522
77362
76588
77399
EEO:
3E
3E
3E
3E
I certify that the statements in this description are accurate and complete to the best of my knowledge.
____________________________________________________________
Employee’s Signature
__________________
Date
I/we have reviewed the statements in this form and they accurately reflect the job assignments.
____________________________________________________________
Immediate Supervisor’s Signature Rhonda Bennett, AAD, Sports/Admin
__________________
Date
____________________________________________________________
__________________
Director/Chair/Dean
Doug Knuth, Spec Asst to President & Dir, Athletics
Date
Approved for Salary Placement Committee review.
________________________/____________________________________
Marc Johnson, President / Stacy Burton, Vice Provost, Faculty Affairs
Pres / Vice Pres / Vice Prov Signature
__________________
Date
Action Approved by the Provost/President (Completed by Faculty HR):
Effective Date:
7/1/2013
Approved Title: See Above
Employee signs on “final” stamped approved PDQ and sends to HR for personnel file.
Employee Signature:_______________________________________________ __________________
Date
Printed Name: ____________________________________________________
Rev: 10/1/2012
Position Description – Line of Progression – Swimming and Diving Coaches
Page 2
1. Summary Statement: State the major function(s) of the position and its role in the
university. Attach an organizational chart with positions, ranges, and names for the division
which reflects the position in it as well as those supervised in the department. (This section is
used for advertisement of the position.)
The Assistant Coaches, 2nd Assistant Coaches, and 1st Assistant Coaches for Swimming and Diving
in the Intercollegiate Athletics Department (ICA) at the University of Nevada, Reno (UNR) are
responsible for assisting the Head Coach in their specific sport in developing, teaching, and promoting
all aspects of a competitive Division IA program. The individuals act as representatives for UNR to
promote the university and the ICA in a positive light within the community, the State of Nevada, and
nation-wide by recruiting first-class student-athletes and by coaching and guiding them to the best of
their abilities.
Range 1 - Assistant Coach
The Assistant Coach, Swimming & Diving, and the Assistant Coach, Women’s Diving, assists
the higher level coaches in all aspects of a competitive Division IA program as well as assisting the
ICA staff if necessary. The incumbent is responsible for practice and game coaching, student-athlete
conditioning, teaching and training of technical information through academic instruction, the
recruitment and retention of student-athletes, scheduling, team travel, and public relations and
program promotion.
Range 2 – 1st Assistant Coach
In addition to the above, the 1st Assistant Coach, Swimming and Diving, is responsible for
practice and game day coaching, counseling student-athletes regarding athletic, academic, and
social issues, supervision and staff management of lower level coaches, handling administrative
details of group and team coordinator such as travel, transportation, and other similar logistics,
and conducting staff meetings, assisting with budgeting, and performing other management level
duties.
Range 3 – Head Coach
In addition to the above, the Head Coach, Swimming, is directly responsible for all aspects of a
competitive Division IA program. The position supervises all 1st and Assistant Coaches. This position
is responsible for fiscal management, program administration and promotion, and fundraising.
2. List the major responsibilities, including percentage of time devoted to each. Provide
enough detail to enable a person outside the department to understand the job (percentage
first with heading and then bulleted information).
Range 1-Assistant Coach
35% - Teaching/Training – Technical Information
 Teach technical aspects of the game and coach the student-athlete the fundamentals and
strategy within their sport as part of an academic course
 Assist higher level coaches at practices
 Provide a safe environment for student athletes on and off the field and specifically during a
university sponsored athletic event
 Ensure compliance with NCAA, Conference, and university rules and regulations (subject to
disciplinary or corrective action as set forth in the provisions of the NCAA enforcement
procedures)
30% - Student-Athlete Conditioning
 Assist with the off-season conditioning (running and weight training)
Position Description – Line of Progression – Swimming and Diving Coaches
Page 3
20% - Scouting / Film / Recruitment
 Handle scouting reports and film breakdown
 Identify, evaluate, and recruit prospective student-athletes; conduct on- and
off-campus visits; serve as liaison with high school and university officials
regarding various student services such as admissions, financial aid, etc.
10% - Team Travel
 Coordinate air travel, hotel, meals, and ground transportation
5% - Public Relations, Promotion, and Fundraising
 Participate in community activities and public relations events with high
schools, parents, community and within the university
 Participate in fundraising for both the program and the department as a whole
 When practical under the circumstances, intercollegiate staff is encouraged to voluntarily
attend all athletic events to promote audience participation and support for UNR’s team efforts
Range 2 – 1st Assistant Coach (in addition to above R1 duties)
35% - Coaching - Teaching/Training – Technical Information
 Provide technical information directed to student-athletes
15% - Student-Athlete Conditioning
 Assist with the conditioning programs
25% - Scouting / Recruiting / Counseling
 Counsel student athletes regarding academic advising and other concerns
15% - Staff Supervision and Program Management
 Coordinate all aspects of the duties and responsibilities of the other coaches as directed by
the Head Coach
 Assist Head Coach with monitoring of scholarship program
 Handle directly or supervise administrative details of group and team coordinator such as
travel, transportation, scheduling, and other similar logistics
 May conduct staff meetings, assist with budgeting, and perform other management level duties
5% - Team Travel
 Same as above
5% - Public Relations, Promotion, and Fundraising
 Same as above
Range 3 –Head Coach (in addition to above Range 1 and 2 duties)
30% - Coaching – Teaching/Training – Technical Information
 Direct practices and game coaching
 Ensure compliance with NCAA, Conference, and university rules and regulations
15% - Student-Athlete Conditioning
 Same as above
20% - Scouting / Recruiting / Counseling
 Monitor and promote retention of student-athletes
 Monitor academic programs and integrity of student-athletes
Position Description – Line of Progression – Swimming and Diving Coaches
Page 4
25% - Staff Supervision and Program Management
 Fiscal management and sports program administration
 Monitor scholarship program
10% - Public Relations, Promotion, and Fundraising
 Fundraising for swimming and diving program
3. Describe the level of freedom to take action and make decisions with or without
supervision and how the results of the work performed impact the department, division and/or
the university as a whole.
Level of Freedom:
Athletics is one of the most publicly visible programs on campus.
Range 1:
Incumbent must be flexible and work independently but with direct supervision and with some
latitude for initiative and independent judgment.
Range 2:
Incumbent must be flexible and work independently under limited supervision and with some
latitude for initiative and independent judgment.
Range 3:
Incumbent must be flexible and work independently with little direct supervision and with
considerable latitude for initiative and independent judgment.
Impact:
The decisions and judgments made by the incumbent of this position and the results of work
performed have a major impact on the athletic department, university, and Conference. It is essential
that the integrity of Wolf Pack Athletics be maintained. Decisions and judgments impact the
department and university because of the visibility of Division I Athletics. Team success, academic
eligibility, and student-athletes’ progress toward a degree are necessities. The program must be in
compliance with current NCAA and Conference rules and regulations and non-adherence or noncompliance results in ineligibility to play in NCAA and Conference athletics. The behavior on and off
the field by coaches and athletes is highly visible and reflects on the program, athletic department and
university.
4. Describe the knowledge, skills (to include cognitive requirement and verbal and written
communication), and abilities (to include task complexity, problem solving, creativity and
innovation) essential to successful performance of this job (in bullet format).
Knowledge of:
Range 1 – Assistant Coach
 Specific technical aspects of the sport of Swimming and Diving
 Strategies for competing at Division I level
 National Council of Athletics Association (NCAA) and applicable conference rules, regulations
and procedures relating to intercollegiate athletics and academic compliance
Position Description – Line of Progression – Swimming and Diving Coaches
Page 5
Range 2 – 1st Assistant Coach (in addition to Range 1 above)
 Same as above
Range 3 – Head Coach (in addition to Range 1 and 2 above)
 Revenue generation and fundraising processes for athletic program
Skills:
Range 1 – Assistant Coach
 Teaching technical aspects of the sport
 Teaching and training skills
 Leadership
 Excellent verbal and written communication
 Interpersonal and human relations
 Organization and time management
 Basic proficiency in use of a personal computer and current software applications including but
not limited to Microsoft Office Suite (Word, Access, Excel, PowerPoint, and email)
Range 2 – 1st Assistant Coach (in addition to Range 1 above)
 Human resources management and staff supervision
Range 3 – Head Coach (in addition to Range 1 and 2 above)
 Student-athlete counseling and advising
 Budget development and fiscal management
 Problem solving for students’ issues and concerns
Ability to:
Range 1 – Assistant Coach
 Identify, evaluate, and recruit high-quality student-athletes
 Organize and manage a competitive intercollegiate program
 Understand and interpret formalized policies, guidelines, rules, and regulations
 Comply with NCAA, conference, and university regulations
 Apply established rules and procedures and make decisions that affect quality, accuracy, or
effectiveness of results
 Work and interact with diverse population with sensitivity to cultural and gender differences,
including student-athletes, parents, school officials, other coaches, and professional staff
 Work as a team leader and serve as a role model and mentor for others
 Maintain confidence and integrity
 Positively motivate and direct staff toward a common goal and create a strong teamwork
orientation
 Manage resources effectively and efficiently
 Maintain professional business and work ethics and standards
 Travel and work evenings and weekends as needed
Range 2 – 1st Assistant Coach (in addition to Range 1 above)
 Manage staff and work as a team leader and mentor
Range 3 – Head Coach (in addition to Range 1 and 2 above)
 Develop credibility, establish rapport, and formulate partnerships that result in collaborative
efforts, and sustain effective cooperative working relationships
 Analyze situations, often under pressure, and act in the best interests of the unit, institution
and/or the system
Position Description – Line of Progression – Swimming and Diving Coaches
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Page 6
Manage and develop staff to maintain required level to perform and to achieve unit and
university goals
Optimize time and resources through short- and long-term planning
Translate university goals and/or policies into operational plans and procedures through the
administration of diverse functions or programs
5. Describe the type of personal contacts encountered in performing the duties of the job.
Explain the nature and purpose of these contacts: i.e., to provide services, to resolve
problems, to negotiate.
Internal
Range 1, 2, and 3:
Student Athletes and their
families
Athletic Support Staff
University administrators
External
Range 1 and 2:
Peers
Donors
NCAA and Conference staff
Coaches and scouts
Fans and community members
Range 3:
Media
Reason for Contact
To recruit, coach, and counsel
To provide maximum support to ensure the success of the
program; game scheduling
To serve as contact for sport program
Reason for Contact
To promote competition and develop professional network
To promote fundraising efforts
To discuss program issues
To recruit local prospects
To build and maintain support for the sport
To report on their sport and enhance exposure of the program
6. Indicate the minimum qualifications which are necessary in filling this position should it
become vacant. Please keep in mind the duties/responsibilities of the position rather than the
qualifications of the incumbent.
a.
Minimum educational level, including appropriate field, if any.
Bachelor’s Degree from a regionally accredited institution
b.
Minimum type and amount of work experience, in addition to the above required
education necessary for a person entering this position.
Range 1 – Assistant Coach
A Master’s Degree or a Bachelor’s Degree and one year of coaching experience
Range 2 – 1st Assistant Coach
A Bachelor’s Degree and two years or a Master’s Degree and one year of coaching
experience at an NCAA I, II, III, NAIA, Junior College or high school
Range 3 – Head Coach
A Bachelor’s Degree and four years or a Master’s Degree and two years of coaching
experience at a Division I institution or with a professional team
Preferred Licenses or Certifications: None
c.
Indicate any license or certificate required for this position.
None