MEETING OF THE COMMITTEE OF THE WHOLE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE
September 13, 2012
Minutes
The Board of Trustees of Houston Community College met as a Committee of the
Whole on Thursday, September 13, 2012, at the HCC Administration Building, 2 nd
Floor,
3100 Main in Seminar Room A, Houston, Texas.
COMMITTEE MEMBERS PRESENT
Mary Ann Perez, Chair
Bruce A. Austin, Vice Chair
Neeta Sane, Secretary
Yolanda Navarro Flores
Eva Loredo
Sandie Mullins
Christopher W. Oliver
Richard Schechter
Carroll G. Robinson
ADMINISTRATION
Mary S. Spangler, Chancellor
Art Tyler, Deputy Chancellor/COO
Renee Byas, General Counsel
William Carter, Vice Chancellor, Information Technology
Charles Cook, Vice Chancellor, Instruction
Margaret Ford Fisher, President, Northeast College
Fena Garza, President, Southwest College
Zachary Hodges, President Northwest College
Irene Porcarello, President, Southeast College
Betty Young, President, Coleman College
Remmele Young, Executive Director, Government Relations & Sustainability
Willie Williams, Chief Human Resource Officer
OTHERS PRESENT
Jarvis Hollingsworth, System Counsel, Bracewell & Giuliani
Tod Bisch, President, Faculty Senate
James Walker, President, COPA
Other administrators, citizens and representatives from the news media
CALL TO ORDER
Ms. Perez, Chair, called the meeting to order at 4:05 p.m. and declared the Board convened to consider matters pertaining to Houston Community College as listed on the duly posted Meeting Notice.

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Committee of the Whole – September 13, 2012 - Page 2
INVESTMENT REPORT FOR THE MONTH OF JULY 2012 AND MONTHLY FINANCE
REPORT FOR AUGUST 2012
Motion – Mr. Austin moved and Mrs. Sane seconded.
Dr. Tyler apprised that the investments have increased over the last two months. He noted that the investment team continues to make secure investments in accordance to policies approved by the Board.
(Mr. Oliver joined the meeting at 4:07 p.m.)
Dr. Tyler apprised that the financials are preliminary for the fiscal year ending 2012. He noted that the college received approximately $292 in revenues and the college experienced $263 million in expenses. He informed that the college more than doubled the reserves, which is currently approximately 21.9 percent. He noted that the reserve balance has almost tripled in comparison to the year-end in 2007.
Dr. Tyler noted that a biennium contingency fund of $8.5 million is set aside as recommended by the Board.
Mr. Austin apprised that $10.5 million was in Fund 3 last month and inquired of the decrease experienced. Dr. Tyler apprised that the Board authorized purchase of property, which was funded from Fund 3.
Mr. Robinson inquired if there is enough financial strength to complete the strategic plan approved by the Board. Dr. Tyler informed that the college has the financial resiliency to manage with current projections up to a ten percent increase.
Ms. Mullins inquired if the added reserves will remain in place. Dr. Tyler noted that the funds would remain in the reserve.
Mr. Austin noted that the financial policy advisors should be asked to provide scenarios regarding the financial options. Dr. Tyler informed that a financial workshop could be scheduled to review the options.
Mr. Robinson inquired as to how much in cash would deplete the reserve if $100 million is used. Dr. Tyler noted that the RBC Capital model calls for going out to the market twice a year and noted that there are sufficient dollars with little restructuring of debt.
(Mr. Schechter arrived at 4:23 p.m.)
Dr. Tyler apprised that the overall strategic plan presented to the Board during the retreat in June 2012 is still in place. He informed that RBC Capital and Bond Counsel are developing various scenarios for consideration.
Mr. Austin inquired of the amount approved at the retreat. Dr. Tyler apprised that two amounts were discussed that included $130 million for restructuring and $65 million for maintenance.

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Committee of the Whole – September 13, 2012 - Page 3
(Mr. Robinson stepped out at 4:33 p.m.)
Dr. Tyler noted that a presentation would be prepared for the Board’s consideration.
Ms. Loredo recommended consideration be given to put some of the overage into the colleges.
(Mr. Robinson returned at 4:35 p.m.)
Vote – The motion passed with vote of 9-0.
UPDATE ON EDUCATIONAL ACTIVITIES, COMMUNITY INVOLVEMENT,
ENGAGEMENT OF SERVICES, AND DEVELOPMENT OF FACTUAL MATERIALS
RELATING TO HCC FACILITIES AND FINANCE PLAN
Dr. Spangler provided a report on the educational engagement efforts relating to the facilities and finance plan. She apprised that the master calendar regarding the educational engagement activities includes approximately 300 items. Dr. Spangler noted that the consultant would provide a report on their activities.
Dr. Spangler informed that five community forums are scheduled for month of October
2012. She noted that the State of the College is scheduled for October 19, 2012 at the
Junior League of Houston. She apprised that a number of chambers have invited the college to make presentations and noted that the Houston Citizen Chambers as well as the Hispanic Chamber interviewed the college. She apprised that opportunity was presented to speak with the Greater Houston Partnership and that the partnership has requested three issues be addressed and noted the college has addressed two of the items.
Ms. Mullins inquired of the requirement that has not been addressed. Dr. Spangler noted that it is the request that a private oversight committee be established for oversight of the project management.
Mr. Austin noted that his concern with the oversight committee relates to overlapping.
Mr. Schechter apprised that Trustee Robinson served on the oversight committee for
HISD and asked if he would share insight regarding the operation of the committee. Mr.
Robinson apprised that the committee appointed by HISD did not handle or run internal affairs but only provided advisement and review of certain areas.
Ms. Mullins inquired of an update on where the Greater Houston Partnership is regarding their decision. She noted that she would not want to see a committee with only private persons and no public inclusion.
Mr. Schechter provided an overview of the status. He noted that the changes made were explained to Larry Kellner during a conference call with the Board Chair and himself. He informed that Mr. Kellner apprised that the transparency issue is removed.
He apprised that they are flexible and willing to work with the college to establish the

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Committee of the Whole – September 13, 2012 - Page 4 committee. He noted that the oversight committee efforts would be similar to that mentioned by Trustee Robinson.
Mr. Oliver inquired of the educational engagement efforts to inform the public. Mr.
Hector Carino advised that an average of three to four thousand citizens have been educated per week for the past four to five weeks.
Mr. Oliver apprised that he does not see any efforts regarding his concerns. Mr. Carino noted that meetings have been held with some of the Trustees and apprised that weekly update meetings are held with the Board Chair and Chancellor.
Mr. Austin inquired as to what has been done to engage the students. Mr. Carino informed that a meeting was held with the United Student Council (USC) who are holding voter registration campaign efforts.
Mr. Oliver inquired if the USC can apprise of the number of registrations. Mr. Carino noted that the consultant group is prohibited by law regarding the monitoring of voter registration, as the college is not allowed to count the registration cards.
Mr. Oliver apprised that he does not see a sense of urgency.
Mr. Schechter inquired of clarification noting that the funds expended for the college can only be utilized for providing information and not on advocacy.
(Mr. Austin left at 4:54 p.m.)
Mr. Robinson referenced the marketing material and inquired if educational mail will be disseminated regarding “We Keep Houston Working”. He noted that the assumption is that there will be a greater push regarding education towards the end.
Mr. Schechter noted that the college can only educate but the Trustees are able to advocate. He apprised that his concern is that there will be educating efforts but there will not be presence of advocating.
Ms. Perez asked that the educational event calendar be provided to the full Board.
Mr. Oliver inquired if any of the 300 events could be used for fundraisers. Mr. Schechter and the consultant apprised that the efforts could not be used for fundraising.
Mr. Brad Deuster apprised that the more aggressive radio will run in October and noted that direct mail cards will be disseminated within the next two weeks. Mr. Deuster apprised that no particular audience can be targeted and noted that the program broadcast is citywide.
Ms. Mullins referenced the educational engagement budget approved by the Board.
She inquired how the two budgets are working regarding the marketing campaign. Dr.
Tyler apprised that more adds have been placed regarding television commercials. Mr.

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Committee of the Whole – September 13, 2012 - Page 5
Deutser informed that the media seen thus far has been a small amount on educational engagement and noted that the recruitment campaign was out of the marketing budget.
Ms. Mullins apprised that it appears that there is duplication as it relates to the mailings.
Dr. Tyler apprised that there are different mailings. He noted that the Capital
Improvement Plan (CIP) mailings were to remind the public what was done with the
$150 million.
ADJOURNMENT
With no further business, the meeting adjourned at 5:10 p.m.
Recorded and Submitted by:
Sharon R. Wright, Manager, Board Services
Minutes Approved: October 25, 2012