MEETING OF THE COMMITTEE OF THE WHOLE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE
June 9, 2011
Minutes
The Board of Trustees of Houston Community College met as a Committee of the
Whole on Thursday, June 9, 2011, at the HCC Administration Building, 2nd Floor, 3100
Main in Seminar Room A, Houston, Texas.
COMMITTEE MEMBERS PRESENT
Richard M. Schechter, Chair
Mary Ann Perez, Vice Chair
Eva Loredo, Secretary
Bruce Austin
Yolanda Navarro Flores
Sandie Mullins
Neeta Sane
ADMINISTRATION
Mary Spangler, Chancellor
Art Tyler, Deputy Chancellor/COO
Renee Byas, General Counsel
William Carter, Vice Chancellor, Information Technology
Charles Cook, Vice Chancellor, Instruction
Diana Pino, Vice Chancellor, Student Services
Daniel Seymour, Vice Chancellor, Planning and Institutional Effectiveness
Margaret Ford Fisher, President, Northeast College
Fena Garza, President, Southwest College
Zachary Hodges, President, Northwest College
Irene Porcarello, President, Southeast College
Betty Young, President, Coleman College
Remmele Young, Executive Director, Government Relations
Kelly Zuniga, Executive Director, HCC Foundation
Willie Williams, Chief Human Resources Officer
OTHERS PRESENT
Kim James, System Counsel, Bracewell & Giuliani
Clarence Grier, RBC Capital Markets
Terri Cook, Region 4 ESC
Alan Ainsworth, President, Faculty Senate
Other administrators, citizens and representatives from the news media
CALL TO ORDER
Mrs. Perez, Vice Chair, called the meeting to order at 4:40 p.m. and declared the Board
convened to consider matters pertaining to Houston Community College as listed on the
duly posted Meeting Notice.
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Committee of the Whole – June 9, 2011 - Page 2
Motion - Mr. Austin motioned and Ms. Loredo seconded to move the following items to
the consent agenda:
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•
Investment Report For March 2011
Monthly Financial Report For April 2011
Vote – The motion passed with a vote of 5-0.
NORTH FOREST FACILITIES USE AGREEMENT
Motion – Mr. Austin moved and Mrs. Sane seconded.
Dr. Tyler apprised that the college has been engaged with North Forest ISD since the
annexation to provide new services. Dr. Tyler apprised that the tax collection is $1.3
million.
Dr. Ford Fisher noted that the community is enthusiastic about the additional services
forthcoming to the North Forest service area. She noted that the item is requesting that
the Board authorize the Chancellor to approve a MOU Agreement with North Forest ISD
to lease 39,000 square feet of instructional and office space in the amount of
$368,000.10 for the fiscal year of 2011-2012. She noted that due to the configuration of
courses the college can offer, there is limitation to evening and weekend classes. She
noted the lease will allow Northeast College to meet the educational needs of the
community.
(Mrs. Flores arrived at 4:48 p.m.)
Ms. Loredo inquired of the security concern with adults at a middle school campus. Dr.
Ford Fisher informed that Dr. Spangler inquired of the same issue during the agenda
review. She noted that Dr. Tyler requested that the police department visit the campus
to review possible issues with the operation of adults with middle school students. She
noted that North Forest ISD has committed to make certain elevators accessing the
third floor be designated strictly for HCC students. She note that the parking would also
be allocated for college students.
Mr. Winston Dahse informed that a site visit was conducted with the HCC Police Chief
and noted that upon review, North Forest ISD and HCC are under the impression that
keeping the middle school student and HCC students separated is doable.
Mr. Austin recommended a monthly review. Dr. Ford Fisher recommended a policy
regarding student segregation be developed. Dr. Tyler mentioned that the college has
implemented a fingerprinting process for all faculty and administration in order to be
aware of the interaction with children. Mrs. Byas informed that any sex offender must
disclose that information during submission of their application of admittance. She noted
that all employee, contractor, or vendor must go through the fingerprint process. Mrs.
Byas also noted that the college has a minors on campus policy.
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Committee of the Whole – June 9, 2011 - Page 3
Mrs. Flores inquired of the ingrest and regrest of the school. Dr. Ford Fisher referenced
the floor plan provided to the Board.
Ms. Loredo inquired if there was any other facility available to consider. Dr. Ford Fisher
informed that the other facilities would require more repairs and pose more cost to the
college.
Ms. Mullins inquired of the occupancy of the property. Dr. Ford Fisher noted that the
total occupancy is approximately 3,000. Ms. Mullins inquired of the number of ISD
students that would be occupying the facility. Dr. Ford Fisher noted that she does not
have the exact number but noted that the understanding is approximately 900 middle
school students.
Mr. Austin noted that the district experienced extreme damage from Tropical Storm
Allison and noted that there are limited options. He noted that there should be
monitoring in place.
Vote – The motion with vote of 6-0.
ANNUAL CONTRACT RENEWALS FOR FISCAL YEAR 2011-2013
Motion – Ms. Loredo motion and Mr. Austin seconded.
Mrs. Sane inquired if the program is the same or similar to TIPS. Dr. Tyler informed that
it is similar to TIPS and noted that all the agencies follow the same procurement rules.
He noted that each program is separate which allows the college to piggyback
regarding the buying process.
Dr. Tyler apprised that the goal is to bring in the city, county, and ISDs to form a
consortium to expand the buying power as well as theirs.
Vote - The motion passed with a vote of 6-0.
PROPERTY AND CASUALTY INSURANCE PROGRAM SERVICES
Motion – Mr. Austin and Ms. Loredo seconded.
Dr. Spangler apprised that there is a typographical error in the recommendation and
noted that the amount should be $6,565,467.
Terry Cook noted that insurance companies are hesitant to underwrite in the Harris
County area and noted that the actual amount will not be known until after July 15,
2011.
Mrs. Byas informed that it is a year-to-year contract and informed that the request was
sent to seventy companies; however, only two responses were received. She noted that
the proposal will go out again in two years because the contract will be a one-year
contract with renewal option up to five years.
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Committee of the Whole – June 9, 2011 - Page 4
Ms. Mullins asked if the vendors have been used by the college before. Ms. Byas
informed that both vendors have done business with the college.
Mr. Austin asked that the information regarding the storm surge report be provided to
the Board. Ms. Byas informed Risk Management will provide the report.
Mr. Austin inquired if there has been an exercise in inventory regarding the exposure to
the college. Mrs. Byas informed that there is a process of enterprise risk management
currently under way to develop a model for the college.
Mrs. Sane inquired if the Board would have to review the item again next year. Mr.
Anasagasti informed that the request is to have the item renew annually up to five
years. Mrs. Byas noted that it is a five-year contract, which will be annually reviewed by
Risk Management.
Mrs. Flores asked how time certain will be implemented. Mrs. Byas informed that the
language would be in the contract. She noted that the Board could approve it for a twoyear contract if desired. Mr. Anasagasti informed that contract was advertised up to five
years; therefore, the Board could specify the number of years.
Ms. Perez referenced the procurement process presented by Mr. Anasagasti and noted
that the summary was sent to one circulation on May 11, 2011 which does not provide a
full two-week notification. Mr. Anasagasti informed that the requirement is to post in
major circulations for two weeks.
Ms. Perez inquired if the RFP could be reissued because there is not a full quote. Mr.
Anasagasti informed that more than seventy vendors have been reached. He noted that
only two vendors responded.
Mrs. Flores inquired about the 14-day notice in the general circulation and asked what is
the justification to advertise in smaller newspapers for a shorter time period. Mr.
Anasagasti informed that the statue stipulates that there is a requirement that a
newspaper of major circulation and noted that the small papers are vital.
Mrs. Flores suggested that the posting should be done in all circulations at the same
time. Mrs. Byas informed that the efforts are to improve the process.
Dr. Tyler requested that the six months should be added to allow getting renewal out of
the hurricane season.
Mrs. Byas noted that the recommendation would be to amend the approval so that the
contract be for eighteen months.
Ms. Perez recommended that the Property and Casualty insurance be for eighteen
months.
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Committee of the Whole – June 9, 2011 - Page 5
Amendment - Mrs. Sane moved and Mr. Austin seconded to amend the motion that
Property and Casualty contract for 18 months and to be monitored by Risk Management
and that the procurement process start six months before expiration.
Vote – The amendment passed with vote of 5-0-1 with Mrs. Flores abstaining.
Vote – The motion passed with a vote of 5-0-1 with Mrs. Flores abstaining.
(Mrs. Flores left at 5:45 p.m.)
RESOLUTION FOR BRIDGE LOAN WITH REGIONS BANK FOR THE PURCHASE
OF 21.86 ACRES OF LAND IN DISTRICT VI
Motion – Mr. Austin moved and Mrs. Sane seconded.
Dr. Tyler apprised that although there are funds available in the CIP, the purchase of
property is not allowable. He noted that financing is available through Regions Bank and
apprised that the rate would be fixed for first three years. He noted that interim financing
allows flexibility in paying off the loan when permanent financing is arranged later.
Vote – The motion passed with a vote of 5-0.
AUTHORIZATION TO AMEND AND RENEW THE INTERLOCAL COOPERATION
AGREEMENT FOR THE COLLECTION OF TAXES BETWEEN FORT BEND
COUNTY, TEXAS (FORT BEND) AND HOUSTON COMMUNITY COLLEGE (HCC)
Motion – Mrs. Sane moved and Ms. Mullins seconded.
Dr. Tyler informed that the two counties (Ft. Bend and Harris) are relied on to collect
taxes on behalf of the college.
Mrs. Sane inquired if the Board has to approve the item annually. Dr. Tyler informed
that the Board has to approve the resolution by law.
Vote – The motion carried with vote of 5-0.
ADJOURNMENT
With no further business, the meeting adjourned at 5:54 p.m.
Recorded and Submitted by:
Sharon R. Wright, Manager, Board Services
Minutes Approved: