MEETING OF THE
ACADEMICAFFAIRS/STUDENT SERVICES COMMITTEE
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE
November 16, 2010
Minutes
The Academic Affairs/Student Services Committee of the Board of Trustees of Houston
Community College held a meeting on Tuesday, November 16, 2010, at the HCC
Administration Building, 3100 Main, 2nd Floor, Seminar Room A, Houston, Texas.
COMMITTEE MEMBERS PRESENT
Bruce Austin, Committee Member
Eva Loredo, Committee Member
Sandie Mullins
Neeta Sane
ADMINISTRATION
Mary S. Spangler, Chancellor
Doretha Eason, Executive Assistant to the Chancellor
Renee Byas, General Counsel
Charles Cook, Vice Chancellor, Instruction
William Carter, Vice Chancellor, Information Technology
Diana Pino, Vice Chancellor, Student Success
Daniel Seymour, Vice Chancellor, Planning and Institutional Effectiveness
Margaret Ford Fisher, President, Northeast College
Fena Garza, President, Southwest College
Cheryl Peters for William Harmon, President, Central College
Zachary Hodges, President, Northwest College
Betty Young, President, Coleman College
Willie Williams, Chief Human Resources Officer
OTHERS PRESENT
Kim James, Counsel, Bracewell & Giuliani
Alan Ainsworth, President, Faculty Senate
Other administrators, citizens, and representatives
CALL TO ORDER
Mr. Austin, Vice Chair called the meeting to order at 1:11 p.m. and declared the
Committee convened to consider matters pertaining to Houston Community College as
listed on the duly posted Meeting Notice.
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Academic/Student Services Committee – November 16, 2010 - Page 2
OVERIVEW OF CHANCELLOR’S INNOVATION PROJECT
Dr. Spangler apprised that the following innovation fund projects would be presented:
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Adjunct Academy (presented by Michael Ronan) – Project demonstrated the
effect of implementing an organized training model of instructional and
administrative skills for adjunct faculty.
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Mobile Learning (presented by Roger Boston) – Project demonstrated the effect
on student learning and engagement of delivery of certain course content via
mobile communications devices.
Dr. Spangler apprised that two projects will be presented at a time.
NORTHWEST COLLEGE CHINESE STUDY TOUR
Motion – Ms. Loredo moved and Mr. Austin seconded.
Mr. Austin inquired about the objective of the study aboard project. Dr. Hodges apprised
that the program is regarding business management and the study of international
business.
Mr. Austin asked for the requirement from students upon their return. Dr. Spangler noted
that faculty issues the requirements for students and apprised that the action would be to
cover the students travel under the college from a legal liability. Ms. Kim James noted
that insurance from the college would need to be issued due to the liability to the college.
Mr. Austin reiterated that as the administration sets an education plan for the institution,
it was his understanding that international education was a part of the plan. Dr. Spangler
apprised that faculty members support those efforts and informed that the students share
their experiences upon their return. She noted that in the future a notation will be
included apprising that the item is presented for approval from a liability standpoint.
Vote – The motion passed with a vote of 2-0.
STATUS REPORT ON HONORS COLLEGE PROGRAM (CENTRAL COLLEGE)
Dr. Cheryl Peters presented an overview of the program with a focus on the success of
the project.
Dr. Peters apprised that the cost for this fiscal year, which includes full scholarships for
the largest ever enrollment of 49 students in the freshmen and sophomore classes, will
be approximately $83,764 for two semester and $65,295 in operating budget for a total
of $149,059.
Ms. Loredo informed that she was impressed with the presentation at the AACC
Conference in Seattle, WA and noted that the effort to support the program should
continue.
ATHLETICS PROGRAM UPDATE
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Academic/Student Services Committee – November 16, 2010 - Page 3
Dr. Spangler informed that the Board previously requested a report on the status of the
athletics program. Dr. Pino provided an overview and update as follows:
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Board approved $6 fee in 2008 that was assessed to students in 2009
Four areas for athletics program (recreation and wellness, intramural, club sports,
intercollegiate athletics)
Consultant was hired and provided a report in January 2009
Recommendations from the report:
o Hiring program director
o Implementing more wellness programs
o Need for facilities
o Serves as recruitment tool
Hired Program Director - Troy Jefferson
Currently 26 teams system-wide
Approximately 430 participants
Recreational sports advisory board formed
Fees collected total $835,000
Funds will be evenly distributed at $50,000 for each college
Periodic meetings will be held to provide updates
Reviewing expansion options
Ms. Loredo noted that it was mentioned that research is currently in progress; however,
fees are still being collected from the students. Dr. Pino apprised that the funds utilized
are from the previous semester and noted that the program director’s salary is also
included as well as required insurance for the program.
TECHNOLOGY REPORT
William Carter provided highlights of the report to include:
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Awards
Grants
Process Re-engineering Initiatives
Infrastructure Enhancement and Upgrades
Performance Statistics
Articles Published
COMMUNITY COLLEGE SURVEY OF STUDENT ENGAGEMENT (CCSSE) REPORT
Dr. Seymour provided an overview of the CCSSE Report and informed that the colleges
receive their reports directly. He noted that the college continues to outpace peers;
however, the invention methods to move the needle upward are spotty. He noted that a
post survey action plan was completed for each of the colleges; however more
discussion is under way regarding a more effective and efficient post-survey.
Ms. Mullins asked if there is a format for reviewing Texas colleges in comparison. Dr.
Seymour mentioned that the specific report can be retrieved from CCSSE.
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Academic/Student Services Committee – November 16, 2010 - Page 4
Mr. Austin asked what the CCSSE revealed in terms of central tendencies within the
organization. Dr. Seymour informed that CCSSE was asked if there is any research in
this area. He noted that the college will internally review an intervention strategy that will
better utilize the college’s resources.
(Mrs. Sane arrived at 2:04 p.m.)
Mr. Austin noted that when expenditures are discussed there is a cost to produce
whatever outcomes occur. Dr. Seymour informed that CCSSE is the formative strategic
and research, which provides the strategies, needed to drive the number.
ACADEMIC DASHBOARD UPDATE
Dr. Seymour informed that the institutional effectiveness items will be listed on the
college’s webpage under “At A Glance” by the end of the week and noted that it will be
available to anyone accessing the website.
Dr. Seymour mentioned that there are nine areas available for review and noted that
each area has a drill down component for additional information.
Mr. Austin asked if a blast will be sent to the Board to inform that the data is available
and what can be retrieved from the data. Dr. Seymour informed that he will provide the
link and some hints regarding the data.
Mr. Austin informed that he would like to see the same format developed across the
board including the area of finance.
ADJOURNMENT
With no further business, the meeting adjourned at 2:11 p.m.
Minutes recorded, transcribed & submitted by:
Sharon R. Wright, Manager, Board Services
Minutes Approved: