REGULAR MEETING
OF THE BOARD OF TRUSTEES
HOUSTON COMMUNITY COLLEGE SYSTEM
September 21, 2006
Minutes
The Board of Trustees of the Houston Community College System held a Regular Meeting on
Thursday, September 21, 2006 at the System Administration Building, Second Floor
Auditorium, 3100 Main, Houston, Texas.
BOARD MEMBERS PRESENT
Jay Aiyer, Chair
Yolanda Navarro Flores, Vice Chair
Diane Olmos Guzman, Secretary
Bruce A. Austin, Deputy Secretary
Abel Davila
James R. Murphy
Christopher W. Oliver
Richard M. Schechter
Dr. Michael P. Williams
ADMINISTRATION
Norman Nielsen, Interim Chancellor
Doretha Eason, Deputy to the Chancellor
Miles LeBlanc, General Counsel
Charles Cook, Vice Chancellor, Educational Development
Irene Porcarello, Vice Chancellor, Student Success
Gloria Walker, Vice Chancellor, Finance & Administration
Winston Dahse, Interim President, Southwest College
Margaret Ford, President, Northeast College
Fena Garza, President, Southeast College
William Harmon, President, Central College
Zachary Hodges, President, Northwest College
Marsal Stoll, President, Coleman College
Willie Williams, Associate Vice Chancellor, Human Resources
William Mack, Associate Vice Chancellor, Facilities and Construction
Carole Keeney, Interim Associate Vice Chancellor, Communications
Mike Kyme, Executive Director, Purchasing and Procurement
Remmele Young, Executive Director, Board
OTHERS PRESENT
Jarvis Hollingsworth, System Counsel, Bracewell & Giuliani
Suewan Johnson, Bond Counsel, Vincent & Elkins
David Ross, President, Faculty Senate
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Regular Meeting – September 21, 2006 – Page 2
Dwight Boykins, Consultant, dBoykins Consulting
Other administrators, citizens and representatives from the news media
CALL TO ORDER
Mr. Aiyer, Chair, called the meeting to order at 4:31 p.m. and declared the Board convened to
consider matters pertaining to the Houston Community College System as listed on the duly
posted meeting notice.
PRAYER AND PLEDGE OF ALLEGIANCE
Mr. Davila led the prayer and pledge of allegiance to the flag.
(Mrs. Flores arrived at 4:32 p.m.)
APPROVAL OF MINUTES
Approval of Minutes from the Special Meeting of August 7, 2006, Board Governance and
Operations Committee Meeting of August 17, 2006, Special Meeting (Budget Workshop) of
August 17, 2006, Committee of the Whole Meeting of August 17, 2006, and Regular Board
Meeting of August 24, 2006
Motion – Mr. Austin moved approval of the Minutes as presented. Mr. Davila seconded the
motion. The motion carried 7-0.
HEARING OF CITIZENS
Mr. Aiyer gave preface to the Hearing of Citizens and asked if there were any registered
speakers to come forward.
(Mr. Oliver arrived at 4:35 p.m.)
Dr. Kevin Sims spoke on behalf of National All American Business Alliance (NAABA). He
encouraged HCC to utilize Siemens for the IT Network Upgrade. He also stated that NAABA is
available to provide procurement services on behalf of HCC.
CHAIRMAN’S REPORT
Mr. Flores apprised that Ms. Maria Cisneros, a member of the HELC Committee was present and
asked her to speak on behalf of the Committee.
Ms. Sheila Briones extended an invitation to the Hispanic Educational Leadership Committee
(HELC) Scholarship Gala scheduled for Thursday, September 28, 2006 and commended the
Committee for their efforts in the planning and coordination of the event.
Mrs. Flores apprised that Dr. Fena Garza will be recognized by the Hispanic Women Network of
Texas in November 2006. She noted that HWNT is a group that promotes Hispanic women and
their accomplishments.
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Regular Meeting – September 21, 2006 – Page 3
Mrs. Flores also noted that Dr. Garza has been selected to participate in a special project in Israel
where participants will be introduced and have the opportunity to interact with Palestine
officials.
CHANCELLOR’S REPORT
Report on HCC Participation in American Diabetes Association Houston Walk America
Ms. Patti Carlton informed that she is honored to serve as the local chair of the Diabetes
Association Houston Walk America. She introduced Bill Wright who is serving as the 2006
Chairman of the Greater Houston American Diabetes Association Walk. Mr. Wright provided
information on the walk which is scheduled for October 2006. He noted that the funds raised
from the walk would provide education on diabetes.
(Mrs. Guzman arrived at 4:48 p.m.)
Faculty Senate Report
There was no faculty senate report.
ADJOURNED TO CLOSED SESSION
Mr. Aiyer adjourned the meeting to Executive Session at 4:50 p.m., notice having previously
been given and reiterated in accordance with Sections 551.071, 551.072, and/or 551.074 of the
Open Meetings Law. Mr. Aiyer stated that any final action, vote or decision on any item
discussed in Executive Session would be taken up in Open Session or in a subsequent Public
Meeting.
Mr. Aiyer reconvened the meeting in Open Session at 7:24 p.m. and entertained motions on
pending matters.
(Present: Trustees Aiyer, Austin, Davila, Flores, Murphy, Oliver, and Schechter)
APPROVAL OF CONSENT AGENDA
Motion – Mr. Austin moved approval of the Consent Agenda. Mr. Oliver seconded the motion.
The motion carried 6-0 (Mr. Schechter was not present at the time of the vote). The following
items were approved on the consent agenda:
A. Board Governance & Operations
1. Approve Exception to Human Resources Policy C:5.3 on Leaves and Absences
Regarding Uncompensated Leave
2. Approve Revision to Human Resources Policy C:5.3 on Full-Time Voluntary
Uncompensated Leave Subsection
3. Approve Revision to Human Resources Policy C:5.3 on Military Leave Subsection
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Regular Meeting – September 21, 2006 – Page 4
B. Facilities
1. Approve Additional Services to the Construction Program Management Services Contract
(PGAL) for Central Plant-Central College
C. Finance
1. Approve Advance Refund of Junior Lien Bonds and Issuance of New Junior Lien Bonds
2. Accept Bid for Demolition Services for the East Wing Located on Central College
Campus
3. Approve Terms of Lease of Office City Plaza for Southeast College Cosmetology
Program
4. Approve Upgrade for Information Technology Infrastructure Project #06-36
5. Approve Annual Contract Renewals for Fiscal Year 2006-2007
6. Approve Contract for Temporary Personnel Agency Services
7. Approve Adult Education Grant Funded Subcontracts for Fiscal Year 2006-2007
8. Approve Payment to Bracewell & Giuliani for Professional Services (July 2006)
9. Ratify Acceptance of Gifts and Donations
TOPICS FOR DISCUSSION AND/OR ACTION
Mr. Aiyer requested to treat the topics for discussion as a consent agenda.
A. Board Search Committee
1. DISCUSS AND APPROVE THE SOLE FINALIST EXECUTIVE SEARCH FIRM
FOR THE PERMANENT CHANCELLOR SEARCH
Motion – Mr. Austin moved and Mr. Oliver seconded to approve ACCT as the Executive
Search Firm to conduct the permanent Chancellor search.
(Mr. Schechter returned)
Mr. Murphy noted that all the submittals were quality firms. Mr. Davila noted that
ACCT was the only firm that was structured to perform according to the timeline.
Mr. Schechter noted that he would like for the search to be a broad range that could
possibly include individuals with non-community college experience.
Vote: The motion passed with a vote of 7-0.
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Regular Meeting – September 21, 2006 – Page 5
B. Facilities
2. APPROVE ADDITIONAL SERVICES TO THE CONSTRUCTION PROGRAM
MANAGEMENT SERVICES PGAL IT CONTRACT FOR HAYES ROAD AND
NORTHLINE CAMPUS
Motion – Mr. Murphy motioned and Mrs. Flores seconded the approval of the Additional
Services to the Construction Program Management Services PGAL IT for Hayes Rd and
Northline.
Mr. Schechter expressed concern with continuing to issue add-ons to contracts without
competitive bidding.
Mr. Murphy noted that competitive pricing is conducted as it relates to professional
services according to the Procurement Act and that the additional services are due to the
fact that a contract is already in place.
Vote: The motion passed with a vote of 6-0-1 with Mr. Schechter abstaining.
C. Finance
3. FIRST PUBLIC HEARING ON PROPOSED TAX RATES FOR FISCAL YEAR
2006-2007
Mrs. Walker apprised that this was the first public hearing as it relates to the tax rate for
fiscal year 2006. She noted that the next public hearing is scheduled for Thursday,
October 5, 2006 at 4:00 p.m.
4. APPROVE RESOLUTION AUTHORIZING ISSUANCE OF HCCS JUNIOR
LIEN STUDENT FEE REVENUE AND REFUNDING BONDS, SERIES 2006B
Motion – Mr. Oliver motioned and Mr. Murphy seconded approval. The motion passed
6-0. (Mrs. Flores was not present at the time of the vote.)
5. APPROVE RESOLUTION TO PURCHASE HAYES ROAD (ALIEF CAMPUS)
FOR HCCS PUBLIC FACILITIES CORPORATION
(Mrs. Flores returned)
Motion – Mr. Oliver motioned and Mr. Murphy seconded approval of the resolution to
purchase the Hayes Road with an option to lease. The motion passed 7-0.
6. APPROVE RECOMMENDATIONS FROM THE SYSTEM COMPENSATION
REDESIGN COMMITTEE
Motion - Mr. Oliver motioned and Mr. Davila seconded to approve the recommendations
from the System Compensation Redesign Committee.
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Regular Meeting – September 21, 2006 – Page 6
Mr. Willie Williams informed the Board that the information was presented to the Board
at previous meetings; however, additional information was requested.
Mr. Murphy asked how the longevity pay is calculated. Mr. Willie Williams noted that
the System-wide committee wanted to recognize employees for longevity services.
Mr. Murphy asked if the performance system would cost more money. Mr. Willie
Williams noted that it could possibly cost more; however, this fiscal year budget would
not need to be amended since the pay out would occur in fiscal year 2007-2008.
Mr. Austin asked how inflationary awarding would be prevented. Mr. Willie Williams
informed that a check and balance will need to occur at the manager level and noted that
if the reviewing supervisors recognize liberal evaluations, then they must inform
administration.
Vote: The motion passed with a vote of 7-0.
7. APPROVE RECOMMENDATIONS FROM THE SYSTEM PERFORMANCE
MANAGEMENT ADVISORY COMMITTEE
Motion – Mr. Oliver motioned and Mr. Davila seconded approval. The motion passed 70.
8. APPROVE PAYMENT TO BRACEWELL & GIULIANI FOR PROFESSIONAL
SERVICES (AUGUST 2006)
Motion – Mr. Oliver motioned and Mr. Austin seconded to approve. Motion passed 7-0.
9. APPROVE THE INVESTMENT REPORT FOR THE MONTH OF AUGUST 2006
Motion – Mr. Austin motioned and Mr. Davila seconded to approve. Motion passed 7-0.
C. Legal/Legislative
10. Remmele Young, Executive Director of Government Relations presented an update on
the legislative agenda.
PERSONNEL MATTERS
Motion – Mr. Austin moved approval of the Personnel Agenda. Mr. Oliver seconded the motion,
which carried with a vote of 7-0.
Dr. Nielsen informed the Board that William Carter has been hired as the Vice Chancellor of
Information Technology.
Mr. Aiyer announced that HCC unduplicated enrollment has increased by nine percent.
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Regular Meeting – September 21, 2006 – Page 7
ADJOURNMENT
With no further business coming before the Board, the meeting was adjourned at 7:52 p.m.
DINNER
Following adjournment, the Board of Trustees met for dinner in the Chancellor’s Conference
Room on the 12th floor, where they may discuss System business but will not take action on
such business.
Minutes recorded, transcribed & submitted by:
Sharon Wright, Executive Administrative Assistant, Board Services
Minutes Approved as Submitted:
Regular Board Meeting on October 26, 2006