UNIVERSITY OF EXETER
CSG/14/
CAPITAL STRATEGY GROUP, 21 October 2014
Terms of Reference and Membership 2014-2015
1.
Terms of Reference
The terms of reference for the Group, consistent with the capital planning
procedures, are as shown below.
a)
To support the Vice Chancellors Executive Group (VCEG) and the Dual
Assurance partnerships in assessing and reviewing delivery of the
Infrastructure Strategy and Capital Programme.
b) To deliver capital, IT, estate and infrastructure requirements identified in
the PRG plan within the defined capital envelope.
c) To define the principles underpinning the physical development of the
University’s Streatham, St Luke’s and Penryn campuses.
d) To oversee the development Master plans for all the University’s
campuses and to keep them under review.
e) To approve capital projects between £0.5m and £2.0m and to make
recommendations on infrastructure strategy and projects over £2m to
VCEG, to make decisions on the prioritisation of individual projects within
the overall Capital Strategy, and provide direction on phasing, delivery and
timing of projects.
f) To establish Project Management Groups to take forward detailed planning
of individual projects, and to receive reports from them.
g) To undertake consultation with relevant internal and external stakeholders
and to support negotiation with the local authorities.
h) To ensure that the University’s capital development is consistent with
policies on environmental and financial sustainability and equality and
diversity, including whole-life costing.
i) To meet when necessary once a month.
j) To receive reports and recommendations from the Capital Strategy
Advisory Group (CSAG).
k) To provide strategic direction to CSAG and request work from CSAG as
and when required.
l) To make recommendations to VCEG.
m) To work closely with PRG (who recommend the capital spend) to ensure
the University plans for teaching and research are fully considered in the
Capital Strategy.
n) To ensure capital spend forecast is closely monitored in relation to cash
flow and within the annual budget parameters for revenue and capital.
o) To ensure that the Capital Fund is not overdrawn and that any Council
specified minimum balance is adhered to.
p) To promote and encourage cultural change to improve the efficiency and
utilisation of the estate.
q) To undertake related work as required by VCEG.
r) The Group will report to VCEG.
2.
Responsibilities of Membership
a)
All members should make every effort to attend meetings (videoconferencing facilities will be provided wherever required to assist
b)
c)
d)
colleagues), and should provide maximum notice when they are unable to
attend.
Members are there in a corporate capacity. Whilst they will bring particular
insights given their specific job and location, members are not there to
represent interests.
Members are not permitted to raise proposals specific to their Service or
College (or any other area). Proposals considered by the Group must
have gone through the channels specified in the University’s capital
planning procedures.
Members are required to declare an interest in particular proposals. They
may be invited by the Chair to offer factual points of clarification, but are
not permitted to be part of the detailed discussion.
Chair:
Membership:
Provost (Professor Janice Kay)
Chief Operating Officer (Geoff Pringle) – Deputy Chair
Chief Financial Officer (Andrew Connolly)
Line Managing DVC (Professor Mark Goodwin)
Line Managing DVC (Professor Nick Kaye)
Line Managing DVC (Professor Nick Talbot)
Chair of Capital Strategy Advisory Group (Michele
Shoebridge)
In attendance:
Director of Estate Development Service (Hugh
McCann)
Chief Information Officer (Lynne Tucker)
Director of Strategy and Planning (Steve Chadwick)
Director of Estates for Falmouth Exeter Plus (Tim
Brooksbank)
Invited attendee:
Dual Assurance Lead for Infrastructure (Peter Lacey)
Dual Assurance Lead for IT (Sally Wilcox)
Secretary:
Jean Lloyd, Executive Suite Office Manager and
Council Coordinator