Duties and Responsibilities
of Budget Managers and
Budget Analyst
Objectives
Participants will learn:
– What are the duties and responsibilities of the
Budget Manager
– What are the duties and responsibilities of the
Budget Analyst
Budget Manager
Responsibilities:
– Ensure that the department operates its
financial affairs in accordance with the
University’s Policies and Procedures
– Have a thorough understanding of the
University’s Policies and Procedures
– Participate in the design and implementation
of the department’s strategy
Budget Manager
Responsibilities cont’d:
– Ensure that all employees have appropriate
access to the finance system
– Ensure that employees have the skills and
training necessary to operate the finance
system
– Ensure that all employees within the
department are aware of the University’s
Policies and Procedures
Budget Manager
Responsibilities cont’d:
– Coordinate and implement a plan for
operational continuance in the event the
Budget Manager or members of the approval
chain are unable to perform their duties
Budget Manager
Duties:
– Management of the department’s operating
budget
– Coordinate the development of the
departments operating budget with the Vice
President or Dean
– Coordinate inter-department relations to
ensure transactions flow smoothly
Budget Analyst
Responsibilities:
– To ensure the departments operate in
accordance with the University’s Policies and
Procedures
– To coordinate the development and
implementation of the University’s Annual
Operating Budget as approved by the Board
of Trustees
Budget Analyst
Responsibilities cont’d:
– Ensure the timely availability and integrity of
financial data for institutional decision-making
– Provide management with analysis and
feedback about budgetary problems
– To coordinate the development of the
departments operating budget requests
Budget Analyst
Duties:
– Monitor department’s operating budgets
– Process budget amendments
– Implement the approved Annual Operating
Budget
Budget Analyst
Duties cont’d:
– Compiles the University’s Operational
Budgets
Examine budget estimates for completeness,
accuracy and conformance with established
policies
Ensure budget estimates are reasonable and
adequate
Budget Analyst
Duties cont’d:
– Assist Budget Managers in assessing
operating efficiency of systems and processes
– Develop guidelines and polices governing the
formulation and maintenance of operating
budgets
– Conduct training sessions for Budget
managers
– Assist in determining ways to improve
operational and cost performance
Budget Analyst
Duties cont’d:
– Review policies and procedures to ensure
that the University’s policies and procedures
are being followed as planned
– Evaluate operational procedures to determine
whether results are consistent with
established objectives and goals and whether
the procedures are being carried out as
planned
Duties and Responsibilities
of Budget Managers and
Budget Analyst
Discussion & Questions