RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE Sally Willsey, Walter Jones, Steve Koelle

RIO HONDO COLLEGE

INSTITUTIONAL EFFECTIVENESS COMMITTEE

TUESDAY, JULY 16, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Kenn Pierson, Gene Blackmun, Rebecca Green,

Sally Willsey, Walter Jones, Steve Koelle

Members Not Present: Lisa Sandoval

Guests: Teresa Dreyfuss, Henry Gee, Adam Wetsman, Mike Javanmard

Guest Presenter: Peter Morrison

AGENDA ITEM

I.

Welcome

DISCUSSION

Howard welcomed everyone and opened the meeting at 1:05pm.

Howard introduced Peter Morrison and all went around the room and introduced themselves.

Howard stated that the first item of business would be a conversation on a potential Resource Allocation model.

FOLLOW UP

II.

Resource Allocation

Model

Peter Morrison led a discussion on a potential Resource Allocation model.

The discussion was recorded by

Howard.

The group discussed the pros and cons and challenges of the potential model.

Some questions asked were: “Where do we go from here?”, “What’s next?”

Howard will discuss immediately with

Teresa Dreyfuss.

III.

13-14 Planning

Process



Institutional Goals and Objectives



Resource Allocation

Roundtable Results

Howard asked the committee to review the Goals and Objectives handout prior to the next IEC meeting. The committee was asked to send their comments to

Lydia and Howard.

The goal is to have a draft of the Goals and Objectives document available for the Board’s review at the Board Retreat on August 10.

Howard spoke briefly about the recommendations resulting from the recent Resource Allocation Roundtable

IV.

Accreditation –

Standard I

V.

Adjourn discussion. Some recommendations dealt with the form, weight template and the process.

Lydia will share results of her meeting with Matt Koutroulis at the next IEC meeting.

Meeting was adjourned at 2:50pm

Next IEC meeting is scheduled for

Tuesday, Aug. 6 th

at which time the discussion will continue regarding

Resource Allocation and Goals and

Objectives.



TUESDAY, SEPTEMBER 10, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Steve Koelle, Gene Blackmun, Rebecca Green,

Sally Willsey, Walter Jones, Kenn Pierson, Lisa Sandoval

Guest: Jim Sass

AGENDA ITEM

I.

Welcome

DISCUSSION


FOLLOW UP

II.

14-15 Planning

Process



Planbuilder Updates



RA Update

III.


Standard I

IV.





Survey

Standard I Group

Work

Adjourn

Howard opened Planbuilder and shared the updates. Planbuilder has been updated to include more specific questions in the SLO section. Also, spell check feature has been added.

Howard will discuss the Resource

Allocation requests for Facilities and

Equipment and Technology with Teresa and will report back to the committee.

Howard, Jim and Lydia will meet again to solidify Resource Allocation weights.

It is believed that Shari Magnus can provide hiring history for the past five years.

The survey is due September 20. A sample of the template still needs to be formatted.

The committee continued to work on

Standard I. Lydia typed the input and saved in Dropbox.

The meeting was adjourned at 2:10pm



TUESDAY, SEPTEMBER 24, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Steve Koelle, Gene Blackmun, Rebecca Green,

Sally Willsey, Walter Jones, Lisa Sandoval, Colin Young

Members Not Present: Kenn Pierson

Guest: Jim Sass

AGENDA ITEM

I.

Welcome

FOLLOW UP

II.

14-15 Planning

Process

III.








RA Review


Standard I


Work

DISCUSSION

Howard welcomed everyone and opened the meeting at 1:05pm. Howard introduced Colin Young as the new committee member of IEC.

Howard shared with the group that there was low participation in the planning training sessions compared to previous years. This could be an indication that users now have more experience in using PlanBuilder.

The committee reviewed the Faculty and Classified weight templates and questions. Gene brought up the disparity with Classified and Faculty question regarding past rankings. The

Classified question goes deeper on the number of unfunded ranked positions.

Colin expressed concern about question

1 on Faculty template – mandated or not? All agreed to remove question 1 from Faculty template.

All agreed on the Resource Allocation committee member and meeting process.

Due to problems with DropBox, the committee was unable to access previous documents. The group work will resume at next IEC meeting.

Howard will discuss the ranking question in a meeting with Adam, Teresa, and Kenn.

Colin will bring up the information with the Academic

Senate.

IV.

Adjourn

The homework assignment for the committee is to review the examples of evidence in the Manual for Evaluating

Institutions. Howard stressed the importance of referencing the standards and talking about how we’re meeting the standards.

The meeting was adjourned at 2:10pm.

Next IEC meeting is scheduled on

October 8, 2013.



TUESDAY, OCTOBER 8, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Gene Blackmun, Rebecca Green, Sally Willsey,

Lisa Sandoval, Colin Young

Members Not Present: Walter Jones, Steve Koelle

Guest: Jim Sass

FOLLOW UP AGENDA ITEM

I.

Welcome

II.

14-15 Planning

Process






RA Review

III.

IV.




Standard I


Work

Adjourn

DISCUSSION


Howard explained how the names of participants are listed in the plans as editors or reviewers.

Howard will send out the follow-up memo to Program Managers.

There were not a lot of comments regarding Resource Allocation.

Colin introduced the Resource

Allocation funded list at the last

Academic Senate meeting. Teresa

Dreyfuss has approved it, and Howard will take to PFC meeting today.

The committee continued group work on Accreditation Standard I.



October 22, 2013.



TUESDAY, OCTOBER 22, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Gene Blackmun, Sally Willsey, Lisa Sandoval,

Colin Young, Walter Jones, Steve Koelle

Members Not Present: Rebecca Green, Kenn Pierson

Guests: Jim Sass, Matt Koutroulis


I.

Welcome

II.

14-15 Planning

Process



Planning Updates

III.


Standard I




Work

DISCUSSION


Howard reported that there are 19

Program Plans and 3 Program Reviews still in progress. The Program Review

Committee is seeking IEC members for

Nov. 1, 8 and 15.

IV.

Adjourn

Lydia and Howard reviewed the homework assignment. It is to be completed within the next three weeks.

Anything relevant will be sent to

Howard and Lydia and they will categorize it.

The following need to be given to Marie

Eckstrom soon: Description, selfevaluation, and actionable improvement plan (if any).

The committee worked on Accreditation

Standard I. B. 5.

As evidence is gathered, please send to

Howard, Lydia and Rebecca with subject: “Here’s evidence for Standard

#...”



November 12, 2013.



TUESDAY, NOVEMBER 12, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lydia Gonzalez, Gene Blackmun, Rebecca Green, Lisa Sandoval,

Colin Young,

Members Not Present: Kenn Pierson, Sally Willsey, Walter Jones, Steve Koelle

Guest: Jim Sass


I.

Welcome

II.

Institution Set

Standards

III.

14-15 Planning

Process




DISCUSSION


Howard reported that the visiting

Accreditation team will be looking at language. We’re being asked to set an institution set standard – “What we think we should be measuring”.

Howard will send out additional material to IEC.

IV.

V.




Standard I


Work

Adjourn

Howard reported that Unit Plans are in process now. They are to be submitted by November 27. The last Program

Review Session is this Friday,

November 15.

The committee continued to work on

Accreditation Standard I.b.



November 26, 2013.



TUESDAY, NOVEMBER 26, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Kenn Pierson, Walter Jones, Rebecca Green, Lisa Sandoval, Colin

Young

Members Not Present: Sally Willsey, Lydia Gonzalez, Steve Koelle, Gene Blackmun

Guest: Jim Sass


I.

Welcome

II.

Institution Set

Standards

III.

Student Success



Initiative (SSI)

IEC Assignment

DISCUSSION


Howard reviewed what ACCJC is asking us to do as far as setting standards. He also reviewed part of

Barbara Beno’s presentation at CAIR, which included samples of institution set standards.

A decision needs to be made as to which metrics to use for institution set standards. Which measures should be included? Should criteria from

Scorecard be used?

Kenn suggested using Scorecard metrics combined with Mission Statement.

Howard will put together numbers and review at next IEC meeting.

IRP will provide information that is going into the work for the initiative.

Howard and Lydia will review the information. A response is due

December 12.

IEC has been asked to complete recommendations 7.2 and 8.2. Just need to report on 7.2. Howard will get further clarification for 8.2. Howard will talk to Mike Munoz.

IV.

Accreditation

V.

14-15 Planning

Process

Work is ready to put into the template.

Howard and Lydia will do this step.

There is still a need to “close the loop” and respond to recommendations from

2008.

Program Reviews are complete. Work is being done on Executive Summaries.

VI.

Adjourn

Unit Plans are due on November 27, and then Area Plans will begin.

Howard reviewed the funded Resource

Allocation requests document that will be distributed at PFC today.



December 10, 2013.



TUESDAY, DECEMBER 10, 2013 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Walter Jones, Lisa Sandoval, Colin Young, Sally Willsey, Lydia

Gonzalez

Members Not Present: Steve Koelle, Gene Blackmun, Rebecca Green, Kenn Pierson

Guest: Jim Sass

I.

II.

AGENDA ITEM

Welcome

Accreditation-

Standard I




Assignment Work –

Continued – Final!

III.

Institution Set

Standards

IV.

Student Success




IEC Assignment

V.

14-15 Planning

Process




DISCUSSION areas were discussed:


Howard reviewed 1.b.7. It looks like the draft for 1.b.7 is complete.

Howard and Jim reviewed the ACCJC

Institute Set Standards. The following

Successful Course Completion 68%

Student Retention Rate 67%

(3 semester persistence)

Degree Completion 840

Transfer to CSU & UC 480

Certificate Completion 200

Further discussion will follow.

Template must be completed by IEC and IRP – one section is in question as to whether it is assigned correctly.

Area plan phase is in process and the updated Resource Allocation Process will be implemented in Spring

FOLLOW UP

VI.

Adjourn The meeting was adjourned at 1:55pm.



TUESDAY, FEBRUARY 11, 2014 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lisa Sandoval, Steve Koelle, Gene Blackmun

Members Not Present: Colin Young, Sally Willsey, Lydia Gonzalez, Rebecca Green, Kenn Pierson

Guest: Jim Sass

AGENDA ITEM

I.

Welcome

DISCUSSION


Howard reported that the 2013 Climate

Survey Report was presented at the

February 1 Board meeting. There was a higher response this year as the survey was sent to all employees.

FOLLOW UP

II.

Accreditation-

Standard I



Standard I Update

III.

Institution Set

Standards



A Final Look

Howard, Jim and Lydia have continued to work on Standard I. The initial IEC work on this Standard is considered done. Marie Eckstrom has completed most of the writing. The IEC will next have an opportunity to review the section.

Jim and Noelle Banuelos have been populating the Institution Set Standards table. The table was completed at today’s IEC meeting. Howard will share at today’s PFC meeting.

It was recommended that the Scorecard be reviewed with IEC at a future meeting.

IEC will complete this assignment in the near future.

IV.

Student Success




IEC Assignment

V.

14-15 Planning

Process




Howard reported that the VPs

(Academic Affairs and Student

Services) took extra time to complete their Area Plans. The Resource

Allocation staffing request report will be pulled today. The Resource Allocation committees are scheduled to meet in two weeks. The Resource Allocation results will be sent to IEC.

VI.

Adjourn The meeting was adjourned at 1:50pm.



TUESDAY, FEBRUARY 25, 2014 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Lisa Sandoval, Steve Koelle, Gene Blackmun, Colin Young,

Rebecca Green, Sally Willsey

Members Not Present: Kenn Pierson, Lydia Gonzalez (Maternity Leave)

Guest: Jim Sass

AGENDA ITEM

I.

Welcome

DISCUSSION


FOLLOW UP

II.

Accreditation-

Standard I



Standard I Update

III.

Institution Set

Standards



A Final –Final Look

IV.

V.

VI.

Student Success




IEC Assignment

14-15 Planning

Process




Adjourn

Howard reported that IEC has submitted all sections but two – 1.b.1 and 1.b.7.

Marie Eckstrom has done most of the writing for the first draft.

Howard reviewed the document’s two sections. One section is required in the

Annual Report and the other section is

Rio Hondo’s own internal standards.

IEC will review and give feedback to

Howard. The document was also handed out at the last PFC meeting.

Howard has not yet received any feedback from PFC.

Howard has started populating

Recommendation 7.2 Question 1

(Current RHC Practice). IEC gave recommendations for input. Howard will continue to work on populating the sections.

Howard stated that the Resource

Allocation meetings are scheduled for

March 11 and 19 (Faculty), and March

12 and 20 (Classified).

This year there are new questions and a new process. The committee make up will be the same as last year.

In preparation for the Planning Retreat,

Howard proposed a Goals & Objectives assignment for the table groups ahead of time and to assign a person with

“primary responsibility”. IEC thinks this is a good idea in order to be better prepared for the Retreat.




TUESDAY, MARCH 11, 2014 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Steve Koelle, Gene Blackmun, Colin Young, Rebecca Green, Sally

Willsey

Members Not Present: Kenn Pierson, Lisa Sandoval, Lydia Gonzalez (Maternity Leave)

Guest: Jim Sass

I.

AGENDA ITEM

Welcome

II.

RHC Planning

Retreat

DISCUSSION


FOLLOW UP

Howard reviewed the comments from the Planning Survey regarding the

Planning Retreat.

The table group listing will be sent to

IEC for review/input prior to the

Retreat.

Some ideas for an Ice Breaker activity:

- SSI topic

- A conversation on “How can I help a student succeed?”

- Rebecca suggested breaking into 4 groups (VP’s and Teresa). Howard will discuss this idea with Teresa.

- Colin suggested identifying an ongoing/continuous problem at Rio and proposing ideas on how to solve.

Howard suggested that instead of sitting with assigned table group, sit at a table with a topic you are interested in talking about.

Howard suggested sending out the table topics ahead of time.

The committee talked about attendees being able to choose what table to sit at during the morning, and then moving to assigned table after lunch.

Rebecca suggested a working lunch – maybe listen to a presentation during lunch. The committee agreed that this was a good idea.

It was suggested to have an additional activity so the group can have opportunity to work together prior to the

Goals and Objectives session. Rebecca

III.

2013 Climate Survey

Report

IV.

Adjourn will work on two scenarios for the activity.

Jim suggested that the Educational

Master Plan session be interactive.

Howard asked the IEC to review the

Employee Climate Survey and the

Student Climate Survey as a homework assignment and to give him feedback.

If the Employee Climate Survey is given online, then each employee would be assigned a unique, untraceable number.

Sally commented that if the Employee

Climate Survey remained in paper form, then more Classified employees would respond.

It was recommended to include in the

Student Climate Survey a question regarding the students’ experience with

Counselors




TUESDAY, MAY 13, 2014 - 1:00 PM, ROOM L402

MINUTES

Members Present: Howard Kummerman, Steve Koelle, Gene Blackmun, Rebecca Green, Lisa Sandoval,

Lydia Gonzalez,

Members Not Present: Colin Young, Sally Willsey, Kenn Pierson

Guest: Jim Sass

AGENDA ITEM

I.

Welcome

DISCUSSION

Howard welcomed everyone and opened the meeting at 1:07pm. Gina Bove was introduced as the new classified member of IEC. This is Rebecca Green’s last

IEC meeting and Howard thanked her for her service.

FOLLOW UP

II.

14-15 Planning

Process



Institutional Goals &

Objectives

IEC is to review the Goals and

Objectives document before it goes to

PFC. The same is true for the

Educational Master Plan (EMP). IEC will review Goals and Objectives and send comments to Howard and Lydia via email. The Goals and Objectives in draft form will be included in EMP draft.

IEC will meet once during the summer.

There is a need to have a conversation regarding recommendations for changes to the planning process to implement next year.

III.


Standard I



Standard I

Feedback/Edits

IV.





Surveys

Climate Survey

Planning Survey

Feedback on Standard I has been received from Dr. Scroggins, President of Mt. SAC, RHC Board of Trustees, and Adam Wetsman. IEC will now review the feedback. IA.1 needs to be rewritten and the goal is to have a draft ready by May 19. Feedback on IA.1 can be found in Accreditation Self

Evaluation 2014 Shared, Standard I.0

General, Feedback-Updates 5/2014 in

Dropbox.

The last of the Student Climate Surveys will be completed this week. There were more evening surveys this year. In the future, perhaps the Evening Deans can assist in administering the evening surveys.

The deadline for the Staff Climate

Survey, as well as the Planning Survey, was extended to May 16.

V.

Adjourn

Howard reported that as of this morning,

140 Planning Surveys have been completed online.

Meeting adjourned at 1:40pm.

RIO HONDO COLLEGE INSTITUTIONAL EFFECTIVENESS COMMITTEE Sally Willsey, Walter Jones, Steve Koelle

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