Matakuliah
Tahun
: G0374/Business Writing
: September 2006
Report Writing
Format
Frequency
Parts of Reports
Layout
Language
Pertemuan 10
1
Format
• Informal report intended for in-house use
• Formal report intended for national public
distribution.
2
Format
• Consists entirely of text.
• Consists of statistics.
• Consists of a combination of prose, tables,
charts and graphs
3
The Frequency
• Submitted one time only
• Submitted routine (weekly, monthly,
quarterly, etc)
4
Parts of Formal Reports
1.
Title page
2.
Table of Contents
3.
Introduction
4.
Summary
5.
Body
6.
Conclusion
7.
Recommendations
8.
Appendix
9.
Bibliography (if necessary)
5
Lay out
• To ensure that all reports project the same
‘brand image’.
• To assist the author, the person preparing
the report if other than the author/the
reader, all of whom will be able to work
more easily and more efficiently.
6
Layout
• Margins
• Paragraph
• Headings
• Numbering of diagrams, tables and
appendices
• Spacing
7
The Style of Language
• Clear
• Succinct
• No extra phrases
8
Choice of words
•
•
•
•
•
Familiar word to the far-fetched
The concrete word to the abstract
Prefer the short word to the long
Prefer the Saxon word to the Romance
Prefer the direct word to the
circumlocution
• Prefer transitive verbs in the active voice
• Be sparing in the used of adjective
9
Preparing the Manuscript
1.
2.
3.
4.
5.
6.
7.
8.
Use standard manuscript form
Number every page
Leave enough white space
Use lots of headings and subheadings
Pay attention to paragraphing
Be sure to footnote information
Proofread your report
Bind the finished manuscript securely
10
11
12
Figure 1.1
Stages in Report
preparation. Although
pratical work
May occupy more than
three-quarters of the time,
this work must be planned
to fit into
The overall framework of
the project and geared to
the production of relevant
information
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