Web Advisory Committee
MEETING MINUTES - SEPTEMBER 4, 2013
In Attendance: Cal Anderson, Beverly Bavaro, Brandie Davis, Kate Kirkpatrick, Echo Lynch, Thomas Dobbert
Meeting Called to Order: 11:00 a.m.
Current Business
Web Content Management Software (CMS) Migration and New Site Design
Cal gave updates on the website and CMS.
Where we are at with migration/implementation:
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Finishing up the build and reviewing/testing functionality and reporting issues for fixing.
Going live very early on September 20 (6 a.m.) and on that day will work to fix most major 404 issues and all
database records for documents and forms, since all PDF paths/links will change.
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Root URLs will be okay, but deeper links will probably change/break in many cases. All friendly subdomains will
still redirect correctly.
Outstanding Challenges/ what happens going in to Sept 20:
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Web Services will work with PIO and IT HelpDesk for any faculty/staff/student questions or problems that may
arise during the transition. Web Services will provide them with a "cheat sheet" for common questions.
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Between now and 9/20 there will be communication sent to all Web Content Providers (department web
liaisons who are trained to submit updates) to preview their sites and test their online forms. Links will be
provided so they can see what's coming. This will serve two purposes: as a "heads up" and to ask them to
refrain from contacting us until after the launch date of 9/20.
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Web Services is coordinating the launch with the IT network team. A lot going on with moving to two new
servers, as well as implementation of the CMS and launching the web redesign.
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For the time being, Web Services will maintain the same system for departments to make changes to their web
page content. Departments will continue to send all changes to Web Services. A training plan will be
developed, and Web Services will roll out classes/workshops for web content providers on how to use the CMS.
Still need to create workflows and processes prior to implementing the training.
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Patience requested as learning cycle continues.
Phase II/What happens after Sept. 20:
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Web Services has already been meeting with PIO and began training their staff on entering news into the CMS
for homepage and /news/ pages.
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Web Services will use and monitor CMS to update the TMCC site through the month of October.
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By early winter 2014 will develop training; should be able to announce training for first group of web content
providers before spring. This will include How to Write for the Web (using the TMCC Style Sheet and AP Style
Guide), which will be a pre-requisite. They will then develop and offer basic/beginning and
intermediate/advanced level workshops/classes.
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Develop Mobile site using CMS and creating mobile skins.
Page 1 of 2; Meeting Minutes - September 4, 2013
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Created: 10/18/2013; Rev: 10/23/2013
W eb Advisory Committee Meeting Minutes - September 4, 2013
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Need to phase in the websites for Childcare, The Meadow, Washoe Community Ed, and the Campus Online
Tour into the CMS (will need to create new, custom templates). Will also work to re-skin applications that use
the old look and feel (PLARP and the self-service tools/webapps).
Preview of Site
Cal gave a demo of the new website.
He reiterated that there will be workflow in place once training has been provided so that Web Services will still remain the
final authority prior to content being published.
Publishing happens at determined times for approved content. CMS publishes to its own server every hour or so publishes
to production server.
Other Business
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Google Analytics
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WebTrends support has sunsetted.
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Departments can contact Web Services for Google Analytics monthly reports. Custom reports can be built if
requested. Will need to work with IT server team to filter out TMCC hits.
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Still working out some bugs in generating the reports.
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Been using GA for five years so plenty of data available.
Meeting Adjourned: 12:00 p.m.
Page 2 of 2; Meeting Minutes - September 4, 2013
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 10/23/2013