RFP NO. 2016-04-05: INTERIOR PAINTING – EAU CLAIRE DEVELOPMENT CORPORATION
EAU CLAIRE/NORTH COLUMBIA DEVELOPMENT CORPORATION
(ECDC)
REQUEST
FOR
PROPOSAL (RFP)
RFP 20160415 - INTERIOR PAINTING SERVICES AND SUPPLIES
April 5, 2016
The Eau Claire/North Columbia Development Corporation (ECDC) is seeking proposals from
qualified vendors for the provision of Painting Services and Supplies as described in this
document.
Sealed Proposals
Sealed proposals must be clearly marked “Interior Painting Services and Supplies RFP
20160415”
Submission Deadline: by 12:00 p.m. on April 20, 2016
Vendors will deliver one (1) original and two (2) copies to the following address:
Eau Claire North Columbia Development Corporation
Attn: Michael Strange
3905 Ensor Avenue, Suite 102 (Monticello Road Entrance)
Columbia, South Carolina 29203
Phone (803) 733-8438
Pre-Bid Site Visit
A Pre- Bid Site Visit will be held 10:00 am on April 15, 2016 at 4300 North Main Street,
Columbia, SC, 29203.
This submission shall include the entire Request for Proposal and any amendments if issued.
Proposals received after the above time will be considered late and not acceptable. Proposals
submitted via email or fax will be considered non-responsive.
Note: Submission of a bid does not bind ECDC to award a contract for painting services.

Please direct any question regarding this RFP to Michael Strange at (803) 733-8438 or
mcstrange@columbiasc.net.
Thanks you for your interest.
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RFP NO. 2016-04-05: INTERIOR PAINTING – EAU CLAIRE DEVELOPMENT CORPORATION
SCOPE OF WORK
Contractors are to provide all materials, labor and equipment to produce painted
finished surfaces as described in this document and pointed out during the mandatory
pre-bid site visit.
A. Interior surfaces that are exposed.
B. Surface preparation, priming, and finishes.
C. Paint existing painted or finished surfaces that are altered marred or damaged the
same as specified for new surfaces, along with the scraping and sanding to
surfaces to accept new paint materials.
D. Paint includes enamels, stains, semi-gloss, oils, flat paint, epoxies and other
coatings whether used as prime, intermediate, or finished coats.
E. Apply primer and finish coat according to manufacture spec. 1.5-2 mil dry
thickness. The manufacture of choice for ECDC is Sherwin Williams 200 Series
Paint.
F. Exposed surfaces shall include all surfaces or areas in back of cabinets, furniture,
equipment and other items that are not built-in or fixed in place, and shall include
all visible surfaces.
G. Provide all scaffolds, drop cloths, ladders and other equipment required for proper
execution of the work.
H. Clean all surfaces of dirt, grease, oil, or any other substance that would be
detrimental to the bonding of the coating.
I. Fill nail holes, caulk all gaps between trim and walls including freeze, base, window
trim and cabinets.
J. Cover all removable and stationary items which are not to be painted and provide
surface protection.
K. Remove spilled, splashed or splattered paint from non-painted surfaces
L. All surfaces to be painted shall be cleaned, dry, smoothed and protected from
dampness. Finish work shall be uniform, of color, and free from defective brushing,
spraying or rolling
M. Contractor will remove soiled rags, empty paint container and other debris from the
site daily. Dispose of waste materials in a legal manner.
N. Project location:
Huffman House
4300 North Main Street
Columbia, SC 29203
SECTION ONE
1.0
GENERAL INFORMATION
1.1
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Purpose: ECDC is seeking proposals from qualified vendors for the provision of
painting services on selected interior surfaces at 4300 North Main Street,
Columbia, SC 29203.
RFP NO. 2016-04-05: INTERIOR PAINTING – EAU CLAIRE DEVELOPMENT CORPORATION
This Request for Proposals (RFP) states the instructions for submitting a
proposal, the procedure and criteria by which a contractor may be selected and
the contractual terms by which ECDC intends to govern the relationship
between ECDC and the selected contractor.
1.2
Definition of Parties: ECDC will hereinafter be referred to as the “Corporation”.
Respondents to the RFP shall be referred to as “Bidders.” The Bidder to whom
the contract is awarded shall be referred to as the “Contractor.”
1.3
Waiver Language: The Corporation reserves the right to reject any item in the
bid; to reject any and all bids; to waive any informality herein, or for reasons of
establishing uniformity, to award the contract to other than the lower bidder.
1.4
Site Visit: Prospective bidders are encouraged to participate in the scheduled
on-site tour of the property. The on-site visit tour will be held on April 15, 2016
at 10:00 am at 4300 North Main Street Columbia SC 29203. Bidders should
not enter the site without permission or during anytime other than the scheduled
site visit.
1.5
Evaluation Criteria: Proposals will be evaluated on many criteria deemed to be
in the ECDC’s best interest including, but not limited to:
A.
B.
C.
D.
Responsiveness to terms and conditions
Ability to meet specifications
Reference
Price
1.6
Award of Proposal: ECDC reserves the right to award this contract to multiple
bidder(s).
1.7
Communication: In an effort to maintain complete transparencies among all
bidders the sole point of contact regarding this RFP is Michael Strange,
Executive Director, Eau Claire/North Columbia Development Corporation. Bids
will not be accepted and/or opened from vendors who do not adhere to this
policy. It is the responsibility of the bidder to inquire about any requirements of
this RFP that is not understood via the phone at (803) 733-8438 or email at
mcstrange@columbiasc.net.
1.8
Confidentiality: The information contained in proposals submitted for ECDC’s
consideration will be held in confidence until all evaluations are concluded and
an award has been made.
1.9
Cost of Preparation: The Bidder assumes all cost of preparation of the proposal
and any presentation necessary to the proposal process.
1.10
Debarment: Submission of a signed proposal in response to this solicitation is
certification that your firm (or any subcontractor) is not currently debarred,
suspended, proposed for debarment, declared ineligible or voluntarily excluded
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RFP NO. 2016-04-05: INTERIOR PAINTING – EAU CLAIRE DEVELOPMENT CORPORATION
from participation in this transaction by any State or Federal department or
agency. Submission is also agreement that ECDC will be notified of any change
in this status.
1.11
Proposal Validity: Unless specified other wise, all proposals shall be valid for
ninety (90) days from the due date of the proposal.
SECTION TWO
2.0
GENERAL TERMS AND CONDITIONS:
2.1
Contract Documents: If a separate Contract is not written, the Contract entered
into by the parities shall consist of the RFP, the signed proposal submitted by
the Contractor, the specifications including all modifications thereof, and a
purchase order or letter of agreement requiring signatures of ECDC and the
Contractor, all of which shall be referred to collectively as the Contract
Documents.
2.2
Contract Term: The initial Contract term shall begin the next business day
following the Board’s approval and MUST be completed by June 3, 2016.
2.3
Liquidated Damages: For each and every day past the deadline of June 3,
2016 the Contractor will pay ECDC 1% of the contract amount. The 1% will be
deducted from the invoice upon payment by ECDC to the Contractor.
2.4
Non-Waiver of Defaults: Any failure of ECDC to enforce or require the strict
keeping and performance of any of the terms and conditions of this agreement
shall not constitute a waiver of such terms, conditions, or rights.
2.5
Cancellation/Termination: ECDC may cancel this agreement at anytime with five
(5) days written notice.
2.6
Assignment: Vendor shall not during the contract; assign, transfer or subcontract
any part of the agreement to any other contractor/supplier without written
approval of ECDC.
2.7
Equal Opportunity: In the execution of the Contract, the Contractor and all
subcontractors agree, consistent with ECDC policy, not to discriminate on the
grounds of race, color, religion, sex, sexual orientation, transgender status or
gender expression, national origin or citizenship status, age, disability or
veteran’s status and to provide reasonable accommodations to qualified
individuals with disabilities upon request.
2.8
Hold Harmless/Indemnification Agreement: Vendor agrees to indemnify, defend
and hold harmless City of Columbia, ECDC, its Board member in their official
and individual capacities, its successors, assignees, employees, contractors and
agents from and against any and all claims, cost, expenses, damages, and
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RFP NO. 2016-04-05: INTERIOR PAINTING – EAU CLAIRE DEVELOPMENT CORPORATION
liabilities, including reasonable attorney fees, arising out of (1) negligent acts or
willful misconduct of the vendor an/or its officers, directors and employees,
agent, subcontractors, successors or assigns; (2) any breach of the term of this
Agreement by Vendor; (3) any violation of applicable State and/or Federal Law,
regulation, or requirement; or (4) any breach of any representation or warranty
made by the Vendor under this agreement. The Vendor agrees to notify ECDC
by certified mail, return receipt requested, immediately upon knowledge of any
claim, suit, action or proceeding for which it may be entitled to indemnification
under this Agreement.
2.9
Independent Contractor: Whether the Contractor is a corporation, partnership,
other legal entity, or an individual, the Contractor is an independent contractor.
If the Contractor is an individual, the Contractor’s duties will be performed with
the understanding that the Contractor is a self-employed person, has special
expertise as to the services which the Contractor is to perform and is
customarily engaged in the independent performance of the same or similar
services for others. The manner in which the services are performed shall be
controlled by the Contractor; however, the nature of the services and the results
to be achieved shall be specified by ECDC. The Contractor is not to be deemed
an employee or agent of ECDC and has no authority to make any binding
commitments or obligations on behalf of ECDC except as expressly provided
herein. ECDC has prepared specific guidelines to be used for contractual
agreements with individuals (not corporations or partnerships) who are not
considered employees of ECDC.
2.10
Contractor’s Liability Insurance: The Contractor shall not commence work under
this Contract until the Contractor has obtained all insurance required under this
paragraph and such subcontractor to commence work on any subcontract until
all similar insurance required of subcontractor has been so obtained. A copy of
applicable insurance certificate(s) must be provided at award of contract.
Minimum coverage is $1,000,000 per occurrence, $2,000,000 aggregate on
general liability: Worker’s Compensation Coverage in compliance with SC State
Law.
2.11
Job Site Safety: The Contractor shall adhere to all applicable laws including the
Occupational Safety and Health Administration’s (OSHA) most recently
published Safety and Health Standards for Construction (29 CFR 1926) and
general Occupational Safety and Health Standards (29 CFR 1910) for the
duration of the Contract.
2.12
Solid Waste Removal: The Contractor will be responsible for cleaning up and
removing all waste materials created by the Contractor’s operation from the
premises by the end of the day. The Contractor will promote waste reduction
and recycling and follow ECDC policies to reduce, reuse, and recycle.
2.13
Condition and Care of Property and Protection of the Work: The Contractor
shall continuously maintain adequate protection of all work covered by the
Contract from damage or loss and shall protect the property from injury or loss
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RFP NO. 2016-04-05: INTERIOR PAINTING – EAU CLAIRE DEVELOPMENT CORPORATION
arising in connection with this Contract, and shall make good any such damage,
injury or loss. The Contractor shall adequately protect adjacent property as
provided by law and the Contract Documents.
2.14
Separate Contracts: ECDC reserves the right to obtain competitive bids or
proposals for work not covered under this Contract, including alterations. The
Contractor will cooperate with any contractor retained under such conditions.
2.15
Force Majeure: Neither party shall be liable to the other or be deemed to be in
breach of this Contract for any failure or delay in rendering performance arising
out of causes beyond its reasonable control and without its fault or negligence.
Such causes may include, but are not limited to: acts of God or of a public
enemy, fires, flood, epidemics, strikes, embargoes or unusually severe weather.
Dates or time of performance shall be extended to the extent of delays excused
by this section provided that the party whose performance is affected notifies the
other promptly of the existence and nature of such delay.
2.16
The Executive Director of ECDC must be notified within one (1) hour or as soon
as possible, but no later then twenty-four (24) hours, of any accident or injury
that occurs during the course of work performed under this Contract.
SECTION THREE
3.0
PERFORMANCE TERMS AND CONDITIONS:
3.1
Payments: Payments will be net 30 days upon completion of work.
SECTION FOUR
4.0
PROPOSAL CONTENT
Sealed proposals should be clearly marked “Interior Painting Services and Supplies
RFP #20160415”. Proposals are being sought from firms with recognized experience
and professional painting services.
Bidder shall ensure that all information required herein is submitted with the proposal.
All information provided should be verifiable by documentation requested by ECDC.
Failure to provide all information, inaccuracy or misstatements may be sufficient cause
for rejection of the proposal or rescission of an award. Bidders are encouraged to
provide any additional information describing operational abilities.
Responses to each requirement below should be in order and clearly marked with the
section number to which they respond.
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RFP NO. 2016-04-05: INTERIOR PAINTING – EAU CLAIRE DEVELOPMENT CORPORATION
4.1
Business Profile: Provide a brief history of your company, length of time in
business, number of employees including contract painters. Provide emphasis
on the painting services part of you company.
4.2
Employees: Describe how many experienced painters are employed on this
project and how much professional experience each employee has in
contract painting. Provide a list of anticipated subcontractors.
4.3
Reference: A list of three references is required to be submitted with your
proposal. These references should be agencies your firm has done business
with in the past year on projects with similar scope to this RFP.
Provide the project name, the scope of the job, contact person, telephone
number and address.
4.4
Proposed Cost: A proposed fee structure for the work to be performed including
costs from all anticipated subcontractors (if any).
4.5
Warranty & Specifications: Bidder should submit a copy of any warranties
indicating duration of said warranty and manufacturer instructions. The Bidder
shall also furnish information related to the specifications of the products being
used.
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RFP NO. 2016-04-05: INTERIOR PAINTING – EAU CLAIRE DEVELOPMENT CORPORATION
EAU CLAIRE/NORTH COLUMBIA DEVELOPMENT CORPORATION
(ECDC)
REQUEST
FOR
PROPOSAL (RFP)
RFP 20160415 - INTERIOR PAINTING SERVICES AND SUPPLIES
SIGNATURE PAGE
COMPANY NAME_________________________________________________________
By: _________________________________________________
(Signature)
___________________________________________
(Print Name)
__________________________________________
(Title)
___________________________________________
(Phone Number)
___________________________________________
(Fax Number)
____________________________________________
(E-Mail Address)
____________________________________________
(Date)
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RFP NO. 2016-04-05: INTERIOR PAINTING – EAU CLAIRE DEVELOPMENT CORPORATION
4300 North Main Street – 1st Floor
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RFP NO. 2016-04-05: INTERIOR PAINTING – EAU CLAIRE DEVELOPMENT CORPORATION
4300 North Main Street – 2nd Floor
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