Student Government Association
ELECTIONS COMMITTEE AGENDA #4
N o ve mb e r 3 0 , 2 0 1 5 a t 9 : 3 0 a . m.
R o o m 1 2 2 , Re d Mo u n t a i n B u i l d i n g
NOTE: Below is an agenda of all scheduled items to be considered. Notification is hereby provided that items on the
agenda may be taken out of order, two or more agenda items may be combined, an agenda item may be removed from
the agenda, and discussion relating to an agenda item may be delayed at any time.
1.
Call to order
2.
Roll Call
a.
Ralph McMullen, Chair
b.
Tony Futia, Deputy Director, Public Safety and Police
c.
Cheril Gabbidon, SGA Vice President
d.
Jacob Allen, SGA Senator, Division of Business
e.
Deborah Echoles, Student at Large
f.
Kraig Mickey, Student at Large
3.
Guest Recognition (Information)
4.
Public Comment (Information)
Public comment will be taken during this agenda item. No action may be taken on a matter raised under this item until the
matter is included on an agenda as an item on which action may be taken. Comments will be limited to two minutes per
person. Persons making comment will be asked to begin by stating their name for the record and to spell their last name.
The chair may elect to allow additional public comment on a specific agenda item when that agenda item is being
considered. In accordance with Attorney General Opinion No. 00-047, as restated in the Attorney General’s Open Meeting
Law Manual, the chair may prohibit comment if the content of that comment is a topic that is not relevant to, or within the
authority of, the SGA, or if the content is willfully disruptive of the meeting by being irrelevant, repetitious, slanderous,
offensive, inflammatory, irrational or amounting to personal attacks or interfering with the rights of other speakers.
5.
Approval of Minutes (For Possible Action)
The Council will discuss the minutes of November 16, 2015 and may choose to amend or edit the minutes. Upon conclusion
of discussion the Council may choose to approve the minutes.
See attachment A.
6.
For possible action
a.
Consideration of current SGA Elections Rules for possible changes or reaffirming of last year’s rules.
Agendas are posted outside of RDMT122, outside of SIER100, outside of VSTA B200, E.L. Cord Child Care Center outside of Rm.103, and online at www.tmcc.edu/sga. To request disability accommodation, contact the Disability
Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 1 of 7; SGA Elections Committee Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Created: 10/5/2015; Rev: 11/23/2015
SGA Elections Committee Agenda 11/30/15
i. SGA Election Rules
Filing
In order to run for an SGA office, you must file an official application form for that position. Filing
states that you agree to have your name appear on the ballot. In order to file, you need to
complete an application, and return it to the SGA office by the deadline. Late applications will not
be accepted.
You may not run for more than one position.
If, after filing the application, you decide not to run for the office, you must officially withdraw from
the election by signing a withdrawal statement.
Campaigning
Any candidate or candidate representative found in violation of the election rules and procedures
shall be disqualified by a majority vote of the SGA Elections Committee.
1. The current campaigning period is outlined on this Web page.
2. Campaigning is defined as: anything that promotes the election of a candidate to any Student
Government Association elective office.
3. Voting is a private and confidential activity. Candidates or candidate representatives must allow
students to vote independently of candidate influence and/or assistance.
4. All campaign literature must be in support of an individual candidate. Foul language, untruthful
or misleading statements, and offensive or obscene images are absolutely not permitted on
campaigning material. Negative campaigning is not allowed. The Student Activities and
Leadership Coordinator has the authority to determine whether material is inappropriate or
offensive. Appeals regarding this rule will be handled by the SGA Elections Committee.
5. Candidates are not allowed to remove, cover, or deface other candidates' campaign materials.
6. Although the SGA discourages such activities, the SGA does not accept responsibility for
campaign materials that are removed or defaced. SGA is not liable or responsible for any
untruthful or offensive statements made about candidates by other candidates, students, or
employees of the College.
7. Campaign material may not be placed on car windshields or any part of vehicles. Chalking on
campus chalkboards, sidewalks, etc. is not permitted.
8. All candidates must comply with campus policies and procedures to post or distribute literature
on campus. If you wish to post fliers, you must only post them on designated bulletin boards,
and have them approved through the Information Desk (RDMT 315). A candidate may only
place one flier (up to 11x17 inches) per bulletin board.
9. Note: Bulletin boards marked "departmental use only" may not be used for campaign postings.
Campaign materials may not be placed on walls, windows or in the art galleries or restrooms.
All campaign materials require visible contact information including name and SGA’s phone
number.
10. Campaigning may not occur in any way that disrupts classes, and only with approval form the
instructor.
11. TMCC clubs and organizations, and departments may endorse candidates.
Agendas are posted outside of RDMT122, outside of SIER 100, outside of VSTA B200, E.L. Cord Child Care Center outside of Rm.103, and online at sga.tmcc.edu. To request disability accommodation, contact the Disability
Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 2 of 7; SGA Elections Committee Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 11/23/2015
SGA Elections Committee Agenda 11/30/15
12. Current SGA elected officers may endorse candidates; however, they may not endorse
candidates at any time in the SGA office area, during official SGA events, or while doing any
official SGA business, including meetings and office hours. SGA elected officers must remove
any campaign materials from view while in the SGA office or while doing any official SGA
business, this includes stickers, t-shirts, buttons, etc. visible on their person or belongings. In
addition, no SGA equipment or supplies including, paper, computers, workspaces, etc. may be
used for endorsing candidates.
13. No campaigning of any type will be allowed in the Student Government Association office.
14. All candidates must adhere to Appendix L in the College Catalog.
15. Candidates must remove all campaign materials by the deadlines posted for the current
campaign period.
b.
7.
•
January 25 - February 12, 2016 - Accepting Applications
•
February 22, 2016 - Candidates Informed of Filing Status
•
March 3, 2016, 10am - 12pm - Mandatory Applicant Meeting
•
March 4, 2016, 12pm - 2pm - Mandatory Applicant Meeting
•
March 7 - April 15, 2016 - SGA Elections Campaigning
•
March 30, 2016, 10am - 12pm - SGA Elections Candidate Fair
•
March 31, 2016, 12pm - 2pm - SGA Elections Candidate Debate
•
April 4 - 15, 2016 - SGA Elections
•
April 22, 2016 - Results Announced
•
April 25 - May 18, 2016 - Mandatory Shadowing / Attend SGA Senate Meetings
Information Items
a.
8.
Review SGA Election time table
Updates SGA Elections: Nicole Shimabuku, Coordinator Student Activities & Leadership
Public Comment
Public comment will be taken during this agenda item. No action may be taken on a matter raised under this item
until the matter is included on an agenda as an item on which action may be taken. Comments will be limited to
two minutes per person. Persons making comment will be asked to begin by stating their name for the record and
to spell their last name. The chair may elect to allow additional public comment on a specific agenda item when
that agenda item is being considered. In accordance with Attorney General Opinion No. 00-047, as restated in the
Attorney General’s Open Meeting Law Manual, the chair may prohibit comment if the content of that comment is a
topic that is not relevant to, or within the authority of, the SGA, or if the content is willfully disruptive of the
meeting by being irrelevant, repetitious, slanderous, offensive, inflammatory, irrational or amounting to personal
attacks or interfering with the rights of other speakers.
Agendas are posted outside of RDMT122, outside of SIER 100, outside of VSTA B200, E.L. Cord Child Care Center outside of Rm.103, and online at sga.tmcc.edu. To request disability accommodation, contact the Disability
Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 2 of 7; SGA Elections Committee Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 11/23/2015
SGA Elections Committee Agenda 11/30/15
9.
Adjourn
Agendas are posted outside of RDMT122, outside of SIER 100, outside of VSTA B200, E.L. Cord Child Care Center outside of Rm.103, and online at sga.tmcc.edu. To request disability accommodation, contact the Disability
Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 2 of 7; SGA Elections Committee Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 11/23/2015
SGA Elections Committee Agenda 11/30/15
Attachment A.
Student Government Association
ELECTIONS COMMITTEE MINUTES #2
N o ve mb e r 1 6 , 2 0 1 5 a t 9 : 3 0 a . m.
R o o m 1 2 2 , Re d Mo u n t a i n B u i l d i n g
Call to order
I.
Chair McMullen called the meeting to order at 10:15am.
Roll Call
II.
a.
Ralph McMullen, Chair - Present
b.
Tony Futia, Deputy Director, Public Safety and Police – Present
c.
Cheril Gabbidon, SGA Vice President - Present
d.
Jacob Allen, SGA Senator, Division of Business - Present
e.
Deborah Echoles, Student at Large - Absent
f.
Kraig Mickey, Student at Large – Present (arrived at 10:25am)
Guest Recognition (Information)
III.
Nicole Shimabuku – SAL Coordinator
Public Comment (Information)
IV.
The chair will take public comment on any information or action items on this agenda. The chair may impose
responsible limits on the length members of the public may speak.
None.
I.
Approval of Minutes (For Possible Action)
Motion made by Senator Allen to approve the minutes of October 19th and November 2nd. Motion seconded Vice President Gabbidon. Motion
passed by majority vote.
1)
For Possible Action
a.
Consideration of current SGA Election Rules for possible changes or reaffirming of last year’s rules.
SGA Election Rules
Agendas are posted outside of RDMT122, outside of SIER 100, outside of VSTA B200, E.L. Cord Child Care Center outside of Rm.103, and online at sga.tmcc.edu. To request disability accommodation, contact the Disability
Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 2 of 7; SGA Elections Committee Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 11/23/2015
SGA Elections Committee Agenda 11/30/15
Filing
•
In order to run for an SGA office, you must file an official application form for that position. Filing states that you
agree to have your name appear on the ballot. In order to file, you need to complete an application, and return it to
the SGA office by the deadline. Late applications will not be accepted.
•
You may not run for more than one position.
•
If, after filing the application, you decide not to run for the office, you must officially withdraw from the election
by signing a withdrawal statement
Campaigning
•
Any candidate or candidate representative found in violation of the election rules and procedures shall be
disqualified by a majority vote of the SGA Elections Committee.
•
The current campaigning period is outlined on this Web page.
•
Campaigning is defined as: anything that promotes the election of a candidate to any Student Government
Association elective office.
•
Voting is a private and confidential activity. Candidates or candidate representatives must allow students to vote
independently of candidate influence and/or assistance.
•
All campaign literature must be in support of an individual candidate. Foul language, untruthful or misleading
statements, and offensive or obscene images are absolutely not permitted on campaigning materials. Negative
campaigning is not allowed. The Student Activities and Leadership Coordinator has the authority to determine
whether material is inappropriate or offensive. Appeals regarding this rule will be handled by the SGA Elections
Committee.
•
Candidates are not allowed to remove, cover, or deface other candidates’ campaign materials.
•
Although the SGA discourages such activities, the SGA does not accept responsibility for campaign materials that
are removed or defaced. SGA is not liable or responsible for any untruthful or offensive statements made about
candidates by other candidates, students, or employees of the College.
•
Campaign materials may not be placed on car windshields or any part of vehicles. Chalking on campus
chalkboards, dry erase boards, etc. is not permitted.
•
All candidates must comply with campus policies and procedures to post or distribute literature on campus. If you
wish to post fliers, you must only post them on designated bulletin boards, and have them approved through the
Information Desk (RDMT 315). A candidate may only place one flier (up to 11/17 inches) per bulletin board.
•
Note: Bulletin boards marked “departmental use only” may not be used for campaign postings. Campaign materials
may not be placed on walls, windows or in the art galleries or restrooms. All campaign materials require visible
contact information including name and the SGA’s phone number.
•
Campaigning may not occur in any way that disrupts classes, and only with approval from the instructor.
•
TMCC clubs and organizations, and departments may endorse candidates.
Agendas are posted outside of RDMT122, outside of SIER 100, outside of VSTA B200, E.L. Cord Child Care Center outside of Rm.103, and online at sga.tmcc.edu. To request disability accommodation, contact the Disability
Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 2 of 7; SGA Elections Committee Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 11/23/2015
SGA Elections Committee Agenda 11/30/15
•
Current SGA elected officers may endorse candidates; however, they may not endorse candidates at any time in the
SGA office area, during official SGA events, or while doing any official SGA business, including meetings and
office hours. SGA elected officers must remove any campaign materials from view while in the SGA office or
while doing any official SGA business, this includes stickers, t-shirts, buttons, etc. visible on their person or
belongings. In addition, no SGA equipment or supplies including, paper, computers, workspaces, etc. may be used
for endorsing candidates.
•
No campaigning of any type will be allowed in the Student Government Association office.
•
All candidates must adhere to Appendix L in the College Catalog.
•
Candidates must remove all campaign materials by the deadlines posted for the current campaign period.
Motion made by Officer Futia to approve the SGA Election rules. Motion seconded by Vice President Gabbidon.
Motion made by Senator Allen to amend the motion to remove the word “sidewalks” in rule 7 and replace it with
the phrase “dry erase boards.” Motion to amend seconded by Officer Futia. Motion passed by majority vote.
b.
Consideration of Proposed SGA Election Time Table
•
January 25-February 12, 2016 – Accepting Applications
•
February 22, 2016 – Candidates Informed of Filing Status
•
March 3, 2016, 10am – 12pm – Mandatory Applicant Meeting
•
March 4, 2016, 10am – 12pm – Mandatory Applicant Meeting
•
March 7 – April 15, 2016 – SGA Elections Campaigning
•
March 30, 2016, 12pm – 2pm – SGA Elections Candidate Fair
•
March 31, 2016, 12pm – 2pm – SGA Elections Candidate Debate • April 4 – 15, 2016 – SGA Elections • April 22, 2016 – Results
Announced
•
April 25 – May 18, 2016 – Mandatory Shadowing / Attend SGA Senate Meetings
Motion made by Senator Allen to approve the Election Timetable. Motion seconded by Member Mickey. Motion passed by majority
vote.
c.
Consideration of Proposed Election Committee Meeting Schedule
•
Monday, November 30, 2015 at 9:30 am in RDMT 122
•
Monday, December 7, 2015 at 9:30 am in RDMT 122
•
Monday, December 21, 2015 at 9:30 am in RDMT 122 – no meeting
•
Monday, January 4, 2016 at 9:30 am in RDMT 122
Motion made by Vice President Gabbidon to approve the next proposed elections committee meeting on November 30, at
9:30am in RDMT 122. Motion seconded by Officer Futia. Motion passed by majority vote.
Agendas are posted outside of RDMT122, outside of SIER 100, outside of VSTA B200, E.L. Cord Child Care Center outside of Rm.103, and online at sga.tmcc.edu. To request disability accommodation, contact the Disability
Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 2 of 7; SGA Elections Committee Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 11/23/2015
SGA Elections Committee Agenda 11/30/15
7.
Information Items
a.
Updates SGA Elections: Nicole Shimabuku, Coordinator Student Activities & Leadership
Reviewed both the Filing and Campaigning rules, no motions were made, talked about bringing motions forward on any
changes on meeting November 16th. One possible motion to be removing the restriction on chalking. Also looking at
numbering the rules instead of only bullet points to assist referencing in the future.
No updates were given.
II.
Public Comment
a.
III.
Senator Allen and Member Mickey apologized for being late.
Adjourn
Chair McMullen adjourned the meeting at 10:29am.
Agendas are posted outside of RDMT122, outside of SIER 100, outside of VSTA B200, E.L. Cord Child Care Center outside of Rm.103, and online at sga.tmcc.edu. To request disability accommodation, contact the Disability
Resource Center at least ten days in advance at: 775-673-7277; fax 775-673-7207; email drc@tmcc.edu; RDMT 114.
Page 2 of 7; SGA Elections Committee Agenda
TMCC is an EEO/AA institution. See http://eeo.tmcc.edu for more information.
Rev.: 11/23/2015