Supplier Contract
Don’t miss the opportunity to participate in WEC’s Hosted Buyer Program. Meet one-on-one with pre-qualified
planners who want to meet with you and have a specific need for your company’s product or service. In order to
participate, your company must have at least one employee that is an active MPI member. Packages include
complimentary supplier registration(s) to WEC.
Company Information
Company Name:
(as it will appear on all conference related materials)
Website:
Twitter ID:
Advertising & Promotional Services
Airline
Association
Audio Visual Provider
Computer Services
Conference & Convention Center
Convention & Visitors Bureau
Decorator
Destination Management Company
Destination
Entertainment Agency
Full-Service Event Management Company
Hotels
Resorts & Spas
Technology Company
Other Suppliers & Service Provider
Production Company
Promotional Merchandiser
Rental Car Company
Restaurants
Speaker Bureaus
Company Type:
Product/Service Tagline:
(3-5 words of additional company information)
Example:
Top Tier Cities/Collection of 12 botique
hotels/Downtown Dallas Hotel
Company Phone Number:
Company Email Address:
Additional Contact Information
Pre-Show Contact Name
Pre-Show Contact Title:
Return contract to: MPI Hosted Buyer Team
Email: hostedbuyer@mpiweb.org
Email Address:
Phone Number:
On-Site Contact Name:
On-Site Contact Title:
Email Address:
Phone Number:
SECTION 1:
OUTLINE OF PROGRAM
Approximately four (4) weeks prior to the conference, suppliers and planners will be given access to the online
appointment based system to begin making appointments with each other.
The Hosted Buyer Program Packages include:
Opportunity to meet one-on-one with pre-screened planners for ten (10) minutes each.
Supplier Member Registration fee ($750). Up to six (6) free conference registrations with purchase of forty-eight
(48) appointment package.
Contact information for your appointments prior to WEC.
Opportunity to bring up to two (2) company representatives.
Conditions:
Planners and suppliers will be able to request appointments with each other during specified time slots each day.
To ensure all of our planners attend their appointments during the specified time, their credit card will be
processed a $300 deposit and refunded provided all appointments have been fulfilled.
Planners who do not show up for appointments will be charged a full registration fee ($750 for members) and
equivalent of four (4) night’s hotel stay. Airfare up to $400 credit.
Should a planner fail to attend any of their appointments, the supplier will be credited the equivalent of the value
of that appointment within 30 days post-conference. The Organizer reserves the right to replace a planner should
the original planner not be able to attend the scheduled time.
Completion of the application by planners does not guarantee participation in the program.
Return contract to: MPI Hosted Buyer Team
Email: hostedbuyer@mpiweb.org
SECTION 2:
COST BREAKDOWN
We have provided six (6) options of Hosted Buyer Program for you to choose how many planners you would like to meet
with.
Package
Price
Buy one (1) package:
Eight (8) – ten (10) minute appointments
1 REGISTRATION INCLUDED
Buy two (2) packages:
Sixteen (16) – ten (10) minute appointments
2 REGISTRATIONS INCLUDED
Buy three (3) packages:
Twenty-four (24) appointments
3 REGISTRATIONS INCLUDED
Buy four (4) packages:
Thirty-two (32) appointments
4 REGISTRATIONS INCLUDED
Buy five (5) packages:
Forty (40) appointments
5 REGISTRATIONS INCLUDED
Buy six (6) packages:
Forty-eight (48) appointments
6 REGISTRATIONS INCLUDED
$2,800
$5,187
(5% SAVINGS!)
$7,641
(10% SAVINGS!)
$9,962
(15% SAVINGS!)
$12,159
(17% SAVINGS!)
$14,064
(20% SAVINGS!)
Hosted Buyer Branding Packages (optional) - Make a great first impression with qualified buyers that are ready to
book business! Based on your feedback, we have created three branding packages that will help you stand from the
crowd.
Hosted Buyer Branding Package #1 - $1,400
2 tables, 3 chairs per table
8 rope and stanchion around your tables to separate your area
22 x 28 double sided sign – company to provide the graphics (graphics due 30 days before show)
30 second video on the Hosted Buyer Time Clock Screen (video due 30 days before show); If supplier
doesn’t have a video, then it will be this amount of time with the supplier logo on the screen
Hosted Buyer Branding Package #2 - $2,000
4 tables, 3 chairs per table
11 rope and stanchion around your tables to separate your area
1 meter board double sided sign – company to provide the graphics (graphics due 30 days before
show)
60 second video on the Hosted Buyer Time Clock Screen (video due 30 days before show); If supplier
doesn’t have a video, then it will be this amount of time with the supplier logo on the screen.
Hosted Buyer Branding Package #3 - $4,000
8 tables, 3 chairs per table
21 rope and stanchion around your tables to separate your area
2 meter board double sided sign – company to provide the graphics (graphics due 30 days before
show)
60 second video on the Hosted Buyer Time Clock Screen (video due 30 days before show); If supplier
doesn’t have a video, then it will be this amount of time with the supplier logo on the screen.
Return contract to: MPI Hosted Buyer Team
Email: hostedbuyer@mpiweb.org
SECTION 3:
PAYMENT INFORMATION
Payment information must be submitted with your application
Checks must be in US dollars
Payment Information
Select Package:
Eight (8) 10-minute appointments = $2,800
Sixteen (16) 10-minute appointments = $5,187
Twenty-four (24) 10-minute appointments = $7,641
Thirty-two (32) 10-minute appointments = $9,962
Forty (40) 10-minute appointments = $12,159
Forty-eight (48) 10-minute appointments = $14,064
Select Branding Package (optional):
Hosted Buyer Branding Package #1
Hosted Buyer Branding Package #2
Hosted Buyer Branding Package #3
Charge US$
Credit Card:
Select one:
Visa
MasterCard
to the following credit card:
American Express
Credit Card Number:
Security Code:
Expiration Date:
Cardholder Name:
Return contract to: MPI Hosted Buyer Team
Email: hostedbuyer@mpiweb.org
Discover Card
SECTION 4:
Terms and Conditions
I. DEFINED TERMS:
The term “event” means World Education Congress Hosted Buyer 2011 “Hosted Buyer”, currently scheduled to be held on
July 23-26, 2011 (hereinafter “Event Dates”) at the Orange County Convention Center, Orlando, Florida (hereinafter
“Convention Facility”). The Event is owned, produced and managed by Meeting Professionals International. As used
hereinafter, the term “Organizer” means, collectively, Meeting Professionals International, and each of its officers,
directors, shareholders, agents, affiliates, representatives, employees, and assigns, unless the context requires otherwise.
The term “Hosted Buyer ” means collectively, (i) the company or person that applied for Hosted Buyer appointments
package and agreed to enter into this contract upon acceptance by Meeting Professionals International in the manner
stated below and (ii) each of its officers, directors, shareholders, employees, contracts, agents, representatives and/or
invitees, as applicable.
II. PAYMENT SCHEDULE:
A. Payments of fees are required as follows:
1. 100% of the total fee is due with submission of the Hosted Buyer’s signing of this Contract.
B. Only the company name listed on this Contract is considered an official Hosted Buyer. All Hosted Buyer’s must
make payments in accordance with the schedule outlined above. Under no circumstances will the Hosted Buyer
be permitted to participate in Hosted Buyer 2011 if full payment has not been received. Payments submitted in
accordance with this Contract may be applied, first, to any outstanding balances from previous Organizer shows
and/or events. Contracts may not be accepted to any Hosted Buyer whose prior Organizer financial obligations
have not been met. Any and all payments marked as being payment in full or as being settlement of any dispute
may be accepted by Organizer without Organizer forfeiting its rights under this agreement and/or the law.
III. DEFAULTS:
A. If the Hosted Buyer fails to pay any of the installments as outlined in Section II (above), Organizer shall receive
the following rights:
1. Organizer reserves the right to cancel the Hosted Buyer’s participation in program.
2. Any fees paid shall be retained Organizer as liquidated damages.
3. Any outstanding payments as outlined in Section II, A.1. are due and payable in consideration for
Organizer having provided services to the Hosted Buyer until the date the Hosted Buyer is canceled per
III, A.1. above.
B. The canceled Hosted Buyer may reapply for Hosted Buyer 2011 participation on a first-come, first-served basis.
Monies previously paid on account may be applied to the Hosted Buyer’s new fee if a new contract is accepted.
However, if the new fee is less than the original fee, the Hosted Buyer will be held liable for a downsizing fee
according to the schedule outlined in Section V below.
IV. HOSTED BUYER CANCELLATION:
A. All Hosted Buyer participation cancellations must be received by Organizer in writing (return receipt requested)
and acknowledged by Organizer.
B. If written notice of participation cancellation is received by Organizer before March 25,2011, the Hosted Buyer
shall pay a $150 processing fee. If written notice of participation cancellation is received by Organizer before May
6, 2011, the Hosted Buyer shall pay a cancellation fee equal to 50% of the total fee. If written notice of
participation cancellation is received by Organizer on or after May 6,2011, the Hosted Buyer shall pay a
cancellation fee equal to 100% of the total fee. Hosted Buyer s contracting on or after May 6,2011, are
responsible for the full (100%) fee, even if the event of cancellation any time thereafter. Any deposits made by
the Hosted Buyer may be used to fully or partially reduce the cancellation fees described above.
V. DOWNSIZING:
All downsizing requests shall become effective when approved by Organizer. A fee of 50% of the difference between the
cost of the original fee and the cost of the downsized fee will be charged on any downsizing requested by the Hosted
Buyer and approved by the Organizer before May 6, 2011. The fee increases to 100% of the difference between the cost
of the original fee and the cost of the downsized fee on any downsizing requested by the Hosted Buyer and approved
by the Organizer on or after May 6, 2011. The above downsizing fee(s) shall be in addition to the actual cost of the
Return contract to: MPI Hosted Buyer Team
Email: hostedbuyer@mpiweb.org
downsized fee. Any deposits made by the Hosted Buyer may be used to fully or partially reduce the downsizing fees
described above.
VI. LIQUIDATED DAMAGES:
Both the Hosted Buyer and the Organizer acknowledge that Organizer will sustain substantial losses if the Hosted Buyer
cancels, downsizes, or defaults its participation. Even though Organizer will exercise its best efforts to provide the
canceled, defaulted, or unused space and its service to others. Organizer and the Hosted Buyer agree that Organizer will
nevertheless incur substantial losses that cannot be previously determined. Due to the difficulty of determining and
detailing said losses, the Hosted Buyer agrees to pay the following as liquidated damages (and not as a penalty) if the
Hosted Buyer cancels, downsizes, or defaults its participation. All cancellation/downsizing/default fee(s) and the retention
of Hosted Buyer payments pursuant to this Contract are acknowledgement by the Hosted Buyer to be fully earned and
to constitute liquidated damages (and not a penalty) due in consideration for expenses incurred by ORGANIZER and in
consideration for Organizer having reserved space and provided services to the Hosted Buyer until the date of
cancellation, downsizing, or default, thereby losing or deferring the opportunity to provide exhibit space and its service to
others.
VII. INTEREST AND COLLECTIONS FEES:
A. Any Hosted Buyer that does not meet all financial obligations when due will be responsible for all outstanding
debts, interest at one and one-half percent (1.5%) per month, and any fees (including attorney’s fees and/or
collection fees of not less than 25% of the remaining balance due). Organizer incurs to recover the debt.
B. There will be a $25 charge for all returned checks.
C. If the above interest amount, attorney’s fees and/or collection fees, and returned check fees exceed the limits
allowed by applicable laws, then the maximum interest and such fees allowed by such laws shall be paid to
Organizer by the Hosted Buyer.
VIII. SPACE ASSIGNMENT AND PLANNERS:
A. Although Organizer will attempt to accommodate Hosted Buyer requests for specific table(s), no guarantees can
be made that the Hosted Buyer will be assigned the table(s) requested. Hosted Buyer acknowledges that he/she
is not contracting for a specific table(s), but rather for the right to participate as in Hosted Buyer 2011.
B. Organizer makes no representations or warranties with respect to the demographic nature and/or number of
Hosted Buyer s and/or planners.
IX. MISCELLANEOUS:
This Contract is irrevocable, and the rights of Organizer under this Contract shall not be deemed waived except as
specifically stated in writing by an authorized representative of Organizer. The Hosted Buyer further agrees that upon
acceptance of this agreement by Organizer with or without appropriate or timely payment of any and all fees, this
agreement shall become binding and enforceable in accordance with its terms. This Contract will be binding on the
Hosted Buyer’s and Organizer successors. If any term, clause or provision hereof is held invalid or unenforceable by a
court of competent jurisdiction, such invalidity shall not affect the validity or operation of any other term, clause or
provision and the invalid term, clause or provision shall be deemed to be severed from the Agreement. Any action arising
out of this Contract or Hosted Buyer 2011 must be brought in Dallas County, State of Texas, and governed by the law of
that locale, exclusive of the choice of law rules of any jurisdiction, and the Hosted Buyer consents to the jurisdiction of
such courts.
Check this box to indicate acceptance of these terms.
Return contract to: MPI Hosted Buyer Team
Email: hostedbuyer@mpiweb.org
SECTION 5:
Contract Signature
By typing in your name, you are acknowledging the typed name is a signature of the person acting on
behalf of the company submitting the contract
Name: (Please Print)
Title:
Date:
Signature:
(if submitting via email, please insert image of
signature or please type: your name – Authorized
Signature.)
Return contract to: MPI Hosted Buyer Team
Email: hostedbuyer@mpiweb.org