Hosted Buyer Application
ACTION ITEMS
☐ Fill out and complete application below
☐ Review and sign the terms and conditions
☐ Email completed items to our team at emechb@mpiweb.org
For Questions, please call 972-702-3020 or email emechb@mpiweb.org
PERSONAL INFORMATION
Name:
Company Title:
Company Name:
Address:
City:
State:
Zip Code:
Company Phone Number:
Mobile Phone Number:
Company Email Address:
Company Website:
MPI Member:
MPI Chapter:
☐ Yes
☐ No
Country:
DETAILS (All fields are mandatory)
What Type of events are you looking to discuss with suppliers:
(For Example: Client Event, Conference, Incentive, Tradeshow, Training Program)
For all Third Party/Agencies, please list companies you represent:
How many years have you been involved in the planning meetings and events?
☐ Less than 1 year ☐ 1-4 years ☐ 5-9 years ☐ 10 + years
Have you participated in a Hosted Buyer Program Before?
☐ Yes ☐ No
If Yes, please list the program(s):
What is your decision making involvement at your company?
☐ Recommend ☐ Approve ☐ Both
Types of Services/Products you are looking for:
(For Example: Convention & Visitor Bureau, Decorator, Destinations, Hotels, Restaurants, Technology)
Locations you plan meeting in:
(For example: Belgium/The Netherlands, Denmark, Germany, France, Spain/Portugal, etc)
Annual number of meetings:
☐ 1-25 ☐ 25-50 ☐ 50-100 ☐ 100+
Annual Budget:
PAST EVENT
Provide detailed information about one past event. Must include the following information:
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Name of Event and Date
Type of Event (For example: Convention, Incentive, Training, etc)
Level of Involvement (Recommend, approve or both)
Number of delegates
Total amount of budget
Total Rooms
Description of the event and the position in which you will be organizing in the planning process
FUTURE EVENT #1
Provide detailed information about future event. Must include the following information:
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Name of Event and Date
Type of Event (For example: Convention, Incentive, Training, etc)
Level of Involvement (Recommend, approve or both)
Number of delegates
Total amount of budget
Total Rooms
Description of the event and the position in which you will be organizing in the planning process
FUTURE EVENT #2
Provide detailed information about your future event. Must include the following information:
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Name of Event and Date
Type of Event (For example: Convention, Incentive, Training, etc)
Level of Involvement (Recommend, approve or both)
Number of delegates
Total amount of budget
Total Rooms
Description of the event and the position in which you will be organizing in the planning process
Planner Terms and Conditions
1. Planner agrees to commit and schedule 10 appointments to meet with participating suppliers
during the span of official hosted buyer hours.
2. Acceptance into the Hosted Buyer Program is non-transferrable.
3. Cancellation: From time of your approval into the program, if you cancel your participation, you
will be required to reimburse MPI the full amount of your participation package. This includes
your flight costs, hotel nights (3) and conference registration.
4. Any hotel cancellation fees, incidental expenses, and additional room nights will be the
responsibility of the planner.
5. If a planner is not well and thinks they will not be able to make it to an appointment, they must
notify MPI’s Hosted Buyer team (number will be provided on site) at least 1 hour prior to their
first appointment. An MPI representative will come to your hotel room, offer aid, and document
your illness. If this process is not followed, a planner will be considered a no-show and will then
be charged gratis benefits received according to the planner package chosen.
6. Planners understand that if scheduled appointments are missed, MPI is contractually obligated
to compensate the supplier for the missed appointment.
7. There are no acceptable reasons for missing the official hosted buyer time frames – this includes
education classes, focus groups, board meetings, conference calls, networking receptions, etc.
8. All planner participants must be present at the conference center by 15:00 on Saturday, 6
February 2016 (NO EXCEPTIONS)
9. Any feedback or quotes may be used in future program material.
10. MPI reserves the right to provide an alternative airfare option, in lieu of an airfare credit when a
voucher for flights is applicable.
11. There will be a mandatory welcome reception and luncheon for planners who have been
accepted into the program.
 Welcome Reception – Saturday 6 February
 Planners Luncheon – Sunday 7 February
☐ I agree, understand and will adhere to the rules and regulations.
Signature:
If accepted as a Hosted Buyer, you will receive the following:
 The opportunity to attend the conference at minimal cost
o Full conference registration (includes access to all education session, networking events
and lunches)
o Three-night hotel accommodation (includes WIFI and daily breakfast)
o Airfare credit voucher
o Saturday Night Welcome Reception
o Sunday Networking Lunch
Please note: there are only 25 spots available and space is limited