Updated: July 9, 2012 1 © Copyright 2010. Meeting Professionals International, Dallas, TX, USA. All rights reserved. In today’s business world, you need relationships, and that means you need direct and unscripted contact with your potential customers. Which is exactly what this year’s World Education Congress delivers. Leave your trade show booths at home – you won’t need them here. Instead, this year, get to know your key customers through valuable face-to-face connections at one-on-one appointments in our Hosted Buyer program, networking events, knowledge sessions, and even over meals. Whether you participate in MarketSquare, or sponsor our innovative Flash Point sessions or Insider’s Exchange, putting your brand up front means you’re more than a business card — you’re a business relationship. Hosted Buyer Program......................4 Events..................................................6 Guest Amenity..................................12 Education Sponsorships..................20 Food & Beverage..............................27 Advertising.........................................31 Contact Info.......................................36 2 3 If time is money, WEC’s Hosted Buyer Program is priceless. Don’t miss your opportunity to meet with the industry’s most savvy planners who have a combined buying power of $18 billion USD. 97% effective in generating new business Through the Hosted Buyer program, you have the opportunity to meet one-on-one with qualified planners that specifically need your company’s products or services. Plan your success and choose from hundreds of qualified planner buyers. Appointments will take place over the course of the conference and will last for 15min. each. Supplier participants must be MPI members. A planner must make all appointments in order to receive hosted benefits. Benefits include: • • • • Total of One (1) complimentary table and three (3) chairs for your meetings (additional tables and chairs are required for 30+ appts. and are to be purchased through WEC vendor) Opportunity to meet one-on-one with qualified planners for 15 minutes each Maximize your presence by knowing in advance with whom you’ll be meeting, and walk away with quantifiable new business opportunities Branding Area includes rope and stanchion only (A decor kit will be available for additional needs) 4 Branding Guidelines Hosted Buyer Pricing MarketSmart Partner Pricing (10) 15-minute appointments = $3,375 (10) 15-minute appointments = $3,375 Suppliers can bring, or purchase from WEC’s vendors, the following items: (2) packages of 10 (20 appointments total) TOTAL = $5,975 (2) packages of 10 (20 appointments total) TOTAL = $5,975 Non-Branded Areas Only • One (1) 8 ½ x 11 table sign: Approved signage only purchased through general contractor: (3) packages of 10 (30 appointments total) TOTAL = $9,575 (Includes 10x10 Branding Area*) (3) packages of 10 (30 appointments total) TOTAL = $8,575 (Includes 10x10 Branding Area*) (4) packages of 10 (40 appointments total) TOTAL = $12,175 (Includes 10x10 Branding Area*) (4) packages of 10 (40 appointments total) TOTAL = $11,175 (Includes 10x10 Branding Area*) (5) packages of 10 (50 appointments total) TOTAL = $15,275 (Includes 10x20 Branding Area*) (5) packages of 10 (50 appointments total) TOTAL = $13,775 (Includes 10x20 Branding Area*) (6) packages of 10 (60 appointments total) TOTAL = $17,875 (Includes 10x20 Branding Area*) (6) packages of 10 (60 appointments total) TOTAL = $16,375 (Includes 10x20 Branding Area*) (7) packages of 10 (70 appointments total) TOTAL = $20,975 (Includes 10x30 Branding Area*) (7) packages of 10 (70 appointments total) TOTAL = $18,975 (Includes 10x30 Branding Area*) (8) packages of 10 (80 appointments total) TOTAL = $23,575 (Includes 10x30 Branding Area*) (8) packages of 10 (80 appointments total) TOTAL = $21,575 (Includes 10x30 Branding Area*) (9) packages of 10 (90 appointments total) TOTAL = $26,675 (Includes 20x20 Branding Area*) (9) packages of 10 (90 appointments total) TOTAL = $24,175 (Includes 20x20 Branding Area*) (10) packages of 10 (100 appointments total) TOTAL = $29,275 (Includes 20x20 Branding Area*) (10) packages of 10 (100 appointments total) TOTAL = $26,775 (Includes 20x20 Branding Area*) Branded Areas Only • Carpet • Additional tables (can be upgraded) • Tablecloth • Lounge chair for host stand • Flowers • Additional Chairs (can be upgraded) • Host Stand • Literature racks (maximum two) • Approved signage only purchased through general contractor (maximum two (2) meter boards) No other items will be allowed on Hosted Buyer Floor * Additional space may be purchased at $500 per 100 sq ft WEC Registration is NOT included in the cost of Hosted Buyer Package 5 MarketSquare $4,000 - $4,500 price varies by design package MPI’s MarketSquare is a fabulous resource where attendees and suppliers can meet, greet, mix and mingle between WEC events and sessions. As a supplier, you’ll own the hottest real estate around, a piece of America’s Center in St. Louis throughout the entire conference. MarketSquare is ideally situated in the heart of all the action, just outside of the daily session rooms. Stand out from the crowd: Tell your story, make connections and generate leads. This is your chance to interact one-onone with members of the planning community, distribute marketing materials or give away promotional items. MarketSquare is business-friendly for the brand-savvy. MPI will help you determine the right package for the best ROI. WEC 2012 will also host two (2) receptions (including beer, wine and heavy appetizers) within the MarketSquare area on Sunday and Monday giving all participants greater exposure and networking opportunities. O S D L WEC Registration is NOT included in the cost of a MarketSquare space Basic Set up 8x10 $4,000 Option 1 - One (1) bistro (hi-boy) table; two (2) stools, one (1) lounge couch Option 2 - Two (2) half-round white leather ottomans, one (1) flat literature rack $4,500 Option 3 - Two (2) lounge chairs, one (1) lounge couch Benefits Include: • Opportunity for a company representative to present/manage the space • Opportunity to interact one on one with attendees • Opportunity to display marketing materials in area • Opportunity to provide gift to attendees (subject to MPI approval and additional costs apply) • Company name displayed at location • Two (2) Networking cocktail receptions (Sunday and Monday) in MarketSquare area for one hour following last educational session • Listing on WEC site as a MarketSquare Partner 6 MarketSquare Branded Space $7,500 - $13,000 Varies by design package Looking for a bigger space, want to really showcase your destination, then a MarketSquare Branded Space is just what you’re looking for. With multiple price points you’re sure to find the space that’s right for your destination. This is your chance to interact one-on-one with members through your unique style. We provide you the space, you decide how it will look and feel. Branded Space 1st Floor $11,000 - 800 sq ft Networking Space $13,000 - 1,000 sq ft Networking Space Maximum of 6 spots available D L Must have a minimum of 30 Hosted Buyer appointments. All Hosted Buyer appointments will be conducted in this space O S Must be a MarketSmart Partner Premier location outside education sessions, General Session and Hosted Buyer Floor 2nd Floor $7,500- 800 sq ft Networking Space $10,500 - 1,000 sq ft Networking Space Maximum of 5 spots available High traffic area outside of education sessions and Technology Hub MarketSmart Partners have first right of refusal Benefits Include: • Opportunity for a company representative to present/manage the space • Opportunity to interact one on one with attendees • Opportunity to display marketing materials in area • Opportunity to provide gift to attendees (subject to MPI approval and additional costs apply) • Company name displayed at location • Two (2) Networking cocktail receptions (Sunday and Monday) in MarketSquare area for one hour following last educational session • Listing on WEC site as a MarketSquare Partner 7 Chapter Leadership Forum Luncheon $10,000 This sponsorship will put your brand in front of MPI’s more than 200 chapter leaders. Leaders love this event as it caters to them and allows them to network with others. Suppliers that have a venue to showcase, this is an opportunity for you! D L Benefits Include: • Undivided attention of attendees • Opportunity for representatives to attend the lunch • Opportunity to welcome guests as they arrive • Opportunity to address the guests, up to five (5) minutes • Opportunity to show a video presentation during lunch (subject to MPI approval) • Opportunity to provide a gift to all attendees (subject to MPI approval and additional costs apply) • Opportunity to provide marketing collateral • Recognition in pre-event marketing, including electronic invitations (800+ Chapter Board Members) • * Inclusion in the all-sponsor signage • Listing on the event web site • * Logo recognition and/or listing in conference publication(s) • Listing in post-conference article in One+ Magazine • Logo recognition anywhere Chapter Leadership Forum Luncheon is mentioned O S WEC4ME $15,000 Don’t just attend WEC, Explore it! An important aspect of WEC 2012 is to enhance communication with attendees and provide adequate resources to help them understand the benefits of attending and why they NEED to be in St. Louis. If you’re looking to align your brand with innovative, creative education resources, this is the sponsorship for you. MPI wants to partner with you and make your brand synonymous with the re-imagined experience attendees will have in St. Louis. Once at WEC, attendees will have the opportunity to attend an informational session and tour the highlighted and redesigned elements of WEC. Attendees can explore new areas like the HIVE and the Knowledge Hub,. Onsite Session Benefits: • Opportunity for representatives to attend the Saturday Informational Session • Opportunity to provide a gift to all attendees (subject to MPI approval and additional costs apply) • Opportunity to provide marketing collateral • * Inclusion in the all-sponsor signage • Listing on the event web site • * Logo recognition and/or listing in conference publication(s) • Listing in post-conference article in One+ Magazine * Benefit subject to availability by June 15 8 MPI Chairman’s Reception $10,000 Held only at WEC, the MPI Chairman’s Reception is an invitation-only event for a select group of leaders within the meetings industry. Typically 100 are in attendance (past Chairs, volunteer Chairs, Board of Directors, Foundation Board of Trustees and select guests) at this Saturday evening event. Sponsor will be able to attend and there will be specific sponsor recognition signage at the reception. Benefits Include: • Opportunity for three (3) representatives to attend reception and network with VIP guests • Introduction of Chair (if applicable) • * Logo inclusion on electronic invite to attendees • Opportunity to provide gift to attendees (Subject to MPI approval and additional costs apply) • * Appropriate signage surrounding event • * Inclusion in the all-sponsor signage at registration • Listing on the event website • Listing in post-con article in One+ magazine • * Logo recognition and/or listing in conference publications • * Company recognition anywhere MPI Chairman’s Reception is mentioned * Benefit subject to availability by June 15 9 Emerging Leaders & FLF Reception $10,000 The Global Emerging Leaders Group promotes collaboration between seasoned professionals and the industry’s future leaders. This year the Global Emerging Leaders is collaborating with the IMEX Future Leaders Forum, a program aimed at promoting the career field of Meetings and Events to College Students, to host an evening reception. This intimate networking reception, with about 75 young professionals and their Mentors, is a great networking opportunity for any company. As the exclusive partner of the Global Emerging Leaders and Future Leaders Reception you will make a statement about your company’s commitment to furthering the growth and development of those new to the industry. The Reception will take place on Saturday, July 28 from 5:00pm – 6:00pm. *IMEX and the MPI Foundation are partners of the FLF program and receive benefits and recognition for all FLF-related events. Benefits Include: • Opportunity to greet attendees as they arrive • Appropriate signage surrounding event • Company recognition anywhere the Reception is mentioned • Opportunity to theme reception (at additional cost to sponsor) • * Inclusion in the all-sponsor signage • * Logo recognition and/or listing in conference publications • Logo recognition with hyperlink on event website • Listing in post-conference article in One+ Magazine • * Inclusion in the all-sponsor listing in the onsite conference daily newspaper • One time use of event attendee mailing list to be managed by a 3rd party mail house (list contains attendees that have opted in) * Benefit subject to availability by June 15 10 Hosted Buyer Planner Orientation Luncheon $24,000 Get quality face time with the Hosted Buyer Planners as they attend this highly informational Hosted Buyer Orientation lunch. This hour and 15 minute lunch will feature a presentation for planners on how to best utilize their time while attending hosted buyer appointments. This lunch will serve as the start of the Hosted Buyer program at WEC on Saturday, July from 12:00pm – 1:15pm. Utilize your 20 min of stage time to connect with the planners before they get immersed in meetings and education. Benefits include: • Up to 20 minutes to speak (opportunity to address group, bring in entertainment, etc. NO SALES PITCHES PLEASE) • Logo inclusion for Orientation Lunch on invite sent out to HB Planners • Logo on Schedule of events for Lunch Orientation • Opportunity to theme lunch (at possible additional cost to sponsor and subject to MPI approval) • Opportunity to provide gift to attendees (Subject to MPI approval and additional costs apply) • MPI will approximate a minimum of 80% of the total number of Hosted buyer planners will attend this lunch • Opportunity for five (5) sponsor representatives to attend lunch and network with guests • Logo inclusion on the Hosted Buyer “Know Before You Go” document sent to all Hosted Buyer Planners 11 The Hive The Hive will be all the “buzz” at WEC 2012. As a focal point of the Global Village, The Hive will give personal attention to attendees, offering hands on learning, social media tutorials and a greater understanding of current trends and tools including Twitter, Facebook, LinkedIn, and Flickr. Included in The Hive will be a stage for technology-focused presentations with access for attendees to meet with industry experts and speakers. The Hive will become the meeting point for WEC attendees, whether they’re listening to a speaker, tweeting, recharging their minds or their cell phone/computer batteries, or getting tutorials on using the latest WEC App. Attendees will also get a glimpse of our Award-Winning One+ editorial staff hard at work reporting on all the latest happenings at WEC 2012. O S D L Benefits Include: • Signage in the Hive • Stage Time (content to be discussed with MPI prior to WEC) • Opportunity to show a video in between sessions (except during Tech Shootout) • Opportunity to Meet and Greet with Attendees • Complimentary station within The Hive (includes table and chairs) • Opportunity to data collect through marketing platform agreed upon by MPI and Sponsor • Inclusion in the all-sponsor signage at registration • Listing on the event web site • Listing in post-con article in One+ magazine 12 Press Room $10,000 Press room sponsors will have the unique opportunity to collaborate with MPI media relations to create not only branding opportunities, but also one-on-one relationships with international trade and local press. This sponsorship can generate publicity and highlight new information about the Sponsor Company or organization. Through unique and exclusive opportunities, the Sponsor Company can share strategic messages, enhance brand awareness and garner greater press coverage. O S D L Benefits Include: • Exclusive rights to press list (attendees have to opt in) • Invitation to join in dinner with hosted media on press tour • Coffee break with designated Social Media representatives • Interview opportunity with international online press • 30 minute press briefing opportunity • Opportunity to share fact sheets or press releases on event press page • Appropriate signage in room • Name inclusion in all communication going out to relevant parties • Company recognition anywhere Press Room is mentioned • Inclusion in the all-sponsor signage at registration • Logo recognition and/or listing in conference publication(s) • Listing on the event website • Listing in post-conference article in One+ magazine. Lounge Area $15,000 Give maximum exposure to your brand by purchasing a lounge area at America’s Center in St. Louis. From past WEC research, attendees desire places to relax and meet with others between sessions. Sponsors of this area will be able to bring pop up signs and display marketing materials on coffee tables in their lounge area throughout the entire conference. Benefits Include: • Opportunity to have company representative in area • Opportunity to theme area (subject to MPI approval) • Listing on the event website • Listing in post-conference article in One+ magazine 13 Handheld Fans Hosted Buyer Planner Lounge $5,000 $26,000 Get your brand in front of thousands of industry professionals by being the handheld fan sponsor. fans will be used at WEC’s Opening Reception “Party at the Park”, at Busch Stadium and the Closing Reception at Missouri Botanical Gardens. Don’t miss the opportunity to make the first and last impression at WEC!. Benefits Include: • Logo/ad on fans • Listing on event website • Listing in post-conference article in One+ Magazine V R D E Ready for more one-on-one face time with the qualified hosted buyer planners? Help elevate E S the planner experience and connect with highly qualified planners at YOUR planner lounge on the Hosted Buyer floor. The planner lounge will be the place where ALL hosted buyer planners E R will hang out during and in between appointments. The Planner Lounge will include internet access, light refreshments, and relaxing lounge furniture. Do as little or as much as you want to in this area to connect with Hosted Buyer Planners. Benefits Include: • Opportunity to decorate the lounge space as desired (subject to MPI approval) • Opportunity to provide a take-away item (subject to MPI approval and additional fees apply) • Two (2) 22x28 signs surrounding space • Opportunity to provide interactive element to space (subject to MPI approval) • Standard lounge seating included in cost of sponsorship. The following items are included in the cost of sponsorship: water station, 4 sofas, 4 coffee tables, and 2 computers. (furniture may be upgraded at an additional cost to the sponsor). 14 Career Center $41,000 With today’s jobless market at an all-time high, people are in need of career guidance now more than ever. You can put your company front and center with MPI members as the leader in Personal Career Growth through the Career Center partnership at WEC 2012. The Career Center includes Career Coaching, Access to the Career Connections job bank, and a Private area for interviews. The Career Center is available for attendees throughout WEC. Benefits Include: • Opportunity to distribute marketing materials in Career Center • Complimentary one-year membership with Career Connections, which allows you to post jobs through MPIweb.org • Recognition on all pre-session slides • Appropriate signage surrounding the Career Center • Inclusion in the all-sponsor signage • * Logo recognition and/or listing in conference publication(s) • Listing in post-conference article in One+ magazine • Opportunity to data collect through marketing platform agreed upon by MPI and Sponsor Room Drop $7,500* Connect with attendees in a most personal way through a Room Drop at WEC. You can personalize a special gift or craft a unique message. Room Drops are left inside the attendee’s room where they are sure to see them. MPI staff and hotels will work with you to schedule your delivery at the perfect time. *All costs associated with the production of the Room Drop item and all fees from the hotels will be the responsibility of the Sponsor. Benefits Include: • Inclusion in the all-sponsor signage • Logo and/or listing in conference publication(s) • Listing on the event website • Listing in post-conference article in One+ Magazine * Benefit subject to availability by June 15 15 Puppy Cuddling $10,000 Local Dog Societies raise and train assistance dogs for people who are facing the daily challenges of life with a physical disability or who are deaf or hard of hearing. These highly skilled dogs allow their clients to experience a greater level of independence and an enhanced quality of life. Puppy cuddling is a valuable socialization tool and key in training young dogs to explore the world and get acquainted with new surroundings and people. In efforts to contribute to this training, a designated area at WEC will be set up for puppy cuddling sessions. MPIM will team up with a local Dog Society to bring several dogs that attendees can spend time cuddling with, petting or just stare at and smile. O S D L Benefits Include: • $5,000 donation to local Dog Society to help cover their expenses • Ability to brand puppy cuddling area • Ability to play video on plasma in between Local Dog Society videos (video to be approved by MPI) • Opportunity to display marketing material next to Puppy Cuddling area & Dog Society table • Recognition in post-conference article in One+ magazine • Inclusion on all-sponsor signage onsite • Inclusion in the all-sponsor listing in the onsite conference daily newspaper • Company name and detailed contact information included in the conference sponsor web page of MPIWeb.org 16 Water Bottles Social Media $22,000 $5,000 Looking for a socially responsible way to get your name in front of thousands of meeting professionals? This highly-visible sponsorship will ensure your brand gets The WEC Social Media Sponsor has the unique opportunity to actively enhance in the hands of our coveted attendees. Attendees carry their water bottles with their brand image and develop one-on-one relationships with industry social media them all throughout the conference, playing their part in MPI’s CSR efforts. advocates. The Sponsor Company will receive pre-event and event exposure Benefits will include: through traditional recognition as well as unique event-specific engagement op• Water Bottles handed out at registration branded with Sponsors’ logo or portunities. graphic to be used by attendees throughout the conference Benefits Include: • Inclusion in the all-sponsor signage in the registration area • Company would be designated as “The Official Social Media Sponsor of • Inclusion in the all-sponsor listing in the onsite conference daily newsletter MPI’s WEC 2012” • Listing on event website • Exclusive breakfast with Sponsor Company and a select group of social • Listing in the post-conference article in One+ magazine media activists in the meetings industry • Inclusion in post-event CSR report • 30-minute press briefing opportunity to traditional press during conference • Recognition as Social Media sponsor at event tweet-up including eventspecific signage • Opportunity to deliver room drops to top 5 social media activists • Name inclusion in all communication going out to social media experts • Opportunity to host Flickr photo contest and/or geo-location gaming giveaway • Logo recognition and/or listing in conference publication(s) • Listing on the event web site O S D L O S D L 17 WEC Mobile App D L This downloadable application will be offered to WEC attendees. This interactive iPhone app will be WEC branded and present users with experiences and real-time access to vital conference and destination information. It is an interactive experience with a “virtual connect” feature so attendees can participate in real-time during the conference. O S Benefits Include: • PSAV would receive a company logo with a direct link to PSAVs website on iPhone application • Splash on intro or header on home page of iPhone Application WEC Virtual Experience This webcasting portal will deliver a live conference experience for those that are unable to attend WEC. By purchasing the WEC Virtual Experience, the meeting and event planners not present in Vancouver will experience components of the event on-line, including the latest in industry education, key note presentations and more. Meeting and event professionals who want to hear about the latest in industry education, current trends and growing innovation that will be offered at WEC even though schedule conflicts or budgetary restrictions may prevent them from attending in person. O S D L Benefits Include • Logo with link to PSAV website on WEC Virtual Experience site (WEC Virtual Experience site will be accessible on the MPI website for a year) • 15 second advertisement prior to each WEC Virtual Experience content video (ad to be provided to and approved by MPI) 18 Cyber Café $40,000 The Cyber Café is the “Hot Spot” at WEC with high traffic volume and usage. Filled with multiple computers, the Cyber Café is available for WEC attendees throughout the conference for quick computer and internet usage. Attendees stop in to check their email, view the WEC schedule and print handouts. The Cyber Café will be located within the Hive, WEC’s newest technology focused hub. O S D L Benefits Include: • Sponsor has the opportunity to brand each of the computers with their logo and customized screen savers. • Sponsor may bring items such as mouse pads, pens and notepads for the workstations at their expense (subject to MPI approval) • Opportunity to provide marketing collateral • Custom signage • Inclusion in the all-sponsor signage logo placement and/or listing in conference publications • Listing on the event website • Listing in post-conference article in One+ magazine Wireless Internet $25,000 Help provide wireless internet to the attendees of WEC in St. Louis. Through your generous support, you will help alleviate the daily wireless internet cost to the WEC attendees. This sponsorship will cover thousands of connections from Sunday through Tuesday. Benefits Include: • Re-direct splash page • Signage throughout Convention Center promoting access to wireless internet (i.e. tent cards on tables) • Statement on each Z-Card of wireless internet access for days available • Inclusion in the all-sponsor signage • Logo placement and/or listing in conference publications • Listing on the event website • Listing in post-conference article in One+ magazine 19 Insider Exchange $3,200 D L Attendees can learn from you. Design and develop a workshop relevant to the meeting and events industry. Session attendance is at the discretion of each attendee, so keep in mind the more marketable your subject matter, the more likely attendees will want to be present for your session. O S Benefits Include: • Opportunity to create your own educational platform (subject to MPI approval) • Opportunity to pass out marketing materials to all attendees • One time use of Insider Exchange attendee mailing list to be managed by a 3rd party mail house (list contains attendees that have opted in) • Standard session room with standard A/V package • Listing in Conference publications of your workshop Knowledge Areas $7,500 Take advantage of this opportunity to connect with meeting and business event professionals who are eager to learn and gain valuable information about the selected knowledge areas. The sponsor will be recognized as an exclusive sponsor the Knowledge Area and will have repeated exposure to the attendees throughout the conference. Benefits Include: • Table to display marketing materials in each session • Appropriate signage displayed at entrance of session • Opportunity to distribute gift to attendees (gift must be submitted to MPI no later than one month prior to event for approval) • One time use of session attendee mailing list to be managed by a 3rd party mail house (list contains attendees that have opted in) • * Inclusion in the all-sponsor signage in the registration area • * Logo recognition and/or listing in the conference publications • Listing on event website • Listing in the post-conference article in One+ magazine • Opportunity to use “WEC 2012 Sponsor” logo on marketing materials Knowledge Area Topics • • • Connecting to New Ideas/Innovation Connecting to Professional Development Connecting to Your Audience * Benefit subject to availability by June 15 20 Core Skills Workshop $15,000 Align yourself with this must-attend session for those new to our industry or those looking for a refresher on some of the basics! Join George Washington University (GWU) Faculty member Kassia Dellabough for a day and a half packed with great information and facilitated group work. In this workshop, you will learn about menu planning, audio visual planning, space planning and room sets, content/program planning, site visits, contract negotiation, budgeting and more! Plan to attend this session and then build upon these skills as you attend sessions throughout the rest of the conference. Expected attendance is around thirty. Attendees must pay to participate and registration is required. If an in-kind sponsors is acquired, they will receive recognition. Friday, July 27, 2012 / 1:00 PM – 5:00 PM and Saturday, July 28, 2012 / 9:00 AM - 5:00 PM. Learner Outcomes • Successfully plan and manage the basic pieces of an event. • Contract future meetings and events with more confidence and negotiate to get what you need. • Create an agenda and work with speakers and facilitators to enhance attendee experience onsite. Benefits Include: • Table to display marketing materials in each session • Three (3) minute welcome and introduction of speaker • Appropriate signage displayed at entrance of workshop • Opportunity to distribute gift to attendees (gift must be submitted to MPI no later than one month prior to event for approval) • One time use of session attendee mailing list to be managed by a 3rd party mail house (list contains attendees that have opted in) • * Inclusion in the all-sponsor signage in the registration area • * Logo recognition and/or listing in the conference publications • Listing on event website • Listing in the post-conference article in One+ magazine • Opportunity to use “WEC 2012 Sponsor” logo on marketing materials * Benefit subject to availability by June 15 21 WEC: Your Way $23,000 MPI is responding to the call of what our members desire most, high-level education related specifically to their area of profession. MPI Day breaks out the industry’s sectors and focuses in on cutting edge education aimed at offering all attendees topics that pertain to their specific niche. In addition to offering specific, high-level education, MPI Day offers peer-to-peer education and networking for all professional levels and sectors. Make your mark by sponsoring a specific sector and get intertwined throughout the day with this new and dynamic opportunity. Each group will have up to six educational sessions on Tuesday, July 31 that you can be part of. General Benefits: • Title sponsorship of sector (MPI reserves the right to secure non-competing in-kind sponsorships) • Up to 3 sessions for each sector • Opportunity to distribute a gift or take-away item (Subject to MPI approval and additional costs apply) • Up to 3 minutes to thank and welcome attendees at each session • Opportunity for looping video as attendees enter the session rooms • * Inclusion in the all-sponsor signage • * Logo placement and/or listing in conference publication(s) • Listing on the event website • Listing in post-conference article in One+ magazine • Opportunity to use “WEC Sponsor” logo on marketing materials • One time use of WEC pre-conference attendee mailing list to be managed by a 3rd party mail house (list contains attendees that have opted in) Session Benefits: • Informational table to display marketing materials • Appropriate signage displayed at entrance • One time use of session attendee mailing list to be managed by a 3rd party mail house (list contains attendees that have opted in) • • • Available Sectors Association Planners - SOLD Corporate Planners Independent Planners • • Highly Regulated (including Government, Medical and Pharmaceutical Planners) - SOLD International Planners - SOLD * Benefit subject to availability by June 15 22 Flash Point Idea Assembly $30,000 Flash Point is a diverse platform of 15-minute presentations, with speakers seeking to impart their insight on attendees, leaving them ready to change the world and the industry. Flash Point continues to resonate very favorably at WEC, bringing in 450+ attendees each year and posting a highly positive rating of 86%. Aligning your brand with this dynamic and popular education will catapult your company’s name as leader in cutting edge education. O S D L Benefits Include: • Opportunity to provide a gift to attendees (see MPI for guidelines, additional fees apply) • Looping video to be played as attendees enter the room, along with other Flash Point Sponsors • Post-conference list of Flash Point attendees (attendees have to opt in) • Opportunity to provide marketing collateral to all attendees • Appropriate signage throughout area, along with other Flash Point Sponsors • Inclusion in the all-sponsor signage at registration • Listing on the event website • Listing in post-con article in One+ Magazine • Logo recognition and/or listing in conference publications 23 Opening General Session Keynote Speaker $45,000 This event serves as the official conference kick-off and features a prominent speaker with state of the art technology and design. The sponsor of this event will have an outstanding opportunity to showcase its brand! WEC’s Opening General Session will bring the notion of connectivity full circle. Jonah Lehrer will discuss the undeniable power of being connected to others and how that affects our creativity and innovative abilities. He will focus on the need for human interaction and how authentic relationships create the possibility for new ideas. The underlying message of the OGS is that together, we can achieve more than we imagine; together, we do change the world. Benefits Include: • Logo placement on General Session entrance units • 5 VIP Reserved seats at General Session(s) • Logo recognition on General Session(s) walk-in slides • * Inclusion in the all-sponsor signage • * Logo recognition and listing in conference publications • Logo recognition with hyperlink on event sponsor website • Listing in the post-conference article in One+ magazine Closing General Session Keynote Speaker $45,000 D L This event features a prominent speaker with state of the art technology and design. The sponsor of this event will have the attention of thousands of attendees. O S WEC’s closing general session will reinforce how people aren’t merely social animals in the usual sense, for we don’t just live in groups. We live in networks - and we have done so ever since we emerged from the African savannah. Via intricately branching paths tracing out cascading famiily connections, friendship ties, and work relationships, we are interconnected to hundreds or even thousands of specific people, most of whom we do not know. We affect them and they affect us. Benefits Include: • Logo placement on General Session entrance units • 5 VIP Reserved seats at General Session(s) • Logo recognition on general session(s) walk-in slides • Inclusion in the all-sponsor signage • Logo recognition and listing in conference publications • Logo recognition with hyperlink on event sponsor website • Listing in the post-conference article in One+ magazine * Benefit subject to availability by June 15 24 Post-Conference Webinar $3,000 Be a part of the WEC buzz after the show is over. In an effort to keep the WEC education energy going, MPI will be creating post-conference webinars in which you can align your brand. Possible topics include broadcasting the best rated/highest attended session from WEC, have the best rated speaker do a “Part 2” to their WEC session or an award presentation to recognize those that contributed to WEC 2012’s success, etc. Benefits Include: • Logo on website and any marketing for series • Sponsor slide with name and logo at beginning and ending of each webinar • Verbal recognition of sponsor from host during webinar • Each webinar recording posted on site and available for future viewing 25 MPI Meeting Madness $7,500 The WEC 2011 Meeting Madness Contest was such a huge hit that it’s coming back for WEC 2012. More than 3,000 votes were cast during last year’s contest yielding three (3) of WEC 2011’s top 10 attended sessions. Be the exclusive sponsor of MPI Meeting Madness, including the contest and all winning education sessions at WEC 2012, a total of two (2). Each chapter with a winning submission will receive a $500 education scholarship in your name (included in the cost of sponsorship), and each planner’s vote will be entered into a drawing for one of three prizes.* *Prizes will be valued at $1,000, $700 and $300 and will be supplied by the sponsor (not included in the cost of sponsorship). Prizes can be secured by the sponsor through in-kind sponsorships (subject to MPI approval). About the Contest: To enter, Chapters submit their best education session from the past year. MPI members are prompted, via email, to log on to the WEC website to vote for their favorite sessions. The conclusion of the contest will yield the highest ranked sessions, and the winners will be featured in the WEC 2012 education session line-up. The challenge is available to all 71 MPI Chapters. Contest Related Benefits: • Recognition in MPI Access as sponsor of the program in MPI Meeting Madness announcement to members • Logo recognition on screen as prizes are being announced at Sunday all-attendee lunch Session Related Benefits (2 sessions) • Looping video or logo on screen while attendees enter session rooms • Logo placement on first and last slide of session • Informational table to display marketing materials • Appropriate signage displayed at entrance • Opportunity to distribute gift to attendees (gift must be submitted to MPI no later than one month prior to event for approval) • * Inclusion in the all-sponsor signage • * Logo recognition and/or listing in the conference publications • Logo recognition with hyperlink on event website • Listing in the post-conference article in One+ Magazine • * Inclusion in the all-sponsor listing in the onsite conference daily newspaper * Benefit subject to availability by June 15 26 RISE Awards All-Attendee Luncheon $45,000 This annual awards program is a one hour presentation that will be held during MPI’s all-attendee lunch, which will feature a plated lunch for approximately 2,200 WEC attendees. Up to seven awards are given away to recognize achievements by individuals, communities and organizations. This calls for an elevated and unique atmosphere. As a co-sponsor of this lunch, you will have 3 minutes at the beginning of the lunch/award program to take the stage. Sponsor will be able to attend and receive specific sponsor recognition signage at the awards ceremony. Benefits Include: All Benefits listed are as a Co-Sponsor • The undivided attention of all WEC attendees for 3 minutes during stage time. Content and timing to be discussed with MPI and production company prior to WEC. • Opportunity to provide a gift to attendees (subject to MPI approval and additional costs apply) • Recognition on email invitations to attendees • Logo in awards program with 100 word description or message • Logo on screen before awards presentation begins • Appropriate signage surrounding event • Inclusion in the all-sponsor signage at registration • Listing on the event web site • Listing in post-con article in One+ magazine • Logo recognition and/or listing in conference publication(s) • Opportunity to send representatives to greet attendees as they arrive • Opportunity to place a video in the Awards section of the MPI website that details why your company supports the RISE Awards • Logo recognition in One+ ads promoting the RISE Awards at WEC (Deadline - TBD) • Recognition as sponsor in profiles of recipients published in One+ (Schedule: TBD) • Reserved seating at presentation with VIP’s 27 Monday All-Attendee Luncheon $75,000 D L Why compete for attention when you can have it all? This is a rare opportunity at WEC when all eyes will be on your business. As the sponsor of Monday’s lunch, how it plays out is all up to you. You will have 90 minutes of the lunch to take the stage and talk it up or just say a few short words when dessert is served. Go crazy with signage and branding or simply leave out some literature. The rules are few, but the potential is mighty. If you’ve got something to say, here’s your chance. O S Benefits include: • The undivided attention of all WEC attendees for 90 minutes • Opportunity to deliver your message in your own creative way • Opportunity to send representatives to greet attendees as they arrive • Opportunity to provide a gift to attendees at their seats (subject to MPI approval and additional costs apply) • Appropriate signage surrounding event • Inclusion in the all-sponsor signage • Listing on the event website • Logo recognition and/or listing in conference publication(s) • Listing in post-conference article in One+ magazine 28 CMP/CMM Breakfast $15,000 MPI Past Presidents and Chairs Breakfast $2,000 Showcase your brand to approximately 20 people of which make up MPI’s Past Presidents, Chairs and International Board of Directors. This is a private upgraded breakfast buffet with décor, linens and centerpieces on each table. MPI will contact the invitees, coordinate the RSVPs, and make all menu and beverage selections. This audience is typically comprised of 75% CMPs and 25% CMMs with 95% of Benefits Include: the attendees being meeting planners (100-120 people). Sponsor will have the • Opportunity for three (3) representatives to attend breakfast and opportunity to attend the breakfast and say a few words and showcase services network with VIP guests through a brief slideshow/video. Sponsor logo will be included in the e-mail that • Opportunity to make brief remarks at breakfast goes out to members announcing the event. • Opportunity to provide a gift to attendees at breakfast (see MPI for guidelines) Benefits Include: • Recognition on invitations to attendees • Opportunity to send representatives to greet and congratulate members • Appropriate signage surrounding event as they arrive • Inclusion in the all-sponsor signage at registration • Opportunity to provide a gift to attendees at their seats (subject to MPI • Listing on the event website approval and additional costs apply) • Listing in post-con article in One+ magazine • Opportunity to showcase Sponsor through short presentation prior to • • • • • • • O S D L start of program Appropriate signage surrounding event Logo inclusion on invitation email sent out Inclusion in the all-sponsor signage Listing on the event website Logo recognition and/or listing in conference publication(s) Listing in post-conference article in One+ magazine Company recognition anywhere CMP/CMM Breakfast is mentioned 29 Afternoon Refreshment Break Bundle Morning Refreshment Break Bundle $12,000 (2 days, can be sold individually) Sponsor has the opportunity to brand its company to conference attendees as they relax between education sessions. Each break is approximately 30 minutes long and will take place mid-morning during each day of conference. Breaks will be placed in multiple locations, which gives the sponsor even greater exposure. Each break comes with an assortment of morning snacks and beverages sure to entice attendees’ appetites. The Morning breaks can be bought as a bundle for three days or individually. O S D L Benefits Include: • Exclusive sponsor of Morning Refreshment Breaks for entire conference • Opportunity to have company representative greet attendees at each station • Opportunity to theme station (subject to MPI approval) • Opportunity to distribute a gift or take-away item (Subject to MPI approval and additional costs apply) • Inclusion in the all-sponsor signage at registration • Logo placement and/or listing in conference publication(s) • Listing on the event website • Listing in post-conference article in One+ magazine • Appropriate signage at each station $18,000 (3 days, can be sold individually) Sponsor has the opportunity to brand its company to conference attendees as they relax between education sessions. The afternoon break is approximately 30 minutes long and will be placed in multiple locations which gives the sponsor even greater exposure. The afternoon refreshment break includes an assortment of much-needed afternoon snacks to keep attendees going. The Afternoon breaks can be bought as a bundle for three days or individually. Benefits Include: • Opportunity to have company representative greet attendees at each station • Opportunity to theme station (subject to MPI approval) • Appropriate signage at each station • Opportunity to distribute a gift or take-away item (Subject to MPI approval and additional costs apply) • Inclusion in the all-sponsor signage at registration • Logo placement and/or listing in conference publication(s) • Listing on the event website • Listing in post-conference article in One+ magazine 30 31 One+ OnSite Show Daily Distributed each morning to attendee’s guest rooms and onsite at the convention center, this four-color, tabloid sized publication features reporting of the community events taking place each day at WEC. It provides a preview of the professional development, networking and educational opportunities of the day ahead, a review of the previous day’s experiences and innovations, local navigation guides and industry news vital to attendees. Your advertisement offers: • Repeat visibility with three editions per conference. (Sunday, Monday & Tuesday) • Direct access each morning to key decision makers in the meetings industry. • Opportunity to integrate your brand with traffic-driving messaging or a chance to highlight your company’s conference sponsorship. Publication date for WEC: July 29-31, 2012 Ad reservation due: June 15, 2012 Ad materials due: June 30, 2012 Location Gross Net Run Back Cover $16,856 $14,3283 3 Days SOLD Inside Front Cover $14,262 $12,123 3 Days SOLD Inside Back Cover $12,968 $11,022 3 Days Full-Page Facing Schedule-at-a-Glance $11,670 $9,920 3 Days $9,746 3 Days $10,873 $8,818 3 Days SOLD ½ Page Horizontal $7,132 $6,063 3 Days ¼ Page $3,586 $3,049 3 Days PREMIUM POSITIONS Full Page Facing Conference Photo $11,418 Page (Mon & Tues only, ROP on Sunday) STANDARD POSITIONS Full Page Belly Band $6,613 Per day Insert (8pgs) $11,765 $7,780 $10,000 Per day Insert (4pgs) $5,882 $5,000 Per day 32 The WEC Z-Card Conference Guide As the primary tool for attendees to navigate the education, networking and business offerings of the conference, the WEC Z-Card is referred to by attendee’s multiple times daily throughout the event. Post-event surveys indicate attendees take the conference guide home with them to use as a reference tool and to share with colleagues, delivering extended shelf life and high pass-along value. Publication date for WEC: July 28-31, 2012 Ad reservation due: May 25, 2012 Ad materials due: June 1, 2012 Folder Positions Gross Net “Z” Card Positions Gross Net Back Cover $8,182 $6,955 SOLD Full page per card $4,721 $4,013 Inside Top $8,182 $6,955 ½ Page Vertical per card $3,145 $2,675 Inside Gate-1/2 page $8,182 $6,955 Back Cover per Card $6,471 $5,500 Inside Gate-Full page $10,000 $8,500 SOLD Card Pocket $10,000 $8,500 Bundled Positions Belly Band $8,824 $7,500 Hosted Buyer Locations Venue Map (all positions) $10,000 $8,500 Three Days Back Cover $17,500 $15,000 Bundled Positions Belly Band/Inside Top $15,300 $13,000 Belly Band/Inside Top/ Card Pocket $23,500 $20,000 Disclaimer: Rates subject to change. 33 Digital Advertising Conference Web Page The WEC Web site is highly trafficked by the meetings and events community and generates valuable exposure for our sponsor with this important audience. In fact, last year alone, the site’s ads experienced 410,141 impressions between May 2011 and July 2011, trending up 33 percent from WEC 2010. The Web site will be utilized by more than 2,000 expected attendees to schedule their classes, make Hosted Buyer appointments, get updates about the event, and connect with their fellow conference participants. Pricing Side Banner Gross: $2,941/month Net: $2,500/month Expandable Side Banner, Video Side Banner Gross: $4,118/month Net: $3,500/month Conference Web Page Banners Eight advertisers maximum will rotate among each banner position. Estimate 10,000 impressions per banner. Side Banner Dimensions: 180w X 150h pixels File Size: 50K max Format: 72 dpi / .gif, .jpg, Flash (.swf), Third-Party Tags Side Banner Expanded Dimensions: 180w X 150h (image) 540x150 (expanded image) File Size: 50K max Format: 72 dpi / .gif, .jpg, Flash (.swf), Third-Party Tags Side Banner Video Dimensions 320wx240h (video) 180x150 (image for video) File size: Final encode size 5mbs (max) Format: fl v,.mov,.mpeg4,.wmv File Size: 50K max Format: 72 dpi / .gif, .jpg, Flash (.swf), Third-Party Tags 34 Digital Advertising Cont. Conference Mobile Web Site The WEC mobile site is at the attendees finger tips through their mobile, handheld device. The mobile site experienced more than 2,663 views in its launch at WEC 2011 in Orlando. The mobile site will be utilized by more than 2,000 attendees to view the schedule of sessions, speaker information, and all WEC events. With mobile sites becoming the new trend, you’re sure to maximize your exposure to WEC attendees through this advertising avenue. Pricing Homepage Splash Gross: $2,500/month Net: $2,125/month InLine Run of Site Ads Gross:$1,000/month Net: $850/month WEC Mobile Web Site Ads Homepage Splash Four (4) banner positions total NEW! The Pulse: WEC Edition Live SOLD Location Top Banner Side Banner #1 or #2 Side Banner #3 Side Banner #4 Bottom Horizontal Gross $4,118 $3,000 $1,765 $1,765 $1,000 Net Run 3,500 3 $ Days $2,550 3 Days $1,500 3 Days $1,500 3 Days $850 3 Days The Pulse WEC Edition Ads Top Banner: 600w x 75h (pixels) Side Banners #1 - #4: 180w x 75h (pixels) Bottom Horizontal: 380w x 150h (pixels) No Flash banners or thrid-party tags Dimensions: 250 x 250 (pixles) Format: 72 dpi, GIF/PNG/JPEG No visible borders File Size:75k maximum Publication date for WEC: July 29-31, 2012 InLine Run of Site Eight (8) banner positions total Ad reservation due: June 15, 2012 Ad materials due: June 30, 2012 Dimensions: 320 x 50 pixels Format: 72 dpi, GIF/PNG/JPEG No visible borders File Size:75k maximum 35 About MPI Meeting Professionals International (MPI), the meeting and event industry’s largest and most vibrant global community, helps our members thrive by providing human connections to knowledge and ideas, relationships, and marketplaces. MPI membership is comprised of more than 23,000 members belonging to 71 chapters and clubs worldwide. For additional information, visit mpiweb.org. Junior Tauvaa Senior Vice President of Sales & Marketplace Email:jtuavaa@mpiweb.org Phone: 972.702.3097 Strategic Account Managers Junior Tauvaa North America, Southern Region/Canadian Region Territories: Canada, Caribbean, Central America, FL, GA, HI, MA, ME, MI, NH, NY, RI, VT, Mexico, South America Email: jtauvaa@mpiweb.org Phone: +1.972.702.3097 Katri Laurimaa North America, Central Region Territories: AL, AR, CO, IA, IL, IN, KS, KY, LA, MN, MO, MS, MT, NC, ND, NE, NM, OH, OK, SC, SD, TN, TX, UT, VA, WY, WV Email: klaurimaa@mpiweb.org Phone: +1.817.251.9891 Jennifer Mason North America, Western Region Territories: AK, AZ, CA, CT, DC, DE, ID, MD, NJ, NV, OR, PA, WA Email:jmason@mpiweb.org Phone: +1.772.233.0678 Heighten your reach with both advertising and sponsorship opportunities with a MarketSmart Business Solutions program. www.mpimarketsmart.com Joyce Dogniez EMEA Territories: Europe, Middle East Email:jdogniez@mpiweb.org Phone: +352 26 10 36 10 22 Shalynn Robinson Director Strategic Partnership Services Email: Slucas@mpiweb.org Phone: +1.972.702.3083 Carolyn Nyquist Manager of Partnership Fulfillment & Services Email: cnyquist@mpiweb.org Phone: +1.972.702.3002 Michael Bowles Manager of Strategic Partnerships Email: mbowles@mpiweb.org Phone: +1.972.406.6514 Su Cheng Harris-Simpson Asia Pacific Email: suchengs@mpiweb.org Tel: 86-10-5869-3772 Fax: 86-10-5869-3770 Mobile: 86-13-7010-09271 36