TITLE:
ADMINISTRATIVE AND ACADEMIC
POLICIES AND PROCEDURES
Division of Professional Studies for
Executives (EPE)
CODE:
SICA-REG-17
VERSION
2
PAGE
1 of 5
1. INTRODUCTION
These Administrative and Academic Policies and Procedures have been approved by Resolution of the
Office of the Vice President of Finance and Administration, and are made available to students through
the University's website and information systems.
2. ENROLLMENT
The enrollment fee shall be paid in the first bill of each academic term. As an indispensable
condition for enrollment, students must not have any outstanding debts with the University.
3. TUITION
3.1. The payment rates are determined for each academic term by the Office of the Vice President of
Finance and Administration. Students are responsible for reviewing the price policy published
on the website.
3.2. The tuition amount for each academic term is established regardless of the number of credits in
which the student has enrolled.
3.3. This provision is not applicable to those students who enroll in one or two courses (Article 1.7.f of
the Student Regulations of the Division of Professional Studies for Executives - EPE).
3.4. Students on academic probation or at academic risk (Article 1.7.b of the Student Regulations of
EPE), and who thus cannot enroll in more than two courses, shall pay a course-based tuition.
4. PAYMENT DATE
The payment dates are published prior to the start of the respective enrollment process by the Office of
the Vice President of Finance and Administration, in coordination with the EPE Management.
5. ISSUING OF BILLS AND PAYMENT OF INSTALLMENTS
5.1. The issuing of bills corresponding to the installments is performed in accordance with the calendar
established for such purpose, no less than seven days before the due date.
5.2. The University shall provide the electronic receipts for the services it provides via the Intranet.
5.3. Bills shall be paid at a branch of any authorized bank by the due date. After this date, the applicable
administrative fees and interest shall be paid.
5.4. In the event that students fail to punctually perform their payment obligations with regard to any
document issued to their name (invoice, bill, or letter), the University shall have the power to report
such failure to credit rating agencies, outsource the collection, or, where applicable, transfer the
collection rights to third parties.
5.5. The University is not responsible for any complaint whatsoever arising from such events. Likewise,
the University may--in such cases--suspend all non-academic services and cancel the credit
offered for certain services, in which case the student must pay cash for all services offered.
Revised by:
Approved by:
Date:
Endorsement
Endorsement
2/5/2014
Reproduction prohibited without the authorization of the Quality Assurance Director
TITLE:
ADMINISTRATIVE AND ACADEMIC
POLICIES AND PROCEDURES
Division of Professional Studies for
Executives (EPE)
CODE:
SICA-REG-17
VERSION
2
PAGE
2 of 5
5.6. Tuition and academic fee payments are non-refundable.
6. REFUNDS
6.1. Students may request the refund of their payments only in the following cases:
a. Payment of bill(s) in an academic term for which they are not enrolled.
b. When they are enrolled only in an English course, but have paid the full bill.
c. When there is an excess payment after requesting online processing.
d. After withdrawing from an academic term, in the event that they have paid their bill(s) in
advance.
e. Double payment of bill(s) or processes.
f. Services and default fees charged by mistake.
g. Mistakes in the itemization of amounts billed.
6.2. Students shall submit all refund requests via Intranet. The maximum term for the effective payment
of the refund to students shall be ten (10) business days, counted as from the date on which the
respective student submits the request via Intranet.
6.3. The refund process for approved requests is as follows:
a. If a bill has been issued to the student, a credit note is applied to said bill for the refundable
amount.
b. If no bills have been issued to the student, the refund shall be performed via manager's check.
6.4. Refund requests are processed during the academic term in which any of the cases described in
Article 6.1 occur. On an exceptional basis, the Office of Treasury may authorize requests submitted
after the respective deadline.
7. ADMINISTRATIVE EXPENSES AND INTEREST
7.1. Administrative expenses are those generated by the administration and collection of bills and
invoices due. The amount is fixed, charged on the day following the due date of the document, and
the amount is determined and published by the Office of the Vice President of Finance and
Administration, via the respective Resolution.
7.2. The interest charged, in accordance with Section 1242 of the Civil Code, is--on the one hand-compensatory in nature, for the use of the money that should have been paid in due time; and--on
the other hand--of a default nature, intended to indemnify the delay in the payment of the amounts
owed as from the moment the payment obligation becomes due. Interest accrues as from the
second day following the due date of the bill or invoice, and is calculated daily, on a cumulative
basis, until the effective payment date. The interest rate is determined and published by the Office
of the Vice President of Finance and Administration, via the respective Resolution. The rate shall
not exceed the maximum amount authorized by the Peruvian Central Reserve Bank.
Revised by:
Approved by:
Date:
Endorsement
Endorsement
2/5/2014
Reproduction prohibited without the authorization of the Quality Assurance Director
TITLE:
ADMINISTRATIVE AND ACADEMIC
POLICIES AND PROCEDURES
Division of Professional Studies for
Executives (EPE)
CODE:
SICA-REG-17
VERSION
2
PAGE
3 of 5
7.3. Interest is charged independently of the administrative expenses generated due to the failure to
make timely payments.
7.4. Administrative expenses and interest are paid as of the moment of the effective payment of the
debt due.
8. CONTINUITY OF THE EDUCATIONAL SERVICE
In the case of those students who, as of the end of the academic term, have outstanding debts for tuition
or commitments assumed by virtue of an economic support agreement, all academic and
complementary services provided by the University (with the exception of their email account) shall be
suspended. They will not be provided with their respective academic information for the academic term
pending payment until the regularization of the payment of all outstanding amounts. This includes proof
of study and study certificates. in accordance with the provisions established in Law 29947.
9. ACADEMIC FEES
9.1. The Office of the Vice President of Finance and Administration, in coordination with the Office of
the Vice Rector for Student Affairs, establishes:
a. The fees corresponding to academic paperwork and procedures.
b. The academic fees corresponding to the following processes:
i. Issuing of certificates and vouchers, and duplicates of documents and identity cards.
ii. Reservation of enrollment, the amount of which is fixed, regardless of the number of ordinary
academic terms during which the student will be absent. The amount paid by the student for
this concept is credited in his/her favor in the final bill of the term in which he/she
recommences his/her studies, as applicable.
iii. Recommencement of studies, the amount of which is fixed, regardless of the number of
ordinary academic terms during which the student was absent. (not applicable in the event
that students reserve their enrollment on a timely basis).
iv. Assessment makeup.
v. Extraordinary course withdrawal.
vi. Withdrawal from term, which corresponds to the fees accrued over the course thereof, and,
when the withdrawal occurs after the start of midterm exams, the fees corresponding to the
complete term.
vii. Internal transfer of major, school, study modality, location, or campus.
viii.
Course Transfer Credits:
ix.
Letter of exceptional permission to stay.
x.
Additional major.
xi.
Degrees and Professional Titles. The latter includes the payment of jury members and
proofreaders.
Revised by:
Approved by:
Date:
Endorsement
Endorsement
2/5/2014
Reproduction prohibited without the authorization of the Quality Assurance Director
TITLE:
ADMINISTRATIVE AND ACADEMIC
POLICIES AND PROCEDURES
Division of Professional Studies for
Executives (EPE)
CODE:
SICA-REG-17
VERSION
2
PAGE
4 of 5
xii.
Translation of documents.
xiii.
Enrollment in international programs.
xiv.
Investigation of applicant.
c.
Additional fees in case of late payments.
9.2. In order to submit requests corresponding to academic processes, perform procedures and
paperwork processes, or to recommence studies, students cannot have any outstanding debt with
the University, with the exceptions established in Law 29947.
10. FINAL PROVISIONS
10.1.
The requirements for the payment of obligations and services to the University or third parties,
as well as inquiries regarding the modalities and deadlines for meeting these obligations, shall be
performed by the student or his/her legal guardian by the deadlines set forth in the respective
regulations or the communications sent for such purpose. In the absence of such performance,
said requirements or inquiries shall be understood as consented to under the terms in which they
have been established.
10.2.
These Regulations are approved or amended by the University's Office of the Vice President of
Finance and Administration. Interpretations and amendments shall enter into force as from the day
following their publication on the University's website and in its information systems, unless:
a. Otherwise indicated in the corresponding resolution; or
b. In the case of those provisions contained in Points 3, 4, 5, 6, and 7 of these Regulations, which
shall enter into force as from the academic term following their publication on the University's
website or in its information systems.
Revised by:
Approved by:
Date:
Endorsement
Endorsement
2/5/2014
Reproduction prohibited without the authorization of the Quality Assurance Director
TITLE:
ADMINISTRATIVE AND ACADEMIC
POLICIES AND PROCEDURES
Division of Professional Studies for
Executives (EPE)
CODE:
SICA-REG-17
VERSION
2
Annex 1
Non-academic services include:
1) Access to grade consultation options via Intranet.
2) Parking at UPC's facilities.
3) Reservation of sporting facilities on the campus.
4) Reservation of cubicles at the Library.
5) Loaning of electronic equipment.
6) Transportation service.
7) Corporate discounts.
8) Credit (photocopies, books).
Revised by:
Approved by:
Date:
02/05/2014
Teresa Rivera
Ana Cecilia Mac Lean
Vice-president of Finance
Edward Roekaert
UPC Secretary General
and Administration
Rector
Revised by:
Approved by:
Date:
Endorsement
Endorsement
2/5/2014
Reproduction prohibited without the authorization of the Quality Assurance Director
PAGE
5 of 5