FOR ACTION Board of Trustees Charles Stewart Mott Community College

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FOR ACTION

Board of Trustees

Charles Stewart Mott Community College

Regular Meeting,

September 24, 2012

Volume 45

Treasurer’s Report for August 2012

This resolution is recommended.

Be it Resolved, That

The Charles Stewart Mott Community College Board of Trustees

Accepts the financial report of the College for the month of August 2012 as presented by the Administration.

Reviewed and Submitted By:

_____________________________________

Larry Gawthrop, CFO

Date: September 24, 2012

Board Policy Statement Reference:

“3100 Budget Adoption: General: The Board recognizes that its annual budget represents the programmatic direction and vision of the College. It is also designed to meet both the legal requirements and needs of the College.

1. The Finance Committee shall receive and review budget reports on a monthly basis.”

August Treasurer’s Report

Larry Gawthrop, CPA

Chief Financial Officer

September 24, 2012

Summary of Expenditures:

Month of August Spending:

Fund: $ 4,795,992

All Other Funds:

Total:

$ 10,085,652

14,881,644

Comments on General Fund Financial Statements:

• Statement of Revenues, Expenditures and Changes in Net Assets

In summary, total revenues for the two months ended August 31, was approximately

$16.6 million, representing 21.6% of the annual budget. This is 2.1% lower than last year at this time, when we had recognized 23.7% of budgeted revenues. The most significant change was in the Tuition and fees and Grants and Other categories which is discussed further below. Expenditures year-to-date are at $8.7 million dollars, which represents

11.3% of the annual budget, the same as it was one year ago.

Revenues

Tuition and fee revenues are $13.9 million for the two months ended, which is $1.1 million less than last year, this is higher than the decreased enrollment expectations that was budgeted in June and may need to be amended in January.

Property taxes collected are $2.4 million through August. The amount budgeted is $17.7 million, down $1.3 million from last year’s $19 million and is based on final taxable value figures provided by the Genesee County Equalization Department.

State appropriations payments for FY2012-13 are paid in monthly installments starting with October. The total budgeted amount for the current fiscal year is $15.0 million, or approximately $637 thousand (4.4%) more than last year.

Grants and other includes the Foundation for Mott Community College unrestricted contribution which was received in August of the previous year and will be made in two installments in the current year.

Expenditures

Salaries and Wages are at $4.2 million, or 10.3% of the annual budget, down from 10.8% one year ago. This is due to the enrollment reduction for the summer term resulting in less section offerings. There should be further reductions in line item as the impact of the course section management and decreased enrollment is fully reflected in September.

Fringe Benefits are at $2.0 million, a decrease of roughly $300 thousand from the previous year. This reduction is in part from the salary savings from reduced enrollment and the impact of P.A. 152.

Other Expenditures

The changes in the Other Expenses area were due mainly to an increase in Datatel, Oracle, and Adobe licensing costs, increases in water and electric bills and timing differences of invoice payments, and a reclassification of an ITS contractor to the general fund from the

72 fund – Contracted Services .

• Balance Sheet

Total Assets are at approximately $21.2 million, down $3.8 million from last August.

The largest differences are a $1.1 million decrease in Cash and Cash Equivalents , a $3.3 million decrease in Due from other funds and a $414 thousand increase in Accounts

Receivable.

Due to/Due from Other Funds

The College maintains one checking account for all of its funds; deposits and disbursements. This necessitates the short-term “loaning” or “borrowing” between the funds throughout the year depending on which funds revenue or expenditures are being deposited or paid out. Each month the accounting department clears these “due to’s” and

“due from’s” respectively assigning the activity to the proper fund. However, significant activity can occur after these transfers are completed, causing large variances when compared to the previous period.

At roughly $6.8 million, Total Liabilities are down approximately $628 thousand from last August’s balance. The most significant changes were in the areas of Accounts payable – significantly less due to Follet’s bookstore compared to the previous year ,

Accrued payroll and related liabilities timing difference in the payment of the health insurance payments from year to year, Other Accrued Liabilities which is the recording of the potential financial impact of current property tax appeals as calculated by the

Genesee County Equalization Department, and the decrease in Accrued termination pay from the employee retirements.

Comments on spending from other funds:

• Of the $2.8 million spent in the other funds, $204 thousand was expended out of the

Maintenance and Replacement Funds

for maintenance and improvements, and the remaining $2.6 million balance out of the grant activities and student scholarships.

Agency, Scholarships, and Federal Grants,

for

Mott Community College

General Fund

Statement of Revenues, Expenditures and Changes in Net Assets

For the 2 Months Ended August 31, 2012

With Comparative Totals at August 31, 2011

FY 2012-2013

Budget

YTD Actuals as of 08/31/12

YTD Actuals as of 08/31/11

Actual to

Actual $

Change

Actual to

Actual %

Change

Revenues:

Tuition and fees

Property taxes

State appropriations

Ballenger trust

Grants and other

Total revenues

17,652,500

15,021,410

1,600,000

1,916,500

$ 13,881,434

2,409,274

-

277,461

56,612

76,845,892 16,624,781

$ 15,017,231

2,411,173

-

272,388

342,516

18,043,308

$ (1,135,797)

(1,899)

-

5,073

(285,904)

(1,418,527)

-7.56%

-0.08%

0.00%

1.86%

-83.47%

-7.86%

Expenditures:

Salaries and wages

Fringe benefits

Contracted services

Materials and supplies

Facilities rent

Utilities and insurance

Operations/communications

Transfers

Equipment and Improvements

Total expenditures

40,566,402

17,021,414

6,267,174

2,560,069

245,350

2,951,300

4,858,563

1,871,200

499,300

76,840,772

4,161,890

1,974,115

611,233

187,838

26,988

755,356

976,624

-

684

8,694,728

4,282,899

2,273,322

516,738

197,228

57,075

647,411

709,120

4,000

18,842

8,706,635

Net increase/(decrease) in net assets 5,120 7,930,053 9,336,673

(121,009)

(299,207)

94,495

(9,390)

(30,087)

107,945

267,504

(4,000)

(18,158)

11,907

(1,406,620)

-2.83%

-13.16%

18.29%

-4.76%

-52.71%

16.67%

37.72%

-100.00%

-96.37%

0.14%

-15.07%

Mott Community College

General Fund

Balance Sheet

August 31, 2012

With Comparative Totals at August 31, 2011

As of

August 31

2012

As of

August 31

2011

$

Change

Assets

Current Assets

Cash and cash equivalents

Short term investments

Due from (to) other funds

Accounts receivable - net of allowance for uncollectible accounts ($5,055,037 for 2013 and $4,201,136 for 2012)

Inventories

Prepaid expenses and other assets

Total Assets

$ 10,678,315

936

5,945,265

$ 11,753,507

936

9,251,646

$ (1,075,192)

-

(3,306,381)

$

4,354,624

28,730

224,728

21,232,598

43,263

$

3,940,109

91,833

25,081,294

414,515

(14,533)

$

132,895

(3,848,696)

Liabilities and Net Assets

Current Liabilities

Accounts payable

Accrued payroll and related liabilities

Deposits held for others

Other accrued liabilities

Total Current Liabilities

$ 1,851,871

1,579,061

18,668

582,579

$ 2,500,160

1,746,722

119,102

521,023

$ (648,289)

(167,661)

(100,434)

61,556

4,032,179 4,887,007 (854,828)

Accrued termination pay

Total Liabilities

2,765,143

6,797,322

2,538,635 226,508

7,425,642 (628,320)

Net Assets

Unrestricted 14,435,276 17,655,652 (3,220,376)

14,435,276 17,655,652 (3,220,376) Total Net Assets

Total Liabilities and Net Assets $ 21,232,598 $ 25,081,294 $ (3,848,696)

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