Mott Community College
Board of Trustees
Regular Meeting
Monday, October 26, 2015
Room 1301
Regional Technology Center
AGENDA
The mission of Mott Community College is to provide high quality,
accessible, and affordable educational opportunities and services that
cultivate student success and individual development and improve the
overall quality of life in a multicultural community.
160
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, October 26, 2015
Volume 46
AGENDA
I.
CALL TO ORDER
II.
ADDITIONS TO THE AGENDA
III.
ADOPTION OF THE AGENDA
IV.
SPECIAL PRESENTATIONS
Phi Theta Kappa
- Dr. Amy Fugate, Vice-President, Academic Affairs
V.
COMMUNICATIONS
VI.
COMMENTS FROM THE PUBLIC
VII.
APPROVAL OF MINUTES
Approval of Regular Meeting Minutes of September 28, 2015
Approval of Special Meeting Minutes of October 19, 2015
VIII.
INFORMATIONAL REPORTS
Acceptance of Standing Board Committee Reports:
1. Personnel (Joseph, Norwood, Turner)
2. Finance/Audit (Koegel, Freeman, Snell)
137-137h
156-156b
Other Reports:
1. ACCT Leadership Congress (Freeman, Joseph, Turner)
IX.
UNFINISHED BUSINESS
X.
NEW BUSINESS
Consent Agenda:
1.47 Treasurer’s Report for September 2015
1.48 New Certificate Program – Professional Baking
1.49 New Certificate Program – Professional Cooking
161-165
166
167
Individual Items:
1.50 Secondary Internet Service Provider – Purchase Award
1.51 Wireless Network Infrastructure Replacement – Purchase Award
168-169
170-171
XI.
ADMINISTRATIVE ITEMS
President’s Report
172
XII.
MISCELLANEOUS BUSINESS
Comments from Board Members
XIII.
EXECUTIVE SESSION
ADJOURNMENT
161
FOR ACTION
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, October 26, 2015
Volume 46
1.47
Treasurer’s Report for September 2015
This resolution is recommended.
Be it Resolved, That
The Charles Stewart Mott Community College Board of Trustees
Receives the financial report of the College for the month of August 2015 as presented by
the Administration.
Reviewed and Submitted By:
_____________________________________
Lawrence A. Gawthrop
Chief Financial Officer
Date: October 26, 2015
Board Policy Statement Reference: 3100 – Budget Adoption
General: The annual budget represents the programmatic direction and vision of the College. It is also
designed to meet both the legal requirements and needs of the College.
162
September Treasurer’s Report
Larry Gawthrop, CPA
Chief Financial Officer
October 26, 2015
Summary of Expenditures:
Month of September Spending:
General Fund:
All Other Funds:
Total:
$
$
$
5,020,738
3,343,587
8,364,325
Comments on General Fund Financial Statements:

Statement of Revenues, Expenditures and Changes in Net Assets
In summary, total revenues for the three months ended September 30, were
approximately $21 million, representing 28.2% of the annual budget, down slightly
from 28.6% a year ago. The most significant change was in the Tuition and fees,
State appropriations, and Property taxes which are discussed further below.
Expenditures for the two months ended were $13.8 million, which represents 18.5%
of the annual budget, compared to $15.5 million and 20.6%, one year ago.
Revenues
Tuition and fees revenues are $15.6 million, $564 thousand less than last year and
45% of the budget, exactly the same as this time last year. This is the impact of the
decline in summer and fall enrollments as projected.
Property taxes collected are roughly $4.4 million. The amount budgeted is $17.7
million, $225 thousand or 1.3% more than the 2014-2015 fiscal year and is based on
final taxable value figures provided by the Genesee County Equalization Department.
State appropriations payments for FY 2015-16 are paid in eleven monthly
installments starting in October. The total budgeted amount for the current fiscal year
is $18.6 million or roughly $150 thousand more than last year excluding the UAAL
stabilization pass-through and renaissance zone reimbursement. The $41 thousand
difference from this September to last September was a result of receiving the
renaissance zone reimbursement earlier last year.
163
Expenditures
Salaries and Wages are roughly $6.2 million, or 16.8% of the annual budget,
compared to $7 million and 18.6% a year ago.
Fringe Benefits are at $3 million, or 15.4% of the budgeted amount compared to $3.3
million and 16.8% of the budget one year ago.
Other Expenditures
A majority of the changes in the Other Expenses area for September is due in large
part to an decrease in the utilities and insurance attributable in part to energy savings,
decrease in operations and communications due to a timing differences in licensing
payments, and an increase in the transfer line related to making the transfers earlier
than the prior year.

Balance Sheet
Total Assets are at approximately $19.9 million, up $1.5 million from last September.
The largest differences are a $754 thousand increase in Cash and cash equivalents,
a $1.1 million decrease in Due from other funds, a $219 thousand increase in Prepaid
expenses and other assets and a $2 million increase in Accounts receivable. The
Accounts receivable increase is due to the college having additional wait times for IRS
verification on accounts to process aid, a reduction of the allowance for doubtful
accounts, and an increase in the dual enrollment activity.
Due to/Due from Other Funds result from the College maintaining one checking
account for all of its funds; deposits and disbursements. This necessitates the shortterm “loaning” or “borrowing” between the funds throughout the year depending on
which funds revenue or expenditures are being deposited or paid out. Each month
the accounting department clears these “due to’s” and “due from’s” respectively
assigning the activity to the proper fund. However, significant activity can occur after
these transfers are completed, causing large variances when compared to the previous
period.
At roughly $6.0 million, Total Liabilities are down $708 thousand from the prior
year. The most significant changes were decreases in Accounts payable and Accrued
payroll and related liabilities. The accounts payable decrease was the result of less
vendor and bookstore payables at September 30 and the decrease in the accrued
payroll and related liabilities was the result of having less payroll expenses than the
prior year.
Comments on spending from other funds:

Of the roughly $3.3 million expended in the other funds $866 thousand was expended
out of the Maintenance and Replacement and Bond funds, $490 thousand in
depreciation and the remaining $1.9 million out of the Agency, Scholarships, and
Federal Grants, for grant activities and student scholarships.
164
Mott Community College
General Fund
Statement of Revenues, Expenditures and Changes in Net Assets - Modified Accrual
For the 3 Months Ended September 30, 2015
With Comparative Totals at September 30, 2014
FY 2015-2016
Budget
YTD Actuals
as of 9/30/15
Actual to
Actual $
Change
YTD Actuals
as of 9/30/14
Actual to
Actual %
Change
Revenues:
Tuition and fees
Property taxes
State appropriations
Ballenger trust
Grants and other
$
34,598,876 $ 15,558,831 $
17,663,093
4,385,651
18,575,538
1,942,482
484,837
1,822,979
634,181
16,123,014
4,340,429
40,768
451,914
671,946
74,602,968
21,063,500
Salaries and wages
Fringe benefits
Contracted services
Materials and supplies
Facilities rent
Utilities and insurance
Operations/communications
Transfers out
Equipment and Improvements
37,191,013
19,415,434
5,390,893
2,266,365
174,625
2,802,800
5,221,634
1,659,704
230,500
Total expenditures
Total revenues
$
(564,183)
45,222
(40,768)
32,923
(37,765)
-3.50%
1.04%
-100.00%
7.29%
-5.62%
21,628,071
(564,571)
-2.61%
6,249,809
2,994,209
907,216
324,668
63,864
937,754
1,270,557
1,027,854
8,151
6,985,513
3,275,298
1,062,226
387,758
59,976
1,063,956
1,657,484
961,606
58,094
735,704
281,089
155,010
63,090
(3,888)
126,202
386,927
(66,248)
49,943
10.53%
8.58%
14.59%
16.27%
-6.48%
11.86%
23.34%
0.00%
85.97%
74,352,968
13,784,082
15,511,911
1,727,829
11.14%
250,000
7,279,418
6,116,160
1,163,258
19.02%
Expenditures:
Net increase/(decrease) in net
assets
165
Mott Community College
General Fund
Balance Sheet - Modified Accrual
September 30, 2015
With Comparative Totals at September 30, 2014
As of
September 30
2015
Assets
Current Assets
Cash and cash equivalents
Due from other funds
Accounts receivable - net of allowance
for uncollectible accounts ($4,225,552
for 2015 and $3,729,733 for 2014)
Inventories
Prepaid expenses and other assets
Total Assets
$
As of
September 30
2014
14,663,012 $
(733,882)
5,546,809
74,972
382,129
13,908,516 $
383,750
3,971,325
48,024
163,103
$
Change
754,496
(1,117,632)
1,575,484
26,948
219,026
$
19,933,040 $
18,474,718 $
$
2,285,656 $
1,229,787
15,311
177,218
2,490,311 $
1,620,806
15,312
200,209
(204,655)
(391,019)
(1)
(22,991)
3,707,972
4,326,638
(618,666)
Accrued termination pay
2,338,309
2,428,043
(89,734)
Total Liabilities
6,046,281
6,754,681
(708,400)
Net Assets
Unrestricted
13,886,759
11,720,037
2,166,722
Total Net Assets
13,886,759
11,720,037
2,166,722
19,933,040 $
18,474,718 $
1,458,322
Liabilities and Net Assets
Current Liabilities
Accounts payable
Accrued payroll and related liabilities
Deposits held for others
Other accrued liabilities
Total Current Liabilities
Total Liabilities and Net Assets
$
1,458,322
166
FOR ACTION
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, October 26, 2015
Volume 46
1.48
New Certificate Program – Professional Baking
The College Professional Study Committee (CPSC) has approved the offering of the new
certificate program, Professional Baking, to be offered in the Business Division. The
Professional Baking Certificate program provides the student the skills necessary to enter
bakeries, pastry shops, restaurants, hotel bakery and pastry kitchens, healthcare and assisted
living kitchens.
The curriculum prepares students in quality baking and preparation. Topics covered include
professionalism, safety and sanitation, dietetic baking, baking processes and techniques, pies,
tarts, contemporary tortes, pastry, cold and frozen desserts, cake decoration, breads, cookies,
special needs diets, and many other related nutritional desserts.
This Certificate in Professional Baking is designed for the individual that wishes to enter into
a career track in baking or to validate their foundational skills.
This Certificate program has been reviewed by the CPSC Curriculum Subcommittee and is
presented to the Board.
On the basis of the preceding information, the following resolution is recommended.
Be it Resolved, That
The Charles Stewart Mott Community College Board of Trustees
Adopts the above resolution, New Certificate Program – Professional Baking, to be
offered in the Business Division.
Reviewed and Submitted By:
_____________________________________
Dr. Amy Fugate
Vice-President, Academic Affairs
Date: October 26, 2015
Board Policy Statement Reference: 6100 – Curriculum
General: The College’s administration in cooperation with the college’s staff shall develop a curriculum based
upon valid educational research and which encompasses the philosophy and educational mission of the college,
the resources of the college, the needs of the community and the State of Michigan.
167
FOR ACTION
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, October 26, 2015
Volume 46
1.49
New Certificate Program – Professional Cooking
The College Professional Study Committee (CPSC) has approved the offering of the new
certificate program, Professional Cooking, to be offered in the Business Division. This
program is designed to allow the student to begin their path as a prep cook, banquet cook,
station chef or line cook. The Certificate in Professional Cooking is designed for the
individual that wishes to build core skills that will allow them to enter the food service
industry and begin the process of pursuing their career track or for the current culinarian
that would wish to validate their foundational skills in a professional environment to
continue to rise toward their professional goals.
This Certificate program has been reviewed by the CPSC Curriculum Subcommittee and is
presented to the Board.
On the basis of the preceding information, the following resolution is recommended.
Be it Resolved, That
The Charles Stewart Mott Community College Board of Trustees
Adopts the above resolution, New Certificate Program – Professional Cooking, to be
offered in the Business Division.
Reviewed and Submitted By:
_____________________________________
Dr. Amy Fugate
Vice-President, Academic Affairs
Date: October 26, 2015
Board Policy Statement Reference: 6100 – Curriculum
General: The College’s administration in cooperation with the college’s staff shall develop a curriculum based
upon valid educational research and which encompasses the philosophy and educational mission of the college,
the resources of the college, the needs of the community and the State of Michigan.
168
FOR ACTION
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, October 26, 2015
Volume 46
1.50
Secondary Internet Service Provider – Purchase Award
Mott Community College (MCC) purchases internet service from a secondary provider to
allow for redundant service in the case of service interruption with our primary provider,
Merit Network, Inc. Service interruptions can occasionally occur due to instances such as
vehicular accidents involving a utility pole or the accidental cutting of underground cable by
outside contractors. The contract with our current secondary provider, Waveform
Technology, LLC, is expiring. A request for proposals was posted to
www.bid4michigan.com on September 22, 2015. Eight (8) complete proposals were
received on October 7, 2015.
Following evaluation of the proposals and on the basis of the preceding information, the
following resolution is recommended.
Be it Resolved, That
The Charles Stewart Mott Community College Board of Trustees
Authorizes the Administration to award the bid to LightSpeed Communications
LLC, 4942 Dawn Avenue, East Lansing, Michigan, 48823 in the amount of
$96,000.00 [ninety-six thousand dollars and no cents].
Reviewed and Submitted By:
_____________________________________
Dr. Amy Fugate
Vice-President, Academic Affairs
Date: October 26, 2015
Board Policy Statement Reference: 4410 – Purchasing
General: Purchases should be based on quality and price. Qualified vendors should have the opportunity to bid
on College purchases. This policy is established to ensure that sound business practices are followed in the
purchase of furnishings, equipment, materials, goods and supplies.
169
Secondary Internet Service Provider
Bid Tabulation
October 7, 2015
Vendor
Bid
LightSpeed Communications, LLC
4942 Dawn Avenue
East Lansing, MI 48823
$96,000.00
123.Net (Wireless Option)
24700 Northwestern Highway
Southfield, MI 48075
$119,952.00
123.Net (Fiber Option
24700 Northwestern Highway
Southfield, MI 48075)
$148,752.00
Network Services Solutions, LLC
3700 Barron Way
Reno, NV 89511
$158,976.00
AT&T Corporation (Option 1)
23500 Northwestern Highway Ste W216
Southfield, MI 48075
$178,081.20
Cogent Communications, Inc. (HQ)
2450 N Street NW
Washington D.C. 20037
$196,170.00
AT&T (Option 2)
23500 Northwestern Highway Ste W216
Southfield, MI 48075
$199,230.00
Comcast Business Communications, LLC
1701 JFK Boulevard
Philadelphia, PA 19103
$214,680.00
Price reflects installation (where applicable) and an annual contract for 1 Gb of symmetrical
internet service with an optional three year extension (i.e. four years of service for the listed
price).
170
FOR ACTION
Board of Trustees
Charles Stewart Mott Community College
Regular Meeting, October 26, 2015
Volume 46
1.51
Wireless Network Infrastructure Replacement – Purchase Award
Mott Community College (MCC) will be replacing the hardware and software infrastructure
which provides wireless network service in each of its locations. This infrastructure supports
academic and staff purposes by providing access to MCC services as well as general Internet
service. The new solution not only replaces aging technology, it provides the framework for
MCC to potentially launch a way-finding application where students and visitors can utilize
their cellular devices to access a virtual map of campus showing their current location as well
as the path to get to their intended destination.
A request for proposals was posted to www.bid4michigan.com on September 10, 2015.
Four (4) complete proposals were received on September 23, 2015.
Following evaluation of the proposals and on the basis of the preceding information, the
following resolution is recommended.
Be it Resolved, That
The Charles Stewart Mott Community College Board of Trustees
Authorizes the Administration to award the bid for the Wireless Network
Infrastructure Replacement to Delta Network Services, 420 Enterprise Court,
Bloomfield Township, Michigan, 48302 in the amount of $521,243.20 [five hundred
twenty-one thousand two hundred forty-three dollars and twenty cents].
Reviewed and Submitted By:
_____________________________________
Dr. Amy Fugate
Vice-President, Academic Affairs
Date: October 26, 2015
Board Policy Statement Reference: 4410 – Purchasing
General: Purchases should be based on quality and price. Qualified vendors should have the opportunity to bid
on College purchases. This policy is established to ensure that sound business practices are followed in the
purchase of furnishings, equipment, materials, goods and supplies.
171
Wireless Network Infrastructure Replacement
Bid Tabulation
September 23, 2015
Vendor
Bid
Delta Network Services
420 Enterprise Court
Bloomfield Township, MI 48302
(option 1)
$477,413.20
(option 2)
$521,243.20
Hi-Tech System Service, Inc.
3070 Palms Road
Casco, MI 48064
$569,058.43
Moss Telecommunications
561 Century Avenue SW
Grand Rapids, MI 49503
$648,056.20
Aprisa Technology
24 Lumber Road
Roslyn, NY 11576
$709,417.01
Prices reflect the wireless network infrastructure replacement and the beacon mapping solution.
*Option 2 from Delta Network Services was selected because it provides resiliency (i.e. if one of
the two controllers fail, the other can take on all of the load) and it allows MCC to more easily
troubleshoot interference issues, which are a common occurrence with wireless networks.
Additionally, it allows for capacity growth, which enables more people to simultaneously use the
wireless network.
172
President’s Report
Regular Board of Trustees Meeting
October 26, 2015
1. Executive Summary
2. Introduction of New Hires
3. Upcoming Dates:
*****
October 30, 2015
Community Halloween Party, 5:30 p.m., Ballenger Field House
November 13, 2015
Flint & Genesee Chamber of Commerce Art & Achievement
Awards, 5:30 p.m., Riverfront Banquet Center
November 18, 2015
Finance/Audit Committee, 12 p.m., CM1019
Personnel Committee, 4 p.m., CM1019
November 20, 2015
Goals and Objectives Committee, Time TBD, CM1019
November 23, 2015
Board Dinner, 5:45 p.m., RTC1107
Committee of the Whole, 6:30 p.m., RTC1301
Board Meeting, 7:30 p.m., RTC1301
November 26-27, 2015
College Closed for Thanksgiving