Institutional Research Function Update
4/26/2016
IEC Council
1. Context
a. Last presented: 65, today 92, due in April: 8
b. Progress and transition (New function, customer service oriented)
c. Campus Involvement (3-5 mtgs. Per month)
d. Project connection (Leveraging between projects)
2. Projects Status:
a. Rubric (adopted from IT; from 27 to 20, deciding scoring & ranking
members)
b. Prioritization (critical)
3. Resources
a. Software (Tools)
b. Knowledge (Training)
4. Human Capital
a. Director
b. Data Analyst (90%)
c. Research Analyst (as needed) 9 projects currently
d. Student Assistant(s) (funded, 20 hrs.)
e. Administrative Assistant (support)
Graph 1:
IR Function Projects status
Stand by
1%
Closed
2%
Completed
13%
Not started
45%
In Progress
39%
Data extracted: 4/18/16
Table 1
Number of Projects per Areas:
Areas of Operation
Ad Hoc Requests
CORE Team Project
Culture of Evidence
DART
External Surveys/Studies
Graduate Student Studies
Mandated Data Reports
Needs Assessment
Network Involvement
Research Group Transition
Statewide Research Focus
Strategic Planning
Grand Total
Count
5
10
7
8
9
2
7
21
4
2
10
7
92
Data extracted: 4/18/16
Table 2
Status per Area
Areas of Operation
Ad Hoc Requests
CORE Team Project
Culture of Evidence
DART
External Surveys/Studies
Graduate Student Studies
Mandated Data Reports
Needs Assessment
Network Involvement
Research Group Transition
Statewide Research Focus
Strategic Planning
Grand Total
Closed
Completed
1
In Progress
4
Not
started
Stand
by
10
7
2
2
1
3
7
4
5
1
1
8
2
2
7
1
12
36
2
2
1
9
2
3
6
42
1
1
Data extracted: 4/18/16
Grand
Total
5
10
7
8
9
2
7
21
4
2
10
7
92
Rubric Draft
Criteria
#
Criteria
Score
Assigned
1
Is this project required or mandated? - Does the project address federal or sate compliance issues?
5
2
3
4
5
6
9
10
11
14
15
16
17
18
19
20
21
22
23
25
Does this project support Hartnell College's strategic objectives?
Is the project an urgent need for Hartnell College?
Is there a work-around or contingency plan?
Is there a positive return on investment due to this project?
What is the impact to the academic / fiscal calendar or business cycles?
Student Success -How does the project support student success?
Academic Affairs - How does the project impact - instructional delivery, curriculum, and scheduling?
Student Affairs: How does the project impact- student services?
What are the consequences of doing nothing?
How are business rules and/or processes impacted?
Does it improve the ability of users to perform tasks?
What users will be impacted or benefit?
How much job training is necessary, and who will need that training?
Has a project scope been defined and documented?
Is there available funding for the project?
Budget Impact - Have the ongoing costs been identified?
Is there a member of Cabinet who is the project sponsor?
What is the effect on IR team?
Does the project provide needed data?
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
5
Project Value Totals
100