Carlisle County Virtual High School
Handbook
Description
Carlisle County Virtual High School is a non-traditional, voluntary program using
flexible scheduling and creating an alternative for students who may benefit from a
differently structured independent mode for credit achievement. This program will
address the educational needs of sixteen (16) to twenty-one (21) year olds and allow
progress toward academic completion of a diploma.
Graduation Requirements
1. Twenty-two (22) credits earned
2. Complete the state mandated testing
Grading Scale
A= 100 – 90%
B= 89 – 80%
C= 79 – 70%
Grades below a C are not acceptable on a transcript. Any students earning less that
70% for a course will conference with the instructor. Together, they will decide what the
best course of action will be for the student satisfactorily earning the course credit.
NOTE: Students entering Carlisle County Virtual High School who have previously
attended a non-accredited school will enter under probationary status. Evaluation by the
administration of the student’s transcript and earned credits will determine grade level
placement. This evaluation may include testing. In all sequential course work (such as
English 1,2,3,and 4) the student must earn at least a “C” by the end of the first semester
course completion to remain at that level of placement and receive credit in the preceding
course. Students must also meet all other graduation requirements.
Academic Progress and Attendance
Regular progress is the key to successful completion of the program. Upon entry
into the program, the student will produce a schedule with the instructor that best reflects
his/her anticipated days and hours of attendance. This will be made to help the student
accommodate conflicting schedules (e.g. work schedule, daycare). Please be courteous
and call us if you cannot make a scheduled time. While most work is not required to be
completed on-site, regular and punctual work is critical to success. Appointments and
phone conferences with the instructor are expected for continued enrollment.
On-site guidelines
While most of the work can be completed off-site there are times that being on-site will
be necessary. During those times, the students will adhere to the Carlisle County
Handbook.
Novel Star Requirements
The following is a guideline and list of requirements for the student using Novel Star
Curriculum. Additional coursework may be approved through the KY Virtual Schools or
other approved programs by the principal.
Login Information: Students can log in to any Internet connection. When at school the
student will Login using the Novel Star shortcut button on the desktop.
1. www.novelstars.com
2. Click the sign in button
3. Institution –
4. User Name – first initial last name (e.g.: jsmith)
5. Password – To be decided by Head Teacher
6. Then press login
A. Before beginning submissions, each student will take a pretest/initial
assessment to see where the student is at in current knowledge of the
subject. While this grade does not affect credit average it can exempt
students from work on submissions. The pretest must be taken under
the instructor’s approval.
B. Students must obtain a 70% average or higher on each submission. If
you do not score a 70% on the first submission attempt, the teacher
will reset the submission for you to complete work again; however, in
order for a submission to be reset you must review your lesson with
the instructor. Upon successful completion of second attempt, the
student will only earn 70%. If the second attempt is less than 70%, the
student will accept the highest earned grade.
C. After completion of all submissions for a semester each student will
take a final exam. On the final exam, each student will be allowed to
use a study guide. The final exam will be 30% of your final grade, and
you will only be allowed to attempt it once. You must earn a 70%
overall to earn credit for each semester of work.
D. Each student needs to be sure to check the mail button upon each entry
and exit of Novel Stars. The teacher will use the network mail system
to communicate important information.
Carlisle Virtual High School
Referral Form
I, ________________________________, wish to refer _______________________________
for
(Name of Administrator Counselor)
(Name of Student)
Admission to Metcalfe Academy High School.
This Student meets the following criterion:
Must be age 16 before referral is made.
All fees and fines must be paid before a referral is made.
Will not be able to graduate with class he/she began with as a freshman.
Not completing work in a regular classroom.
Attendance Issues Absences_______ Tardies_________
Student with medical (homebound) issues (long-term).
Student who has dropped out of regular high school.
(All elements of the criterion do not necessarily have to be met; however, the more elements the
student meets, the greater the likelihood of acceptance )
Student Contact Information
______________________________________________
Address
______________________________________________
Phone Number /Email/ Name of Parent/Guardian
Carlisle County Virtual High School
INTERVIEW FORM
Scheduled Appointment Date__________________Time___________
Interviewed Occurred Date ___________________ Time___________
Name_________________________________Age_______________
Birthdate________________Place of Birth_______________________
Address _________________________________________________
Parents/Guardians___________________________________________
Parnet/Guardian email ________________________________________
Do you have a computer at home? ______________________________
Referring School ______________________Completed Credits ___________________
Parent Daytime Phone Number
__________________________________________________
Students place of Employment (Address,Phone and Contact
Person)_______________________
________________________________________________________________________
___
________________________________________________________________________
___
What are your
hobbies?_________________________________________________________
Why do you think Carlisle County Virtual High School
exist?__________________________________________
________________________________________________________________________
___
Why do you think you can make it here at Carlisle County Virtual High
School?____________________________
________________________________________________________________________
___
Have you had any discipline problems at your referring school?
___________________________
________________________________________________________________________
___
Do you have any health problems that may interfere with your success at
CCVHS?____________
________________________________________________________________________
___
Are you taking in medications? ___________If so what
________________________________
________________________________________________________________________
___
Do you agree that you will strive to make progress in all of your classes?
____________________
Do you agree to be present in the school when required and work regularly?________
Do you agree that you are to maintain at least an 70 average in your course
work?______________
Do you agree to abide by all discipline rules and regulations of the Carlisle County
Schools Student Handbook? _______
Any other
comments____________________________________________________________
CRITERIA FOR STUDENT ENROLLMENT
• Students who are deficient in credits
• Students at least 16 years of age
• Students must have completed one year at high school
• Students who have parental or family obligations
• Students who have not completed their education and wish to do so
• The student must be able to graduate by the age of 21
• Enrolling from a private and/or home school
• Other reasons deemed necessary by the school
• GENERAL INFORMATION
• If accepted to the Carlisle County Virtual High School, the applicant
waives participation in all extra-curricular activities at Carlisle
County High School. (examples: sports, clubs, etc)
• REFERRAL PROCESS FOR CARLISLE COUNTY HIGH
SCHOOL
• Each counselor shall screen student applicants or candidates
• A selection committee will make the final decision on acceptance
• Applicants will be placed according to the number of slots available
based on grade level and qualifications.
• Students not placed will be added to a waiting list and will be enrolled
at the first opening.
• Parents, applicants and referring school will be notified of acceptance
prior to the opening of school or at the time of placement during the
school year.
• Request by school principal or designee of students in severe need of
services may move students ahead of the prioritized waiting list if
space is available.
• School will be notified of all students currently enrolled and any new
enrollees.
• All applicants are assessed and screened to determine appropriateness
of placement.
• Students who fail to follow guiding principles of Carlisle County
Virtual High School will be dismissed from school.
• Students dismissed from Carlisle County Virtual High School must go
through a re-admission process before being allowed to re-enroll in
the school.
Carlisle County Virtual High School
Student/Parent Agreement
Parent/Guardian Must Sign for Students under 18 years of age
Student Name: (last)__________________________(first)________________________
Date of Birth:_______________________
Carlisle County Virtual High School is designed to meet the needs of our students and
their families though flexible scheduling and independent work methods. Your
signatures below and on the attached document(s) indicate your agreement to the policies
and procedures of Metcalfe Academy High School.
PLEASE CHECK, SIGN AND DATE EACH STATEMENT BELOW:
__________I/We have received a CCVHS handbook and have been informed of CCVHS
policies/procedures and graduation requirements. I/We understand these procedures and
requirements and request admittance to CCVHS.
Parent/Guadian Signature_______________________________________Date________
Student Signature______________________________________________Date_______
__________I/We authorize CCVHS to allow my son/daughter to attend school on a parttime basis if scheduled and approved by CCVHS and be dismissed from school in
accordance with CCVHS policies/procedure. I also give permission for my son/daughter
to travel to and from campus including lunch and release the CCVHS and its affiliates of
any liability.
Parent/Guadian Signature_______________________________________Date________
Student Signature______________________________________________Date_______
__________I/We understand that upon acceptance and enrollment to CCVHS, that
CCVHS becomes my/our new home school. I/We also understand students exiting or
leaving CCVHS may not return to their previous school.
Parent/Guardian
Signature_______________________________________Date________
Student Signature______________________________________________Date_______
__________I/We understand that failure to maintain regular attendance, regular progress
and/or failure to follow the rules/guidelines of the CCVHS school site will result in
withdrawal of the student names above. Additionally, a minimum of 5 submissions per
week must be completed by the student name above or he/she will be filed on by the
court liaison for Carlisle County Schools due to attendance laws.
Parent/Guadian Signature_______________________________________Date________
Student Signature______________________________________________Date_______
_________By signing below, I am indicating that I am at least 18 years of age and I give
my permission for any information including students record to be released to my
parent/guardian upon request.
Student Signature ___________________________________________Date__________
Alternative Credit Options
PERFORMANCE-BASED CREDIT
Students may receive credit toward graduation requirements by successfully completing
performance-based credits in accordance with the following guidelines:
1. The student must have prior written approval of the Principal and/or Director to
participate;
2. Students may earn performance-based credit only for catch-up purposes in order
to complete the eight (8) semester high school course of study; and
3. Students taking such courses must be enrolled in the Carlisle County Virtual High
School;
4. Carlisle County Virtual High School may claim 29 days of ADA for completion
of a high school credit earned.
The locally developed performance-based credit system and all related coursework shall
comply with the requirement of the Program of Studies and the guidelines approved by
the Kentucky Board of Education including, but not limited to, procedures and timelines
for developing and/or amending the system, requirements for assessments or performance
tasks, grading and reporting procedures, and composition of the performance-based credit
system development team.
REFERENCE:
KRS 158.622
702 KAR 7:125
704 KAR 3:305, Section 4 (2) (B); Section 4(4): Section 4(3)
KDE User Reference
Infinite Campus - Virtual/Performance-Based Course Setup
Introduction
A suggested setup of virtual/performance-based courses is being demonstrated to ensure
students are receiving the correct attendance credit on the SAAR report. Districts have
various setup options for these type courses that would be appropriate. The
documentation contained here provides the simplest and most basic setup.
Please contact Brad Blunt at brad.blunt@education.ky.gov or (502) 564-5279 with any
questions on Infinite Campus you may have.
Questions on KDE attendance policies for virtual/performance based courses should be
directed to Tracy Browning at tracy.browning@education.ky.gov or (502) 564-3846.
Score Groups & Rubrics (Grading & Standards>Score Groups & Rubrics)
Add a Passing grade mark to the school/district grading scale if this is absent. Give the
Pass score a credit coefficient of ‘1’ and mark the passing score checkbox as shown
above.
Course Setup
An example course setup is shown above; the exact setup is dependent on the teaching
method and instructional setting for the student(s) enrolled in the course.
State Code: The state code should be taken from the state valid course list:
http://www.education.ky.gov/KDE/Instructional+Resources/Curriculum+Documents+an
d+Resources/Kentucky+Valid+Course+List.htm
Attendance – Always unchecked for Virtual/Performance-Based courses
Performance
Virtual – Students working independently by way of online instruction outside the
classroom to complete the course requirements.
Performance – Students are working offsite who demonstrate proficiency on a preestablished set of standards.
http://www.education.ky.gov/KDE/Instructional+Resources/Secondary+and+Virtual+Lea
rning/Credit+Based+Transitions/Performance-Based+Credit.htm
Difficulty Level: Choose ‘Advanced Placement’ or ‘International Baccalaureate’ as
applicable. This is a district decision.
Create a Section
Create a section for the student(s).
For courses without attendance-taking: Mark the Highly Qualified dropdown as Not
Applicable. You can leave the teacher name as blank.
Attendance Taking Courses: Fill in the teacher name and Highly Qualified status.
Select the appropriate periods the class will meet:
Grading Tasks
Grading Task: Select the final grading task of the school year (e.g., Final Grade).
Optional: Districts may add quarter terms to post letter grades. However, the final grade
for the course (semester or year long) must be marked as Pass/Fail.
Score Group: Choose a score group that has a pass/fail grade.
Term Mask: Choose the appropriate term(s) in the school year (e.g., Term 4) based on
the course length (semester, year long, trimester, etc.).
Schedule
Course Schedule: Use the Walk-In Scheduler to enroll the student into a course
schedule for the year.
Report Card
NOTE: For the year end grade (e.g., Final Grade) a score needs to be posted on the
report card. The following steps should be performed:
1. Locate the Performance/Virtual course under the Search tab.
2. Select the course section.
3. Under the course section go to Grading by Student.
4. Choose P or F based on their performance. (Individual course letter grades will
be posted to the transcript.) Click Save.
Transcript
Individual letter grades, credit, credit category, GPA value, GPA weight, letter grades,
etc. will be manually posted to the transcript.
Complete the necessary fields for the transcript.
SAAR Report
The setup for performance/virtual-based students may be verified on the SAAR report.
Run the SAAR with RV Virtual Performance Based Attendance checked, with the date
ranges left blank, and the school selected from selection box. Run the report and verify
that the students are shown with attendance under the ‘Performance Based Proficient
Aggregate Attendance Days’ heading.
You can also run the SAAR report for a single student using an ad hoc filter. To do this
perform the following steps:
1. Create a single student ad hoc using the Select Editor under Ad Hoc
Reporting>Filter Designer. Select the Selection Editor and then Data Type of
Student.
2. Click Next.
3. Choose the student from the list and place it in the selection box on the left.
4. Provide a name to the ad hoc report and then save it.
Select the SAAR report under KY State Reporting>SAAR Report. Hit Ctrl + Spacebar to
view the student selection editor and 5 low attendance days selection tool.
In the ad hoc filter select the student(s) desired to review in SAAR. Run the report with
the appropriate school selected and only select ‘RV Virtual Performance Based
Attendance’.