Regular Meeting of the Committee of the Whole
February 11, 2016 – 6:15 p.m.
Lake Zurich High School Library, 300 Church St., Lake Zurich, IL
Followed Immediately by a
Special Board of Education Meeting
COMMITTEE OF THE WHOLE AGENDA
Board Work Session – Discussions/Collaboration/Presentations
1. Call to Order & Roll Call
2. *Public Comments – Please sign in by 6:15 p.m.
3. Small Auditorium Presentation – DLA Architects (Information)
4. Employee Incentive Program (Discussion)
5. Data Sharing Agreement (Action 2/25/2016)
6. Cash Flow (Informational)
7. Quarterly Financial Report (Informational)
8. Property Tax Appeal with the Village of Lake Zurich (Discussion)
9. FBG Contract Renewal (Action 2/25/2016)
10. Food Service Point of Service Contract (Action 2/25/2016)
11. Non-Resident Tuition Rate (Action 2/25/2016)
12. Facilities Usage Fees 2016-2017 (Action 2/25/2016)
13. LZHS Girls Softball Field Trip – Bloomington, IL; March 29- April 1, 2016 (Action
2/25/2016)
14. Destruction of Closed Session Audio Recordings (Action 2/25/2016)
15. Review of Closed Session Minutes (Action 2/25/2016)
Agenda for the Special Board Meeting
1. Call to Order and Roll Call
2. Public Comments - Please sign in prior to 6:15 p.m.
3. Closed Session - For consideration of the appointment, employment,
compensation, discipline, performance, or dismissal of specific employees of the
public body (5 ILCS 120/2(c)(1)); and for the purposes of discussing litigation
when an action against, affecting, or on behalf of the particular public body has
been filed and is pending before a court or administrative tribunal, or when the
public body finds that an action is probable or imminent (5 ILCS 120/2(c)(11)).
3. Reconvene Open Session
4. *Approval of Separation Agreement – Sarah Danielewicz
5. *Acceptance of Sarah Danielewicz’s Resignation Effective March 31, 2016, as
part of a separation Agreement.
6. Adjournment of the Special Meeting of the Board of Education
*
Public Comments will be limited to 5 minutes per individual, 30 minutes total time for any one topic.
In accordance with the Americans with Disabilities Act, individuals with disabilities who plan to attend this meeting or any
other activity or program and who require certain accommodations so that they can observe and participate, or who have
questions regarding the accessibility of the meeting room or the District’s facilities, should contact the Superintendent’s
office (847-540-4963) promptly to allow the District to make reasonable accommodations for those persons.
**Action Items – It is anticipated that the Board will take action on these items
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
February 11, 2016
Small Auditorium Project
DLA Architects will be updating the Board on the plans for the small auditorium renovation.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
To:
From:
Agenda Item:
Date:
Board of Education
Dr. Michael Egan, Superintendent
Employee Incentive Program
February 11, 2016
Background Information:
As discussed during collective bargaining, the Board of Education asked the Superintendent to develop a
plan/program to monetarily reward exemplary professionalism and above and beyond performance for district
employees. The Superintendent considered employee groups who would be considered for rewards, who would
determine to whom rewards would be granted, the criteria for the rewards, and the amount of the rewards.
Analysis:
Once a criterion is determined, some additional considerations/questions must be addressed:
ü Awards will be $500/$750/$1000 as determined by the committee.
ü Taxes and TRS must be assessed for these monetary awards.
ü Incentive awards will be announced at the monthly Board Meetings.
ü What will be the perception of the community about using tax payer $ for this program?
ü Up to five (5) awards may be granted per month.
ü An employee can only receive one reward per year.
ü A system in place to avoid it becoming an “it’s our turn” kind of thing to be monitored by the HR
Director and Superintendent.
ü Awards will be considered incentive payments and will not be included as a portion of base
salary when considering subsequent raises.
ü These awards are for specific above and beyond actions and are not intended to be lifetime
service to the district awards for retiring staff.
ü Any employee of the district is allowed to make a nomination.
Recommendation:
The Superintendent is recommending the approval of the Employee Incentive Program and that $40,000 be
allocated to the program for the remainder of the 2015-2016 school year.
District 95 Employee Incentive Program (Draft 2/11/16)
As a means of recognizing and acknowledging employee actions that are exemplary and well above and
beyond the scope of their job responsibilities, the Board of Education is establishing the District 95
Employee Incentive Program. The Board will provide qualifying employees with a monetary award at
the monthly Board of Education Meetings.
Who is eligible?
All District 95 employees are eligible for these awards with the exception of the Assistant
Superintendents and the Directors.
How does an employee become eligible for an award?
An individual employee, or a team, can be nominated by any District 95 employee. The nominations will
be considered and the monetary awards will be determined by an Awards Committee.
Who is on the Awards Committee?
This is a committee of the Superintendent. The Superintendent, the Director of Human Resources, a
member of the School Board as designated by the School Board President, and one principal from each
level (elementary, middle, and high school) will comprise this administrative committee.
What are the criteria for receiving an award?
The general criteria are performing above and beyond the scope of one’s contractual scope of
responsibility. Here are some criteria:
Above and Beyond
·
Assisting Students/Families
·
Providing excellent service that benefits classroom/building/department
·
Promoting teamwork that produces positive results
·
Helping a Colleague
·
Playing a key role in the execution of a critical initiative
Exemplary Professionalism
·
Developing a creative solution that eliminated unnecessary expenses or improved productivity
and efficiency
·
Achieving service excellence in spite of barriers
Considerations
ü Awards will be $500/$750/$1000 as determined by the committee
ü Taxes and TRS must be assessed for these monetary awards
ü Incentive awards will be announced at the monthly Board Meetings
ü
ü Up to five (5) awards may be granted per month
ü Repeat nominees- can the same person receive it more than once; if so, how often? Nominees
can receive only one award per year
ü Awards will be considered incentive payments and will not be included as a portion of base
salary when considering subsequent raises
ü These awards are for specific above and beyond actions and are not intended to be lifetime
service to the district awards for retiring staff.
TO:
FROM:
AGENDA ITEM:
DATE:
Board of Education
Dr. Terry Mootz, Director of Assessment and Data
Shared Data for Educational Research with College of Lake County
February 11, 2016
Background Information:
In accordance with Board policy 8:40 Educational Research and 7:340 Student Records, Lake Zurich
Community Unit School District 95 will enter into an intergovernmental shared data agreement with the
College of Lake County. This agreement meets the stringent requirements set forth by Institutional Review
Boards (IRB) for educational research and will abide by both the Family Educational Rights and Privacy Act
(FERPA) and the Illinois School Student Records Act (ISSRA) to protect the privacy of students’ education
records.
The College of Lake County will analyze and correlate student Grade Point Average (GPA), course placement,
and course success for students shared by participating institutions. A report will be developed and shared with
participating institutions comparing high school course sequence and subsequent CLC course success in
attempts to better develop a student profile for students who are placed into development and/or college level
courses at CLC.
Data shared will be solely for the limited purpose to explore the course sequence/college placement question.
District 95 will share with CLC (1) Student name, (2) birth date, (3) year of graduation, (4) placement in
district courses while attending CLC, (5) method of student placement, (6) date of enrollment in the district,
(7) student grades in district courses, (8) extracurricular activities student was involved in.
In return, CLC will share with District 95 (1) the students’ college placements in reading, composition and
mathematics test scores, (2) method of placement, (3) student’s first term at CLC, and (4) the student’s term
and grade in CLC’s mathematics, natural science, and language arts courses.
Upon completion of the study, CLC will destroy/delete datasets shared from District 95.
Both the College of Lake County and Lake Zurich Community Unit School District 95 will sign a Shared Data
Agreement for Educational Study and Affidavit of Nondisclosure as is best practice in the field of educational
research.
This item will come before the Board for action at their regularly scheduled meeting on February 25, 2016.
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702
Shared Data Agreement for Educational Study Between
Community College District No. 532, Lake County, Illinois
And
Lake Zurich High School District 95, Lake County, Illinois
This Shared Data Agreement for Educational Study (“Agreement”) is made and entered by and
between Community College District No. 532, Lake County, Illinois, a body politic and corporate
organized and operating under the Illinois Public Community College Act (the “College”); and Lake
Zurich High School District 95, Lake County, Illinois, a body politic and corporate organized and
operating pursuant to the Illinois School Code (the “District”) (together, the “Parties”).
WHEREAS, the Parties are authorized to enter into intergovernmental agreements for
cooperative projects and use agreements in any manner not prohibited by law or by ordinance, pursuant
to Article VII, §10 of the Illinois Constitution of 1970, the Intergovernmental Cooperation Act (5 ILCS
220/1 et seq.), the Public Community College Act (110 ILCS 805/1 et seq.) and the School Code (105
ILCS 5/1-1 et seq.); and
WHEREAS, the Family Educational Rights and Privacy Act (“FERPA”) and its implementing
regulations (20 U.S.C. §1232g; 34 C.F.R. Part 99) protect the privacy of primary, secondary, and
postsecondary students’ education records, and afford to parents or to students who are 18 years of age
or older or who attend an educational institution (“eligible students”) certain rights including the right to
condition certain disclosures of personally identifiable information from the student’s education records
(“PII”) upon the parent’s or student’s prior written consent; and
WHEREAS, the Illinois School Student Records Act (“ISSRA”) and its implementing
regulations (105 ILCS 10/1 et seq.; 23 Ill. Admin Code Part 375) protect the privacy of primary and
secondary students’ school student records and afford to parents or to students who are 18 years of age
or older who attend an educational institution (“eligible students”) certain rights including the right to
condition certain disclosures of a student’s school student records or information therefrom upon the
parent’s or student’s prior written consent; and
WHEREAS, FERPA contains an exception allowing the release of PII without parental or
student consent to organizations conducting studies for, or on behalf of, schools, school districts, or
postsecondary institutions for, among other purposes, improving instruction (see 20 U.S.C.
§1232g(b)(1)(F); 34 C.F.R. §99.31(a)(6)); and
WHEREAS, ISSRA contains an exception allowing release of school student records and
information without parental or student consent to any person for the purpose of research, statistical
reporting, or planning, provided that such research , statistical reporting, or planning is permissible under
and undertaken in accordance with FERPA (see 105 ILCS 10/6(a)(4)); and
WHEREAS, the Parties have determined that shared data results in improved instruction to the
benefit of their constituencies and their students, and enhances educational opportunities for the
communities they serve; and
1
WHEREAS, the Parties desire to collaborate to jointly conduct educational study (“Study”), the
purpose of which is to better understand the District’s students’ preparedness for College; to understand
the effect of high school course taking habits on later college success; to quantify and respond to
obstacles to learning outcomes; improve alignment of course content between the District and College;
and
WHEREAS, the scope of the Study includes the collection, exchange and analysis of studentspecific data related to courses taken and course grades; grade-point averages; class rank; placement and
aptitude test scores (i.e. ACT or SAT scores, other assessments); retention and graduation; utilization of
learning-support services; and
WHEREAS, the Parties have determined that it is in their respective best interests and that of
their constituencies to enter into this Agreement.
NOW, THEREFORE, IT IS AGREED between the Parties, in consideration of their mutual
promises and undertakings set forth herein and for other good valuable consideration, as follows:
Section 1
Incorporation of Preamble Recitals
The foregoing recitals are hereby found to be true and correct and are incorporated herein by reference.
Section 2
PII and/or School Student Records or Information to be Disclosed (“Data”)
The items or categories of PII and/or school student records or information which will be disclosed by
the Parties to one another pursuant to this Agreement (“Data”) are as follows:
A.
The College Will Disclose to the District:
1.
2.
3.
4.
5.
6.
7.
B.
Student name (first, middle, last)
Student birth date
Student high school and year of graduation
Student placements in the College’s reading, composition and mathematics test scores
Method of student placements
Date of student’s first term at the College
Student enrollment, term and grade in the College’s mathematics, natural science, and
language arts courses
The District Will Disclose to the College:
1.
2.
3.
4.
5.
Student name (first, middle, last)
Student birth date
Student high school and year of graduation
Student placements in District courses while in attendance, including placement in the
District’s reading, composition, natural sciences and mathematics courses
Method of student placements
2
6.
7.
Date of student’s enrollment in the District
Student enrollment, term and grade in the District’s reading, composition, natural
sciences and mathematics courses
8.
The student’s involvement in extracurricular activities and programs
The Parties agree to share said Data solely for the limited purpose and scope as set forth the preamble
recitals above. Disclosure of Data for any other purpose is strictly prohibited, and any such disclosure
will be considered a violation of this Agreement.
Section 3
Policies and Procedures Protecting Data
All Data shared by the Parties under this Agreement are confidential and shall be protected from
unauthorized use and disclosure under this Agreement, regardless of whether any data element might be
considered “directory” information under FERPA. The Parties agree to comply with all applicable laws
and regulations with respect to privacy and data security relative to Data, including but not limited to:
FERPA, ISSRA, the Illinois Data Processing Confidentiality Act (30 ILCS 585/et seq.), and the Health
Insurance Portability and Accountability Act (Pub. L. 104-191), and the Financial Services
Modernization Act of 1999 (Pub. L. 106-102).
The Parties shall limit access to Data to those employees who reasonably need access to these Data in
order to perform their responsibilities under this Agreement. The Parties shall require those employees
who have access to Data under this Agreement to execute affidavits of nondisclosure confirming their
individual agreement to handle the Data properly.
The Parties shall take steps to maintain the confidentiality of Data at all stages of the Study, including
within the final report, by using appropriate disclosure avoidance techniques.
The Parties shall employ written procedures prohibiting the transfer or storage of unencrypted Data on a
mobile device, removable storage media, or through electronic mail. These procedures shall be made
available to each employee authorized to access Data and shall be strictly enforced.
The Parties agree to report any breach of these confidentiality provisions, including the information that
was compromised, to the other’s Data Custodian within one business day of becoming aware of the
confidentiality breach. In addition, the liable party will notify affected parents or students of the breach
by certified mail, return receipt requested, within five business days after becoming aware of the breach.
Notice will be written in layperson’s terms; will address the nature, type and date of the breach; and will
provide the name, address and phone number of the Data Custodian of the party liable for the breach.
The Parties shall hold each other harmless and indemnify each other from any all claims brought against
one another related to, connected with, or resulting from a security breach.
Section 4
Points of Contact/Data Custodians
The Parties designate the following individuals as their respective contact persons and primary Data
3
Custodians responsible for managing data relative to this Agreement:
For the College
Sean O. Hogan, Ph.D.
For the District
Name
Executive Director, Institutional Effectiveness,
Planning & Research
Title
College of Lake County
19351 W. Washington St.
Grayslake, IL 60030
Address
847-543-2096
Telephone number
sohogan@clcillinois.edu
Email address
Data transmissions between the Parties shall occur exclusively through the respective Data Custodians.
Section 5
Data Analysis and Reporting
Data disclosed by the Parties to one another shall only be used for the Study undertaken pursuant to this
Agreement. The Parties understand and agree that:
A.
Data shall only be used to carry out research, analysis and evaluation activities of the Study for
the specific purpose described in preamble recitals, above;
B.
In publishing any results of research, analysis and evaluation which includes Data, such Data
may be reported only in a way that does not permit the personal identification of an individual
parent or student, either directly (through use of PII), or through inference (combined use of
several characteristics that would allow an unauthorized person to identify an individual), by
anyone other than representatives of the Parties with legitimate educational interests;
C.
The Parties will not knowingly re-disclose Data to any persons or entities other that the Parties;
and
D.
The Parties will have in place reasonable policies and procedures, which the other party may
monitor or may audit upon request, to prevent such re-disclosure.
Section 6
Data Destruction
The Parties shall periodically confer with each other and review whether Data received pursuant to this
Agreement continues to be needed for the Study. At each such review, the Parties shall prepare a
memorandum (“data destruction schedule”) identifying Data the retention of which is no longer required
for purposes of the Study and scheduling the destruction of such Data. Thereafter, the Parties shall
destroy such Data in accordance with the agreed schedule, by deleting all electronic datasets related to
4
the Study from their servers, and shall record the fact and date of destruction of the Data by noting it on
the appropriate data destruction schedule. The Parties will notify each other’s Data Custodian upon data
destruction.
The Parties agree that all Data received pursuant to this Agreement shall be destroyed in the manner
described above, no later than December 31 2020, provided, however, that the final date for destruction
may be extended, if necessary, to a later date by written amendment to this Agreement as provided in
Section 7(D), below.
Section 7
Miscellaneous Provisions
A.
Effective Date. This Agreement becomes effective upon the date as of which it has been
approved by both the College and the District.
B.
Term of Agreement; Non-Assignability. The initial term of this Agreement shall run from the
Effective Date through December 31, 2020, unless terminated on 30 days’ advance written notice
by either Party. This Agreement is not transferable or assignable by the Parties.
C.
Entire Agreement. This Agreement constitutes the entire agreement between the Parties
respecting the subject matter hereof, and any prior understanding or representation of any kind
preceding the date of this Agreement shall not be binding on either party except to the extent
incorporated in this Agreement.
D.
Amendments. No change, modification or amendment to this Agreement shall be valid unless
reduced to writing and approved by the Parties’ authorized representatives.
E.
Indemnification. It is understood and agreed that neither party to this Agreement shall be legally
liable for any negligent or wrongful acts either of commission or omission, chargeable to the
other, unless such liability is imposed by law and this Agreement shall not be construed as
seeking to enlarge or diminish any obligation or duty owed by one Party against the other Party
or against third parties.
In addition to the foregoing, the Parties will hold each other harmless for any error or omission in
analysis, interpretation or judgment based upon shared Data. The Parties reserve the right to alter
any student record at any time without notice.
F.
Business Relationship. In the performance of this Agreement, the Parties are at all times acting
as independent contractors and neither of them nor their respective employees shall claim to be
employees, partners, joint venturers, or agents of the other.
G.
Non-Exclusivity. This Agreement is intended to be non-exclusive. It shall not prevent either
Party from entering into similar agreements with other institutions or organizations.
H.
Good Faith and Dispute Resolution. The Parties agree to use their best, good faith efforts to
promote mutually beneficial program participation. In the event of a dispute arising under this
5
Agreement which cannot be resolved informally by the Parties’ respective representatives, the
Parties agree to first engage in mediation to resolve the conflict. If mediation is unsuccessful, the
Parties shall then engage in binding arbitration pursuant to the procedures of the American
Arbitration Association, in lieu of litigation.
I.
Severability. If for any reason, any provision of this Agreement is determined by an arbitrator,
or court of law, to be invalid or unenforceable, that provision shall be deemed severed and the
balance of the Agreement shall remain in full force and effect. The failure of a Party to this
Agreement to insist upon strict and prompt performance of the terms and conditions shall not
constitute or be construed as a waiver or relinquishment of that Party’s right thereafter to enforce
any such term or condition, but the same shall continue in full force and effect.
J.
Governing Law. This Agreement shall be governed by and interpreted according to the laws of
the State of Illinois.
K.
Signature in Counterparts. This Agreement may be executed in counterparts, each of which shall
be an original, but all of which shall constitute one and the same instrument.
WHEREFORE, the Parties by their respective officers have executed this Agreement on the dates set
forth below. By signing this Agreement, the signatories affirm that they are authorized to commit their
respective Party to the terms of this Agreement.
Community College District No. 532,
Lake Zurich High School District 95
__________________________
Sean O. Hogan, Ph.D.
Executive Director
Institutional Effectiveness, Planning & Research
College of Lake County
______________________________
[Insert Name, Insert Title]
__________________________
Date
______________________________
Date
6
[ON LETTERHEAD]
AFFIDAVIT OF NONDISCLOSURE
The College of Lake County (the “College”) has entered into a Shared Data Agreement (“Agreement”) for
Educational Study with Lake Zurich High School District 95 (the “District”), pursuant to which the District has
agreed to share certain items or categories of personally identifiable information from its education records
and/or school student records or information (“Data”) with the College. The District is authorized to use such
information solely for the limited purpose and scope set forth in the Agreement.
As part of the Agreement, the College and District have agreed to keep such Data confidential and to protect it
from unauthorized use and disclosure in accordance with all applicable laws and regulations, including but not
limited to the Family Educational Rights and Privacy Act (“FERPA”) and the Illinois School Student Records
Act (“ISSRA”). In addition, the District has agreed to require that any of its employees accessing such Data
execute this Affidavit of Nondisclosure indicating his or her individual agreement to handle the Data properly.
In accordance with the foregoing, I, _____________________________________, do solemnly swear that
when given access to the Data described above:
1. I will keep such information confidential and protect it from unauthorized use and disclosure in
accordance with all applicable laws and regulations, including but not limited to the FERPA and ISSRA;
2. I will comply with the District’s internal confidentiality policies and procedures as modified from time
to time;
3. In compliance with the Agreement, I shall not transfer and/or store unencrypted Data on a mobile
device, removable storage media, or through electronic mail; and
4. I will not disclose such Data to any individuals who have not executed a copy of this Affidavit of
Nondisclosure (other than authorized employees of the College or District).
IN WITNESS WHEREOF, the undersigned has executed this Affidavit of Nondisclosure as of the date written
below.
BY: _____________________________________
[Insert Name, Title]
SUBSCRIBED AND SWORN to before
me this ______ day of September, 2015.
_______________________________
Notary Public
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
February 11, 2016
FY16 Cash Flow (Informational)
Attached is the cash flow projection for FY16. The months of July through
December represent actual figures reconciled to the cash at the month end.
Projections are provided for January through June.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
LAKE ZURICH CUSD 95
CASH FLOW PROJECTIONS
2015-2016
CASH BALANCE-BEGINNING
ACTUAL
July
Fun#
1000
3000
4000
REVENUE SOURCES
LOCAL SOURCES
STATE SOURCES
FEDERAL SOURCES
SALE OF PROPERTY
TRANSFERS BETWEEN FUNDS
TOTAL REVENUE
BALANCE SHEET CHANGES:
RECEIVABLES
PAYABLES
TOTAL B/S CHANGES
Obj #
1000
2000
3000
4000
5000
6000
7000
6000
$ 71,813,523 $ 67,866,880 $ 63,760,274 $ 91,541,299 $
EXPENDITURES
SALARIES
EMPLOYEE BENEFITS
PURCHASED SERVICES
SUPPLIES
CAPITAL OUTLAY
OTHER OBJECTS
NON-CAPITALIZED EQUIP.
TRANSFERS BETWEEN FUNDS
PRINCIPAL AND INTEREST
TOTAL EXPENDITURES
CASH BALANCE-ENDING
ACTUAL
August
932,141
1,077,949
7,694
3,448,427
1,920,565
242,198
397,948
5,466,212
2,560,711
ACTUAL
September
ACTUAL
October
87,284,067 $
ACTUAL
November
75,379,711 $ 70,587,909 $ 65,231,167 $ 59,755,201 $ 54,699,127 $
ACTUAL
December
34,814,886
194,020
60,803
-
1,739,201
202,377
16,907
482,064
767,540
194,044
140,525
500
713,591
1,344,463
14,759
35,069,709
2,440,550
1,102,608
344,038
2,416,851
(34,172)
(34,172)
(137,792)
(137,792)
(80,837)
(80,837)
239,255
239,255
23,068
23,068
110,064
110,064
2,992,878
510,899
1,064,143
312,063
4,382,897
110,874
4,929
2,922,683
512,396
606,101
355,712
1,235,750
352,216
307,369
3,936,198
732,217
710,531
282,420
986,310
329,853
124,379
4,140,260.26
827,956.99
970,000
392,254
93,286
514,694
(2,214)
4,068,443.26
744,733.04
913,423
277,554
241,007
156,297
11,576
9,378,683
237,298
6,529,525
105,941
7,207,848
799
6,937,037
6,617,000
13,030,033
3,860,059.04
726,698.51
549,648
312,312
122,254
208,938
204,770
344,038
990,000
7,318,717
$ 67,866,880 $ 63,760,274 $ 91,541,299 $ 87,284,067 $
75,379,711 $
PROJECTED
January
263,671
205,985
21,044
490,700
-
PROJECTED
February
250,000
190,000
330,000
770,000
-
PROJECTED
March
355,000
990,000
151,000
1,496,000
-
PROJECTED
April
580,000
1,630,000
18,000
2,228,000
-
50,507,274 $ 47,161,007
PROJECTED
May
2,850,000
180,000
331,000
37,000,000
185,000
38,000
3,361,000
24,952
37,247,952
-
3,776,845.15
718,673.51
794,230
205,881
6,000
299,360
46,454
3,940,547.24
718,418.27
700,000
330,000
150,000
400,000
7,000
4,238,152.04
757,522.71
775,000
275,000
80,000
425,000
1,400
3,890,621.19
711,231.44
875,000
450,000
50,000
420,000
23,000
3,983,674.13
725,640.83
925,000
450,000
150,000
425,000
30,000
5,847,443
6,245,966
6,552,075
6,419,853
17,952
6,707,267
70,587,909 $ 65,231,167 $ 59,755,201 $ 54,699,127 $ 50,507,274 $
Salary as a % of FY 15
Average of July '15 to June '16
99.5%
99.5%
99.8%
99.7%
103.7%
101.0%
108.6%
102.9%
104.0%
103.1%
99.5%
102.5%
104.3%
102.8%
Benefits as a % of FY 15
Average of July '15 to June '16
As a % of Salary Expense
95.9%
95.9%
17.1%
97.4%
96.7%
17.5%
101.1%
98.1%
18.6%
106.1%
100.1%
20.0%
105.4%
101.2%
18.3%
99.4%
100.9%
18.8%
106.4%
102.6%
19.0%
PROJECTED
June
PROJECTED
FY 16
BUDGET
FY 16
82,186,595
6,636,035
1,527,682
3,930,992
368,990
94,650,294
82,033,024
6,862,400
1,808,590
3,930,491
350,239
94,984,744
47,486,502
8,555,052
10,083,075
4,414,158
7,622,503
4,067,232
1,163,663
368,991
8,130,990
91,892,166
47,836,336
8,870,806
10,377,975
5,204,525
8,000,669
4,066,539
1,125,292
350,239
8,130,990
93,963,371
5,736,141.27
868,664.97
1,200,000
770,962
125,000
425,000
405,000
24,953
162,000
9,717,721
47,161,007 $ 74,691,238 $ 2,758,128 $ 1,021,372
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
February 11, 2016
Quarterly Financials – 2nd Quarter FY16
Attached are the revenue and expenditures comparing the budget to actuals through the
second quarter of FY16. Overall the reports are similar to previous years.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Lake Zurich CUSD 95
REVENUE ACTUAL COMPARED TO BUDGET
FOR THE SIX MONTHS ENDED 12/31/2015
2015-2016
Budget
Percentage
Percentage
Percentage
Actual as of
Received
Received
Received
12/31/2015 as of 12/31/15 as of 12/31/2014 as of 12/31/2013
Education Fund
General Levy
Interest Earnings
Food Service Sales
Fees
CPPRT
Other Local Sources
Total Local Revenue
56,262,272
45,000
1,463,000
1,750,500
166,000
479,000
90.7%
27,719,760
39,148
673,965
762,808
3,004
513,124
49.3%
87.0%
46.1%
43.6%
1.8%
107.1%
49.7%
54.9%
45.4%
42.6%
83.6%
99.5%
48.5%
53.5%
49.6%
38.4%
32.4%
235.1%
$ 60,165,772
$ 29,711,809
49.4%
49.8%
48.1%
2,134,635
2,257,365
38,500
970,160
1,154,547
9,037
45.4%
51.1%
23.5%
45.9%
23.0%
45.5%
45.5%
46.1%
41.8%
State Aid
Special Education/Bilingual
Other State
Total State Revenue
6.7%
$ 4,430,500
$ 2,133,744
48.2%
33.1%
45.8%
Total Federal Revenu
2.6%
$ 1,711,315
$ 66,307,587
$
610,335
$ 32,455,888
35.7%
48.9%
54.8%
48.7%
46.0%
47.9%
50.9%
78.7%
42.4%
152.7%
45.7%
0.0%
52.1%
37.5%
113.4%
49.9%
0.0%
53.9%
65.1%
139.5%
Education Fund Total*
Operations and Maintenance Fund
Direct Financing Sources:
General Levy
CCPRT
Interest Earnings
Facility Rentals
Other Local Sources
Other Financing Sources:
7140 Permanent Transfer
7300 Sale/Comp for Fixed Assets
9,935,099
10,000
290,000
133,200
5,058,434
7,866
123,058
203,372
7,000
500
0.0%
0.0%
0.0%
Total Local Revenue
$ 10,375,299
$ 5,393,230
52.0%
46.2%
50.9%
Total State Revenue
$
$
-
0.0%
0.0%
100.0%
Total Federal Revenue
$
$
-
0.0%
51.2%
0.0%
45.8%
0.0%
51.4%
150,000
-
Operations and Maintenance Fund Tot $ 10,525,298 $ 5,393,230
Debt Service Fund
Direct Financing Sources:
General Levy
Interest Earnings
Other Financing Sources:
7440 Permanent Transfer Educ
7540 Permanent Transfer Educ
7600 Permanent Transfer O & M
7700 Permanent Transfer O & M
Debt Service Fund Total
7,758,597
7,000
3,861,898
6,224
49.8%
88.9%
50.1%
38.5%
49.9%
55.9%
96,541
9,400
213,121
24,177
$ 8,108,836
96,541
9,400
213,121
24,976
$ 4,212,160
100.0%
100.0%
100.0%
103.3%
51.9%
100.0%
100.0%
92.3%
97.4%
52.1%
92.2%
97.1%
0.0%
0.0%
51.3%
1,272,766
108,000
13,500
2,281,900
651,959
61,235
6,349
1,120,209
51.2%
56.7%
47.0%
49.1%
59.5%
63.8%
42.7%
25.2%
49.5%
59.9%
49.0%
51.1%
Transportation Fund
Direct Financing Sources:
General Levy
Fees
Interest Earnings
State Aid and Grants
Other Local
Other Financing Sources:
7130 Permanent Transfer
7300 Sale of Equipment
-
-
0.0%
0.0%
0.0%
0.0%
40.4%
0.0%
100.0%
72.1%
47.1%
46.5%
74.0%
7.7%
40.4%
46.7%
3,930,491
$ 7,606,657
3,930,492
$ 5,770,244
2,046,665
100,000
1,500
97,275
$ 2,245,440
985,609
100,000
1,520
1,097
28,303
$ 1,116,528
48.2%
100.0%
101.3%
29.1%
49.7%
48.4%
52.1%
64.0%
9.0%
66.6%
49.5%
45,000
2,000
32,136
1,541
71.4%
77.0%
130.3%
171.9%
43.5%
76.7%
0.0%
$
33,677
0.0%
$
47,000
71.7%
10056.3%
43.6%
$
$
72,866
2,049
74,915
52.0%
53.9%
Working Cash Fund Total
140,125
3,800
143,925
52.1%
29.2%
35.8%
0.0%
29.4%
37.7%
46.0%
100.0%
62.6%
Total All Funds
$ 94,984,743
$ 49,056,642
51.6%
50.3%
50.9%
Transportation Fund Total
100.0%
75.9%
IMRF Fund
General Levy
Corporate Personal Property Tax
Interest Earnings
State Sources
Federal Sources
IMRF Fund Total
Capital Projects Fund
Direct Financing Sources:
Impact Fees
Interest Earnings
Other Financing Sources:
7300 Sale of Property
7800 Transfer from O & M
Capital Projects Fund Total
Working Cash Fund
General Levy
Interest Earnings
Other Local
*Does not include "on-behalf" payments
Lake Zurich CUSD 95
EXPENDITURE ACTUAL COMPARED TO BUDGET
FOR SIX MONTHS ENDED 12/31/2015
2015-2016
Budget
Actual
Year to Date
12/31/2015
Percentage
Percentage
Percentage
Expended
Expended
Expended
as of 12/31/15 as of 12/31/14 as of 12/31/13
Education Fund
Salaries
Benefits
Purchased Services
Supplies and Material
Capital Outlay
Dues and Fees
Non Capitalized Equipment
Termination of Benefits
8400
8500
8600
8700
Transfer to Debt - Principal
Transfer to Debt - Interest
Transfer to Debt - Principal
Transfer to Debt - Interest
Education Fund Total*
45,424,336
20,799,591
6,731,606
3,065,428
4,767,420
2,195,106
2,664,995
916,481
344,461
73,875
3,437,300
1,329,225
1,270,641
541,442
$ 64,640,759 $ 28,921,147
96,541
96,541
9,400
9,400
213,121
213,121
24,177
24,176
$
343,239 $
343,238
$ 64,983,998 $ 29,264,385
45.8%
45.5%
46.0%
34.4%
21.4%
38.7%
42.6%
0.0%
44.7%
100.0%
100.0%
100.0%
100.0%
100.0%
45.0%
45.9%
45.9%
47.2%
38.6%
67.7%
37.8%
31.4%
0.0%
44.7%
100.0%
100.0%
92.3%
97.4%
100.0%
45.3%
45.7%
48.2%
46.1%
34.7%
43.4%
34.8%
50.5%
0.0%
44.9%
0.0%
0.0%
92.2%
97.1%
93.2%
45.1%
Operations and Maintenance Fund
Salaries
Benefits
Purchased Services
Supplies and Materials
Capital Outlay
Dues and Fees
Non Capitalized Equipment
Operations & Maintenance Fund Total
895,900
159,850
3,522,355
2,196,030
2,925,000
278,000
185,000
$ 10,162,135 $
460,827
78,332
1,887,854
930,929
2,604,338
865
89,477
6,052,623
51.4%
49.0%
53.6%
42.4%
89.0%
0.3%
48.4%
59.6%
48.4%
47.8%
54.7%
46.3%
96.7%
-0.1%
27.6%
65.5%
42.0%
50.1%
56.3%
42.7%
79.7%
0.1%
47.0%
53.6%
$
3,000
8,130,990
7,000
8,140,990 $
425
7,951,038
7,951,463
14.2%
97.8%
0.0%
97.7%
8.9%
97.8%
0.0%
97.6%
8.9%
97.7%
0.0%
97.5%
$
1,516,100
199,345
2,085,200
343,500
4,731,208
1,000
19,890
8,896,243 $
660,104
93,665
730,460
84,905
4,726,528
345
19,890
6,315,897
43.5%
47.0%
35.0%
24.7%
99.9%
34.5%
100.0%
71.0%
42.6%
43.5%
40.3%
34.3%
0.0%
28.1%
0.0%
40.7%
45.3%
44.9%
38.2%
35.7%
99.7%
20.3%
0.0%
73.5%
$
1,780,005
1,780,005 $
817,476
817,476
45.9%
45.9%
44.7%
44.7%
46.1%
46.1%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
Debt Service Fund
Purchased Services
Principal and Interest Payments
8140 Transfer of Interest Income
Debt Service Fund Total
Transportation Fund
Salaries
Benefits
Purchased Services
Supplies and Materials
Capital Outlay
Dues and Fees
Non-Capitalized Equipment
Transportation Fund Total
IMRF/Social Security Fund
Employee Benefits
IMRF/Social Security Fund Total
Capital Projects Fund
Purchased Services
Supplies and Materials
-
-
Captial Outlay
Non-Capitalized Equipment
$
-
$
Working Cash Fund Total
$
-
$
Total All Funds
$ 93,963,371
Capital Projects Fund Total
-
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
0.0%
-
0.0%
0.0%
0.0%
$ 50,401,844
53.6%
52.4%
53.3%
Working Cash Fund
Other Objects
*Does not include "on‐behalf" payment
-
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
February 11, 2015
Commercial Property Tax Appeal
The Village of Lake Zurich sent a letter to the District regarding a property appeal that has
reached the Property Tax Appeal Board level. The properties are located at 477 Rand Road,
696-728 South Rand Road and 744-888 South Rand Road.
A general review of the property tax process in Lake County is as follows:
1) Township Assessor – determines the value estimate for property.
2) Chief County Assessment Office – applies township equalization factor to assessor
values. Mails assessment notices.
3) Board of Review – holds assessment appeal hearings
4) County Clerk – applies state equalization factor. Applies tax rate based upon levy
requests
5) Treasurer – mails tax bills and collects taxes.
Annually assessments are appealed to the Lake County Board of Review. These are done prior
to the tax rate being applied. So any change in valuation as a result of Board of Review action
impacts the tax rate to generate the appropriate tax extension. So there is no impact to the
revenue received by the taxing body. If the property owner is not satisfied with the Board of
Review’s determination they can choose between two of the options below:
1) They may take their appeal to the State Property Tax Appeal Board, a five-member
board appointed by the Governor. The State Property Tax Appeal Board’s decisions are
subject to administrative review in Circuit Court, should the taxpayer so desire to take it
to that level. Taxpayers that take their cases to the State Property Tax Appeal Board can
argue solely on their property’s value and the correctness of assessments.
2) The other alternative for taxpayers is to appeal the decision of the County Board of
Review directly to the Circuit Court. When taxpayers go to court to challenge the
assessment, however, they must prove either fraud on the assessor’s part, or that their
assessment is so high that it is “constructively” fraudulent.
The impact of a decision at the Property Tax Appeal Board level is a favorable determination for
the property owner means that the tax dollars are returned to the property owner in a future
tax year as a deduction to the taxes remitted to the taxing body receives. There is not any
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
recalculation to redistribute the burden. It can take many years to settle these cases. Many of
these are resolved by a settlement agreement. The Chief Assessment Office has the
responsibility to represent the taxing bodies. Taxing bodies also can file as an intervener within
a stipulated time frame. This status allows the taxing body to participate in the process. The
taxing body utilizes legal counsel and often incurs appraisal fees. So the amount of the request
impacts the benefit of opposing an appeal. Often since it takes a number of years to settle an
appeal they can start to stack up for multiple years. They are then usually dealt with at one
time.
The appeal for 477 Rand Road and 696-728/744-888 South Rand Road are two separate
appeals. They are owned by one property owner. For the property South Rand Road is
requesting a reduction of $1,231,674 and for the 477 Rand Road the property owner is
requesting a reduction of $2,815,693. If the property owner prevailed on both petitions it
would mean that the District would be required to return $214,429.50 plus interest.
The Village of Lake Zurich has filed as an intervenor on these two petitions. They have
contacted the District’s administration to see if we would be willing to enter into a cost sharing
agreement for this specific appeal as well as entering into an agreement for future
interventions. The Village of Lake Zurich has recently approved a Resolution Authorizing
Intervention in all 2014 through 2016 Tax Appeals before the Lake County Board of Review and
the State of Illinois Property Tax Appeal Board.
I would like to have a discussion with the Board about this matter.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan and Lyle Erstad
February 11, 2016
Custodial Contract Extension
Three years ago in February of 2013 the District received proposals to provide custodial services to the
district. FBG was selected to provide custodial services to the District. The original contract was for
three year and will be expiring on June 30, 2016.
Lyle and I are recommending extending the contract for an additional year. It is a major undertaking to
change this type of service provider. Lyle works closely with FBG throughout the year. Additionally, we
spoke with principals about their service during our recent principal meetings. FBG has provided
satisfactory service to the District. They have been responsive when we have brought concerns to their
attention.
The current base contract is $1,213,396.20
With the Affordable Care Act they have been required to provide insurance to their full-time employees.
This was a cost that was not included when the contract was bid. FBG has requested that we increase
the contract based on the current cost of the benefit to create a new base number. Then for subsequent
years they would be eligible for an increase on the new bases. Currently there are 10 employees at
$424.34 x 12 months = $50,920.80.
The proposed new contract amount would be $1,213,396.20 x .7% (CPI) = $1,221,889.97 + $50,920.80
= $1,272,810.77
If the Board agrees to this proposal it would come to the Board for approval at the regular Board meeting
on February 25th.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
February 11, 2016
Point of Service
The business office, technology and food service staff have been reviewing software options to replace
the current point of service software for our food service program. The current software is being phased
out and will no longer be supported.
This review of new software involved how it functions for food service staff, how it meets the
requirements to comply with the National School Lunch Program reporting requirements, how it can be
supported from an IT standpoint and how user friendly is it for our parents.
The review team narrowed down the choice to three products. The three were brought in for
demonstrations to the review team. References with local users were checked. The first choice of the
team was PushCoin from Geneva, Illinois. Members of the team conducted a site visit to Geneva School
District that currently uses PushCoin and Sodexo.
PushCoin is a relatively new company that has designed a sophisticated Point of Sale and accountability
system with the parents in mind. It meets the need of the school district with ease of implementation
and customization options but it really sets itself apart in the parent interface. Some of the parent
features are: 1) Add money quickly and transfer money real time between students accounts via their
website that is mobile friendly; 2) Add funds to all students in a family at once; 3) Parents can select the
desired level of communication including the option for notification of daily purchases; and 4) Lower
credit card fees.
PushCoin employs Touch ID technology to speed service in the serving line and protect student accounts.
Parents have the option of opting out of this feature at the time of enrollment and student can be looked
up by their name.
There are several options for putting money on a student’s account: 1) A credit card which has a fee of
2.79% +$.025 which is paid by the parent (this is a pass through charge, if they can negotiate a lower
fee the price will go down); 2) Echeck at no cost to the parent or 3) Cash or check at the school.
There is no initial hardware or software cost for the system to District 95. PushCoin is compensated per
transaction. The fee per transaction is $.10 or 1.5% whichever is less. For free and reduced lunches the
cost per transaction is $.00675. This fee can be absorbed in our current lunch program pricing structure.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Currently PushCoin is used at Geneva CUSD 304, Saint Charles CUSD 303, River Bend CUSD 2, DeKalb
CUSD 428, Wheaton Academy and Forest Park SD 91. They were recently approved at CUSD 300 for
their webstore.
Attached is a draft of the contract we would be signing. It has been reviewed by the Board’s legal
counsel. If approved by the Board will be targeting implementation for April. The final contract would
come to the Board for approval at the February Board of Education Meeting.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
SERVICE AGREEMENT
BY AND BETWEEN
PUSHCOIN, INC.
AND
THE BOARD OF EDUCATION OF LAKE ZURICH COMMUNITY UNIT SCHOOL
DISTRICT NO. 95
This Agreement, dated the _____ of _____, (“Agreement”) is entered into by and
between PushCoin, Inc., an Illinois Corporation (“PushCoin”), and the Board of Education of
Lake Zurich Community Unit School District No. 95, Lake County, Illinois (“Board” or “School
District”), (collectively, the “Parties”).
WITNESSETH:
WHEREAS, the Board wishes to utilize the point of sale services (“Services”) of
PushCoin; and
WHEREAS, the Parties wish to memorialize the terms and conditions of their agreement
as set forth below.
NOW THEREFORE, in consideration of the mutual promises herein set forth and other
good and valuable consideration which is hereby acknowledged by the Parties, it is agreed as
follows:
1.
INCORPORATION OF RECITALS. The recitals set forth above are true and
correct and are incorporated in this Section by reference.
TERM. This agreement shall have an initial term of one (1) year from and after
2.
the Effective Date and shall automatically renew for successive one year terms. This Agreement
may be terminated by the School District for convenience, upon thirty (30) days written notice.
PushCoin may only terminate the agreement due to a breach in terms, conditions, covenants or
warranty of the Agreement and fails to cure such breach within ninety (90) days of receipt of
written notice. The Effective Date of this Agreement shall be the date of the last party to sign
this Agreement.
3.
SERVICES. PushCoin shall provide point of sale equipment to the School
District at the rate set forth in Exhibit A.
4.
INDEMNIFICATION. To the fullest extent permitted by law, PushCoin agrees
to indemnify and hold harmless the Board, its board members, officers, employees, students,
volunteers, and agents (“Indemnitees”) against all loss, liability, claims or expenses (including
reasonable attorney’s fees) arising out of, related to or connected with PushCoin’s acts or
omissions under the Agreement, or any breach of the Agreement.
5.
INSURANCE. PushCoin shall obtain and maintain in effect during the term of
this Agreement, at its own expense, commercial general liability insurance in the amount of no
less than $1,000,000 per occurrence and $2,000,000 in the aggregate. PushCoin shall name the
Page 1 of 5
Indemnitees as an additional insureds on such policies. Such policies will be primary and
noncontributory and will specifically cover PushCoin’s indemnification obligations under this
Agreement. To the extent that PushCoin is required by law to maintain worker’s compensation
insurance, PushCoin shall maintain worker’s compensation insurance in the amounts required by
law. PushCoin shall provide the Board with certificates of insurance verifying such coverage.
PushCoin may utilize umbrella or excess insurance to meet the requirements of this Paragraph.
Such excess or umbrella policies shall be subject to the same requirements of the commercial
general liability insurance and such policies shall follow the commercial general liability
insurance policy.
6.
RETURN AND USE OF DATA. Within ten (10) days of termination of this
Agreement, PushCoin shall return to the Board all information and data that the Board provided
to PushCoin. Such information will be provided to the Board in the same format that it was
provided to PushCoin. Thereafter, PushCoin shall remove all student information from its
systems. PushCoin will not collect any user data from the Board for purposes that are not
directly related to the use of the Services hereunder. PushCoin will not sell any user data from
the Board’s licenses and will not host any of the Board’s data outside of the United States of
America. The obligations of this Paragraph shall survive the termination of this Agreement.
7.
USE, RECEIPT, DISCLOSURE, AND DESTRUCTION OF STUDENT
DATA. PushCoin and the Board recognize that in the course of working together, PushCoin
may be provided with access to individually identifiable student information, including
personally identifiable information. PushCoin shall only allow its employees and the Board to
access such information as may be necessary to provide the Services under this Agreement.
PushCoin shall not use or allow access to personally identifiable information, except in
accordance with the requirements of the Board, law, and regulations. PushCoin will comply
with all applicable laws and/or regulations in providing its Services under this Agreement and
the Documents, including the Family Educational Rights and Privacy Act of 1974, 20 U.S.C. §
1232g, Mental Health and Developmental Disabilities Confidentiality Act, 740 ILCS 110/1 et
seq. and the Illinois School Student Records Act, 105 ILCS 10/1 et seq., with respect to privacy,
data security, and destruction relative to information and data about students and their parents.
PushCoin shall not transfer personally identifiable information out of the United States. The
obligations of this Paragraph shall survive the termination of this Agreement.
SECURITY AND BREACH NOTIFICATION. PushCoin shall implement and
8.
maintain appropriate security protocols to prevent third-party access to information and data
provided by the Board. In the event that the security of information or data provided by the
Board is breached, PushCoin must notify the Board of the breach immediately and inform the
Board of the information that was compromised. The obligations of this Paragraph shall survive
the termination of this Agreement.
9.
REQUESTS FOR DISTRICT INFORMATION OR DATA. In the event that
PushCoin receives a request from a third party, including a subpoena, for information or data
provided by the Board, it shall promptly notify the Board of said request and allow the Board to
intervene on PushCoin’s behalf. The obligations of this Paragraph shall survive the termination
of this Agreement.
Page 2 of 5
CONFIDENTIALITY. PushCoin shall cause each officer, director, employee
10.
and other representative who shall have access to any personally identifiable student record
information of School District students (hereinafter “Confidential Student Records”) during the
term of the Agreement (collectively, the “Authorized Representatives”) to maintain in strict
confidence and trust all Confidential Student Records. The Company shall take all reasonable
steps to insure that no Confidential Student Records are disclosed to any person or entity except
those who (i) are Authorized Representatives of the Company performing functions for the
Board under the Agreement and have agreed to be bound by the terms of this Agreement; (ii) are
authorized representatives of the Board, or (iii) are entitled to such Confidential Student Records
from PushCoin pursuant to federal and/or Illinois law. PushCoin shall use Confidential Student
Records, and shall take all reasonable steps necessary to ensure that its Authorized
Representatives shall use such records, solely for purposes related to and in fulfillment of the
performance by the Company of its obligations pursuant to the Agreement. The identity of
Authorized Representatives having access to the Confidential Student Records will be
documented and access will be logged.
11.
SCHOOL OFFICIAL EXCEPTION. Upon expiration of the term of the
Agreement, or upon the earlier termination of the Agreement for any reason, PushCoin
covenants and agrees that it promptly shall deliver to the Board, and shall take all reasonable
steps necessary to cause each of its Authorized Representatives promptly to deliver to the Board,
all Confidential Student Records of District students. PushCoin hereby acknowledges and agrees
that, solely for purposes of receiving access to Confidential Student Records and of fulfilling its
obligations pursuant to this provision and for no other purpose (including without limitation,
entitlement to compensation and other employee benefits), PushCoin and its Authorized
Representatives shall be deemed to be school officials of the School Board, and shall maintain
the Confidential Student Records in accordance with all federal state and local laws, rules and
regulations regarding the confidentiality of such records. The non-disclosure obligations of the
Company and its Authorized Representatives regarding the information contained in the
Confidential Student Records shall survive termination of the Agreement. The Company shall
indemnify and hold harmless the School Board from and against any loss, claim, cost (including
attorneys' fees) or damage of any nature arising from or in connection with a breach by the
Company or any of its officers, directors, employees, agents or representatives of the obligations
of the Company or its Authorized Representatives.
12.
COMPLIANCE WITH LAWS, AUTHORITY TO EXECUTE AND THIRD
PARTY BENEFICIARIES. PushCoin shall comply with all applicable laws, ordinances rules,
regulations and codes, including but not limited to the requirements of the Illinois Human Rights
Act, 775 ILCS 5/1-101 et seq. and the provision of sexual harassment policies and procedures
pursuant to Section 2-105 of that Act as well as Section 750.10 and Appendix A of the
regulations of the Illinois Department of Human Rights, 44 Ill. Admin. Code 750.10,
750.Appendix A in providing the Services under this Agreement. PushCoin also agrees to
comply with all federal Equal Employment Opportunity Laws, including, but not limited to, the
Americans with Disabilities Act, 42 U.S.C. Section 12101 et seq., and rules and regulations
promulgated thereunder. Additionally, PushCoin represents and warrants that it is not barred
from entering into this Agreement as a result of a conviction of bid rigging or bid rotating or the
Page 3 of 5
violation of any other State or Federal law. Each signatory hereto represents and warrants that
he/she has the corporate authority to execution this Agreement and bind his/her respective entity
to the terms hereof. Nothing in this Agreement is intended to or shall be construed to grant any
third party any rights or benefits.
13.
GENERAL PROVISIONS. This Agreement between the parties hereto shall be
binding on the parties only upon execution by an authorized representative of both parties. No
waiver by either party of any default shall be deemed as a waiver of prior or subsequent default
of the same or other provisions of the Agreement. This Agreement constitutes the entire
understanding of the parties, and revokes and supersedes all prior agreements between the parties
and is intended as a final expression of their agreement. The Agreement may be executed in two
or more counterparts, each of which shall be deemed an original and all of which together shall
constitute one instrument.
This Agreement and the Documents shall be governed by the laws of the State of Illinois. Any
litigation concerning this Agreement shall be prosecuted in Lake County, Illinois or the United
States District Court for the Northern District of Illinois, Eastern Division.
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by
their duly designated officials as of the dates set forth below.
PUSHCOIN, INC.
BOARD OF EDUCATION
LAKE ZURICH COMMUNITY UNIT
SCHOOL DISTRICT NO. 95, LAKE
COUNTY, ILLINOIS
By: __________________________________
By: _______________________________
Its: __________________________________
Its: _______________________________
Date: _________________________________
Date: _____________________________
301916_1
Page 4 of 5
EXHIBIT A
FEE SCHEDULE
Merchant Services
Price
Setup Fee
$0.00
Service Transaction Fee
$0.10 or 1.5%, whichever is less
Minimum Service Transaction Fee
$0.00675
Monthly Point-of-Sale Hardware Lease
Free unit per every 300 students
$19.95 per additional terminal
Monthly School Web Store Fee
$0.00
ACH Services
Price
ACH Monthly Fee
$0.00
ACH Transaction Fee
$0.00
ACH Reject or Return Item Fee
$0.00
Based on 4 day bank clearing time.
Credit Card Processing fees are subject to Credit Card Processor's Fee Schedule.
Signed: ______________________________
Page 5 of 5
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
February 11, 2016
Non-resident tuition
Illinois School Code states that only those students who are residents of the District may attend
a district’s schools on a tuition free basis.
In some cases students are accepted for enrollment on a tuition paying basis, and the School
Code allows for collection of those payments calculated as follows: “tuition in an amount not
exceeding 110% of the per capita cost of maintaining the schools of the district for the
preceding year.” The Annual Financial Report dated June 30, 2015 shows that 110% of the per
capita tuition cost is $13,996.94 ($12,233.72 last year).
There are a number of lines that impact the Per Capita Tuition Charge and can create a variance
from year to year. The most significant difference from the prior year is how our debt payment
was structured. The principal portion of the bond payment is deducted in the calculation but
not the interest portion of the payment. Last year the majority of the bond payment was a
principal payment, this year it was more evenly split between principal and interest. Payments
from the O&M Fund that are charged as capital improvements are deducted, but if there is a
large purchased service project it is not deducted. The higher proration of state funding
decreases the offsetting revenues that are deducted in the formula. These are examples of why
it is difficult to draw a comparison of the Per Capita Tuition Charge from year to year.
The approval of the non-resident tuition rate will come for approval at the February 25, 2016
Board meeting.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Vicky Cullinan
February 11, 2016
Facility Usage – Performing Arts Center
Annually the Board approves the facility usage fees paid by groups to use the District’s facilities. This month
we will be considering the fees for the Performing Art Center. The amount paid by groups is based on their
classification. I have attached the descriptions of the classifications.
My understanding is that the rates were raised significantly for the 2010-2011 school year. They have
stayed relatively the same with only some minor adjustments.
The PAC has generated
2012 – 2013
2013 – 2014
2014 – 2015
2015 – 2016 YTD
the following revenue:
$ 81,238.00
$121,354.25
$125,686.00
$ 67,570.00
Periodically PAC Director, Marcel Graham, will compare our pricing structure to similar venues. Marcel has
indicated that our theatre space is unique in size versus amenities. Since the pricing structures are hard to
compare and there are many variables he costed out two different scenarios to compare. The first scenario
is a weekday multiday rental with 9 hours of rental time over the course of two days and second is a week
day 5 hour rental on one day. Effort was made to use comparably sized venues with 500 to 900 seats.
Scenario one: Dance Recital
Thursday 4 hours Rehearsal
Friday 5 hours
Using dressing rooms
Using Audio
Using basic lighting
2 Students for 9 hours each
18 hours total
Tech Director for 9 hours total
Scenario two: Concert
Wednesday 5 hours total
Using dressing room
Using Audio
Using basic lighting
1 Student for 5 hours
Tech director for 5 hours
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Venue
Lake Zurich PAC
Wauconda HS
College of Lake Count y
High School Dist rict 211
Naperville CUSD 203
Libert yville HSD 128
High School Dist rict 214
Scenario I
$ 3,595.00
$ 2,390.00
$ 2,798.00
$ 1,267.00
$ 1,885.80
$ 2,669.68
$ 2,576.48
Scenario II
$ 1,910.00
$ 1,800.00
$ 1,599.00
$ 657.00
$ 1,041.00
$ 1,714.95
$ 1,580.86
In reviewing past evaluations, Marcel observed that there has been very little or no movement in
venue pricing since 2009. We believe our space is unique. The way we run it is unique and our
quality is extraordinary and our current price reflects that. We are currently fully booked. We are not
recommending any change to our pricing structure.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Performing Arts Center Rates
Fine Arts Facility
Band/Orchestra Room
Choral Room
Dressing Room, per day
Performing Arts Center ** - 679 Seat Fixed – 4 hour min.
With Theatrical Lighting
Rehearsal Rate for Performing Arts Center
Black Box (50 seats moveable) – 4 hour min.
With Theatrical Lighting
Theatrical Lighting Set Up – One-time fee
(Rep plot adding up to 6 specials)
Theatrical Lighting Set up Fee
(Rep plot PLUS special added design)
Practice Rooms
Personnel – Hour Rate / Person
Audio-visual (plus 1 hour before and after)
Custodial (non-attendance days or after hours)
Student Technical Crew, per crew member (plus 1 hour before
and after)
Technical Director/Designer
Equipment and Services
AV Machines (not installed in theater)
Lectern
Microphone / Sound System
Piano, Grand
Piano, Spinet
Platform Risers
Choral / Band Shell (one time set-up fee)
Weekend Heat / Air Conditioning
Unless indicated otherwise, fees are listed per hour.
Class I
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
Class II
$45.00
$45.00
$35.00
$150.00
Included
$105.00
$55.00
$60.00
$20.00
Class III
$45.00
$90.00
$70.00
$300.00
Included
$210.00
$110.00
$120.00
$40.00
N/A
REIMB
REIMB
N/A
$15.00
$15.00
N/A
N/A
N/A
$15.00
$35.00
$15.00
$25.00
$35.00
$15.00
N/A
$45.00
$45.00
N/A
N/A
N/A
N/A
N/A
N/A
N/A
N/A
$40.00
$20.00
$40.00
$70.00
$50.00
$30.00
$55.00
$150/day
$45.00
$20.00
$40.00
$70.00
$50.00
$30.00
$85.00
$150/day
REIM - Reimbursement of direct expenses to the district (personnel, equipment, security and support personnel
for each hour of rental.
** Must include technical staff personnel/hour
A rehearsal rate is available for renter who commits to a minimum of a 16 hour block per show/production
Class II and III are charged the rental fees shown plus reimbursement of direct expenses to the district.
Weekly Rates: To qualify for a discounted weekly rate you must commit to 40 hours over a consecutive seven
day period. Any rental that exceeds 40 hours in one seven day period will be billed at the DISCOUNTED
rate for each additional hour. See PAC Manager for details.
All items that are brought into the PAC for a production MUST be removed on the last day of the contract.
Any abandoned items will be disposed of and the cost will be billed to the renter. The disposal will include a
minimum $25.00 per man hour disassembly fee and a $250.00 disposal fee for items larger than 4ft x 4ft.
A $50.00 per day storage fee may be applied for items that need to be picked up at a later date.
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
Community Unit School District
Rental Classifications and Rates
Class I - School Affiliated Organizations
•
All approved student organizations of District 95; fine arts, athletics, alumni association, etc.
•
District 95 event
Class II – Non Profit Community Groups /Other Taxing Organizations –Within District (must provide
proof of NFP status in order to receive Class II rates)
•
Tax supported bodies within District 95; public schools, park district, villages, police or fire
departments, etc…and their affiliated organizations where no admission is charged and the usage
does not have fundraising as an objective.
•
Non-profit community groups within District 95; boy/girl scouts*, woman’s club, youth athletic
organizations, exchange club, etc…which are supported by voluntary contributions of the people
whose purposed, in some degree, parallel those of the school’s when they do not charge
admission/fees or have fundraising as an objective.
•
Organizations that provide services to District 95 employees. This will only apply if the meeting or
event is contiguous to an attendance day of students and ends by 5:00 p.m. (classroom space
only) and does not require any set-up or clean up.
*The fee can be waived for use immediately following the school day by scout organizations
agreeing to provide an approved service project to the school district during each school year.
Class III - Non-Profit Groups- Within OR Outside District 95(engaged in fundraising, charge a fee) & ForProfit Organizations
•
Non-Profit Community groups within District 95 when their use of the facilities includes
admission/fees or had fundraising as an objective
•
Non-Profit groups outside District 95 who seek to use the facilities for religious, charitable,
philanthropic, civic, or non-commercial, non-personal uses that do not entail admission/fees or
have fundraising as an objective.
•
Non-Profit groups outside District 95 when their use of the facilities includes admission/fees or
has fundraising as an objective
•
Non-Profit community groups within District 95 (Boy Scouts, Girl Scouts, Little League, etc) that
are supported by voluntary contributions of the people whose purposes, in some degree, parallel
those of the school’s when they have fundraising as an objective.
•
Tax supported bodies within District 95 where their use of facilities includes admission/fees to an
event and/or uses the facilities for fundraising activities.
•
For-Profit organizations when their use of the facilities does not include admission/fees nor has
fundraising as an objective.
•
Groups for profit
Dr. Michael J. Egan, Superintendent of Schools
District 95 Administration Center - 400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 Website: lz95.org Fax: (847) 438-6702
TO:
Board of Education
FROM:
Dr. Michael Egan, Superintendent
AGENDA ITEM:
Field Trip Approvals
DATE:
February 11, 2016
Background:
Board Policy 6:240 requires prior approval of the Board for any field trip in which students will
travel beyond a 200-mile radius of the school or which extends overnight. The following
proposed trips fall under these guidelines (details/itineraries follow):
1. Lake Zurich High School Girls Softball Team – Bloomington/Normal IL; March 29 – April 1,
2016.
This item will come before the Board of Education for approval at the February 25, 2016
meeting.
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Dr. Michael Egan, Superintendent
February 11, 2016
Destruction of Closed Session Audio Recordings
Board Policy 2:220, Board of Education Meeting Procedure – Verbatim Record of Closed Meetings
requires that all closed session meetings be audio recorded. After 18 months have passed from the
date of the meeting, the audio recording of a closed session is destroyed provided the Board
approved the written minutes of that closed session and also approved the destruction of the audio
recording.
At this time there are eleven recordings of closed minutes that are eligible to be destroyed:
March 6, 2014
March 20, 2014
April 10, 2014 - Special Board Meeting
April 10, 2015 - Committee of the Whole Meeting
April 24, 2014
May 22, 2014
June 12, 2014
June 26, 2014
July 24, 2014 Special Board Meeting
July 24, 2014
August 14, 2014
The Administration recommends that the Board approve the destruction of eligible audio tapes of
closed session meetings as listed at the February 25, 2016 Board of Education Meeting.
MEMORANDUM
TO:
FROM:
DATE:
SUBJECT:
Board of Education
Dr. Michael Egan, Superintendent
February 11, 2016
Review of Closed Session Minutes
Board Policy 2:220, Board of Education Meeting Procedure – E3 Closed Meeting Minutes and The
Open Meetings Act requires public bodies to periodically, but no less than semi-annually, review
minutes of all closed sessions.
The purpose of this review is to determine whether:
1. The need for confidentiality still exists as to all or parts of those minutes, or
2. The minutes or portions thereof no longer require confidential treatment and are available for
public inspection.
The Administration recommends the review of minutes held as “closed” and release those that can be
made available for public inspection at the February 25, 2016 Board meeting.
District 95 Administration Center – Dr. Michael J. Egan, Superintendent of Schools
400 South Old Rand Road - Lake Zurich IL 60047-2459
Phone: (847) 438-2831 website: www.lz95.org FAX: (847) 438-6702