2015 OSU Emergency Procurement Guideline PROCUREMENT, CONTRACTS, AND MATERIAL MANAGEMENT (PCMM) HAS OUTLINED THE FOLLOWING GUIDELINE FOR PURCHASING IN THE EVENT OF A DISASTER An emergency, as defined below, creates an immediate and serious need for supplies and/or services which cannot be satisfied following the normal procurement method due to the element of time. Emergency circumstances are those that involve issues surrounding the safety of students, staff, the public, and/or require the protection of property from further immediate damage. When an emergency is declared, PCMM may issue a blanket emergency exemption for all purchases placed within a certain timeline to support the University needs. Notwithstanding the immediate nature of an emergency, all procurements conducted as emergencies should be made as competitive as possible and cover only the goods and services necessary to meet the requirements and duration of the emergency. Definition of Emergency: OSU Procurement Standard 580-061-0010 (17) defines an emergency as an unexpected, serious situation that creates a significant risk of loss, damage, interruption of service, or threat to the public health or safety that requires prompt action to remedy the condition. OSU Standards Governing Emergency Procurements: Personal or Professional Services and Goods and Services OSU Standard 580-062-0020 (4) Emergency Procurement. The Institution President, , or designee may declare an Emergency when such a declaration is deemed appropriate. The reasons for the declaration will be documented and will include justifications for the procedure used to select the Entity for a Contract within the scope of the Emergency declaration. After the Institution President, , or designee has declared an Emergency, the Institution may negotiate a Contract with any qualified Entity for services included in the scope of the Emergency. The Institution will maintain appropriate records of negotiations carried out as part of the contracting process. Capital Construction and Contracting OSU Standard 580-063-0020 (4) Emergency Procurement. The Institution President, , or designee may declare an Emergency when such a declaration is deemed appropriate. The reasons for the declaration will be documented and will include justifications for the procedure used to select the Contractor or Professional Consultant for a Contract or Public Improvement Contract within the scope of the Emergency declaration. After the Institution President, , or designee has declared an Emergency, the Institution may negotiate a Contract or Public Improvement Contract with any qualified Entity or Professional Consultant for services included in the scope of the Emergency declaration. The Institution will maintain appropriate records of negotiations carried out as part of the contracting process. Processes: In the event of an emergency or disaster, there may be no access to the Financial Information System of Banner, making creation of Banner Purchase Orders impossible. PCMM advises purchasing through use of the following mechanisms: Departments utilize their departmental procurement card where feasible Utilize Direct Pay vendors when applicable Maintain departmental Purchase Orders in hard-copy form and place orders using the hard copy Purchase Order and maintaining record of all purchases. PCMM has Purchase Order templates available as well as OSU Standard Terms and Conditions for both goods and services. OSU’s Standard Terms and Conditions for Purchase Orders are available at http://pacs.oregonstate.edu/terms-and-conditions. Prepare a written determination for signature by the agency head or designee indicating the nature of the emergency, the reason for selection of the particular contractor and include such determination with the file. 1 Emergency Vendor List Maintenance: To insure the effectiveness and validity of vendor list, PCMM will review and update list on a bi-annual basis. OSU Campus Providers Campus Chemical Spill 541-737-2273 Campus Information 541-737-1000 Campus Radiation Hazard 541-737-2227 Environmental Health & Safety 541-737-2273 Medical Emergency 911 Telecommunications Kerr Admin Bldg. -B006 541-713-3440 OSU Motor Pool 100 Campus Way 541-737-4141 University Counsel & Psychological Services 541-737-2131 Campus Police Emergency 541-737-7000 Facilities Services 541-737-2969 FS 541-737-0951 FS - IT Student Health Services 541-737-9355 Univ. Housing and Dining 102 Buxton Hall 541-737-4771 Corvallis, County, State Organizations Benton County Emergency 541-766-6864 Corvallis Police 911 541-766-6924 County Motor Pool 360 SW Avery, Corvallis 541-766-6821 Samaritan Regional Hosp. 541-768-5111 Emergency Room 541-768-5021 State of Oregon Emergency Response Emergency Response Radiological Disease 1-800-422-6012 971-673-1244 (Portland) 1-503-588-6040 (Salem) 971-673-0490 971-673-1111 National Organizations American Red Cross 541-753-6628 (Albany) 541-344-5244 (Regional) FEMA 425-487-4604 1-800-621-3362 2 OSU Emergency Equipment List – Stockroom Supplies – Fuel Depots Equipment List: (Contact owning Department for Availability and Scheduling) Equipment ATV w/Winch Boom Lift, 85ft Box Trucks Crane Hydraulic, 35 TN Cap. Crane, Gantry Dump Truck Dump Truck (dump beds) Forklift Forklift Forklift Forklift Forklift Forklift Qty 1 1 3 Department Rangeland Ecology Facilities Housing & Dining Location Eastern Oregon Various Various Contact Angela Gorman 541-962-3612 Work Center 541-737-2969 Patrick Robinson 541-737-2428 1 1 1 1 1 2 7 1 1 2 Civil & Const. Engineering Electrical Engineering Motor Pool Animal Sciences Animal Sciences Civil & Const. Engineering COAS Electrical Engineering Facilities Forestry Michael Dyson 541-737-4162 Stuart Larson 541-737-8313 Justin Fleming 541-737-4141 Lindsey Hollinger 541-737-5327 Lindsey Hollinger 541-737-5327 Jason Ideker 541-737-9571 Mary Hitch 541-619-1417 Stuart Larson 541-737-8313 Work Center 541-737-2969 John Mikkelson 541-737-4275 Forklift Forklift Forklift 1 2 1 Housing & Dining Mechanical Engineering Motor Pool Wave Lab Various Motor Pool Various Various Various Various Various Various Various Maintenance Center Dearborn Motor Pool Forklift Propane Forklift Forklift Gas & Electric 2 1 2 Veterinary Medicine Printing & Mailing Business Affairs Gator Utility Vehicles Gator Utility Vehicles Gen. Auto. & 250KW Gator 3 5 3 1 Housing & Dining Athletics Veterinary Medicine Recreational Sports E Generator 1 Fisheries & Wildlife Generator Generator, 45 KW Generators, Diesel & Tow. Generator, Trailered Port. Generators/Misc. Genie Lift Lift Man 1 1 6 1 1 1 1 Fisheries & Wildlife Fisheries & Wildlife Facilities Housing & Dining Animal Sciences Facilities Recreational Sports Loader Loader Minivan Minivan Passenger Van Pick-ups 1 1 37 2 1 4 Crop & Soil Science Facilities Motor Pool Zoology Veterinary Medicine Animal Sciences Various Cascade Hall Property Surplus Maintenance Center Reser, Gill Various Dixon Salmon Disease Lab Fish Performance Lab SARL Various West Dining Various Various Various Corvallis Farm Unit Various Motor Pool Cordley Various Various Patrick Robinson 541-737-2428 Brian Jensen 541-737-2862 Justin Fleming 541-737-4141 Steve Lehto 541-990-5156, Ryan Mitchell 541-619-7791 Fred Veitenheimer 541-737-4019 Rae Delay 541-737-7341 Patrick Robinson 541-737-2428 Jeff Roy 541-231-8727 Mac McGuire FS 541-223-3277 Bill Callender 541-737-7525 Ruth Milston milstonr@science.oregonstate.edu Rob Chitwood 541-737-4008 Eric.johnson@oregonstate.edu Work Center 541-737-2969 Patrick Robinson 541-737-2428 Lindsey Hollinger 541-737-5327 Work Center 541-737-2969 Bill Callender 541-737-7525 Dan Curry 541-737-5094 Work Center 541-737-2969 Justin Fleming 541-737-4141 Jerod Sapp 541-737-8404 Chuck Estill 541-737-2858 Lindsey Hollinger 541-737-5327 3 Pick-ups Pick-ups Pick-ups 3 1 10 Crop & Soil Science Facilities Forestry Pick-ups Pick-ups Pick-ups Pick-ups Pick-ups Portable Generators Quads Skidsteer w/24’ Backhoe SUV Tractor - Diesel Tractor w loader Tractor w/loader Tractor w/loader 4 4 1 155 1 3 1 1 2 1 1 6 1 Horticulture Housing & Dining Memorial Union Motor Pool Zoology Athletics Animal Sciences Animal Sciences Veterinary Medicine Forestry Veterinary Medicine Animal Sciences Athletics Tractor w/loader Tractor w/loader Tractor w/loader 1 2 1 Crop & Soil Science Facilities Greenhouse Operations Tractor w/loader Tractor w/loader Tractor without/loader Trencher Trucks Trucks Trucks 1 1 4 1 1 1 2 Housing & Dining Veterinary Medicine Animal Sciences Facilities EH&S Facilities Greenhouse Operations Trucks Trucks - Flatbed Van Van Van 1 1 1 32 111 Horticulture Animal Sciences EH&S Housing & Dining Motor Pool Walkie Stackers Winch 2 2 Printing and Mailing COAS Supplies Stockrooms: Chemistry – 153A Gilbert Hall 737-2081 Facilities Services – 102A Adams Hall 737-2969 Housing & Dining – 605 SW 35th St. 737-2032 Printing & Mailing – 100 Cascade Hall 737-4941 Student Health Center – Plageman Building 737-9355 Veterinary Medicine – 737-2858, 737-4812 Corvallis Farm Unit Various Various Corvallis Farm Unit Various Memorial Union Motor Pool Cordley Reser, Gill Various Various Various Peavy Arboretum Various Various Reser, Gill Corvallis Farm Unit Various West Greenhouse Maintenance Center Various Various Various Various Various East Greenhouse Corvallis Farm Unit Various Various Various Motor Pool 4700 Research Way Nypro Bldg Fuel Depots: Farm Services Dairy Barns Motor Pool Motor Pool Dairy Barns Dan Curry 541-737-5094 Work Center 541-737-2969 Roger Admiral 541-737-3163 Scott Robbins 541-760-1395 Patrick Robinson 541-737-2428 Sid Cooper 541-737-4350 Justin Fleming 541-737-4141 Jerod Sapp 541-737-8404 Jeff Roy 541-231-8727 Lindsey Hollinger 541-737-5327 Lindsey Hollinger 541-737-5327 Chuck Estill 541-737-2858 Carol Carlson 541-737-2483 Lionel Snyder 541-740-8617 Lindsey Hollinger 541-737-5327 Jeff Roy 541-231-8727 Dan Curry 541-737-5094 Work Center 541-737-2969 Judy Cochran 541-737-2381 Patrick Robinson 541-737-2428 Lionel Snyder 541-740-8617 Lindsey Hollinger 541-737-5327 Work Center 541-737-2969 Dan Kermoyan 541-737-2505 Work Center 541-737-2969 Judy Cochran 541-737-2381 Scott Robbins 541-760-1395 Lindsey Hollinger 541-737-5327 Dan Kermoyan 541-737-2505 Patrick Robinson 541-737-2428 Justin Fleming 541-737-4141 Judy Bankson 541-737-3979 Mary Hitch 541-619-1417 550 Gallons, Diesel 500 Gallons, Diesel 10,000 Gallons Gas Propane 300 Gallons Gas 4 Emergency Vendor List: The index below represents a listing of those vendors that may provide services and products during a declared emergency. Vendors/Organizations listed in Bold Print represent Vendors that are presently under Contract with OSU or On Campus entities and should be the first line of defense. COMPANY BOTTLED WATER Culligan Crystal Springs Emerald Water Supply ADDRESS PHONE NUMBER 610 SW Queen Ave., Albany, Or. 97321 905 SE Jannsen Rd., Clakamas, Or. 97015 37602 Upper Camp Creek Rd., Springfield, Or. 97478 541-928-9262 503-657-5004 541-747-5068 Pepsi - Must be OSU's first contact Pepsi - Earth20 2636 NE Belvue, Corvallis, Or. 97330 541-753-0357 541-758-1212 BRICK/MASON CONTRACTOR Pioneer Waterproofing Western Waterproofing 1800 SE Water Ave., Portland, Or. 97214 4950 SE 26th Ave., Portland, Or. 97202 503-232-9020 503-239-7075 CEILINGS Oregon Ceilings & Acoustics 90048 Prairie Road, Eugene, Or. 97402 541-689-0626 CLEAN UP/JANITORIAL GCA Service Group - Must be OSU's first contact Pacific Rug & Furniture ServiceMaster COMPUTER REPAIR Autumn Computer Systems Cascade Computer Maintenance Computer Store Dell Computers Pacific Electronic Service Center REH CONCRETE CONTRACTORS Ace Concrete Construction Double Eagle Construction Co. Eugene Sand & Gravel Knife River L&H Grading Wildish Paving Joe Majeski 737-2488 Dan Larson 737-0683 George Voss 737-4619 621 SW 11th Street, Corvallis, Or. 97333 720 NE Granger, Corvallis, Or. 97330 541-754-1445 541-757-0888 875 NW Grant Avenue, Corvallis, Or. 97330 541-753-8813 3240 Commercial SE., Salem, Or. 97302 140 C NW 3rd St., Corvallis, Or. 97330 1239 9th Ave., Albany, Or. 97322 561 NW Van Buren, Corvallis, Or. 97330 503-581-0081 800-689-8191 800-289-3355 541-928-4462 541-752-4833 31297 Pirtle Drive SW., Albany, Or. 97321 33833 SE Eastgate Circle, Corvallis, Or. 97333 3000 Delta Hwy N., Eugene, Or. 97440 32260 Old Hwy 34, Tangent, Or. 97389 30373 Hwy 34 E., Albany, Or. 97321 3600 Wildish Lane, Eugene, Or. 97401 541-928-4372 541-752-5522 541-683-6400 541-928-6491 541-812-0304 541-485-1700 5 CONCRETE SAWING Brothers Concrete Columbia Concrete Sawing 1721 Fescue St. SE, Albany, Or. 97322 5462 SW Philomath Blvd., Corvallis, Or. 97333 541-928-2502 541-758-5069 DEBRIS REMOVAL Republic Service Republic Service Eugene Drop Box Valley Landfill 1890 16th SE, Salem, Or. 97302 110 NE Walnut Blvd., Corvallis, Oregon 3980 W. 12th Ave., Eugene, Or. 97440 29175 Coffin Butte Road, Corvallis, Or. 97330 503-363-8890 541-754-0444 541-689-6892 541-745-2018 Balzhiser & Hubbard (Mech/Elec/Plumbing)) CSE Engineering (Structural) Degenkolb (Structural) 100 W. 13th Ave., Eugene, Or. 97440 1600 Western Blvd., Corvallis, Or. 97333 1000 SW Broadway, Portland, Or. 97204 541-686-8478 541-752-9648 503-223-9932 Devco Engineering (Civil/Structural/Survey) 245 NE Conifer, Corvallis, Or. 97330 541-757-8991 Foundation Engineering (Geotechnical) KPFF Engineers (Structural) 820 NW Cornell Ave., Corvallis, Or. 97330 1201 Oak St., Eugene, Or. 97401 541-757-7645 541-684-4902 EXCAVATING Alton Sullivan Construction E D Hughes Excavating Eugene Sand & Gravel Knife River L&H Grading, Inc. Mid Pacific Enterprises Mid Valley Gravel-Excavation 38426 Mt. Hope Dr., Lebanon, Or. 97355 310 S 9th St., Philomath, Or. 97370 3000 Delta Hwy N., Eugene, Or. 97440 32260 Old Hwy 34, Tangent, Or. 97389 PO Box H, Corvallis, Or. 97339 33965 Hwy 99E, Tangent, Or. 97389 705 Clemens Mill Rd., Philomath, Or. 97370 541-258-5291 541-929-3417 541-683-6400 541-928-6491 541-812-0304 541-928-7731 541-929-2200 ELECTRICAL Cherry City Electric E. C. Company RG Smith 1596 22nd St. SE, Salem, Or. 97302 32758 Old Hwy 34, Albany, Or. 97322 5480 SW Philomath Blvd., Corvallis, Or. 97333 503-566-5600 541-926-4266 541-754-0880 ELECTRIC COMPANIES Consumers Power, Inc. Pacific Power 6990 SW West Hills, Philomath, Or. 97370 Locating Underground Cables, Customer Service 541-929-3124 800-332-2344 ELEVATOR Kone Elevator Otis Elevator Reliant Elevator Company Thyssen Krupp Elevator 4265 Se International Way, Milwaukee, Or. 97222 7216 SW Durham Rd., Portland, Or. 97224 814 Se 14th Ave., Portland, Or. 97214 14626 NE Airport Way, Portland, Or. 503-652-1011 503-603-6540 503-234-8335 541-683-7848 ENGINEERING 6 EMERGENCY AGENCIES American Red Cross American Red Cross FEMA Corvallis, Oregon Albany, Oregon 130 228th St. SW, Bothell, Wa. 98021 EQUIPMENT MAINTENANCE The Remi Group 541-753-6628 541-926-1543 425-487-4600 704-602-0868 EQUIPMENT RENTAL Fisher Albany Rental Fisher Implement Company Hertz Equipment Rental Sunbelt Rentals U-Haul United Rentals 2455 Ferry SW, Albany, Or. 97322 31970 Old Hwy. 34, Tangent, Or. 97389 90675 Roberts Rd., Eugene, Or. 97402 950 Old Salem Rd. NE, Albany, Or. 97321 1050 NW 5th St., Corvallis, Or. 97330 931 NW Reiman, Corvallis, Or. 97330 541-926-1534 541-926-1534 541-431-1170 541-484-2511 541-757-7655 541-754-1231 FEED DEALERS Del's Farm Supply Denson Feed & Seed Dallas Feed & Seed Orton Farms 2606 Main Street, Philomath, Or. 97370 530 SW 7th St., Corvallis, Or. 97333 1313 Main, Dallas, Or. 97338 6765 Talmadge Rd., Independence, Or. 97351 541-929-3161 541-753-7715 503-623-5912 503-838-1035 FIRE & WATER DAMAGE American Restoration Company Allstar Construction Belfor USA Group Restoration Contractors Co. ServiceMaster 1780 23rd St. SE, Salem, Or. 97302 35687 Ebenger St., Albany, Or. 97321 587 Shelley St., Springfield, Or. 97477 565 Union St. NE, Salem, Oregon 97301 720 NE Granger Ave., Corvallis, Or. 97330 503-581-5290 541-936-0033 541-726-9905 503-363-9655 541-757-0888 FOOD McDonald Wholesale Sysco Food Services 2350 W. Broadway, Eugene, Or. 97402 26250 SW Parkway Ctr Dr., Wilsonville, Or. 97070 877-722-5503 503-682-8700 FUEL OSU Motor Pool Carson Oil County Motor Pool Oberson Oil Can be delivered w/o bridge 308 A Street, Toledo, Or. 97391 (Diesel & Unleaded) 360 SW Avery Ave., Corvallis, Or. 97331 1260 SW 3rd St., Corvallis, Or. 97333 541-737-4141 541-336-2512 541-766-6821 541-753-4131 NATURAL GAS Northwest Natural 3123 Broadway, Salem, Oregon (Locating services) 503-585-6611 GENERAL CONTRACTOR Allen & Laporte 2350 SW. Ferry St., Albany, Or. 97322 541-928-8842 7 Anderson Construction Brown Contracting Greenberry Construction T. Gerding Construction 940 NW Circle, Corvallis, Or. 97330 29534 Airport Rd., Eugene, Or. 97421 2211 NW Professional Dr., Corvallis, Or. 97330 4950 SW. Hout, Corvallis, Or. 97339 541-754-1949 541-338-9345 541-760-3630 541-753-2012 GLASS REPAIR Mid-Valley Glass Smith Glass Smith Glass 2630 W 7th Place, Eugene, Or. 97402 125 SW Hopkins Ave., Corvallis, Or. 97333 133 Lyon N., Albany, Or. 97321 541-687-9112 541-753-9175 541-926-4446 HAZARDOUS MATERIALS Atez IRS Environmental Pacific Environmental Group Rose City Contracting WL Thomas 23525 Hwy 99E, Harrisburg, Or. 97446 777 SW Armco Ave., Hillsboro, Or. 97123 PO Box 22306, Eugene, Or. 97402 29791 SW Kinsman Rd., Wilsonville, Or. 97070 1170 Anderson Place SE., Albany, Or. 97322 541-995-6008 503-693-6388 541-767-3770 503-685-9505 541-928-5383 HEATING & COOLING Beaver Plumbing & Heating Central Valley Heating Hammerquist, Inc. Hendrix Heating Middleton Heating Mike's heating & AC 946 NW Circle Blvd., Corvallis, Or. 97330 3664 SW 3rd Ave., Corvallis, Or. 97333 249 SW Avery Ave., Corvallis, Or. 97333 33919 Eastgate Circle, Corvallis, Or. 97330 610 SW Washington, Corvallis, Or. 97333 113 41st Ave. SE, Albany, Or. 97322 541-753-7514 541-757-0058 541-754-9211 541-753-6760 541-758-3358 541-928-1804 MEDICAL OSU Student Health Center Corvallis Clinic Corvallis Family Medicine PC Good Samaritan Hospital Philomath Family Medicine Plageman Hall 444 NW Elks Dr., Corvallis, Or. 97330 2400 NW Kings Blvd., Corvallis, Or. 97330 3600 NW Samaritan Dr., Corvallis, Or. 97330 1219 Applegate St., Philomath, Or. 97370 541-737-9355 541-754-1271 541-757-2400 541-768-5111 541-929-2922 MOLD Allstar Construction Belfor USA Group WL Thomas 35687 Ebenger St., Albany, Or. 97321 587 Shelley St., Springfield, Or. 97477 1170 Anderson Place SE, Albany, Or. 97322 541-936-0033 541-726-9905 541-928-5383 PLUMBING Beaver Plumbing Gormley Plumbing Hammerquist, Inc. Judson's Plumbing K&R Plumbing MPP Piping 946 NW Circle Blvd., Corvallis, Or. 97330 1715 NW Lafayette Ave., McMinnville, Or. 97128 249 SW Avery Ave., Corvallis, Or. 97333 939 NW Circle, Corvallis, Or. 97330 14463 SE 152nd Dr., Clackamas, Or. 97015 39031 W Scio Rd., Scio, Or. 97374 541-753-7514 503-472-4101 541-754-9211 541-754-1414 503-658-3161 503-394-3291 8 Servco Plumbing 1200 E. Grant St., Lebanon, Or. 97365 541-967-7597 PORTABLE RESTROOMS Honey Bucket United Site Services 1685 McGilchrist St. SE, Salem, Oregon 97309 3922 Roosevelt Blvd., Eugene, Or. 97402 503-973-5675 800-864-5387 ROOFING Anderson Roofing Buckaroo Thermaseal Umpqua Roofing 1860 Hwy Ave., Salem, Oregon 510 NE 109th Ave., Portland, Or. 97220 1010 S. Denebo Ave., Eugene, Or. 97402 503-378-0183 503-254-5581 541-302-6850 SCAFFOLDING ThyssenKrupp Safway 3654 Kathryn Ave., Springfield, Or. 97478 541-736-1800 34037 Excor Rd., Albany, Or. 97321 32758 Old Hwy 34 E., Albany, Or. 97322 800-222-0400 541-967-1244 541-926-4266 800-244-1111 785 NW Cornell, Corvallis, Or. 97330 3065 Se. 3rd St., Corvallis, Or. 97330 PO Box 641, Corvallis, Or. 97339 260 Queen Avenue SE., Albany, Or. 97322 541-757-7042 541-757-0458 541-752-4111 541-926-7914 TRANSPORTATION OSU Motor Pool Hut Airport Shuttle Laidlaw Transit Roadrunner Taxi 2500 SW Western Blvd., Corvallis, Or. 97333 765 SE Monmouth, Dallas, Or. 635 SW 3rd St., Corvallis, Or. 97333 541-737-4141 541-926-2525 503-623-9761 541-766-8294 WATER ANALYSIS Delta Environmental Services Edge Analytical Waterlab Corp 105 East Hilliard Lane, Eugene, Or. 97404 541 SW 3rd St., Corvallis, Or. 97330 2603 12th St. SE, Salem, Or. 97302 541-689-3177 541-753-4946 503-363-0473 TELECOMMUNICATIONS At&T Benton Electric Electrical Construction Co. Qwest TOWING Bob's Towing B&R Towing Charlie's Towing Wagener's Towing 9