The University of Iowa
Facilities Governance Report
Fiscal Year 2006
Introduction
The University of Iowa (UI) campus serves approximately 30,000 students and is a substantial
research enterprise while hosting over well over a million visitors who come for healthcare,
cultural events, art exhibits and athletic events and to participate in the many conferences and
educational programs scheduled at the University year-round.
Providing the physical environment for research, education and outreach, the UI facilities
departments coordinate planning, manage design and construction, maintain and clean the
buildings and the grounds, and provide utilities and energy management. Facilities Management
provides services for the General Education Fund (GEF) facilities and utilities for the entire
campus. Athletics, University Housing and University of Iowa Hospitals & Clinics (UIHC) also
have dedicated facilities departments.
During Fiscal Year 2006, the University completed its Campus Master Plan and presented it to
the Board of Regents in March 2006. The 2006 Campus Master Plan recognizes that a strong
plan for the future builds on Iowa’s commitment to responsible and effective stewardship of
today’s campus environment. For the first time in the University of Iowa’s history of master
planning, a comprehensive facilities condition assessment was conducted for campus facilities
and integrated into the master plan. The assessment provides an effective planning tool for
planning the repair, replacement and renewal of major facility components to keep buildings in
good condition. The assessment also assists campus planners in planning major renovations
and, in some cases, demolishing buildings found to be in poor condition.
The comprehensive assessment and subsequent analysis of the condition of facilities provides
important information about the University’s deferred maintenance needs (catch-up expenses),
and capital renewal needs (keep-up expenses). The assessment, conducted by ISES
Corporation, a Stone Mountain, Georgia firm with a strong record in higher education, was much
more thorough than previous assessment methods and uncovered a much larger deferred
maintenance backlog than was formerly recorded.
A major category of the ISES assessment addressed fire and life safety needs for campus,
Athletics facilities and University Housing. With the ISES facilities condition assessment, and an
updated State Fire Marshal inspection of half of the campus buildings, UI is better positioned to
review, analyze, and address fire safety deficiencies. In addition, ISES data and metrics
provided the basis for a decision-making framework to accomplish the long-term renewal or
removal of existing facilities. This information will assist UI in working with the State Fire
Marshal to determine solutions to building deficiencies recognizing the immediate and long-term
use (or non use) of the facility.
The ISES study also revealed the importance of identifying and quantifying capital renewal
needs. Capital renewal is the timely replacement or renewal of building components that reach
the end of their useful life. Capital renewal investments avoid adding to a deferred maintenance
backlog. As a result of the ISES study and subsequent institutional analysis and discussion
regarding capital renewal, the UI expanded its total-cost-of-ownership model for new facilities to
include a capital renewal component. This total-cost of ownership model led to the collaboration
among Regents Universities and the Board Office to develop common definitions, and develop
the “Facilities Stewardship Proposal” that was presented to the Board of Regents in November
2005.
The University of Iowa is undertaking an aggressive approach to reducing the amount of energy
consumed in its facilities. The campus initiated several energy management strategies:
including building system improvements, utilities infrastructure improvements, energy
purchasing/use strategies, and energy awareness. Promoting energy awareness across
campus was largely propelled by the Energy Conservation Advisory Council, which was formed
to plan, develop, and review progress toward the energy conservation initiatives. Initiatives that
gained impetus in Fiscal Year 2006, discussed in some depth below, have created a firm
foundation for the work to come. The council’s eighteen members represent the UI faculty, staff,
students and administration. It is currently creating a comprehensive energy policy and campuswide energy challenge to reduce energy use per square foot by ten percent and increase use of
renewable energy by fifteen percent by 2013.
While the UI has taken major strides forward in taking a long-term institutional view that aims to
reduce the total cost of ownership, these efforts are not complete. The interrelationships among
various elements of facilities stewardship will continue to be forefront in the UI management of
its facilities.
Acreage and Space Information
Mapping and space information management at UI reports to Facilities Management‘s Campus
& Facilities Planning unit. Campus & Facilities Planning uses a three-part planning process that
links campus master planning, assignable space planning, and capital project planning, and
which is designed to ensure that decisions are made in full consideration of all immediate and
long-term consequences. In January, the department hired a space information manager to
manage the master space records and integrate space data with the University’s GIS system
and electronic floor plans. In addition, the department is working with the Business Office’s
records of real estate transactions to map parcels and recalculate acreage.
Campus Acreage
On-Campus Acreage
UI
1,968 acres
Off-Campus Acreage*
453 acres
*Off-campus acreage: Macbride Nature Center and Hills Observatory
The on-going mapping of parcels created slight changes to on-campus acreage reported for
Fiscal Year 2006 over Fiscal Year 2005. Changes included subtracting .45 acres on-campus
from the WSUI Towers acreage, and adding 4.65 acres off-campus to the Hills Observatory. In
addition, the UI subtracted 13.14 acres on-campus due to the transfer of an undeveloped
portion of Oakdale to the Department of Transportation.
2
Gross Square Footage (GSF) and Facility Replacement Cost (FRC) by Year of Construction
The facility replacement cost (FRC) represents the total expenditure (in current dollars) required
to replace a facility, inclusive of construction costs, design costs, project management costs and
project administrative costs. The FRC does not include moveable equipment and furniture. The
FRC of a new facility equals the total project cost of that facility, minus moveable equipment and
furniture.
To calculate this value, the University of Iowa, Iowa State University, University of Northern
Iowa and the Board of Regents Office agreed to assign the following values for types of
construction.
Level
Type
Description
Value*
More than 50% of space teaching and research activity
requiring high end utilities and equipment
Less than 50% of space with teaching and research
activity requiring high end utilities and equipment
Level 1
Laboratory Intensive
$474.75/GSF
Level 2
Mixed Laboratory
Level 3
Administration/Office/
Classroom
Dry space with large number of occupants/users
$316.50/GSF
Level 4
Service and Support
Production activities with small number of
occupants/users
$211.00/GSF
Level 5
Warehouse/Shop/Storage
Limited services
$105.50/GSF
$369.25/GSF
*The values reflect a 5.5% inflationary factor for FY2006 over the base year of FY2005.
All Campus Buildings
Years
Gross Square Feet of
Initial Construction
Pre-1930
Facility
Replacement Cost
2,637,618
978,882,225
1931-1950
646,241
200,445,886
1951-1960
1,340,684
428,849,746
1961-1970
2,867,070
905,563,629
1971-1980
2,300,182
861,491,848
1981-1990
2,426,884
870,495,640
1991-2000
2,739,864
1,070,340,281
2001 – present
1,031,009
430,174,615
Total
15,989,552
$5,746,243,870
3
General Fund and Oakdale Campus
Years
Gross Square Feet of
Initial Construction
Pre1930
Facilities
Replacement Cost*
1,805,857
648,442,879
1931-1950
381,194
117,092,446
1951-1960
475,362
164,382,346
1961-1970
998,390
348,517,404
1971-1980
1,508,824
551,143,394
1981-1990
761,090
264,543,466
1991-2000
725,637
277,532,626
2001 – present
722,646
296,397,397
Total
7,379,000
$2,668,051,958
Summary of Inventory Changes in Fiscal Year 2006
The University of Iowa completed several major projects including the additions to Medical
Laboratories (BSL3 laboratory) and Pomerantz Family Pavilion, the renovation of the recently
acquired University Capitol Center, and two new buildings, Carver Biomedical Research
Building and Art Building West. These two new buildings and seventy-six other architecturally
significant buildings on the UI campus are featured in The University of Iowa Guide to Campus
Architecture, by John Beldon Scott and Rodney P. Lehnertz, published in 2006 by The
University of Iowa Press.
•
The Carver Biomedical Research Building provides five floors of much needed space for
modern research laboratory suites, plus conference rooms and an enhanced nuclear
magnetic resonance imaging facility. The 135,000 square foot building was completed
five months ahead of schedule in August 2005. Construction on the CBRB began in
March 2003, following the completion of the Medical Education and Research Facility
(MERF), which sits adjacent and connects to the CBRB. Both buildings share
architectural features and are striking in their appearance and proximity.
•
Art Building West was occupied in Fiscal Year 2006, and dedicated in September to
coincide with "100 Years of Art at Iowa," a celebration of a century of instruction in the
visual arts at the UI. The new facility comprises 70,000 square feet and sits on Riverside
Drive next to a river bluff, with a portion of the building extending over the Hutchinson
Quarry Pond. The three-story building houses classrooms, studios, a gallery, and offices
for the School of Art and Art History. Additionally, it is home to the relocated Art Library.
The building was designed by Steven Holl Architects of New York with local architect
Herbert Lewis Kruse Blunck Architecture of Des Moines. The building’s architecture has
been the subject of several publications, including Civil Engineering magazine, October
2005, and the prestigious Japanese Publication, GA Document 92. Herbert Lewis Kruse
Blunck Architecture of Des Moines (HLKB) received a 2006 AIA Iowa Honor Award for
their work on the University of Iowa School of Art & Art History building.
4
The Fiscal Year 2006 building inventory also reflects corrections to gross square feet and the
“Date of Initial Construction.” Where the date UI acquired the property had been recorded rather
than the actual date of initial construction, the date now reflects the actual age of the initial
construction. Razed buildings were removed from inventory; this includes the Motor Pool
building, which was razed after being demolished by the April 13, 2006 tornado that struck the
University and adjacent Iowa City.
.
Building
Number
Building Name
GSF
(2005)
Date
Built
(2005)
GSF
(2006)
Date
Built
(2006)
GSF
Change
Date
Change
(Years)
2005 to 2006 Changes
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Administrative Adjustment Building Removed from
Inventory (Razed)
Initial Construction Year
Correction
0005
7 Triangle Place
2,411
2002
2,411
1900
0
(102)
0009
601 Melrose Ave.
2,264
2002
2,264
1900
0
(102)
0010
605 Melrose Ave
2,622
2002
2,622
1900
0
(102)
0017
Oakdale Waste
Transfer Station
384
2002
0
0
(384)
(2002)
0027
6 Melrose Place
1,732
2002
1,732
1956
0
(46)
0028
Medical Laboratories
0
0
3,451
2004
3,451
2004
0032
5 Melrose Place
2,009
2002
2,009
1955
0
(47)
0036
609 Melrose
2,148
2002
2,148
1900
0
(102)
0037
Art Building West
2006
72,424
2006
72,424
0
0047
Asian Pacific American Cultural
Center
2,000
2002
2,000
1951
0
(51)
0049
7 Melrose Place
1,428
2002
1,428
1956
0
(46)
0053
124 Grand Ave. Court
2,201
2002
2,201
1937
0
(65)
0055
111 Church Street
3,000
2003
3,000
1925
0
(78)
0056
110 E. Bloomington St.
2,982
2003
2,982
1890
0
(113)
0057
2660 Crosspark Road
0
0
10,000
2003
10,000
2003
0061
4 Melrose Place
1,478
2003
1,478
1956
0
(47)
0062
8 Melrose Place
1,320
2003
1,320
1956
0
(47)
0065
229 Melrose Court
2,688
2003
2,688
1900
0
(103)
1,939
1900
1,939
1900
Building Acquired
68,838
1981
68,838
1981
Building Acquired
0070
0072
0080
0080
8 Triangle Place
University Capitol
Centre
Hospital Records
Storage
Hospital Records
Storage
4,490
1961
0
0
(4,490)
(1961)
4,090
1969
0
0
(4,090)
(1969)
0110
Botany Plant House
9,328
1948
0
0
(9,328)
(1948)
0110
Botany Plant House
978
1971
0
0
(978)
(1971)
0111
Chemistry-Botany
Annex
2,103
1938
0
0
(2,103)
(1938)
5
Building Addition
Initial Construction Year
Correction
Initial Construction Year
Correction
New Building
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Building Acquired
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Building Razed - January 2006
Building Razed - January 2006
Building Razed - December
2005
Building Razed - December
2005
Building Razed - July 2005
0111
Chemistry-Botany
Annex
0113
South Capitol Services
Building
0124
1,542
1948
0
0
(1,542)
(1948)
Building Razed - July 2005
Administrative Adjustment Added Existing Building to
Inventory
Initial Construction Year
Correction
0
0
1,332
2005
1,332
2005
212 Myrtle Ave
2,748
1948
2,748
1920
0
(28)
0163
Hawkeye Storage
2,614
1960
0
0
(2,614)
(1960)
0167
401 Melrose Ave
2,280
1962
2,280
1910
0
(52)
0171
130 Grove St
1,396
1963
1,396
1937
0
(26)
0174
741 Melrose Ave
7,128
1964
7,128
1929
0
(35)
0175
Woolf Ave Ct Apts
19,080
1964
19,080
1941
0
(23)
0176
126 Grand Ave Ct
2,232
1964
2,232
1933
0
(31)
0195
130 Grand Ave. Court
2,819
1964
2,819
1933
0
(31)
0199
300 Myrtle Ave
1,908
1964
1,908
1920
0
(44)
0200
Afro - American Cultural
Center
3,063
1965
3,063
1911
0
(54)
0219
309 Melrose Ave
2,315
1965
2,315
1905
0
(60)
0244
Oakdale Storage K
2,274
1967
2,274
1930
0
(37)
0267
Motor Pool
9,000
1937
0
1937
(9,000)
0
408
2005
408
2005
New Building
851
2005
851
2005
New Building
0286
0287
Field Hockey Event
Management Box
Field Hockey
Grandstand
0307
321 Melrose Ave
2,442
1967
2,442
1953
0
(14)
0326
124 Grove St
2,250
1970
2,250
1937
0
(33)
0327
128 Grove St
1,815
1970
1,815
1941
0
(29)
0369
Kuhl House
4,320
1978
4,320
1840
0
(138)
0370
Iowa Geological Survey
- Oakdale
9,600
1979
9,600
1979
0370
Iowa Geological Survey
- Oakdale
5,200
1998
5,200
1998
0379
Clinton Street Building
0431
0431
Pomerantz Family
Pavilion
Pomerantz Family
Pavilion
20,600
1980
20,600
1958
0
(22)
375,417
1996
388,553
1996
13,136
0
0
0
229,467
2005
229,467
2005
0435
Multi-Tenant Facility
49,691
1990
53,581
1990
3,890
0
0435
Multi-Tenant Facility
36,068
2002
35,722
2002
(346)
0
0436
Ray B. Mossman
Business Services
Building
67,281
1993
67,281
1955
0
(38)
0437
315 Melrose Ave.
3,024
1994
3,024
1925
0
(69)
0451
Linn St. Building (320 S.
Linn St.)
2,700
1998
2,700
1983
0
(15)
0452
109 River Street
9,044
1999
9,044
1929
0
(70)
6
Building Razed - August 2005
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Building Razed Due to Storm
Damage - April 2006
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Administrative Adjustment Added Existing Building to
Inventory
Administrative Adjustment Added Existing Building to
Inventory
Initial Construction Year
Correction
Administrative Adjustment - Per
CAD Correction to GSF
Building Addition
Administrative Adjustment - Per
CAD Correction to GSF
Administrative Adjustment - Per
CAD Correction to GSF
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
0453
2 Melrose Place
3,166
Roy J. & Lucille A.
Carver Biomedical Res.
Bldg.
Phillip D. Adler
Journalism and Mass
Communication Bldg.
0455
0456
2001
3,166
1956
0
(45)
Initial Construction Year
Correction
134,625
2005
134,625
2005
New Building
84,500
2005
78,935
2005
(5,565)
0
Administrative Adjustment - Per
CAD Correction to GSF
0460
125 Grand Ave. Court
3,042
2001
3,042
1922
0
(79)
0462
320 Melrose Avenue
4,786
2001
4,786
1884
0
(117)
0463
35 South Grand Avenue
670
2005
670
2005
0465
Plaza Centre One
27,114
2001
27,114
1977
0
(24)
0469
701 Melrose Ave.
2,986
2001
2,986
1900
0
(101)
0470
707 Melrose Ave.
2,436
2001
2,436
1900
0
(101)
0471
3 Oak Park Court
2,528
2001
2,528
1955
0
(46)
Initial Construction Year
Correction
Initial Construction Year
Correction
Administrative Adjustment Added Existing Building to
Inventory
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Initial Construction Year
Correction
Types and Usage of Space
Space
Use Code
000
Space Use Description
Unclassified Facilities
UI Net
Assignable
Sq. Ft.
UIHC Net
Assignable
Sq. Ft.
256,008
248,717
Campus Total
Net
Assignable
Sq. Ft.
504,725
% of Total
(Excl.
Residential)
% of Total
6.23%
5.30%
100
Classroom Facilities
340,161
873
341,034
4.21%
3.58%
200
All Laboratory Facilities
1,313,783
17,323
1,331,106
16.42%
13.98%
300
Office Facilities
1,597,751
647,667
2,245,418
27.70%
23.59%
400
Study Facilities
564,048
18,040
582,088
7.18%
6.12%
500
Special Use Facilities
615,322
700
616,021
7.60%
6.47%
600
General Use Facilities
707,438
73,867
781,305
9.64%
8.21%
700
Support Facilities
493,889
82,266
576,155
7.11%
6.05%
800
Health Care Facilities
65,824
1,063,175
1,128,999
13.93%
11.86%
5,954,224
2,152,628
8,106,852
100.00%
1,398,621
12,635
1,411,256
14.83%
7,352,845
2,165,262
9,518,107
100.00%
Subtotal:
900
Residential Facilities
TOTAL NASF:
7
General
Assignment
Classrooms
Departmental
Classrooms
Total
Classrooms
Departmental
Laboratories
214
110
324
112
Average Room Periods Used per Week
35.85
16.30
28.30
20.60
Number of Seats/Stations
10,878
6,289
17,167
3,195
60%
46%
56.6%
67%
Rooms:
Number of Rooms
Stations:
Utilization of Stations when Room is Occupied
Optimal Utilization
The University of Iowa emphasizes planning and space utilization in its stewardship of facilities
assets. The UI has employed policies and processes to ensure continued functionality,
adequacy and utilization of campus space and facilities. Using restructured planning, a more
robust and active Campus Planning Committee, the engagement of national consultants, and
the establishment of a capital project oversight committee, the UI remains committed to
supporting the improvement of existing space, investigating solutions to overcome functional
obsolescence and/or underutilization, and optimizing existing resources.
Critical facilities such as the Biology Building, Schaeffer Hall, Seamans Center, Chemistry
Building, Old Capitol, and Art complex buildings have experienced, or are experiencing,
substantial renewal. The current five-year capital plan reflects this ongoing balance of growth
(College of Public Health), renewal, and renovation (Old Music Building, Jessup Hall, Macbride
Hall, MacLean Hall, Seashore Hall and the Main Library). Among the several new facilities
added to the campus are the Art Building West and the Carver Biological Research Center.
Several of these projects were linked to the replacement of obsolete facilities or meeting
demand for externally supported research. UI remains committed to renewing existing campus
facilities through investments in modernization, renovation and deferred maintenance. Along
with major renovations, campus facilities continually are undergoing improvements that are
more modest in order to maintain buildings that will advance the UI mission. Of particular note
are the UI’s continuing efforts to modernize its centrally assigned classrooms.
Currently, the UI has needs for campus space that exceed the available capacity. The need for
swing space to relocate occupants temporarily while the existing space is renovated is an
enormous challenge. UI is investigating options that would reserve swing space for upcoming
renovations like the proposed Pentacrest and Seashore Hall rehabilitation projects.
Reuse or renewal generally is the preferred means of accommodating a new program need.
Recognizing that the campus has a number of major buildings that are in use despite their age
and condition, the University of Iowa completed a comprehensive facilities condition analysis of
all its major GEF buildings. The Facilities Condition Analysis provided by ISES, a Stone
Mountain, Georgia firm with a record of serving higher education, provides detailed information
about current building conditions and deficiencies, the variance of existing building conditions to
current codes, and the anticipated near term repair and replacement needs for building systems
and components nearing the end of their life cycle. Structures thought to be obsolete are
assessed in terms of their physical condition, contribution to UI history and heritage, adaptability
to being efficiently renovated and reused and viability of reuse versus replacement. If it is
8
neither financially prudent nor historically motivated to retain a structure, the University will plan
for its eventual demolition.
The UI Space Utilization Committee oversees the reassignment of space. UI employs a process
that continually assesses the amount of space assigned to individuals and departments, and the
productivity and suitability of that space. The majority of day-to-day new space needs are
relatively narrow in scope, driven by funded research, creation of academic centers, or the
recruitment of new faculty. These needs are usually accommodated by reassigning existing
space, and departments or colleges are encouraged to manage needs within space already
assigned to them. The Space Utilization Committee, with representation from the Office of the
Provost and Finance & Operations Division, clarifies institutional priorities for space allocation,
identifies long-range space needs, and negotiates the transfer of available or marginally
productive space to individuals or departments that are in a position to put that space to more
effective use. Representation from the Office of the Vice President for Research is being added
to this committee.
Facilities Management is instituting a new space-management software system by Advanced
Technologies Group, Inc. (ATG) that will provide accurate and timely space data to monitor and
evaluate current space utilization and assignment opportunities. The buildings most impacted by
UI research efforts are being addressed and incorporated into the system first, with the
remainder of campus space brought on-line in a continual process thereafter. The information
collected and maintained by this system will assist in all space management and utilization
efforts. This system is already in use at the UIHC.
The President of The University of Iowa has designated the Executive Vice President and
Provost and the Senior Vice President and Treasurer the joint authority to determine whether a
capital project is consistent with The University of Iowa Strategic Plan and appropriate for
consideration by the Capital Projects Review Committee.
The Capital Projects Review Committee comprehensively analyzes campus requests for capital
construction and makes recommendations to senior administration on the financial, physical and
programmatic viability of candidate projects. The Committee is co-chaired by the Associate Vice
President for Facilities Management and the Senior Associate Provost. The Capital Projects
Review Committee analyzes project requests estimated at greater than $1 million and makes
recommendations regarding the approval, modification or disapproval of proposed capital
projects along with prioritization and timing of projects.
Facilities Management establishes early-stage planning supported by campus master planning,
space planning and project planning. The three-part planning effort is designed to ensure that
client and institution-based decisions are made in full consideration of all immediate and longterm consequences. By coordinating the detail-oriented viewpoint of space planning, the broadbased perspective of campus planning, and an effective project preplanning processes,
Facilities Management serves to integrate institutional involvement, and to assure a
stewardship-based planning approach. To assist with the long-term development of the campus,
the UI has developed working relationships with two nationally recognized planning consultants.
These experts work with the University administration, various campus constituencies and
surrounding community on major planning and programming efforts.
The Campus Planning Committee is actively involved in the functional and visual attributes of
the campus. The Committee, led by a faculty representative and comprised of faculty, staff and
9
student members, is a chartered UI committee that serves as an advisory board to the UI
President on matters of physical development.
Inter-Institutional Collaboration / Coordination
The Regents Universities are collaborating in a number of facilities-related areas. This
collaboration allows the universities to share best practices with each other and to pool
resources in the process of investigating and pursuing innovative and cost saving approaches.
1. The Regents Code Review Team (RCRT) assisted the State of Iowa in the adoption of a
new building code and the soon-to-be new state fire prevention code. RCRT is led by the
UI Assistant Vice President and Director of Public Safety and includes representatives
from Iowa State University, the University of Northern Iowa, the Board of Regents (BOR)
and the University of Iowa.
2. A subcommittee of the UI Energy Conservation Advisory Council, Facilities Management
staff, UI Student Services and UI Housing staff is working with UNI's Center for Energy
and Environmental Education (CEEE) to help create a campus energy challenge in the
UI Residence Halls and in GEF facilities on campus.
3. UI, UIHC, ISU, and UNI collaborated to formulate a general contractor performance
questionnaire. All three institutions established systems to collect the data, and will make
results available among the institutions.
4. UI, ISU, and UNI are working to formulate a design professional performance
questionnaire, similar to the general contractor survey.
5. UI, UIHC, ISU and UNI have established an Agreement Task Force, to recommend and
present a consistent process for executing Design Professional Agreements.
6. UI, ISU, and UNI collaborated, developed and implemented a series of classifications
within the Merit System for Utility Electronic and Instrumentation Technician Series I, II
and III and recently completed efforts to develop a mechanical maintenance series to
replace the Power Plant Repairer classification.
7. UI, ISU and UNI began on-going inter-institutional custodial meetings.
8. The three universities reinstituted Grounds/Landscaping inter-institutional meetings. The
last ones were held in the early 1990's.
9. UI arranged a building and mechanical code update class, held at UNI, for the Regents
institutions and the State Fire Marshal’s Office.
10. Facilities managers and HR staff from UI, ISU, and UNI are collaborating on
classifications schemes that allow for staff development and career paths for facilities
personnel.
11. An environmental emissions testing services contract with Comprehensive Emissions
Services, administered by ISU, is shared by the three universities.
10
12. UI, ISU, and UNI evaluated the benefits and potential cost savings from bidding
limestone supply and ash removal for all three institutions. When ISU recently bid
limestone supply and ash removal, it invited suppliers to consider pricing for all three
institutions. The ash removal contract award contains provisions for both UI and UNI to
use the same pricing structure.
13. UI Utilities loans a portable steam-blow muffler to ISU, as needed, to avoid duplicate
purchase of expensive equipment.
14. The three universities share a boiler-water chemical treatment contract with NALCO
Chemical Company that is administered by ISU.
15. UI’s 5-year fuels testing services contract with Standard Laboratories allows the option
to add other Regent institutions at their discretion.
16. UI, ISU, and UNI project design and construction staff and the Board Office meet every
three months to discuss general construction and design issues.
17. Representatives of UI, ISU, UNI, and the Board Office meet twice a year with the Master
Builders of Iowa; these meetings are to discuss general construction issues.
18. The Regent universities share a common boilerplate construction contract and comply
with the same approval rules via capital requests.
19. ISU and UI are members of the Higher Education Facilities Management Association
(HEFMA), which meets twice times a year. Space Planning personnel from UI, ISU and
UNI consult throughout the year.
20. The Regent universities continue to hold meetings for Operations & Maintenance,
Utilities & Energy Management, Design & Construction Services and Interiors to share
information, procedures, and insights.
21. UI, ISU and UNI participated in networking, including The University of Iowa Energy
Expo, BigTen and Friends Energy Conservation and Management Conference, and
Safety Best Practices.
Energy Conservation and Energy Costs
Two years ago, The University of Iowa challenged itself to reduce General Education Fund
energy expenditures by $1.5 million over three years versus what it would have been without
change. The strategies employed by University that contributed to meeting the challenge
included:
•
•
•
•
•
•
Launching an aggressive energy conservation program
Forming the Energy Conservation Advisory Council
Introducing renewable energy (oat hulls)
Joining the Chicago Climate Exchange in 2004
Becoming a U.S. Environmental Protection Agency Energy Star Partner in 2005
Hosting two Energy Expos and other energy related conferences
During this period, Facilities Management expanded the responsibility of its Utilities & Energy
Management organization from the traditional role of supplying power to one that includes
energy management, specifically to provide accountability and management of energy ranging
from the procurement of fuels to the control of the room thermostat, and incorporates the
11
purchase of energy-conserving equipment. Using a comprehensive systems approach, the
organization optimizes fuel mixes based on market conditions and campus demand,
continuously monitors and fine-tunes plant equipment for efficient operation, inspects
distribution systems for losses, and routinely audits buildings for operational efficiencies.
Conservation and operational opportunities are identified and all aspects of the energy supply
chain are evaluated for efficient and cost-effective use of energy.
With this basic energy management framework in place, Facilities Management has positioned
itself to address (a) Utilities Enterprise Supply and Demand Management, (b) General
Education Fund Energy Management, and (c) Campus Consumption and Conservation
Management with a comprehensive plan that is being launched in Fiscal Year 2007. The plan
offers strategies to promote energy conservation; deliver building systems that are optimized via
commissioning, improve customer satisfaction with enhanced building controls, extend
equipment life and reduce maintenance costs, and continue to reduce energy consumption.
Energy Conservation
The Energy Conservation Advisory Council was established in Fall 2004 and is a representative
committee of faculty, staff and students that help plan, develop, review and implement campus
energy conservation initiatives. In Fiscal Year 2006, the Council expanded its membership to
twenty-six. Some of the highlights of Fiscal Year 2006 included:
•
Sponsoring an Energy Expo to heighten awareness about energy conservation. A
successful event in Fiscal Year 2006 led to plans for an Expo in Fiscal Year 2007 held in
September, amid a week of energy conferences at the UI, led by the BigTen and Friends
Energy Conservation and Management Conference, hosted by Facilities Management,
and ending with the Engineers for a Sustainable World Conference.
•
Promoting The University of Iowa becoming an ENERGY STAR Partner. ENERGY
STAR is a voluntary program established by the Environmental Protection Agency (EPA)
to prevent pollution rather than control it after its creation. The focus of the program is to
reduce the utility-generated emissions by reducing the demand for energy, thereby also
reducing energy expense. Becoming an ENERGY STAR partner makes a public
declaration of the University of Iowa’s commitment to superior energy management and
environmental leadership.
•
Working on a campus-wide energy policy, and establishing goals for reducing energy
consumption per gross square foot and increased use of renewable fuels. The Council
made recommendations on an energy policy and a comprehensive campus-wide energy
plan in Fiscal Year 2007.
A subcommittee of the UI Energy Conservation Advisory Council, Facilities Management staff,
UI Student Services and UI Housing staff is working with the University of Northern Iowa's
Center for Energy and Environmental Education (CEEE) to help create a campus energy
challenge in the UI Residence Halls and in GEF facilities on campus.
University Housing has replaced all lights in Slater Hall with compact fluorescent light bulbs, and
Dining Services is selling its waste cooking oil for use as biodiesel.
12
Chilled water optimization projects implemented in Fiscal Year 2005 for the UIHC and the
General Education Fund buildings yielded energy savings and air conditioning capacity
improvements from in Fiscal Year 2006.
•
The University of Iowa Hospitals & Clinics is engaged in a continuing effort to improve
the efficiency of their building chilled water systems served by the West Campus central
chilled water plants. After Facilities Management’s Utilities & Energy Management unit
measured system delta temperatures going in and out of the UIHC, the unit
recommended improvements that would lower costs and improve cooling efficiency. The
John Colloton Pavilion improvements that were completed during 2005 resulted in a
25% reduction in chilled water requirements during the 2005 cooling season. Chilled
water system improvements completed during 2006 for Boyd Tower, Roy Carver and
John Pappajohn, and Pomerantz Family Pavilions have achieved a 14% overall facilitywide reduction in chilled water requirements compared to 2005 even after absorbing an
occupancy increase in the Pomerantz Family Pavilion and no additional reductions in
Colloton Pavilion. Together, these improvements have resulted in a cost avoidance of
over $2 Million for UIHC as of November 2006 and eased the need for capacity
increases for the chilled water plant. The cost of these improvements was $1.22 Million.
•
Improving chilled water efficiency in the General Education Fund buildings is an ongoing energy conservation strategy of Facilities Management. In Fiscal Year 2006, this
included improving maintenance procedures and chilled water interface control, coil
replacement projects, and re-commissioning HVAC systems. Projects accomplished in
Fiscal Year 2006 included (1) Developing procedures for and implementing internal
chilled water coil cleaning of Bowen, CMAB, EMRB, MERF, Library, Lindquist, Art
Building, Theatre, Hancher and Dental Science; (2) Collecting and tabulating data on
chilled water pumps and chilled water coils in order to determine when to replace chilled
water coils; large chilled water coils at Pharmacy and Chemistry were replaced before
the 2006 cooling season to improve performance in these large use buildings; (3)
Replacing 50% of the chilled water interface valves; (4) Implementing schedules for
times buildings are un-occupied, changing programming of chilled water pumps at
Phillips Hall and Adler Journalism Building, and re-commissioning air handlers and
chilled water pumping at MacLean Hall. Re-commissioning takes existing buildings to
higher productivity levels through the renovation, upgrade and/or tune-up of existing
systems.
Campus Design Standards are undergoing review. Areas that affect energy include lighting,
chilled water system design criteria, energy codes, building controls, and commissioning.
•
The Campus Design Standards include information from the Campus Lighting Standards
Study that was completed in Fiscal Year 2006. The study provided lighting standards
and specifications for new construction and retrofit and commissioning guidelines for
lighting projects to ensure correct installation and energy efficient operation of the
systems.
•
A UI team developed chilled water standards for new installations with the goal of
improving system performance and maintainability.
•
Following the recommendations of the Energy Conservation Advisory Council, the UI
adopted ASHRAE 90.1 2004 Energy Standards; subsequently, the State of Iowa
13
adopted these standards. The 2004 Standards are more stringent than the previous
1989 Standards. To ensure that the new standards are met, the UI developed an Energy
Impact Statement for use in the design process.
The UI continued its successful Steam Trap Maintenance Program, which was initiated in Fiscal
Year 2005 and is on going. One staff member is dedicated to inspecting and repairing or
replacing any malfunctioning trap to correct improperly functioning steam traps that waste steam
and overheat spaces. Steam trap maintenance programs typically save 5 to 10 % of the steam
usage in a building.
Facilities Management continued its energy audit program in Fiscal Year 2006. Two significant
accomplishments were developing and implementing data collection on the major energy using
equipment and setting up trending on all major data points for the air handling, chilled water and
steam/hot water systems in the GEF buildings. While the systems to manage this information is
still in the process of being developed, these efforts represent a significant progress in UI’s
ability to identify energy savings opportunities, and verify that savings are being achieved. This
data is used short term to make operational changes to improve energy performance and long
term to provide documentation on improvements.
•
Facilities Management worked with two P3 (People, Prosperity, and the Planet) student
exchange interns in 2006. The students worked on Phase 1 (high level) energy audits of
the Seamans Center and Bowen Science Building. Both audits identified significant
potential savings in the buildings. Facilities Management implemented measures that
were identified at Seaman’s center, and will implement more measures in Fiscal Year
2007. The measures identified at Bowen will be further examined in a Heat Recovery
and Energy Analysis study that is being funded by MidAmerican Energy and will be
completed in Fiscal Year 2007.
•
The UI energy audit program achieved significant energy savings in Fiscal Year 2006.
Over $275,000 of savings was achieved because of measures that were identified in
energy audits and implemented in the University Services Building, Iowa Advanced
Technology Laboratory and other buildings. Another aspect of UI’s energy audit strategy
is to utilize the resources available through the MidAmerican Energy Advantage
program. The program offers incentives and funds energy studies leading to
conservation improvements. The partnership with Mid American Energy Corporation has
provided financial support needed to implement improvements with attractive returns on
investment.
The heightened energy awareness and positive outcomes at the UI have helped it glean state
and national recognition. Some of the awards and honors that have flowed from this include:
•
Ranking number 7 on the “2006 A List” in Buildings Magazine, highlighting the UI energy
initiatives, safety program and the recently completed Campus Master Plan.
•
The State of Iowa and Iowa Department of Natural Resources recognition for
Environmental Excellence and Leadership by Participating in The Pollution Prevention
Intern Program.
•
Engineers for a Sustainable World (ESW): EPA “People Prosperity and Planet”
Honorable Mention
14
Energy and utility information is an integral part of the safety, reliability and efficiency of the
campus Utility systems. Facilities Management has connected all elements of the University’s
energy supply and demand functions through a utility Ethernet system, called the Utility Network
(UN). The UN It provides the ability to control systems, as well as share energy-system related
information whenever and wherever it is needed.
•
The Utility Network Advisory Group (UNAG) was created in Fiscal Year 2006 as an
advisory body, composed of representatives from utility network users and
administrators, for effective communications and planning.
Energy Costs and Steam Production Capacity (Main and Oakdale Plants)
UI purchases five forms of energy: electric power, stoker coal, fluidized bed coal, natural gas
and biomass fuel. It is informative to compare the relative amounts of purchased energy at the
UI Power Plant in Fiscal Year 2006, by the type of energy and by the unit cost and total cost of
each energy type.
•
Purchased electric power represents 25% of energy consumed at a cost of 46% of
total purchased energy cost. Electric power is the most expensive form of energy
purchased by UI, both in terms of total dollars and unit cost.
•
Natural Gas, represents 3% of the energy consumed; yet represents 18% of the total
purchased energy cost. The natural gas unit price is exceeded only by purchased
electric energy.
•
Biomass fuel (oat hulls) represents only 3% of the total energy cost, but provides
13% of the annual energy requirement. Biomass displaces coal as a fuel, is a
renewable energy source, and is less than one-half the cost of coal. Purchased
energy savings resulting from biomass fuel were $750,000 during FY06.
FY06 Purchased Energy by Cost
FY06 Purchased Energy by Type
Stoker Coal
24%
Purchased Electric
25%
Stoker Coal
36%
Purchased Electric
46%
Fluidized Bed Coal
9%
Biomass
13%
Natural Gas
3%
Biomass
3%
Fluidized Bed Coal
23%
Natural Gas
18%
To minimize costs, the University of Iowa employs various procurement methods. The UI
purchases coal on an annual contract basis. These annual contracts effectively insulate the
15
university from mid-year fuel price increases. In December 2005, the UI completed the first full
year of a four-year oat hull contract. Natural gas is procured on both the spot market (immediate
purchase and delivery at the current price) and the futures market (purchase price locked in and
extended over future months of delivery). The Oakdale heating plant is natural gas only and
locking in natural gas prices early through the futures market provides some measure of budget
certainty during the winter months. Due to the variability in daily volume requirements and the
need to balance gas purchases daily, the main power plant procures natural gas on the daily
spot market. The University has a negotiated purchased power agreement with MidAmerican
Energy Corporation. The five-year agreement will expire on June 30, 2008. The agreement
provides a reliable, relatively low cost supply of electric power for the amount of electricity
needed above Power Plant cogeneration levels.
Facilities Management continuously monitors the fuel markets for key indicators affecting fuel
prices. Daily decisions are made to ensure the most cost-effective fuel mix is being utilized.
Additional costs, if incurred, will be borne initially by the Utility Enterprise and then passed on to
University customers through mid-year rate adjustments or the next year's rates.
One of four universities in the Chicago Climate Exchange (CCX), the University of Iowa agreed
to reduce its greenhouse gas emissions and emit not more than 267,526 metric tons of CO2, or
97% of the baseline greenhouse gas emissions (275,800 metric tons) in Calendar Year 2005.
Based on the quantity of biomass fuel consumed in Calendar Year 2005, the UI emitted only
87.5% (241,447 metric tons) of its baseline. The excess greenhouse gas reduction allows the UI
to accumulate carbon credits in its CCX registry account. UI currently has a positive carbon
allowance balance equal to 26,100 metric tons of CO2. Carbon is currently trading in the CCX
exchange at the $4.00 per ton range. The UI has joined CCX Phase II, which extends the total
reduction target to 94% of the baseline and runs through Calendar Year 2010.
Facilities Management is actively investigating three other renewable energy efforts. (1) Alliant
Energy is performing a conceptual study to determine possible pipeline routes for Iowa City
landfill gas from the landfill to the main campus and the Oakdale campus. Facilities
Management will determine whether a viable business plan can be constructed for purchasing
landfill gas from Iowa City. Currently, the gas is flared at the landfill and there is no energy
recovery. (2) The UI has installed wind anemometry at the old Hills Observatory site, south of
Iowa City, and at a location east of Iowa City, near West Branch. This instrumentation will
collect wind speed and direction data that will provide information to determine if installation of a
wind turbine is feasible. (3) Facilities Management continues to look for opportunity to restore
hydroelectric generation using the hydroelectric structure that is part of the power plant.
Hydropower was produced until sometime in the 1960s, when the system was decommissioned.
Facilities Management and the College of Engineering are providing mutual support in several
areas. Facilities Management sponsored a group of students in the Program for Enhanced
Design Experience, (PEDE). This is a group of junior and senior engineering students that
worked on a design project as a team for the entire academic year. They developed a
conceptual design and project budget for a new Power Plant biomass fuel unloading and
storage facility. Facilities Management is participating in College of Engineering research
sponsored by the Iowa Energy Center for advanced boiler combustion control and optimization
using data mining, and is also sponsoring research to develop a computational fluid dynamics
model of the stoker boiler (Boiler 10) to study the existing combustion process and model
changes that result from co-firing biomass fuel.
The University of Iowa’s main power plant is a combined heat and power facility with two solid
fuel boilers and two gas boilers. Controlled extraction steam turbines provide the ability to co16
generate economically and efficiently approximately one-third of the total electric power needs
of the campus and hospital complex. Due to the large difference in the costs of fuels, the two
solid fuel boilers are used as base-load units and the natural gas boilers are reserved for
peaking and backup.
Over the last year, RMF Engineering, Inc. completed a study to determine a strategy to increase
steam production capacity. The need for this study was driven by boilers that are beyond their
useful service life, a need to address steam load growth, and the opportunity for greater
cogeneration of electric power. The capacity to reliably meet the demand for steam is critical to
ensuring continued business operations and the avoidance of costly interruptions. A concept
used in planning for adequate utility service is “firm capacity,” which is the ability to meet peak
daily demand for a particular utility when the largest unit within the system is not in service.
Some of the alternatives considered by the study were:
ƒ
ƒ
ƒ
ƒ
New solid fuel boiler only,
New solid fuel boiler with steam turbine generator,
Natural gas boiler, and
Combustion turbine generator with heat recovery steam generator.
Future fuel and electric prices are the major variables in this analysis. There is also a wide
range in capital cost for the various alternatives. A specialty consultant, IBE Engineering, Inc.
was retained to review local fuel and electric pricing assumptions and projections for the RMF
study to assist the University in identifying the lowest total-cost-of-ownership option.
The alternative recommended by the University’s consultants is a program named Power Cycle
Three (PC3).The name evolved from one of the conceptual design iterations that were
analyzed. PC3 is described below. Until permanent new steam generation capacity is installed
and operational, two temporary natural gas boilers have been installed at the Power Plant to
provide firm capacity.
Power Cycle Three (PC3)
PC3 is a comprehensive proposal designed to increase steam production capacity at the
University of Iowa Power Plant, and simultaneously increase use of renewable fuel (biomass)
and plant efficiency. The need for this increase is driven by existing steam generation
equipment reaching the end of its useful service life, load growth, and price risks in the natural
gas market. The design of PC3 would maximize fuel flexibility and efficiency of steam and
electric generation at the Power Plant through installation of a new solid fuel boiler and steam
turbine generator. The new boiler would be a circulating fluidized bed (CFB) boiler with the
ability to utilize a combination of coal and biomass. It builds on the experience and success of
the Power Plant’s oat hull project.
PC3 would leverage relatively stable solid fuel prices and the ability to cogenerate economical
electric power against more expensive and volatile natural gas prices. The project is expected to
produce significant purchased energy cost avoidance, when compared to lower capital cost
alternatives, such as natural gas boilers. The University’s overall plans and comparisons among
alternatives will be presented to the Board’s Property and Facilities Committee at an upcoming
meeting.
17
Major components of PC3 include:
•
•
•
•
•
•
Installation of new pollution control equipment (scrubber) on existing boiler 10, a
stoker coal fired unit installed in 1973,
Installation of a new CFB unit (Boiler 12), controls, solid fuel material handling
equipment, and boiler support systems,
New steam turbine generator (TG 7) and controls,
Modifications to existing Turbine Generator 6 (TG 6) and installation of additional
regenerative feed water heating equipment,
Replacement of Turbine Generator 1 (TG 1), and
Construction of new Power Plant Support Space.
There are a number of additional Power Plant projects that are required to be integrated and
accomplished with PC3. They include:
•
•
•
•
Installing Power Plant make-up water system improvements,
Installing of a new biomass unloading, handling, and storage system,
Modifying the existing Boiler 10 to provide biomass and coal co-firing capability, and
Demolishing existing Boilers 5, 6, and 9.
The reliability of oat hulls or some other source of biomass will continue to be important in
insuring access to low cost fuels and alternatives to fossil fuel.
Deferred Maintenance (All Campus Buildings)
Deferred Maintenance is the repair or replacement of all, or a part of, an existing capital asset
that was not repaired or replaced at the appropriate time because of a lack of funds. Deferred
maintenance is a subset of the total cost of ownership of a facility.
Total Cost of Ownership = Initial Project Cost + Operations, Maintenance and Utilities +
Capital Renewal or Deferred Maintenance + Decommissioning
The University of Iowa completed a comprehensive facilities condition analysis of all its major
General Fund buildings. The Facilities Condition Analysis provided by ISES, a Stone Mountain,
Georgia firm with a record of serving higher education, is a structured profile of existing facilities
conditions, identifying deferred maintenance, capital renewal, and plant adaption needs. The
interrelationship of these elements is such that ISES found the UI’s deferred maintenance
backlog could more than double within the next 10 years unless the University is able to reach a
funding threshold that meets future capital renewal needs. To address this, the UI has targeted
1% of the facilities replacement cost of its General Education Fund (GEF) buildings for building
renewal.
To date, ISES has inspected major General Fund buildings, and half of the Athletics facilities
(Carver Hawkeye Arena, Indoor Practice Facility, and Recreation Building Athletics section).
ISES recently completed the Iowa Memorial Union, University Housing, and the UIHC
contracted with ISES for an inspection of its building envelope. Results of these subsequent
reviews are expected in Fiscal Year 2007.
18
In the spring of 2006, the ISES Corporation of Stone Mountain Georgia began a review of the
University’s utility infrastructure. The study includes the Power Plant, Water Plant, chilled water
plants, the electrical and steam distribution systems and all of sanitary and storm sewers. The
final reports, expected early in 2007, will assess the condition of the existing systems and
provide information on capital renewal, plant adaption and deferred maintenance.
The assessment and resulting database provides detailed information about current building
conditions and deficiencies, the variance of existing building conditions to current codes, and
the anticipated near term repair and replacement needs for building systems and components
nearing the end of their life cycle. This information is then used to help the UI maintain a
functional and attractive physical plant. The University relies on four basic strategies: (1)
ongoing maintenance and operational care of existing facilities, (2) reinvestment in the renewal
of long-term physical assets, (3) reduction of the backlog of deferred maintenance, and (4)
decommissioning of obsolescent facilities or those with substantial deferred maintenance.
Deferred maintenance is not a static amount. Projects are completed, building and site
components reach the end of their useful lives and become deferred maintenance, and cost
estimates change. The figures below reflect these changes.
Cost estimates for the GEF and Oakdale buildings have been adjusted to include the 5.5%
inflationary figure prescribed by the Board Office. In addition, an adjustment of the multipliers for
labor and materials were adjusted slightly (to 1.0 from the R.S. Means multipliers for the Cedar
Rapids area of 0.85 for labor and 0.993 for materials) to bring project estimates in line with
actual project costs for the University. The amount also includes an extrapolation accounting for
the 7.7% of GEF buildings not inspected.
Total Deferred Maintenance
(General Fund Facilities and Utilities)
Fall 2006*
($ Thousands)
UI
Individual Projects:
138.9
Buildings**
13.6
Utilities
152.5
Subtotal
Included as Part of Renovation Projects on Board Approved Five-Year Plan (FY
2008 – FY 2012):
Buildings
Utilities
Subtotal
Grand Total:
Buildings
Utilities
Total
41.3
0.0
41.3
180.2
13.6
193.8
*Does not include dollar amounts for projects to be undertaken in FY 2007 and the deferred
maintenance components of ongoing renovation projects.
**Includes site work.
19
Total Deferred Maintenance, by Building
Building
Number
Deferred
Maintenance
Total
Building Name
GENERAL EDUCATION FUND
456
ADLER JOURNALISM BUILDING
$
0021
ART BUILDING
$
416,389
37
ART BUILDING WEST
$
71,825
0376
BECKER COMMUNICATIONS
$
-
0019
BIOLOGICAL SCIENCES LIBRARY
$
-
0018
BIOLOGY BUILDING
$
-
0448
BIOLOGY BUILDING EAST
$
0454
BLANK HONORS CENTER
$
0204
BOWEN SCIENCE
$
0377
BOYD LAW BUILDING
$
0007
CALVIN HALL
$
455
CARVER BIOMEDICAL RESEARCH BUILDING
$
0003
CHEMISTRY
$
0379
CLINTON STREET BUILDING
$
0425
COLLEGE OF MEDICAL ADMINISTRATION
$
0016
COMMUNICATIONS CENTER
$
2,443,079
0278
DENTAL SCIENCE BUILDING
$
992,481
0407
ENGINEERING RESEARCH FACILITY
$
0196
ENGLISH-PHILOSOPHY BUILDING
$
7,118,820
0040
FIELD HOUSE
$
191,667
0038
GILMORE HALL
$
87,905
0015
HALSEY HALL
$
3,862,548
0221
HANCHER AUDITORIUM
$
521,982
0293
HARDIN LIBRARY FOR THE HEALTH SCIENCES
$
8,026
0074
INTERNATIONAL CENTER
$
1,046,349
0418
IOWA ADVANCED TECHNOLOGY LAB
$
0300
JEFFERSON BUILDING
$
16,972
0004
JESSUP HALL
$
4,846,723
0430
JOHN PAPPAJOHN BUSINESS BUILDING
$
70,725
0401
JOHN W. ECKSTEIN MED. RESEARCH BLDG.
$
166,672
0136
LIBRARY
$
23,898,595
0316
LINDQUIST CENTER
$
0008
MACBRIDE HALL
$
20
-
826,244
179,545
2,184,293
16,345,970
-
-
-
5,156,206
0023
MACLEAN HALL
$
128,423
0034
MEDICAL EDUCATION BUILDING
$
1,492,272
0447
MEDICAL EDUCATION RESEARCH FACILITY
$
10,372
0028
MEDICAL LABORATORIES
$
57,717
0064
MEDICAL RESEARCH CENTER
$
12,290,013
0182
MEDICAL RESEARCH FACILITY
$
711,029
0222
MUSEUM OF ART
$
578,962
0035
NORTH HALL
$
793,772
0322
NURSING BUILDING
$
184,098
0001
OLD CAPITOL
$
0020
OLD MUSIC BUILDING
$
2,090,871
0006
PHARMACY BUILDING
$
9,617,716
0184
PHILLIPS HALL
$
311,056
458
POMERANTZ CENTER
$
0039
PRESIDENT'S RESIDENCE
$
0304B
RECREATION BUILDING
$
0002
SCHAEFFER HALL
$
0022
SEAMANS CENTER
$
101,448
0011
SEASHORE HALL
$
12,736,241
0115
SOUTH QUAD
$
1,561,462
0188
SPENCE LABORATORIES OF PSYCHOLOGY
$
4,107,960
0024
STANLEY HYDRAULICS LABORATORY
$
-
0450
UNIVERSITY SERVICES BUILDING
$
-
0203
VAN ALLEN HALL
$
-
0205
VOXMAN MUSIC BUILDING
$
1,294,028
0198
WENDELL JOHNSON SPEECH & HEARING CTR
$
243,180
0033
WESTLAWN
$
10,372
ESTIMATE FOR SPACE NOT ASSESSED (7.7%)
$
9,277,499
SITE WORK
$
7,140,000
Subtotal GEF Deferred Maintenance (Main Campus)
$
135,266,329
$
1,719,448
-
74,822
-
OAKDALE CAMPUS
0213
INSTITUTE FOR RURAL & ENVIR. HEALTH
0435
MULTI-TENANT FACILITY
$
24,425
0225
OAKDALE HALL
$
34,745,636
0230
OAKDALE STUDIO A
$
2,907,805
0330
PHYSIOLOGY RESEARCH LABORATORY
$
1,007,243
0227
TECHNOLOGY INNOVATION CENTER
$
1,271,815
ESTIMATE FOR SPACE NOT ASSESSED (7.7%)
$
3,209,081
21
Subtotal Deferred Maintenance (Oakdale Campus)
$
44,885,453
TOTAL Deferred Maintenance GEF and Oakdale Campus
$
180,151,782
UTILITIES
STEAM
Main Power Plant Boiler 7 Economizer Replacement
$
500,000
STEAM
Old Capital Steam Tunnel 13+55 to 13+75 & 7+00 to 8+00
$
1,600,000
STEAM
HPS, Condensate repairs ETC outside of RCP G16 to G14
$
600,000
ELECTRIC
XLPE Cable Replacement Ph 3 if 4
$
100,000
ELECTRIC
NEW East Campus Loop(Art) 2002 estimate
$
850,000
ELECTRIC
TG#6 Over Haul
$
250,000
ELECTRIC
PP Vapor Transformer Replacement Ph 2
$
100,000
WATER
MAIN WATER PLANT Filter NO 1 Modifications
$
120,000
WATER
Carver Hawkeye Replace Water Line (graphidic corrosion)
$
200,000
WATER
Domestic Water in Orthopedics Tunnel 2000 estimate
$
150,000
WATER
Water Plant Activated Carbon Feed
$
70,000
WATER
OAKDALE Water Plant Well System Imp.
$
175,000
WATER
Replace Water Line Med Labs to EMRB
$
240,000
WATER
Remove Water Lines from Steam Tunnels
$
500,000
ELECTRIC
TG5 Five Year Overhaul
$
300,000
ELECTRIC
XLPE Cable Replacement Phase 4 of 4
$
100,000
ELECTRIC
PP Vapor Tran Transformer Change out Ph 3
$
100,000
STEAM
HPS, Condensate IMU to Arts
$
1,000,000
STEAM
HPS from Vault NRP through Int. Center
$
3,500,000
STEAM
OAKDALE West Steam & Condensate Phase III
$
858,000
ELECTRIC
UPGRADE Lindquist Electrical Service to 15K
$
500,000
STEAM
HPS, LPS & Condensate EMRB,BSB, &NB
$
1,500,000
STEAM
IMU Tunnel Condensate
$
275,000
Subtotal Deferred Maintenance (Utilities)
$
13,558,000
$
193,709,782
GRAND TOTAL GEF and Oakdale Campus, and Utilities
* Excludes work planned for FY-2007; Excludes deferred maint. components of ongoing renovation projects
22
Deferred Maintenance Included as Part of Renovation Projects on Board Approved Five-Year
Plan (FY 2008 – FY 2012)
The five year Capital Request, which was prepared in 2006, includes projects that when funded
will remove approximately $58.7 million in deferred maintenance through a combination of
renovations and partial/complete demolitions.
Building
Number
Total Project
Estimate Renovation
Building Name
0278
DENTAL SCIENCE BUILDING
$
17,000,000
0074
INTERNATIONAL CENTER*
0004
JESSUP HALL**
0136
LIBRARY
0008
MACBRIDE HALL**
0020
OLD MUSIC BUILDING
$
0011
SEASHORE HALL
$
$
992,481
Demolition
$
1,046,349
Part of Pentacrest Project
$
4,846,723
$
14,339,157
$
5,156,206
4,200,000
$
2,090,871
43,700,000
$
12,736,241
$
128,423
$
41,336,451
$
25,000,000
Part of Pentacrest Project
MACLEAN HALL**
Deferred
Maintenance
Reduction
Part of Pentacrest Project
TOTAL GEF Deferred Maintenance
* Construction of a College of Public Health building and the new Hygienic Lab will allow the demolition of the International Center to
proceed, and will make a significant reduction in the backlog of deferred maintenance.
** Pentacrest Renewal & HVAC Modernization – project total $26,000,000
Deferred Maintenance Items Completed in FY 2006 in General Fund Facilities and Utilities (all
sources of funds)
Building
Project
Source of Funds
Estimated Cost
Chemistry Building
Def. Maint. Component of renovation
Capital Project*
$
8,665,787
Old Capitol
Def. Maint. Component of renovation
Capital Project*
$
965,099
Old Capitol
Exterior Accessories - Renovate west terrace
Building Renewal
$
871,000
Old Capitol
HVAC - replace HVAC controls
Building Renewal
$
110,000
Eckstein Med. Res. Bldg.
Roof - replace entire roof
Building Renewal
$
309,000
Field House
Roof - replace section 12
Building Renewal
$
186,000
Nursing Building
Exterior Accessories - plaza waterproofing
TTI
$
696,000
Spence Laboratories
Plumbing – replace domestic water piping
Building Renewal
$
147,000
Trowbridge Hall
Elevator – replace elevator
Building Renewal
$
437,000
Dental Science Building
Plumbing – replace domestic water pumps
Building Renewal
$
83,000
North Hall
Roof - replace perimeter flashing
Building Renewal
$
38,000
Recreation Building
Roof - replace valley membranes
Building Renewal
$
39,000
23
Seamans Center
Roof - replace section adjacent to dock
Building Renewal
$
12,000
CREF
Roof - replace skylights and 2 roof sections
Building Renewal
$
18,000
$
18,000
$
20,000
$
30,000
$
93,000
$
29,000
$
27,000
$
12,000
$
18,000
$
23,000
$
25,000
$
12,000
$
11,000
$
15,000
$
22,000
$
20,000
$
19,000
$
22,000
$
26,000
$
11,000
$
12,000
$
17,000
$
30,000
$
12,000
$
25,000
$
35,000
$
32,000
$
10,000
$
23,000
$
11,000
$
28,000
$
10,000
$
19,000
English Philosophy
Building
Pappajohn Business
Building
Plumbing - replace sewage ejector pumps
Building Envelope - power wash pre-cast
Campus Buildings
Facility Condition Assessments
Chemistry Building
HVAC - replace chilled water coils
Dental Science Building
Electrical – replace auditorium lighting
Medical Research Center
Plumbing – replace domestic water piping
English Philosophy
Building
English Philosophy
Building
Roof - repair loose membrane
Interior Finishes – renovate 305 Area
MacLean Hall
Interior Finishes - replace ceilings and lights
North Hall
Interior Finishes – 2nd floor renovations
Halsey Hall
Interior Finishes - repair plaster and paint
English Philosophy
Building
Interior Finishes – renovate 308 Area
North Hall
Plumbing - replace steam traps
Halsey Hall
Interior Finishes - replace dance floor
Recreation Building
Windows – replace tinted windows
Biology Building
Building Envelope - replace door frames
Dental Science Building
HVAC - replace heating coils
Dey House
Building Envelope - repair and paint porch
Eckstein Med. Res. Bldg.
Windows - curtainwall repairs
Jessup Hall
Controls – upgrade AHU in Registrar's Office
Eckstein Med. Res. Bldg.
HVAC - replace heating water pump
Pharmacy Building
HVAC - replace chilled water coil
English Philosophy
Building
Interior Finishes - upgrade classroom 214
MacLean Hall
Controls – replace HVAC controls
Westlawn
HVAC - replace cooling tower
Biology Building
Controls – upgrade HVAC controls
South Quad
Controls – upgrade HVAC controls
Bowen Science Building
Electrical – replace 1600 amp switch
Spence Laboratories
Controls – network building
Pharmacy Building
Controls – network building
Phillips Hall
Controls – upgrade building automation
Dental Science Building
Controls – upgrade HVAC controls
24
Building Renewal
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
Medical Research Center
Controls - install DDC control system
Biology Building East
Controls – upgrade HVAC controls
Library
Interior Finishes - paint 3093 area
Bowen Science Building
HVAC - rebuild chilled water pump
Library
Plumbing - replace flush valves
Voxman Music Building
Plumbing - replace flush valves
MacLean Hall
HVAC - replace chilled water coils
Eckstein Med. Res. Bldg.
Plumbing - replace vacuum pump
Multi Tenant Facility
HVAC - replace compressor
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF- Operations &
Maintenance
GEF - Operations &
Maintenance
Subtotal GEF
$
44,000
$
10,000
$
14,000
$
13,000
$
23,000
$
10,000
$
10,000
$
11,000
$
22,000
$
13,450,886
Oakdale Hall
HVAC - replace chiller in Room E-10
Oakdale Renewal
$
151,000
Oakdale Hall
HVAC - controls in "H" section
Oakdale Renewal
$
24,000
Oakdale Hall
Building Envelope - masonry study at dock
8,000
HVAC - replace heating coils
$
23,000
Oakdale Hall
HVAC - replace compressors
Oakdale Renewal
Oakdale - Operations
& Maintenance
Oakdale - Operations
& Maintenance
$
Iowa Rural Environmental
Health
$
27,000
$
233,000
Subtotal Oakdale
Campus Landscape
Campus Tree Planting - FY 2006
TTI
$
20,000
Campus Landscape
Campus Sign System Update
TTI
$
5,000
Campus Landscape
ERF Site Renovations
TTI
$
5,000
Campus Landscape
President's Residence Development Plan
TTI
$
5,000
Campus Landscape
Cleary Walkway Plan
TTI
$
5,000
Campus Landscape
Hancher Entrance Plaza Restoration
TTI
$
110,000
Campus Landscape
Campus Furniture Replacement - FY 2006
Building Renewal
$
25,000
Campus Landscape
Clinton St. Lighting Improvements
Building Renewal
$
28,000
Campus Landscape
Med Lab – Lighting Improvements
Building Renewal
$
3,000
Campus Landscape
Speech and Hearing - Lighting Improvements
Building Renewal
$
12,000
Campus Landscape
Nursing Building Renovate Entrance
TTI
$
15,000
Campus Landscape
NE Field House Walks and Landscape
Building Renewal
$
5,000
Campus Landscape
Pentacrest Improvements - study
Building Renewal
$
5,000
Campus Landscape
Old Capitol - prep for opening
Building Renewal
$
20,000
Campus Landscape
Pentacrest - irrigation system
Building Renewal
$
72,000
Campus Landscape
Heritage Tree Walk update
Building Renewal
$
5,000
Campus Landscape
Lindquist - courtyard planting renovations
Building Renewal
$
5,000
Campus Landscape
Madison Street bus stop
Building Renewal
$
15,000
Campus Landscape
Pappajohn - NE corner streetscape
TTI
$
15,000
25
Subtotal Sitework
Steam
Boiler 5&6 Demo Phase 1
Steam
PP Boiler 11 Water Wall Repair
Steam
PP Boiler 11 Air Heater
Steam
Burlington St Tunnel Steam Tunnel Rebuild
Station 0+00 to 4+00
Steam
Burlington Street Tunnel Asbestos Abatement
Steam
Steam
Hillcrest Dining Wing - Replace Steam &
Condensate Service
Hillcrest Steam & Condensate Replacement
Upper
Steam
PP – Temporary Boiler Project
Electric
XLPE Cable Replacement Phase 1 of 4
Chilled Water
Chilled Water Interface Improvements
Utilities-Misc
UTILITY Ethernet Extension Phase III
Water
East Campus Hydrant Renovation
Water
IMU Water Service 12 Inch Line
Water
Water Tower Restoration
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Utilities Renewal &
Improv.
Subtotal Utilities
GRAND TOTAL
All Sources
$
375,000
$
500,000
$
1,270,000
$
400,000
$
1,980,500
$
217,500
$
888,800
$
950,000
$
430,000
$
100,000
$
250,000
$
335,000
$
205,000
$
50,000
$
430,000
$
8,006,800
$
22,065,686
*Includes multiple funding sources for the following projects: Chemistry Building (deferred maintenance component of renovation) Combination of Academic Revenue Bonds, Utilities Renewal & Improvement, Treasurer’s Temporary Investment, Building Renewal,
Federal Grant Funds and Private Gifts. Old Capitol (deferred maintenance component of renovation) - Combination of Insurance
Proceeds, Private Gifts, State Appropriations, Building Renewal and Treasurer’s Temporary Investment.
26
Deferred Maintenance Items Planned for or Continued in FY 2007 in General Fund Facilities
and Utilities (all sources of funds)
It is expected that all projects begun in Fiscal Year 2007 will be competed during this fiscal year.
Building
Project
Source of Funds
Estimated Cost
Chemistry Building
Def. Maint. Component of renovation
Capital Project*
$
13,053,448
Chemistry Building
Plumbing - replace domestic piping (east)
Building Renewal
$
94,000
Westlawn
Windows - replace wooden windows
Building Renewal
$
300,000
Bowen Science Building
Windows - replace skylights
Building Renewal
$
265,000
BSB / DSB
Elevator - modernize elevators
TTI
$
542,000
English Philosophy Building
Exterior Accessories - replace stairs and walls
TTI
$
100,000
Jessup Hall
Windows - replace windows
Building Renewal
$
937,000
Library
Exterior Accessories - replace dock drive
Building Renewal
$
45,000
Trowbridge Hall
Exterior Accessories - replace dock drive
Building Renewal
$
35,000
Pharmacy Building
Building Envelope - repair/replace siding
Building Renewal
$
50,000
Iowa Advanced Technology Lab
Roof - replace copper roof (study)
Building Renewal
$
15,000
Coll. Of Medicine Admin. Bldg.
Roof - replace perimeter flashing
Building Renewal
$
25,000
Various Locations
Controls - replace HVAC controls
Building Renewal
$
250,000
Pappajohn Business Building
Electrical - replace dimming equipment
Building Renewal
$
65,000
Boyd Law Building
Electrical - replace dimming equipment
Building Renewal
$
25,000
Engineering Research Facility
Roof - replace roof
Building Renewal
$
200,000
Museum Of Art
Exterior Accessories - plan plaza demolition
Building Renewal
$
50,000
$
16,051,448
$
140,000
$
140,000
Subtotal GEF
Oakdale Hall
Building Envelope - masonry repairs
Oakdale Renewal
Subtotal Oakdale Campus
Campus Landscape
Campus Tree Planting - FY 2007
Building Renewal
$
20,000
Campus Landscape
Campus Sign System Update
Building Renewal
$
5,000
Campus Landscape
Campus Outdoor Furniture Replacement
Building Renewal
$
25,000
Campus Landscape
NE Field House Walks and Landscape
Renovations
Building Renewal
$
35,000
Campus Landscape
Pentacrest - planting replacements
Building Renewal
$
10,000
Campus Landscape
Pentacrest – Washington St. bus stop study
Building Renewal
$
15,000
Campus Landscape
Pentacrest - irrigation system, phase 1
TTI
$
75,000
Campus Landscape
Voxman Music & Clapp Hall Site Renovations
Building Renewal
$
40,000
Campus Landscape
Iowa Ave. & Riverside Dr. stairs
Building Renewal
$
15,000
Campus Landscape
Linn Street Corridor Walk Replacement
Building Renewal
$
20,000
27
Campus Landscape
North Hall south side steps reconstruction
Building Renewal
$
20,000
Campus Landscape
Campus sign system and policy update
TTI
$
50,000
Campus Landscape
Pentacrest site furniture replacement
TTI
$
15,000
$
345,000
$
3,000,000
$
1,500,000
$
200,000
$
526,650
$
248,000
$
234,000
$
585,545
$
98,000
$
100,000
$
350,000
$
80,000
$
248,000
$
100,000
$
128,000
$
409,000
$
103,000
$
50,000
$
103,000
$
1,500,000
$
300,000
$
250,000
$
10,113,195
$
26,649,643
Subtotal Sitework
Steam
Boiler 5&6 Demo Phase 2
Steam
PP Silo 1&2 Upgrades
Steam
PP Coal Silo 3 Fire Protection Standpipe
Upgrade
Steam
PP Temp Office Relocation Phase 2
Steam
Steam Meter V-Cone Installation Phase IV of V
Steam
PP Central Vacuum System
Steam
Oakdale West Steam & Condensate Phase IIA
Steam
Steam Meter V-Cone Installation Phase V of V
Electric
XLPE Cable Replacement Phase II of IV
Electric
Replace Turbine Generator Relays
Electric
Medical Campus Interconnect
Electric
Electric Meter Upgrades
Electric
PP Vapor Tran Transformer Change Out Phase
1
Electric
15KV Ductbank on Art Campus
Sewer
Hospital Loading Dock Sanitary Sewer/Quad
Sanitary Sewer
Sewer
Newton Road Sanitary Sewer Line Relocation
Sewer
MEB Storm Sewer Repair/Replacement
Sewer
MERF Storm to Sanitary Cross-Connect
Misc.
HSC Utility Relocate
Misc.
Pomerantz Site Utilities
Misc.
UT Ethernet Extension Phase IV
Subtotal Utilities
GRAND TOTAL
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
Utilities Renewal
& Improv.
*Multiple funding sources for Chemistry Building (deferred maintenance component of renovation) - Combination of Academic
Revenue Bonds, Utilities Renewal & Improvement, Treasurer’s Temporary Investment, Building Renewal, Federal Grant Funds and
Private Gifts.
28
Source of Funds Summary
FY2006
FY2007
Building Renewal
$
2,463,000
$
2,561,000
Oakdale Renewal
$
183,000
$
140,000
Treasurer’s Temporary Investments
$
876,000
$
782,000
General Education Fund – Operations & Maintenance
$
856,000
$
0
Oakdale – Operations & Maintenance.
$
50,000
$
0
Utilities Renewal & Improvement
$
8,006,800
$
10,113,195
Various *
$
9,630,886
$
13,053,448
TOTAL
$
22,065,686
$
26,649,643
*Includes multiple funding sources for the following projects: Chemistry Building (deferred maintenance component of renovation) Combination of Academic Revenue Bonds, Utilities Renewal & Improvement, Treasurer’s Temporary Investment, Building Renewal,
Federal Grant Funds and Private Gifts. Old Capitol (deferred maintenance component of renovation) - Combination of Insurance
Proceeds, Private Gifts, State Appropriations, Building Renewal and Treasurer’s Temporary Investment.
Top 25 General Fund Deferred Maintenance Items
Building
Deficiency
Estimated Cost
Trowbridge Hall
Roof - replace entire roof
$
280,000
Halsey Hall
Windows - replace windows
$
350,000
Dental Science Building
Elevator - modernize south freight
$
150,000
Trowbridge Hall
Exterior Accessories - replace retaining wall
$
170,000
Field House
Building Envelope - point and caulk
$
2,200,000
Medical Education Building
Windows - replace remaining old windows
$
420,000
Quad Ravine / WL Exterior
Repairs
Exterior Repairs - Replace retaining walls, steps,
patios
$
650,000
Library
Elevator – modernization
$
200,000
Field House
Elevator – modernization
$
100,000
Theatre Building
Exterior Accessories - Brick Plaza Repairs
$
60,000
Trowbridge Hall
Windows - replace windows
$
550,000
Nursing Building
Building Controls - replace HVAC controls
$
315,000
Van Allen Hall
Elevator - modernize center elevator
$
100,000
Museum of Art
Exterior Accessories - Repair brick plaza
$
315,000
English Philosophy
HVAC – Retrofit
$
2,760,000
Speech and Hearing
HVAC – Retrofit
$
1,930,000
Various Locations
Elevator - replace hydraulic cylinders
$
300,000
Iowa Advanced Technology Lab
Roof - replace copper roof
$
300,000
Medical Education Building
Roof - replace slate roof
$
500,000
Trowbridge Hall
Building Envelope - masonry restoration
$
300,000
Field House
Roof - replace upper south section
$
150,000
29
Medical Laboratories
HVAC - connect Animal Care Unit to chilled water
$
200,000
CREF
Building Envelope - repair/replace siding
$
80,000
MacLean Hall
Windows - replace windows
$
600,000
Medical Research Facility
Elevator - modernize elevator
$
200,000
$
13,180,000
TOTAL
Fire and Environmental Safety (all campus buildings)
Fire Safety
In Fiscal Year 2006, the Regents Code Review Team (RCRT) assisted the State of Iowa in the
adoption of a new building code and the soon-to-be new state fire prevention code. RCRT is led
by the UI Assistant Vice President and Director of Public Safety and includes representatives
from Iowa State University, the University of Northern Iowa, the Board of Regents (BOR) and
the University of Iowa. The group conducted extensive research and made recommendations to
the State Building Code Commissioner. The State Building Code Commissioner received
approval to adopt a more up-to-date state building code (2003 International Building Code) in
the spring of 2006. This change will greatly aid designers, architects and engineers at the three
universities in their efforts to continue providing safe, code compliant structures for students,
faculty and staff. The RCRT continued its work with the State Fire Marshal’s Office through the
adoption of a more modern, universally accepted fire prevention code for the Regents
universities as well as the entire State of Iowa. The adoption of the new fire prevention code
(2006 International Fire Code) will go into effect on January 1, 2007.
Under the University’s fire safety program, 93 new and existing buildings are inspected and
evaluated on a bi-annual basis by inspectors from the State Fire Marshal’s office with
assistance from the UI Fire Safety and Security Coordinator. The previous inspections, including
the 2002 inspection that was the inspection of record until this Fiscal Year, were conducted
using a saturation approach (i.e., 40 buildings inspected within one-to-two weeks). Currently,
each month, approximately five-to-eight buildings are inspected. This approach allows the
region’s state fire inspector and University fire safety and security coordinator to jointly inspect
each building, and identify deficiencies located within each building.
In addition, pre-occupancy inspections are being conducted by the State Fire Marshal’s Office
and State Building Code Bureau, with assistance from the UI Fire Safety and Security
Coordinator and selected representatives from Facilities Management. These inspections,
which are new to the University, evaluate newly constructed or renovated buildings prior to their
occupancy and are likely to mitigate the possibility of finding deficiencies during future
inspections.
The Iowa City Fire Department also conducts two inspections a year that focus on the
prevention of fire incidents and provide opportunities for the department to become familiar with
UI buildings for fire fighting purposes. The University of Iowa’s Insurance carrier, FM Global,
regularly conducts risk assessments.
Facilities Management utilizes the ISES facilities condition assessment to identify and
categorize/prioritize fire safety deficiencies. If any space is deemed unsafe by the State Fire
Marshal or the University’s Department of Public Safety, the space is vacated by the
30
University’s user group until corrections can be made. The Fire Safety Advisory Group (FSAG)
led by the Department of Public Safety would be involved in all decisions to vacate space.
The State Fire Marshal’s inspection on record for Fiscal Year 2006 was conducted in 2005.
Inspections being conducted in 2006 are received throughout the year. In July 2006, a plan of
corrections was submitted to the State Fire Marshal’s Office for approval. The plan identified
each deficiency from the 2005 inspection report, with corrections and timetables noted. This
report will be a working document, and will be updated and re-submitted to the State Fire
Marshal’s Office on a regular basis.
In addition to the correction of deficiencies, the University continues to provide maintenance and
periodic replacement of building fire safety systems, including fire detection, sprinkler, and
suppression systems, along with portable fire extinguishers. The advanced age and obsolescence
of a number of this equipment on campus indicates the need for continued support to replace and
modernize for optimum fire safety.
The University is committed to correcting fire safety deficiencies in campus buildings by utilizing
operating funds, academic bonds or state appropriations (if available) and treasurer′s temporary
investments. To focus its resources with the highest return, the University of Iowa utilizes the
Fire Safety Advisory Group (FSAG) to assess the University's fire correction efforts and make
recommendations for improvements to the VP of Finance and Operations. This assessment
includes policies, inspections, communications with the State Fire Marshal and local fire authorities,
review of the annual Fire and Environmental Safety Report, and the prioritization and identification
of capital projects. The group is chaired by the Assistant Vice President and Director of Public
Safety (formerly an officer with the State Fire Marshal) and includes representatives from Risk
Management, Health Protection, Residence Services, Public Safety, and Facilities Management.
The UI Fire Safety and Security Coordinator serves as a member of the FSAG. This position is
unique to the University of Iowa and was designed to enhance the campus fire safety program.
The Fire Safety and Security Coordinator is a liaison with state and local fire and emergency
management officials. The coordinator also assists with the fire safety inspections of University
buildings, enforces fire safety and emergency management directives, collects and prepares
related documentation for dissemination to key personnel, conducts research, participates in
plans review of new construction, renovated spaces and fire protection systems to ensure that
the University is in compliance.
The University has historically maintained its residence halls to address a higher level of fire safety.
To bring these buildings to a higher level of safety, the University completed fire protection system
improvements that go beyond the existing state fire code and meet the requirements of the new
state fire code. Completion of the final project to meet this unprecedented goal is the modernization
of the Slater Residence Hall fire safety systems, which is in its final design stages and is tentatively
scheduled to begin construction by June of 2007. In addition to fire safety improvements to the
buildings, the University of Iowa conducted its first Residence Assistants (RA) fire-training academy
this past August. With the aid of the University’s Residence Life Program, the University’s
Department of Public Safety and the Iowa City Fire Department, some 130+ RAs and professional
staff completed the 5-hour training program. This training academy was acknowledged by Campus
Fire Safety, a nationally recognized organization that promotes fire safety and prevention to all
college and universities campus across the nation.
31
FIRE SAFETY DEFICIENCIES
Additional Funding Needed
to Correct Fire Safety Deficiencies
Identified by External Entities1
General Fund Facilities
($ Thousands)
FY 20062
SUI4
UIHC6
ISU5
UNI
ISD
IBSSS
Total
FY 20073
$ 1,815.6
1,850.0
$5,300.0
1,200.0
1
Excludes work to be included as part of major renovations
in the Board-approved Five-Year Capital Plan, in buildings
to be demolished, and for which waivers from the State Fire
Marshal are requested.
2
As reported in February 2006, excludes work to be
undertaken during FY 2006.
3
To be reported in February 2007, excludes work to be
undertaken during FY 2007.
4
Estimated cost for the University of Iowa to complete the
fire safety program for all general fund and Oakdale
buildings.
5
Does not include additional fire and building safety items
identified by institutional personnel.
6
Self-assessed and reported to JCAHO.
Fire Safety Items Completed During FY 2006 in General Fund Facilities (all sources of funds)
Building
Deficiency
Source of Funds
Estimated Cost
Chemistry Building
Various Fire Safety Upgrades
TTI
$
500,000
Chemistry Building
Fire Alarm upgrades - non-renovated areas
TTI
$
270,000
Plaza Center One
Upgrade Fire Alarm System
TTI
$
46,000
Van Allen Hall
Fire Safety Improvements
TTI
$
593,000
Pharmacy Building
Replace CO2 System
Building Renewal
$
26,000
Bowen Science Building
Replace CO2 System
Building Renewal
$
24,000
32
Nursing Building
Install powered door operator - North Ent.
Building Renewal
$
9,500
Lindquist Center
Install powered door operators - Curr. Lab
Building Renewal
$
9,500
Campus
Upgrades per SFMO inspections
Building Renewal
$
65,000
Calvin Hall
Replace sprinkler heads
Building Renewal
$
15,000
Medical Education Building
Replace sprinkler heads
Building Renewal
$
15,000
English Philosophy Building
Replace fire line & add fire dept. connection
Building Renewal
$
18,000
Multi Tenant Facility
Replace fire alarm panel
GEF – Operations & Maint.
$
25,000
Field House
Connect south building to main fire panel
GEF – Operations & Maint.
$
12,000
Technology Innovation Center
Install exit lighting and door hardware
Oakdale– Operations & Maint.
$
10,000
Oakdale Hall
Seal penetrations per SFMO report
Oakdale – Operations & Maint.
$
18,000
$
1,656,000
TOTAL
Significant progress toward a safer campus was achieved in Fiscal Year 2006. The following is a
brief synopsis of projects that improve the overall fire safety of the University of Iowa.
•
2005 State Fire Marshal’s inspection – Forty-seven buildings were inspected by the
State Fire Marshal’s Office. In these 47 buildings, 535 deficiencies were noted; of these
deficiencies, 444 were corrected in 38 buildings with the use of operational and FSES
funds.
•
Plaza Center One and Old Capitol – These projects began in Fiscal Year 2005 and were
completed in 2006. This included the installation of a new intelligent fire alarm and
detection system in Plaza Center One and installing a new intelligent fire alarm and
detection system along with a complete sprinkler system in the historic Old Capitol building.
•
Construction Projects - The University, through the recent completion of the Kinnick
Stadium Renovation and Dey House Addition projects, greatly improved the life safety
features in both buildings. The Dey House Addition included the installation of a fire alarm
system, emergency lighting, and a rated fire separation. The Kinnick Stadium project
brought a large majority of the facility up to the requirements of a newly constructed outdoor
sporting facility. In addition to these completed projects, the University is in the initial stages
of a complete renovation of the existing Art complex buildings. The University continued to
commit a half million dollars per year for four years from Fire and Environmental safety
funds as part of the funding source for the Chemistry Building renovation. This renovation
will bring the facility up to current fire safety standards. The University committed over half a
million dollars from Fiscal Year 2007 Fire and Environmental safety funds to begin fire
safety improvements to Van Allen Hall. The project improved egress, fire separations, and
emergency illumination of egress routes throughout the building.
•
Fire Suppression System Upgrades Campus wide – Improvement to obsolete carbon
dioxide (CO2) systems are being completed in the Pharmacy Building, where the building’s
automatic fire sprinkler system was extended into the volatile storage facility and tunnel
area. In FY2007, Van Allen Hall’s main electrical room will be protected by a clean agent
(Inergen) suppression system; Medical Research Facility and Fieldhouse’s main electrical
rooms will have a properly constructed fire separation (3 hours) and fire detection system
33
extended. Dry pipe sprinkler systems in Calvin Hall and Medical Education Building had
their sprinkler heads tested / replaced in accordance to applicable fire codes.
•
Building Code Update Training - In addition to the construction / improvement projects,
Facilities Management arranged a building and mechanical code update class to
compare the 1997 Edition of the Uniform Codes and the 2003 Editions of the
International Codes; all BOR facilities and the State Fire Marshal’s Office were invited to
attend. Eighty-seven people attended this two-day class, held at UNI.
Fire and Environmental Safety Items Planned for or Continued in FY 2007 in General Fund
Facilities (all sources of funds)
Building
Deficiency
Source of Funds
Estimated Cost
Chemistry Building
Various Fire Safety Upgrades
TTI
$
500,000
Lindquist Center
ADA Access at North Entrance
Building Renewal
$
65,000
Library
ADA Restroom
Building Renewal
$
22,000
Jessup Hall
ADA Access - Ground floor restrooms
Building Renewal
$
52,000
Campus
Upgrades per SFMO inspections
Building Renewal
$
100,000
Westlawn
Extend fire alarm system to south end
Building Renewal
$
70,000
Medical Education Building
Replace fire alarm system
Building Renewal
$
120,000
Van Allen Hall
Repair/replace CO2 system
Building Renewal
$
40,000
Medical Research Facility
Repair/replace CO2 system
Building Renewal
$
5,000
Field House
Repair/replace CO2 system
Building Renewal
$
15,000
Phillips Hall
Install exterior building fire connection
Building Renewal
$
20,000
Calvin Hall
Fire Safety Improvements(Planning)
Building Renewal
$
10,000
Clinton Street Building
Fire Safety Improvements(Planning)
Building Renewal
$
10,000
Field House
Fire Safety Improvements(Planning)
Building Renewal
$
10,000
IREH
Fire Safety Improvements(Planning)
Building Renewal
$
5,000
Jefferson Building
Fire Safety Improvements(Planning)
Building Renewal
$
10,000
Kuhl House
Fire Safety Improvements(Planning)
Building Renewal
$
5,000
Library
Fire Safety Improvements(Planning)
Building Renewal
$
5,000
Technology Innovation Center
Fire Safety Improvements(Planning)
Building Renewal
$
10,000
Oakdale Hall
Fire Safety Improvements(Planning)
Building Renewal
$
10,000
MacLean Hall
ADA Improvements
Building Renewal
$
16,000
$
1,100,000
TOTAL
34
Source of Funds Summary
FY 2006
Building Renewal
FY2007
$182,000
$600,000
$1,409,000
$500,000
GEF – Operations & Maint.
$37,000
$0
Oakdale – Operations & Maint.
$28,000
$0
$1,656,000
$1,100,000
Treasurer’s Temporary Investments
Total
UIHC Life Safety and Fire Inspections
The joint Commission on Accreditation of Healthcare Organizations (JCAHO) conducts a survey
of the hospitals’ life safety systems, approximately every three years. The last JCAHO survey
was on December 2004. During the survey, they identified several deficiencies with regard to
doors, which were subsequently resolved within 30 days of their visit.
UIHC engages a Fire Protection and Code Consulting firm, Koffel Associates, to inspect the
facilities for compliance with NFPA 101 regulations per JCAHO accreditation requirements. One
third of the facilities are surveyed annually. The most recent survey occurred in August 2006.
The Iowa City Fire Department conducts inspections of the UIHC twice a month. Over the
course of the year, the entire facility is inspected. Recent surveys did not require capital
projects.
The State Fire Marshal is contracted by the Department of Inspections and Appeals to inspect
hospitals in the state. The Department of Inspections and Appeals randomly selects JCAHO –
accredited hospitals for the State Fire Marshal to inspect.
The UIHC have several continuous processes for identifying and resolving Life Safety Code
deficiencies. The processes include preventative maintenance, testing, and facilities inspection
procedures to manage environmental risk and enhance facility operational reliability. The facility
life safety inspections, testing and maintenance processes include:
Function
Life Safety and Interim Life Safety Evaluation .............................
Fire/Smoke wall verification (penetrations) .................................
By
Safety & Security, Epidemiology,
Capital Management
Facilities Services, All Departments,
Capital Management
Maintenance/Engineering
Smoke damper inspection...........................................................
Maintenance/Engineering
Medical Gas Systems inspection ................................................
Maintenance/Engineering,
Respiratory Therapy
Maintenance/Engineering
New Construction Document Review……………………………
Fire door inspection.....................................................................
35
UIHC successfully completed the plan to have all of its 3.5 millions GSF facility fully sprinkled.
The table below details the progress made in providing sprinkler coverage and the schedule for
developing a fully sprinkled facility.
Percentage of facility with
sprinkler coverage
Dec 2003
Dec 2004
Dec 2005
Nov 2006
88.6 %
93%
98.8%
100%
The UIHC has a comprehensive fire safety program. Program highlights include:
• Hands-on fire safety training is conducted bi-annually for staff members.
• Fire drills are conducted quarterly on all shifts and include clinics and inpatient areas.
• Periodic surveys of facility conditions are conducted to verify code compliance (i.e.
UIHC’s firewall condition survey, fire department survey, insurance carrier fire-risk
consultant survey).
• An outside fire-risk consultant reviews UIHC pump tests.
• Hot work permit program.
• Construction Project Risk Assessment Program
Fire & Life Safety Projects Completed in FY 2006
Project No.
Project Title
BLDG#
Budget
204-018
Sprinkler System Installation
Various
$940,000
203-050
JCAHO Non-Compliant Doors
Various
$310,600
204-018
General Hospital Sprinkler completion
GH
$375,000
204-064
JCAHO Plan for Improvement corrections
various
$333,000
205-006
General Hospital First floor sprinkler
GH
$100,000
Source of Funds: University Hospitals Building Usage Funds
Total
$2,058,600
Fire & Life Safety Projects planned or to be completed in FY 2007
Project No.
205-064
Project Title
BLDG#
FY 2007 JCAHO Plan For Improvement
Source of Funds: University Hospitals Building Usage Funds
Various
$650,000
Total
$650.000
Excludes work to be included as part of major renovation.
Fire safety projects at the UIHC are funded by the University Hospital Building
Usage Fund and UIHC Bonds
36
Budget
UIHC submits a Plan for Improvement to JCAHO. The plan identifies life safety deficiencies and
a timetable for completion. The table below shows the status of life safety findings in fiscal 2005
and fiscal 2006.
Fiscal year
Identified deficiencies
Completed
Open
Scheduled Completion
Findings 2005
2366
2073
88%
293
3 Qtr 2008
Findings 2006
249
140
56%
109
4 Qtr 2007
Total
2864
2213
77%
402
UIHC fire safety program projects total:
FY 2006..........................
$2,058,600
FY 2007..........................
$650,000
Environmental Compliance
Air Operating Permits: The University has two full Title V Air Operating Permits under the Clean
Air Act, one for the main Power Plant and one for the remainder of the University including
UIHC. The Oakdale campus is managed under a current voluntary permit application with the
Iowa Department of Natural Resources. The Operating Permits are issued for a period of five
years. Both the permits were due for renewal in January 2005. Revised Title V applications
were submitted to Iowa DNR in July 2004 to renew both Operating Permits. The Title V
Operating permit for the Power Plant was reissued on October 26, 2005. The Main Campus
permit remains pending.
Asbestos: The University of Iowa’s Department of Environmental Services oversees asbestos
abatement and is involved when a project or activity might result in asbestos disturbance.
Environmental Services conducts bulk sampling of potential asbestos-containing materials at
the beginning of a project, supervises the abatement portion of the projects, performs clearance
air samples at the completion of a project, and maintains records of abatement projects.
Identification and removal of asbestos-containing material is done on a case-by-case basis for
each project that might disturb asbestos-containing material. There is no overarching plan to
remove all asbestos systematically from the University’s facilities, thus the scope of work for
each project and each year depends on the scope of ongoing construction, renovation, and
demolitions. During Fiscal Year 2006, Environmental Services managed approximately 350
abatement projects totaling $1.13 million in abatement costs.
Hazardous Material Spill Notifications: Iowa law and Iowa Department of Natural Resources
regulations require that certain spills be reported to them within six hours of
occurrence/discovery. DNR calls the reports “Hazardous Substance Incidence Reports.”
Accordingly, The University of Iowa has a procedure for handling a “Hazardous Materials
Incident.” This procedure has been followed. Six reports of small releases to the environment
were submitted in Fiscal Year 2006.
37
Mercury: Mercury residues discovered in sanitary sewers during remodeling and renovation
projects continue to be collected and properly disposed. Mercury amalgams are collected from
dentistry patient work and rinse water processed through an engineered residue filtration
system. All residues are properly disposed.
Polychlorinated Biphenyls (PCBs): All known University electrical transformers have been retrofilled with non-PCB fluid or disposed. During relamping projects, electronic ballasts from
fluorescent light fixtures that contain PCB are collected and disposed as PCB waste.
Spill Prevention, Control, & Countermeasure Plan (SPCC): A comprehensive SPCC plan,
comprised of 23 separate facility plans was completed in 2001. The United States
Environmental Protection Agency amended its SPCC regulations on July 17, 2002. The
amended SPCC regulations required all existing SPCC plans to be reviewed and amended, if
necessary, on or before August 17, 2004. The deadline for amending SPCC plans for existing
facilities has been extended many times. EPA published a final rule on February 17, 2006, that
extends the SPCC compliance date for all facilities until October 31, 2007.The University
retained an engineering consultant, Shive Hattery, to review and revise the existing plans as
necessary to comply with the amended SPCC regulations. The original 23 plans have been
revised and consolidated into 18 separate facility plans. The monthly inspections are done and
reported as per the plan. Annual training is required for all oil-handling employees.
Storm Water Pollution Prevention Plan (SWPPP): Under the Phase 1 regulations, the University
had four separate water pollution prevention plans and discharge permits covering separate
areas of the institution. The University submitted an application in March 2003 under the Phase
2 Storm Water Regulations. EPA’s Phase 2 regulations require owners of storm sewer systems
to obtain permits for the discharges from their storm sewer systems and to implement certain
minimum control measures to minimize contamination of storm water that is discharged. In
Iowa, the regulated owners’ storm sewer systems include 43 cities and two universities. The
Iowa Department of Natural Resources issued the University’s storm sewer system permit on
May 10, 2004. That storm sewer system permit imposes requirements on the University in six
specifically defined areas that EPA calls “Minimum Control Measures”: (1) Public Education
and Outreach; (2) Public Participation/Involvement; (3) Illicit Discharge Detection and
Elimination; (4) Construction Site Runoff Control; (5) Post-Construction Runoff Control; and (6)
Pollution Prevention/Good Housekeeping. The Phase 2 regulation also reduced the size of landdisturbing activities (i.e. construction) that are required to be covered by a storm water
discharge permit from five acres to one acre. During fiscal year 2006, the University had twelve
sites subject to and covered by storm water permits because they disturbed more than an acre.
Resource Conservation and Recovery Act (RCRA): Hazardous and radioactive waste disposal
is managed by the University’s Health Protection Office. An EPA permitted hazardous waste
disposal facility is operated on the Oakdale Campus by HPO. Approximately 301,000 pounds of
hazardous and radioactive waste were disposed last year.
Regulated Waste Management Facility: The University retained Architects Smith Metzger to
design a new facility to manage regulated waste streams. The new building is intended to
replace and consolidate current operational facilities housing hazardous, radioactive and
infectious waste, and will be located on the Oakdale Campus. The project is expected to begin
construction in early 2008.
Underground Storage Tanks (USTs): In 2005, the underground piping associated with the UIHC
diesel and jet fuel tanks was replaced and relocated as a part of the Emergency Treatment
38
Center project. Buried piping replacement is regulated the same as a tank closure by Iowa
DNR. Notifications were submitted to the Iowa DNR, required sampling conducted, and a report,
“Underground Tank Closure Report-Piping Removal” was submitted to Iowa DNR. All known
USTs at the University of Iowa currently meet the required technical standards for leak
detection, and for spill/overfill/corrosion protection. No 2007 expenditures related to USTs are
anticipated, except the $65 per tank annual tank registration fees.
Programs are also in place to recycle certain ancillary wastes. Fluorescent bulbs that contain
mercury are being recycled through General Stores. Electronic waste that contains lead and
other toxic materials is being recycled through University Surplus. In addition, the University has
programs for recycling used oil, white goods, Freon, precious metals, lead, and parts washing
solvents.
The UIHC has multiple environmental safety programs that are implemented via the
Environment of Care Subcommittee and the Safety and Security Department. The UIHC has
implemented the following on-going programs to enhance environmental safety.
•
•
•
•
•
•
•
•
•
Hazardous Materials Response Team
Asbestos Removal
Radiation Safety Program in conjunction with the University of Iowa Health Protection
Office
Disposal of Potentially Infectious Waste
Special Sharps Management Program
Toxic Chemical Replacement Program
Chemical Monitoring Program
Air Quality Committee
Construction Infection Risk Assessment Program
Conclusion
The University of Iowa is on a path to transform and refine the manner in which it plans,
designs, builds, operates, maintains, renews and powers its facilities and grounds. In Fiscal
Year 2007, The University of Iowa will continue to build on the accomplishments and successes
of Fiscal Year 2006. Fire and Life Safety will continue to be a central campus focus. The UI will
also build on the work by ISES by developing long-term plans and strategies for the systematic
renewal of campus facilities. The UI is targeting funds equal to one-percent of the general fund
facilities replacement value to invest in building renewal. Utilities will review the completed ISES
study and develop strategies for robust and reliable energy systems. A sustained energy
conservation effort will take greater hold as the UI Energy Conservation Advisory Council
expands its membership and mission across campus, and collaborates with Facilities
Management on a comprehensive campus energy strategic plan, which addresses a campuswide energy challenge to reduce consumption per square foot by ten-percent and increase use
of renewable energy by fifteen-percent by 2013.
39