Art Exhibition Information and
Guidelines
The University of Louisiana System has a long history of commitment to excellence in teaching and
collaboration across its institutions. Those tenets are continued in this annual event with attention to service
learning, undergraduate research and artistic creativity in one system-wide conference.
We hope that you will make the most of this two-day event, attending as many diverse presentations as
possible, broadening your knowledge base, and forging new friendships with colleagues across the system.
Eligibility/Directions for Entry
Art faculty from each of the nine UL System Universities are invited to select up to five (5) works, only
one per student, that best represent each university’s visual arts program. Artworks created during the
2015-2016 school year by state-enrolled UL System undergraduate students, and not previously exhibited
at a ULS summit exhibition, are eligible.
Once each University has selected their five submissions, a faculty representative of that university must
email high quality digital images and the completed exhibition entry form to Michael G. Williams
michael.williams@nicholls.edu. no later than Friday, March 4, 2016.
The exhibition entry form must include artist’s name, title of work, medium, size, year completed, and sale
price or insurance value if not for sale. This information must be provided for inventory purposes. A copy
of the entry form should be printed and attached to the corresponding entry. The faculty representative must
also complete the ULS summit registration form.
Media Categories/Size
Submissions must fall within the following categories: Painting, Drawing, Printmaking, Photography, 3-D
(ceramics and sculpture), Design/Illustration, Mixed Media (collage or book arts), Animation or Media Art.
Each work must have dimensions no larger than 60” in any direction for 2-D and 3-D work. All 2-D work
must be gallery-wall ready with D-rings. 3-D work should be stable and ready for display. 3-D works that
require assembly or installation will not be permitted.
Image Email Requirements
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Submit files in JPEG or PDF format. File size for each image should not exceed 3 MB. Image
should NOT exceed 1800 pixels on the largest side.
File name should be the name of the school (one word, i.e. Nicholls or mcneese or selu, etc.),
underscore, student last name, underscore, and image number (1, 2, 3, 4, or 5). Example:
ULL_kelly_1.jpg or LaTech_Schrom_2.pdf.
Images should be emailed to Michael G. Williams michael.williams@nicholls.edu.
Any submitted work that differs from the digital entry or is not ready for gallery display will be
disqualified.
Reproduction rights for artwork on display are granted where the artwork appears in normal
background photographs, or is used in promotion of the ULS Academic Summit. Other uses
should be with the permission of the artist.
Delivery/Return of Works
Work may be hand delivered Monday, March 7 through Friday, March 18. Call the Department of Art
office at 985-448-4597 to make proper arrangements for hand-delivered work.
Shipped work should arrive by Friday, March 18, 2016 at 4:30 pm and sent to:
Nicholls Stare University
Department of Art
ATTN: Michael Williams, Jeff Brown
La. Hwy 1
Thibodaux, LA 70301
Work must be picked up by the artist or a designated representative at the conclusion of the Academic
Summit on Friday April 15, 2016, 4:00 pm or by other agreed upon arrangements. All reasonable efforts
will be made to protect the artwork. Packing material will be saved when possible. It is strongly suggested
that artwork be packed in a manner that can be easily repacked after the exhibition ends. The safe return of
works is not the responsibility of the Nicholls Department of Art. Work will not be return shipped.
Art Exhibition
Works will be displayed in Ameen Art Gallery April 14-15, 2016
Gallery Hours: Friday 11:30 am-7:00 pm • Saturday 9:00 am-3:00 pm
A reception will be held from 5:30-6:30 pm on Friday, April 14, 2016 in the Ameen Art Gallery
Important Art Exhibition Dates
Friday, March 4, Noon – Digital submission due.
Friday, March 18, 4:30 pm – Deadline for delivery of artwork to Nicholls.
Thursday, April 14 to Friday, April 15 – ULS Summit Exhibition, Ameen Art Gallery Talbot Hall.
Thursday, April 14, 5:30-6:30 pm – Reception Ameen Art Gallery Talbot Hall.
Friday, April 15 – Pick up artwork by 4:00 pm. or by other agreed upon arrangements.