GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
January 15, 2008
Members Present:
Ms. Rebecca Chaffee Mr. Dennis Colwell, Ms. Fawn Sharp, Ms. Carol Warfield,
Mr. John Warring
Members Absent:
None
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Mr. Keith Foster, Mr. Dierk Meierebachtol,
Dr. Arlene Torgerson, Mr. Jeremy Vaughn, Ms. Gail Winkelman,
Ms. Sandy Zelasko, Superintendents and School Board members from Lake
Quinault, North Beach and Taholah School Districts.
1.
Call to Order
Board Chair, Mr. Warring called the meeting to order. All members were present.
2.
Community Linkages
Mr. Warring welcomed superintendents and school board members from the Lake Quinault, North
Beach and Taholah School Districts. Dr. Brewster stated the GHC Board of Trustees plan to meet
with representatives from the school districts in our service area. The Board has an interest in
hearing the districts’ challenges and how the college can be of assistance. Comments from the
discussion included:
a.
Small districts do not have access to vocational programs.
b.
High school students need to be aware of opportunities at GHC.
c.
GHC is often a better option than a four-year school for students from small districts.
d.
Encourage GHC instructors to participate in high school career fairs.
e.
Running Start students who do not do well face problems as they get closer to graduation.
Dr. Brewster stated has begun requiring Running Start students who are having problems
meet with the Running Start counselor.
f.
Need better communication between GHC Running Start staff and high school counselors.
g.
Could college link entrance exam to the WASL? Dr. Brewster responded the college does
not have access to the WASL.
h.
The program that brought college faculty and middle school and high school instructors
together focusing on math and science was very successful.
i.
Running Start funding is an issue for the high schools and the college. Dr. Brewster noted
the college receives funding for students from the school districts, but does not receive
tuition for them. There is a proposal before the legislature for additional funding for
Running Start students.
j.
World Class Scholars is a good program, but there is not enough follow-up with students.
As a result, many students do not continue with the program.
k.
Students need more information regarding financial aid, scholarships, etc.
l.
Transportation is an issue for outlying districts. Dr. Brewster responded we are developing
college level programs with Ocean Beach School District where high school students and
older students can attend classes together at our Ilwaco site.
Mr. Warring thanked representatives from the school districts for their input and
encouraged continued communication with the college.
3.
Agenda Changes
None
1
4.
Approval of Minutes
Ms. Winkelman noted that the November 20 minutes showed she was not in attendance. It was
moved and seconded the minutes from the November 20, 2007 Board meeting be approved as
amended showing Ms. Winkelman attended the meeting. Motion carried.
5.
Public Comments
None
6.
Awards and Recognition
Dr. Brewster recognized Mr. Jeremy Vaughn who is a recipient of the Gilman Scholarship which
will give him the opportunity to study in Italy.
7.
Board Development
None
8.
College Input (Reports)
a.
Board of Trustees
1)
TACTC Winter Conference – The TACTC Winter Conference will be in Olympia.
Several board members and Dr. Brewster plan to attend.
2)
Board Retreat – The Board Retreat will be January 30 beginning at 10:00 a.m. at
the Quinault Beach Resort. The agenda includes review of the Strategic Plan and
reviewing and setting goals for the next year
b.
ASGHC Report (Mr. Jeremy Vaughn
Ms. Clary reported for Mr. Vaughn. The Spaghetti Feed sponsored by ASGHC raised
$1,500.00 for scholarships and the Equity Diversity Center.
c.
Classified Staff Report (Ms. Gail Winkelman)
Ms. Winkelman reported labor management meetings will begin tomorrow.
d.
Faculty Report (Dr. Gary Murrell)
Dr. Murrell was not in attendance.
e.
President’s Report (Dr. Ed Brewster)
1)
WACTC Update – Information regarding the recent WACTC meeting was
included in Board packets. Microsoft officials expressed a desire to partner with
the community and technical colleges for the betterment of education in
Washington.
2)
Legislative Update – Dr. Brewster reported the GHC Legislative Committee met
with the Coastal Caucus on January 3rd for the purpose of presenting concerns and
interests to the legislators. Student presentations were well received. Dr. Murrell
proposed a pilot program that would offer high school diploma and college degree
programs to offenders at Stafford Creek.
3)
Other Items of Interest
Concern throughout the system continues regarding Initiative 960 which affects
colleges’ ability to raise fees. The Legislature has to approve any fee increases and
all colleges have different fees. The system is proposing that colleges be allowed
to increase fees by a certain percentage without approval of the Legislature. If the
proposed legislation passes, Boards of Trustees would have final approval of fee
increases.
2
f.
Vice President for Instruction (Ms. Laurie Clary)
None
g.
Vice President for Student Services (Dr. Arlene Torgerson)
1)
Storm Central Report – A report showing how the college assisted students
affected by the storm was included in Board packets. To date, over 400 students
have been served through short term tuition loans, waivers, book loans, grants,
and cash support. Dr. Brewster stated he will request additional funding from the
State Board for Community and Technical Colleges. A decision has not yet been
made regarding granting storm related waivers Spring Quarter.
h.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Capital Project Request Update – Mr. Foster reported that out of a field of
twenty-three proposals, our request for a new Student Services and Instructional
Building was ranked #8. However, at this time the suggested cut line is after the
#5 proposal. Mr. Foster noted that the list is not yet official so there is still
optimism that our project will be included.
2)
Storm Damage to Lake Swano Trees – Mr. Foster reported because of damage to
trees in the Lake Swano area, the trail is impassable. The cost estimated to
rectify the problem is $70,000. The State Board has committed to $30,000 to
assist with the cost. There is also a possibility assistance could be available from
FEMA.
9.
Monitoring Reports
a.
Enrollment (Dr. Arlene Torgerson)
Dr. Torgerson reported at this time we are up 47 FTE from this time last year.
10.
Discussion/Action
None
11.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public employment
or reviewing the performance of a public employee: consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale of real
estate; and/or reviewing professional negotiations.
There was no executive session.
12.
Action Items as a Result of Executive Session
None
13.
Adjournment
The meeting was adjourned at 9:25 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
John Warring, Chair
3
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
February 19, 2008
Members Present:
Ms. Rebecca Chaffee Mr. Dennis Colwell, Ms. Carol Warfield,
Mr. John Warring
Members Absent:
Ms. Fawn Sharp
Others Present:
Ms. Jan Anderson, Dr. Ed Brewster, Mr. Ian Carey, Mr. Larry Clark,
Ms. Laurie Clary, Mr. Keith Foster, Mr. Dierk Meierebachtol,
Mr. JEB Thornton, Dr. Arlene Torgerson, Mr. Jeremy Vaughn,
Ms. Gail Winkelman, Ms. Sandy Zelasko,
1.
Call to Order
Board Chair, Mr. Warring called the meeting to order. All members were present except for Ms.
Sharp.
2.
Community Linkages
None
3.
Agenda Changes
None
4. Approval of Minutes
There were two sets of minutes to consider; the January 15, 2008 regular board meeting, and the
January 30, 2008 Board Retreat. It was moved and seconded to approve the January 15, 2008
minutes. Motion carried. Mr. Colwell asked for a correction to the January 30, 2008 retreat
minutes. He stated that one of the priority goals was repeated and one was omitted. It was moved
and seconded to approve the January 30, 2008 minutes with the noted correction. Motion carried.
5.
Public Comments
None
6.
Awards and Recognition
Dr. Brewster recognized GHC’s All-USA Community College Academic Team nominees, Mr. Ian
Carey and Mr. Larry Clark. Both nominees carry 4.0 GPAs.
7.
Board Development
Mr. JEB Thornton, Director of the TRIO program presented information regarding the TRIO
program. He noted that they are serving 160 first generation students, low income transfer students,
and students with disabilities. They provide information regarding financial aid, scholarships, and
teaching students the process of getting through college. It is a federally funded renewable grant
that provides $220,000 a year for four years. We are in the third year of the grant.
8.
College Input (Reports)
a.
Board of Trustees
1)
TACTC Winter Conference – Board members who attended the recent TACTC
meeting reported the following highlights:
The Governor asked the system to concentrate on the following:
 Continue to partner with K-12 on math/science skills.
 Continue to work on articulation with four-year colleges.
1



b.
Continue to offer technical certificates.
Do a better job of preparing teachers.
Emphasize early childhood education.
2)
Board Retreat – The recent Board retreat focused on identifying priority goals and
discussing legislative initiatives.
3)
ACCT – Dr. Brewster, Mr. Colwell and Ms. Warfield attended the ACCT
Legislative Summit. They reported the sessions were informative. They learned
that community colleges will be measured on graduation rates. There is still the
possibility that Perkins funding will be discontinued as well as supplemental
opportunity grants. It appears there will be additional funding for Pell Grants.
Student Government Report (Mr. Jeremy Vaughn)
1)
Survey - Mr. Vaughn reported student government conducted a student survey
asking students what issues on campus affect them. Responses included:
Book costs
Parking
Online classes
Class Availability
Child care
Diversity
Instructors
GLBT issues
Access to Administration
ASGHC
2) Trading Spaces – Mr. Vaughn reported that in a response to complaints regarding noise
in the Fireside Room, furniture from that area was traded with furniture from the HUB.
Two petitions are circulating asking that the furniture be returned to original sites.
c.
Classified Staff Report (Ms. Gail Winkelman)
Ms. Winkelman reported several classified staff participated in “Lobby Day” at the
Legislature. They met with legislators regarding staff concerns.
d.
Faculty Report (Dr. Gary Murrell)
Dr. Murrell was not in attendance.
e.
President’s Report (Dr. Ed Brewster)
1)
WACTC Update – Information from the last presidents’ meeting was included in
Board packets. Topics included:
 Student fee increases or new fees.
 Capital Budget Request which includes the HUB replacement Building.
 Quality Awards
2)
Sabbatical Request – Dr. Brewster reported the Sabbatical Committee met and
recommended granting sabbatical requests to Mr. Doug Jones and Mr. Ron Deaton.
They submitted a joint proposal that includes evaluating current course offerings
and structure of the business Management and Accounting Programs at GHC. Ms.
Warfield moved the Board approve the above mentioned sabbatical request. Mr.
Colwell seconded the motion. Motion carried.
2
3) Items of Interest
a) The system’s legislative agenda is as follows:
• Request for additional Running Start funding and claiming a portion
of the FTE.
• Campus safety.
• Digital library.
• Expansion of Opportunity Grant funding.
b) The college has received a request from a local stained glass artist who wants to
donate four pieces of her art to be displayed in the Bishop Center. After
discussion, Mr. Warring asked if the college had a policy regarding donated art.
Dr. Brewster will report back at the next board meeting.
c) The college will offer a one semester class in medical terminology/allied health at
Raymond High School. A CNA course will be offered the following semester.
f.
Vice President for Instruction (Ms. Laurie Clary)
1)
Excellence Awards Update – Efforts are continuing to increase faculty
participation in the faculty excellence development proposal process. Proposals
are due February 29, 2008. To date three proposals have been received.
2)
Instructional Review Update – Ms. Clary reported the Instructional Management
Team has worked this past year developing an instructional review process that
would review every aspect of instruction. The draft handbook was reviewed by
Division Chairs at their November, 2007 meeting. Thirteen faculty and eight
instructional administrators have been appointed to develop the final document
that will be implemented Spring Quarter.
g.
Vice President for Student Services (Dr. Arlene Torgerson)
None
h.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Quarterly Budget Update – Mr. Foster reviewed the following budgets:
State General Fund by Program
State General Fund by Object
Grants Analysis
Multi-Year Comparison of Tuition Collected
Cash Position Analysis
Mr. Foster distributed Dashboard Reports for Strategic Directions 4 and 6. They
showed comparison by program and object expenditure comparison from
2005-06 to 2007-08.
2)
9.
Capital Update – Mr. Foster reviewed the 2007-08 Capital Expenditure
Monitoring Report. He reported since the last Board meeting, our capital request
for the replacement of the HUB has been added to the list for funding. It will not
be reviewed by the Legislature until next year.
Monitoring Reports
a.
Enrollment (Dr. Arlene Torgerson)
Dr. Torgerson reported enrollment is up twenty-five FTEs over this time last year. She
reviewed an enrollment dashboard for Fall Quarter that showed
 Fall Quarter 2007 enrollment
3



Fall, 2006 ethnic breakdown
Fall, 2006 site enrollment
Fall, 2006 age breakdown
10.
Discussion/Action
None
11.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public employment
or reviewing the performance of a public employee: consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale of real
estate; and/or reviewing professional negotiations.
The Board entered into executive session at 7:20 p.m. for approximately thirty minutes.
12.
Action Items as a Result of Executive Session
None
13.
Adjournment
The meeting was reconvened at 8:07 p.m. and adjourned at 8:09 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
John Warring, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
March 18, 2008
Members Present:
Mr. Dennis Colwell, Ms. Fawn Sharp, Ms. Carol Warfield,
Mr. John Warring
Members Absent:
Ms. Rebecca Chaffee
Others Present:
Dr. Ed Brewster, Ms. Jen Anderson, Ms. Laurie Clary, Mr. Keith Foster,
Mr. Dierk Meierebachtol, Mr. JEB Thornton, Dr. Arlene Torgerson,
Ms. Gail Winkelman, Ms. Sandy Zelasko,
1.
Call to Order
Board Chair, Mr. Warring called the meeting to order. All members were present except for
Ms. Chaffee.
2.
Community Linkages
None
3.
Agenda Changes
Dr. Brewster asked that agenda item 12, Discussion/Action Items be removed. Policies to be
presented for approval require further clarification.
4.
Approval of Minutes
It was moved and seconded the minutes from the February 19, 2008 meeting be approved. Motion
carried.
5.
Public Comments
None
6.
Awards and Recognition
The men’s and women’s basketball teams joined the Board for dinner prior to the meeting. They
were recognized for their successful seasons.
7.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public employment
or reviewing the performance of a public employee: consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale of real
estate; and/or reviewing professional negotiations.
The Board entered into executive session at 6:27 p.m. for approximately thirty minutes.
The meeting was reconvened at 7:17 p.m.
8.
Action Items as a Result of Executive Session
Ms. Warfield moved the Board approve Resolution No. 1-08, granting tenure to Ms. Carol O’Neal.
Mr. Colwell seconded the motion. Motion carried.
Ms. Sharp moved the Board approve Resolution No. 2-08, extending Ms. Jane Wilson’s
probationary period for one quarter. Mr. Colwell seconded the motion.
1
Ms. Warfield moved the Board rehire the following faculty for the 2008-09 academic year:
1.
Mr. Gregory Adamski
2.
Ms. Sarah Aiken
3.
Ms. Shelley Benson
4.
Ms. Vivian Kaylor
Mr. Colwell seconded the motion. Motion carried.
9.
Board Development
None
Mr. Warring stated representatives from Willapa Harbor and Grays Harbor Community Hospitals
will be invited to join the Board at their April meeting to discuss non-nursing needs requiring an
associate degree or less.
10.
College Input (Reports)
a.
Board of Trustees
It was announced that the TACTC Spring Conference will be May 15 and 16 in Tacoma.
b.
Student Government Report (Ms. Jen Anderson)
A report on student government activities was included in Board packets received prior to
the meeting.
c.
Classified Staff Report (Ms. Gail Winkelman
None
d.
Faculty Report (Dr. Gary Murrell)
Dr. Murrell was not in attendance.
e.
President’s Report (Dr. Ed Brewster)
1) Items of Interest
a)
Gifts to College – At the last board meeting there was discussion regarding
the college’s policy on accepting gifts. OP 501, Business Functions,
Delegation of Authority, grants authority to the president to accept gifts for
the benefit of the college.
b)
Legislature – Dr. Brewster distributed copies of the system’s 2008
supplemental operating and capital budget requests. Some highlights
include:
1)
Child care matching grants
3)
Continued funding of Opportunity Grants
4)
21st Century Learning Environments (digital library)
5)
Part-time faculty conversion
Ms. Sharp asked what has been done to develop a needs analysis for campus
security. Dr. Brewster responded emergency response training has been provided
for employees. In addition, the College’s Director of Security has connected with
local emergency response agencies.
2
c)
Community Block Grant – The College is the recipient of a Community
Block Grant in the amount of $750,000 for the campus child care center.
d)
Marketing – The College is contracting with the Clarus Corporation to
assess our marketing efforts and lay the ground work for our strategic
planning process. The process includes a community survey and an
employer survey.
f.
Vice President for Instruction (Ms. Laurie Clary)
Prior to the meeting, Board members received faculty development proposals and the
Faculty Excellence Committee’s recommendations for funding. The Board will take
action at their April meeting.
g.
Vice President for Student Services (Dr. Arlene Torgerson)
Dr. Torgerson reported word has been received from NWAACC that their investigation
into a recent complaint against the College’s athletic program produced no findings or
concerns.
h.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Budget Process Update – Mr. Foster reported improvements have been made to
the budget process since last year. Requests and strategies are being developed.
The Chiefs and Vice Presidents will be submitting their requests in priority order.
Next month the E-Team will make budget decisions based on the highest priority
requests. The Budget Committee will meet to decide funding of one-time
strategies.
2)
Storm Damage Update – Mr. Foster reported FEMA will provide funds to cover
75% of total damages to the campus from the December storm. Costs to date are
$122,192.29. There are expected to be additional costs for tree removal from the
Lake Swano area.
11.
Monitoring Reports
a.
Enrollment (Dr. Arlene Torgerson)
Dr. Torgerson reported the College will be held harmless regarding meeting enrollment
targets because of how enrollment was affected by the December storm. We will be
credited with reaching 100% of target for this academic year. For Winter Quarter we are
down 5 FTE and 100 below our quarterly target.
12.
Discussion/Action Items
None
13.
Adjournment
The meeting was adjourned at 7:40 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
John Warring, Chair
3
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
April 15, 2008
Members Present:
Mr. Dennis Colwell, Ms. Fawn Sharp, Ms. Carol Warfield, Mr. John Warring
Members Absent:
Ms. Rebecca Chaffee
Others Present:
Dr. Ed Brewster, Ms. Jen Anderson, Ms. Laurie Clary, Mr. Mike Finazzo,
Mr. Keith Foster, Ms. Carol Halsan, Mr. Dave Halverstadt, Mr. Lynn Howerton,
Mr. Thom Hightower, Ms. Mary Karniss, Mr. Mike Kelly, Mr. Dierk Meierebachtol,,
Mr. Dan Miller, Dr. Arlene Torgerson, Ms. Gail Winkelman, Ms. Sandy Zelasko,
1.
Call to Order
Board Chair, Mr. Warring called the meeting to order. All members were present except for
Ms. Chaffee.
2.
Community Linkages
Health Care Industry Representatives – Mr. Warring introduced guests from Grays
Harbor Community Hospital and Willapa Harbor Hospital. He asked for a discussion
regarding their workforce needs other than nursing. Comments included:
a.
There is a shortage of ultra sound and x-ray technicians, respiratory assistants, and
MLTs.
b.
It would be beneficial to find support to sponsor students to get training and have
them return to the local hospitals for a specific period of time.
c.
Rural hospitals have a difficult time recruiting.
d.
Having enough clinical sites is an issue.
e.
Shoreline Community College offers some of the requested programs and is
interested in participating in regional programs. It would be a partnership with
Shoreline, GHC, and the hospitals. Classes would include a combination of
on-campus and on-line classes, and clinical sites.
f.
Securing funding for training is a problem. Start-up funds are necessary for
course development. GHC, Lower Columbia and Centralia are partners in a
health care consortium. It was suggested that facilities at Satsop could be utilized
for training purposes.
g.
Grays Harbor Community Hospital employees are eligible for up to $3,000 a year
for tuition.
Ms. Clary asked which programs the college should pursue, what are the annual needs of
the hospitals, and identification of resources. If workforce development grant RFP’s are
issued, a work group will be formed. Mr. Warring asked for on-going progress reports
from the college regarding this issue.
3.
Agenda Changes
None
4.
Approval of Minutes
It was moved and seconded the minutes from the March 18, 2008 meeting be approved. Motion
carried.
1
5.
Public Comments
None
6.
Awards and Recognition
None
9.
Board Development
None
10.
College Input (Reports)
a.
Board of Trustees
1)
TACTC Meeting May 15 – 17, 2008 - Board members were reminded of the
Spring TACTC Conference in Tacoma.
b.
Student Government Report (Ms. Jen Anderson)
A report on student government activities was included in Board packets received prior to
the meeting. Highlights included:
1)
Five ASGHC officers attended a conference in Portland dealing with GLBTS
issues.
2)
ASGHC will celebrate Civics Week.
Coastal Caucus legislators will participate in an open forum with students.
Voter Registration will be held in the HUB April 17.
Secretary of State Sam Reed will observe three classes on campus.
b.
Classified Staff Report (Ms. Gail Winkelman
Ms. Winkelman reported the Staff Development Committee is selling GHC cookbooks as a
fund raiser.
d.
Faculty Report (Dr. Gary Murrell)
Dr. Murrell was not in attendance.
e.
President’s Report (Dr. Ed Brewster)
1)
WACTC Report – Dr. Brewster reported CIS, the IT system for the community and
technical colleges, which has been housed in Bellevue, is being moved to the State
Board Office.
2)
Satsop Development - The Satsop Development Authority has contracted with the
college to manage the forest at Satsop. A faculty member will teach half time
focusing on forestry as well as manage the forest. The forest will be utilized as a
lab for students.
3)
Skills Center – Representatives from local school districts met to discuss a satellite
program for the New Market Skills Center. They are applying for funding for a
feasibility study.
f.
Vice President for Instruction (Ms. Laurie Clary)
1)
GHC Nursing Program – A report on the GHC Nursing program was included in
Board packets. Our program continues to fall below the standard of 80% for
NCLEX-RN pass rates. Our 2007 rates were 79%. The plan to improve the pass
rate was reviewed. A member of the Nursing Program Approval Panel will
review the program in Fall, 2008. Mr. Warring asked for pass rates from other
colleges, and on-going progress reports.
2
2)
Faculty Excellence Development Awards 2008-09 – The Board received
information at their March, 2008 meeting that included faculty development
proposals and Excellence Committee recommendations. After discussion, it was
moved and seconded the Board approve the Excellence Committee
recommendations. Motion carried. Board members asked for reports from the
recipients.
g.
Vice President for Student Services (Dr. Arlene Torgerson)
None
h.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Budget Process Update – Mr. Foster reported the college budget process has
begun. The budget includes a COLA for faculty for 4.4%. The State Board will
vote on a 2% tuition increase for FY 2008-09 at its May 1st meeting.
2)
•
•
•
•
•
•
Update on Safety and Security Director Projects – Mr. Foster reviewed projects
in process or completed by Safety/Security Director, Mr. Tony Simone.
Highlights included:
Emergency Action Plan has been revised and distributed
Motor vehicle driver requirements have been updated
The director is FEMA contact person
Meetings with local emergency agencies have taken place
Safety training for college employees has been presented
Mass communication options are being explored
11.
Monitoring Reports (Dr. Arlene Torgerson)
a.
Enrollment – Dr. Torgerson reported the college is down 50 or more FTE from this time
last year. Dr. Brewster added that if we continue at the same rate we will be down 100
annualized FTE for the year. We have contracted with an outside marketing agency to
complete an analysis of our marketing process. It will include a community survey,
employer survey, short term strategies and long term strategies.
12.
Discussion/Action Items (Mr. Dave Halverstadt)
Mr. Halverstadt presented two revised operational policies for consideration.
a.
OP 311, Tuition and Fee Waiver for Non-GHC Classified State Employees pertains to
tuition waivers for non-GHC classified staff employees only.
b.
7.
OP 621, Tuition and Fee Waivers for All Employees at GHC pertains to GHC employees.
Dr. Brewster stated that OP 311 states that the waiver does not include WAOL classes
but that is not referenced in OP 621. He said the policies should be consistent. After
discussion, it was moved and seconded that OP 311 be approved as presented, and OP
621 be approved as presented with the addition of a statement noting that waivers do not
pertain to WAOL classes. Motion carried.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public employment
or reviewing the performance of a public employee: consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale of real
estate; and/or reviewing professional negotiations.
The Board entered into executive session at 8:10 p.m. for approximately fifteen minutes. The
meeting was reconvened at 8:23 p.m.
3
8.
Action Items as a Result of Executive Session
None
13.
Adjournment
The meeting was adjourned at 8:23 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
John Warring, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
May 20, 2008
Members Present:
Ms. Rebecca Chaffee, Mr. Dennis Colwell, Ms. Fawn Sharp, Ms. Carol Warfield,
Mr. John Warring
Members Absent:
None
Others Present:
Dr. Ed Brewster, Ms. Jen Anderson, Ms. Laurie Clary, Mr. Keith Foster,
Mr. Dave Halverstadt, Mr. Dierk Meierebachtol, Ms. Kathi Swanson,
Dr. Arlene Torgerson, Mr. Shane Voss, Ms. Gail Winkelman, Ms. Sandy Zelasko
1.
Call to Order
Board Chair, Mr. Warring called the meeting to order. All members were present.
2.
Community Linkages
None
3.
Agenda Changes
None
4.
Approval of Minutes
It was moved and seconded the minutes from the April 15, 2008 meeting be approved. Motion
carried.
5.
Public Comments
None
6.
Awards and Recognition
None
7.
Board Development (Ms. Kathi Swanson)
CLARUS Marketing Presentation – Ms. Kathi Swanson from the CLARUS Marketing Corporation
reported her company has been hired to do a marketing assessment of the college. They will look at
who our current students are, identify the market and our programs and services. They will
determine how well we are serving those markets, identify new marketing opportunities, and offer
recommendations. They will meet with representatives of all factions of the college. They will
also investigate if we are effective in outreach, marketing, recruiting and institutional priorities.
Both internal and external data will be considered. They will also interview high school students to
see what our image is with that market. A community scan will be conducted to define who the
potential adult student might be. Employers will be interviewed to learn who they are hiring, skill
shortage, etc. The results of the assessment will be integrated into the college’s planning process.
8.
College Input (Reports)
a.
Board of Trustees (Mr. John Warring)
1)
TACTC Meeting - Mr. Warring asked for comments from those who attended the
recent TACTC meeting. Ms. Chaffee reported she enjoyed a session that focused
on the math crisis. She learned that 83% of students taking the placement test do
not place into college level math classes. There was an emphasis on strengthening
the relationship between community colleges and the K-12 system.
1
2)
ACCT Leadership Conference - Dr. Brewster asked that those planning on
attending the ACCT meeting in October contact Ms. Zelasko so she can make the
necessary arrangements.
3)
Board Elections – Dr. Brewster reminded Board members that Board elections for
chair, vice chair and TACTC committees are scheduled for their June meeting. Ms.
Sharp, who is next in line for Chair, declined. If the Board follows past practice,
Ms. Warfield would be chair and Mr. Colwell vice chair.
4)
Summer Event – Mr. Warring asked that Board members bring their calendars to
the next meeting so a date can be selected for a summer BBQ at his home.
b.
ASGHC Report (Ms. Jen Anderson)
• Ms. Anderson reported student government elections have been held and they have a
full senate. Ms. Anderson introduced incoming ASGHC president, Mr. Shane Voss.
• ASGHC is selling raffle tickets for a parking space in the upper lot and a $100.00 gas
card.
• Choker Mayhem was successful.
c.
Classified Staff Report (Ms. Gail Winkelman)
Ms. Winkelman reported negotiations for the WPEA contract begin today. Ms. Cara Beth
Stevenson is representing GHC. The WPEA bargains directly with the State.
This year’s classified staff break away day will be held at Pierce College. They will job
shadow colleagues, visit Pierce’s homeland security office, and tour the Tacoma Glass
Museum.
d.
Faculty Report (Dr. Gary Murrell)
Dr. Murrell was not in attendance.
e.
President’s Report (Dr. Ed Brewster)
1)
WACTC Report – A review of highlights from the last presidents’ meeting was
included in board packets. It included:
o A decision will be made soon regarding the future of the state-wide re-hosting
project.
o Legislation authorized 20 full-time positions in math and science to be added to the
system.
o The Capital Task Force approved the list of projects to be submitted to the State
Board and then to the Legislature next year. Our Student Services/Instruction
Building is in the middle of the list.
2)
f.
Other Items of Interest
A list of end of the year activities was distributed. Dr. Brewster asked Board
members to indicate which events they could attend.
Vice President for Instruction (Ms. Laurie Clary)
1)
Nursing Program Update – Copies of the Washington 2005-2007 Nyclex pass rates
were distributed. It showed our program to have pass rates below the required
80%. There was a lengthy discussion regarding our program, pass rates, and
nursing program accreditation. On May 30 the National League of Nursing
Accreditation will make a recommendation on our accreditation based on the report
that was filed in response to the recommendation of the NLN review committee.
The recommendation will be voted on by the full Commission later this summer.
Mr. Warring stated there are rumors regarding the future of our nursing program.
2
Ms. Clary noted that open meetings have been scheduled to address concerns
regarding the future of the program.
g.
Vice President for Student Services (Dr. Arlene Torgerson)
1)
Student Voice Academy – Four GHC students attended a meeting at Highline
Community College for the purpose of developing a list of priorities from student
perspectives that would be forwarded to the State Board, trustees and the
Legislature. The number one priority was that community and technical college
Board of Trustees include a student as a voting member.
h.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Quarterly Budget – Mr. Foster reviewed the following budgets:
State General Fund by Program
State General Fund by Object of Expenditure
Associated Students Fund
Grants Analysis
Multi-Year Comparison of tuition Collected
Capital Budget Tracking
Mr. Foster noted the college received a lighting design award for the Manspeaker
Building.
Ms. Sharp asked for an update about FEMA reimbursement. Mr. Foster responded we
have received $43,000 to date.
9.
2)
Budget Process Update
Mr. Foster reported base funding budget requests are being considered, as well as
one-time operational needs. The Budget Committee has met to consider budget
related strategies. Mr. Foster stated the budget will be sent electronically to
Board members prior to the June 17 Board meeting.
3)
Tuition and Fees Increase
Mr. Foster distributed copies of the proposed fee, waiver and fine schedule for
2008-09. He reported a 2% tuition increase has been approved by the State
Board. In addition, the Legislature approved an increase in fees. The college
presidents agreed to authorize raising fees in accordance with I-601 factors which
amount to 5.57%. The final decision regarding fee increases lies with the Board.
After discussion, Ms. Sharp moved the Board approve the 2% tuition increase
(and 2% S&A fee increase), and the fee schedule as presented. Mr. Colwell
seconded the motion. Motion carried.
Monitoring Reports (Dr. Arlene Torgerson)
1.
Enrollment – Dr. Torgerson reported we are down 59 FTE from this time last year. She
noted that financial aid applications are up from last year which indicates higher
enrollment.
2.
Institutional Effectiveness Report (Ms. Debbie Reynvaan)
Ms. Reynvaan distributed copies of the 2006-07 Institutional Effectiveness Report. She
asked the Board to review the document and notify her of concerns. The Board will
decide on a retreat date at their June meeting to review the data.
3
10.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public employment
or reviewing the performance of a public employee: consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale of real
estate; and/or reviewing professional negotiations.
The Board entered into executive session at 8:00 p.m. for approximately one hour and a half. The
meeting was reconvened at 9:30 p.m.
11.
Action Items as a Result of Executive Session
None
12.
Adjournment
The meeting was adjourned at 9:31 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
John Warring, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
June 17, 2008
Members Present:
Ms. Rebecca Chaffee, Mr. Dennis Colwell, Ms. Carol Warfield,
Mr. John Warring
Members Absent:
Ms. Fawn Sharp
Others Present:
Dr. Ed Brewster, Ms. Jen Anderson, Ms. Laurie Clary, Mr. Keith Foster,
Mr. Dave Halverstadt, Mr. Dierk Meierebachtol, Dr. Arlene Torgerson,
Mr. Shane Voss, Ms. Beate Wahl, Ms. Gail Winkelman, Ms. Sandy Zelasko
1.
Call to Order
Board Chair, Mr. Warring called the meeting to order. All members were present except for
Ms. Sharp.
2.
Community Linkages
None
3.
Agenda Changes
It was decided to move Agenda Item 10a, Memorandum of Understandings to the Faculty Contract
after the executive session.
4.
Approval of Minutes
It was moved and seconded the minutes from the May 20, 2008 meeting be approved. Motion
carried.
5.
Public Comments
None
6.
Awards and Recognition
Mr. Warring presented Ms. Beate Wahl with a gift certificate in recognition of her years of service
to GHC and her upcoming retirement. She thanked the Board and expressed appreciation for her
tenure at the college.
7.
Board Development
None
8.
College Input (Reports)
a.
Board of Trustees (Mr. John Warring)
1)
Board Elections
Ms. Chaffee moved Ms. Warfield be elected chair. Mr. Colwell seconded the
motion. Motion carried. Ms. Warfield moved Mr. Colwell be elected Vice Chair.
Ms. Chaffee seconded the motion. Motion carried.
2)
Dates for Summer Gathering and Board Retreat
The summer gathering at Mr. Warring’s home will be August 13th at 6:00 p.m.
1
3)
Board Retreat - The Board will hold their summer retreat September 10, 2008 at
the Islander Resort in Westport. Ms. Zelasko will make the arrangements. The
retreat will focus on progress of the college’s strategic plan, the institutional
effectiveness report, review of marketing analysis data and Board goals. Dr.
Brewster will invite Ms. Cindy Hough to facilitate the retreat. Mr. Warring
suggested inviting representatives from student government and classified staff to
attend the retreat.
Dr. Brewster’s annual evaluation will take place following the September Board
meeting.
b.
ASGHC Report (Ms. Jen Anderson)
Ms. Anderson reported she is an advocate for student government priorities and will be
attending a State Board meeting in Wenatchee June 11.
ASGHC raffled a parking space and a $100.00 gas card. They raised $340.00.
c.
Classified Staff Report (Ms. Gail Winkelman)
Ms. Winkelman reported several classified staff will be attending the Staff Training and
Development meeting in Wenatchee later this summer.
d.
Faculty Report (Dr. Gary Murrell)
Dr. Murrell was not in attendance.
e.
President’s Report (Dr. Ed Brewster)
1)
WACTC Report
Dr. Brewster reported the contract with Hewlitt-Packard for re-hosting has been
terminated. Currently several options are being considered. The CIS will now
report directly to the State Board.
A salary task force including State Board, TACTC, WACTC and faculty union
representatives have been discussing salary recommendations for faculty and
exempt employees. They will present proposals to the Legislature next session
regarding “full scope” bargaining. Classified staff currently have “full scope”
bargaining authority on a state-wide level.
WACTC is not supporting a proposal that would require RN’s to complete a BSN
degree within five years of their licensing.
2)
Other Items of Interest
Scheduling and Transportation – The college is considering plans regarding future
scheduling, i.e., offering on-campus classes four days a week rather than five. Gas
prices are prohibiting many students from attending classes. Alternative modes of
transportation for students, faculty and staff are being investigated.
Part-Time Faculty Conversion – During the last Legislative session one half
million dollars was designated for conversion from part-time to full-time faculty
positions. We may be eligible for funding for conversion.
Request - A request has been received from the Grays Harbor County Public
Health Department for a letter of support for $1M over five years to look at
indicators in the community for reducing chronic disease.
2
Electronic Records Retrieval – The State has a requirement for electronic records
retrieval for public records requests for purpose of discovery. The College will
develop a policy and procedure for retaining electronic records.
f.
Vice President for Instruction (Ms. Laurie Clary)
1)
Nursing Program Update – Ms. Clary reported the National League for Nursing
Accrediting Commission Evaluation Review Panel has verbally assured us that
our nursing program is in compliance. Their recommendation will be considered
by the NLNAC on July 9, 10, 2008.
GHC Nursing Director, Ms. Penny Woodruff, conducted three information
sessions about the college’s nursing program. Six students attended. She
addressed concerns regarding the status of our program.
Ms. Clary reported she and others from the college met with representatives from
several area community colleges who are part of the SW Health Care
Consortium. They identified needs to be addressed, benefits of the consortium,
structure and functions to provide quality health care throughout SW
Washington. They will solicit the State Board for funding to continue their
efforts.
2)
Instructional Review – Ms. Clary provided an update on Strategic Direction !,
Goal l.1.: Develop and implement a system to evaluate all instructional programs
to identify community needs for new programs, growth, continued status, or
possible elimination. A service day for faculty was held to inform them of the
process and answer inquiries. By the first day of Winter Quarter, 2009 all fulltime faculty will submit an annual review of the 2007-08 academic year.
F.
Vice President for Student Services (Dr. Arlene Torgerson)
None
g.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Operating Budget 2008-09 - The College’s 2008-2009 financial budgets were
included in Board packets and presented for approval. Mr. Foster reviewed the
various budgets with the Board. The following items included in the proposed
budget were noted:
a)
General enrollment funding and additional funding for ABE, I-BEST,
transfer, apprenticeship, CDL.
b)
$23,200 for tuition increase.
c)
General salary increase.
d)
Faculty conversion allocation from part-time to full-time.
e)
Reserve is approximately the same as last year.
f)
Student activity fund is a very conservative budget.
After discussion, Mr. Colwell moved the 2008-09 budget be approved. Ms. Warfield
seconded the motion. Motion carried.
2)
Text Book Rental Program – Ms. Wahl reported the Bookstore is implementing a
book rental program beginning with one book Fall Quarter. The Book will cover
Math 70 through 98 and be used a minimum of two years. New and used books
will also be available.
3
3)
Administrative Services Re-Organization – Mr. Foster presented a revised
administrative services organizational chart that addresses Ms. Wahl’s
retirement.
9. Monitoring Reports (Dr. Arlene Torgerson)
a.
Enrollment – Dr. Torgerson reported our FTE count is 74 below this time last year and
we are below our goal to meet our annualized target. Retention efforts are continuing.
10.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public employment
or reviewing the performance of a public employee: consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale of real
estate; and/or reviewing professional negotiations.
The Board entered into executive session at 8:33 p.m. for approximately forty-five minutes. The
meeting was reconvened at 9:10 p.m.
11.
Action Items as a Result of Executive Session
None
12.
Adjournment
The meeting was adjourned at 9:11 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
John Warring, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
September 16, 2008
Members Present:
Ms. Rebecca Chaffee, Mr. Dennis Colwell, Ms. Carol Warfield,
Mr. John Warring
Members Absent:
Ms. Fawn Sharp
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Mr. Keith Foster, Mr. Dave Halverstadt,
Mr. Dierk Meierebachtol, Ms. Debbie Reynvaan, Dr. Arlene Torgerson,
Mr. Shane Voss, Ms. Sandy Zelasko
1.
Call to Order
Board Chair, Ms. Warfield called the meeting to order. All members were present except for
Ms. Sharp.
2.
Community Linkages
None
3.
Agenda Changes
None
4.
Approval of Minutes
It was moved and seconded the minutes from the June 17, 2008 meeting be approved. Motion
carried.
5.
Public Comments
None
6.
Awards and Recognition
None
7.
Board Development
None
8.
College Input (Reports)
a.
Board of Trustees
1)
TACTC Conference – Ms. Chaffee, Ms. Warfield, Mr. Warring and Dr. Brewster
will be attending the TACTC Fall Conference October 2nd in Renton.
b.
2)
Chamber of Commerce Leaders’ Banquet – The College is sponsoring a table at
this year’s banquet October 24th. Dr. Brewster asked that Board members who
want to attend contact his office.
3)
Date for Winter Retreat – This year’s Board winter retreat will be a half day
session in March held on campus.
President ASGHC (Mr. Shane Voss)
Mr. Voss reported on the following:
1)
Student government is raffling off a parking spot in the upper lot.
2)
Student government is suggesting designated parking for students who car pool.
1
3)
4)
ASGHC meetings will be available to off-campus sites via ITV.
Student officers attended a Leadership conference that featured available
entertainment offerings to bring to campus.
Legislative academy is in October.
5)
c.
b.
Classified Staff Report (Ms. Gail Winkelman)
Ms. Winkelman was not present. A report regarding classified staff issues was included in
the Board packet. Highlights included:
1)
Several staff attended Breakaway Day in Tacoma. It included a visit to Pierce
College, a presentation by the Homeland Security Office at Pierce and a tour of the
Museum of Glass.
2)
Eleven classified staff went to Wenatchee for the Staff Training for Technical and
Community Colleges conference.
3)
Classified staff will be reviewing the WPEA contract and vote on ratification.
President’s Report (Dr. Ed Brewster)
1)
WACTC Report – A report on the last WACTC meeting was included in Board
packets.
2)
Strategic Plan – Dr. Brewster asked for a review of the 2009-13 college goals
discussed at the recent Board Retreat. The Board agreed they represented their
intentions. Dr. Brewster noted they will frame our strategic plan process.
Strategies will be developed and presented at the March Board retreat.
Dr. Brewster next distributed the college’s Mission and Vision statement. He said
there is interest in using fewer words and simplify both the mission and the vision.
He will ask the college community for feedback during opening day sessions.
Their input will be forwarded to the Strategic Planning Committee to finalize and
brought back to the Board for approval.
3)
Other Items of Interest
a)
CLARUS - Dr. Brewster reviewed the initial report received from the
CLARUS Corporation. A representative from CLARUS will meet with ETeam and the Project Management Team on October 9th and present their
findings to the college community on October 10th. Board members are
encouraged to attend any and all sessions.
e)
b)
Alternative Schedule – A four-day class schedule will be proposed to
faculty at the next Division chairs meeting.
c)
Candidate Forum – Dr. Brewster will moderate a candidate forum
sponsored by the League of Women Voters at Aberdeen High School on
September 27th.
d)
New Student Orientation was very successful. Over 200 students
participated.
Stafford Creek GED Graduation – The next Stafford Creek GED
graduation ceremony will be December 10th. Attendees need clearance
before attending. Board members are encouraged to attend.
2
f.
Vice President for Instruction (Ms. Laurie Clary)
1)
Nursing Program Update – Ms. Clary reported as of August 8, twenty-two
graduates had passed their boards (NCLEX). This is a passing rate of 84.6%.
Four graduates still need to take the exam and two have applied. If they pass the
test, we will have a pass rate of 91.6%.
2)
Ms. Clary presented a draft of an entrepreneurial program degree.
F.
Vice President for Student Services (Dr. Arlene Torgerson)
1)
Student Services Annual Report – Copies of this year’s Student Services Annual
Report were included in packets received prior to the meeting.
g.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Budget Status 07-08 Year End – Mr. Foster reviewed the following reports:
State General Fund by program
State General Fund by Object of Expenditure
Associated Students Fund
Grants Analysis
Multi-Year Comparison of Tuition Collected
2)
Budget Reduction Update – Mr. Foster reported we have begun the process of
responding to the Governor’s reduction mandate. The target for GHC is
$100,000. To date approximately $50,000 in potential savings has been
identified.
3)
Capital Update – Mr. Foster reported on the following capital projects:
• The 600 Building is being demolished.
• The sidewalk between the 800 and 200 buildings is being widened by three
feet.
• The Child Care Center design is progressing. We are in the process in
interviewing architect firms.
• Lake Swano Trail walkways and bridges are being repaired.
• The back entry road to the campus has been graveled.
• Riverview repairs are continuing.
• SMART Building pre-design is completed.
9. Monitoring Reports (Dr. Arlene Torgerson)
a.
Enrollment - Dr. Torgerson reported the following:
• We are currently up 82 FTE over this time last year.
• 260 more financial aid applications have been received than this time last
year.
• Both academic and technical enrollment is up for Fall Quarter.
10.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public employment
or reviewing the performance of a public employee: consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale of real
estate; and/or reviewing professional negotiations.
The Board entered into executive session at 7:12 p.m. for approximately two hours. The meeting
was reconvened at 9:38 p.m.
3
11.
Action Items as a Result of Executive Session
Mr. Warring moved the Board extend the president’s contract through June, 2011. Ms. Chaffee
seconded the motion. Motion carried.
12.
Adjournment
The meeting was adjourned at 9:46 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Carol Warfield, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
October 22, 2008
Members Present:
Ms. Rebecca Chaffee, Mr. Dennis Colwell, Ms. Carol Warfield,
Ms. Fawn Sharp, Mr. John Warring
Members Absent:
None
Others Present:
Dr. Ed Brewster, Ms. Diane Carter, Ms. Laurie Clary, Mr. Keith Foster,
Mr. George Johnson, Mr. Dierk Meierebachtol, Ms. Debbie Reynvaan,
Mr. Shane Voss, Ms. Barbara Wood, Ms. Sandy Zelasko
1.
Call to Order
Board Chair, Ms. Warfield called the meeting to order. All members were present.
2.
Community Linkages
None
3.
Agenda Changes
Agenda Item 7, Board Development, was moved to the end of the meeting to accommodate
participants.
4.
Approval of Minutes
It was moved and seconded the minutes from the September 16, 2008 meeting be approved.
Motion carried.
5.
Public Comments
None
6.
Awards and Recognition
New faculty and staff were recognized at a dinner prior to the Board meeting.
7.
Board Development
CLARUS Report – A copy of data presented to the faculty and staff by Ms. Kathi Swanson of the
CLARUS Corporation was received by the Board prior to the meeting. Dr. Brewster reported the
recommendations from CLARUS will be considered by the Project Planning Committee. They will
develop short-term and long-term strategies and suggest when and how to integrate them into the
strategic planning process.
8.
College Input (Reports)
a.
Board of Trustees
1)
Fall TACTC Conference – Dr. Brewster, Ms. Chaffee and Ms. Warfield attended
the TACTC Fall Conference. They reported the following:
 Trustees are encouraged to advocate for the state-wide budget request.
 Total system request is approximately $290M.
 After the November 19 revenue projections are published more budget cuts
are expected.
 There are concerns regarding capital funding.
1
b.
2)
Date for Board Retreat – The Board will hold its winter retreat on March 11, 2009
from 1:30 p.m. – 5:00 p.m.
3)
Board Holiday Party – The Board holiday party will be December 16 at the
Westport Winery.
President ASGHC (Mr. Shane Voss)
• Mr. Voss reported hybrid class offerings are popular with students. Dr.
Brewster added that beginning Winter Quarter several faculty are offering
alternative class schedules.
•
Student government held a parking spot raffle and raised $339.00.
•
Civics Week was very successful. Several legislators and county officials
made presentations.
•
Students are interested in having designated parking for those who car pool.
•
Two ASGHC officers will attend the student legislative academy in Olympia.
c.
Classified Staff (Ms. Gail Winkelman)
Mr. Johnson represented classified staff. He reported WPEA members voted and ratified
their contract.
d.
Faculty (Ms. Diane Carter)
Ms. Carter reported faculty negotiations are continuing.
e.
President
1)
WACTC Report – Dr. Brewster’s report from the last WACTC meeting was
included in the Board packet. The major focus was on funding and how to
address budget reductions and accomplish cost savings. Legislative priorities
were a major focus of the meeting.
2)
f.
Items of Interest
Coastal Caucus Legislators have been invited to campus December 1st from 2:00
p.m. to 4:00 p.m. This will be an opportunity for the GHC Legislative
Committee to meet with them and present the college’s requests. Board
members are encouraged to attend the meeting.
Vice President for Instruction (Ms. Laurie Clary)
1)
New Faculty and Instructional Staff – Bios on new faculty and staff were
included in Board packets.
2)
Faculty Excellence Development Awards – Board members expressed interest in
having faculty members who received development awards last year report their
experiences at future board meeting. Ms. Clary will arrange for presentations.
3)
Tenure Decision – One faculty member is out of sync in the tenure process which
makes it difficult for that tenure committee to complete the second and fifth
quarter work and make a recommendation regarding rehire. The Board agreed to
receive the Committee’s 2nd quarter recommendation regarding rehire two weeks
prior to the November, 2007 board meeting. Ms. Clary requested the Board
approve the same timeline for the fifth quarter rehire decision. Tenure
2
information will be mailed to the Board prior to the November meeting. The
Board agreed with the request.
g.
Vice President for Student Services (Dr. Arlene Torgerson)
None
h.
Vice President for Administrative Services (Mr. Keith Foster)
1)
Tuition Collection Comparison – Included in Board packets was comparative
tuition collection information from 2004 – 2008. The comparison data was
relative to the system total as well as small colleges.
1)
Budget Reduction Update – Efforts continue to identify areas where budget cuts
can be made. It is possible after the November 19 revenue projection is
announced, further cuts may be implemented.
2)
Faculty Excellence Funds – Mr. Foster reminded the Board that this fund needs
to carry a balance of $200,000. As of October 6, 2008 the balance was $204,139.
Mr. Foster will continue to monitor the fund and report the balance at the
January, 2009 meeting.
3)
GHC State Audit – Ms. Wood reported the college is audited every two years.
Our visit will begin October 27. The entrance interview will be November 14th
at 2:00 p.m. Ms. Sharp and Ms. Warfield indicated they could attend. The exit
interview will be sometime in December.
State Board Audit – Every year the State Board performs an operations review
audit. Auditors will be on campus November 4th through the 6th. In addition to
other areas, they will focus on Worker Retraining, Tech Prep, and Perkins to
determine if we are in compliance.
9. Monitoring Reports (Dr. Arlene Torgerson)
Enrollment – Dr. Torgerson was not in attendance. Dr. Brewster reported enrollment continues to
climb. As of yesterday, enrollment was up 152 FTE over this time last year.
7. Board Development
CLARUS Report – Ms. Kathi Swanson from the CLARUS Corporation met with the Board via a
conference call. The Board had received the market assessment results and executive summary
report before the meeting. She reviewed the information with the Board. Areas included were:
1)
Customer Response Scan
2)
Non-Enrolling Applicants
3)
High School Market
4)
Adult Market
5)
Workforce
6)
Non-Returning Students
10.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public employment
or reviewing the performance of a public employee: consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale of real
estate; and/or reviewing professional negotiations.
3
12.
Adjournment
The meeting was adjourned at 8:53 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Carol Warfield, Chair
4
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
November 18, 2008
Members Present:
Ms. Rebecca Chaffee, Mr. Dennis Colwell, Ms. Carol Warfield,
Ms. Fawn Sharp, Mr. John Warring
Members Absent:
None
Others Present:
Dr. Ed Brewster, Ms. Diane Carter, Ms. Laurie Clary, Mr. Keith Foster,
Mr. Dierk Meierebachtol, Dr. Chris Portmann, Dr. Arlene Torgerson,
Mr. Shane Voss, Mr. Shiloh Winsor, Ms. Sandy Zelasko
1.
Call to Order
Board Chair, Ms. Warfield called the meeting to order. All members were present.
2.
Community Linkages
None
3.
Agenda Changes
None
4.
Approval of Minutes
It was moved and seconded the minutes from the October 22, 2008 meeting be approved. Motion
carried.
5.
Public Comments
None
6.
Awards and Recognition
None
7.
Board Development
Ms. Clary introduced Social Sciences Division Chair, Dr. Chris Portmann and Transitions Programs
Division Chair, Mr. Shiloh Winsor. They demonstrated technology they are incorporating in their
curriculums and reported on teaching online and hybrid courses. Ms. Clary stated they were both
instrumental in developing an alternative schedule for the 2009 Winter Quarter. They agreed that
interaction among students is greater in on-line classes than face-to-face classes. An all-college day
on February 13th will focus on training in the various programs for faculty and staff. There is also
training available on-line through the State Board.
8.
College Input (Reports)
a.
Board of Trustees
1)
The Board was reminded their Winter Retreat will be March 11, 2009 on campus.
2)
b.
The Board holiday function will be December 16th at the Westport Winery.
President ASGHC (Mr. Shane Voss)
1)
Mr. Voss reported the annual spaghetti feed sponsored by student government
will be December 6th from 5:30 p.m. – 9:00 p.m. in the HUB. The event will be
catered by Casa Mia restaurant. Proceeds will go to the Union Gospel Mission
and the Friendship House.
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2)
Several student government officers attended a leadership conference in Portland,
and a student legislative academy at the State Board Office.
c.
Classified Staff (Ms. Gail Winkelman)
Classified staff was not represented.
d.
Faculty (Ms. Diane Carter)
1)
Negotiations - Ms. Carter reported negotiations have been continuing for over a
year.
2)
Excellence Awards – There is confusion regarding what criteria the Board wants
for excellence awards. Comments from the Board included:
• Recognizing excellence in teaching rather than approving projects is
preferable.
• Have on-going excellence recognized by peers.
• Recognize excellence that has been demonstrated over time.
• Recognize faculty for on-going accomplishments.
• Encourage more faculty to apply.
• Recognize excellence in various ways.
• Would changing the name of the award to exceptional faculty awards
encourage more applications?
• Faculty could apply or be nominated.
Ms. Carter was interested in Board comments as there is an attempt to clarify
Faculty Excellence language in the negotiations.
e.
President (Dr. Ed Brewster)
1)
WACTC Report – Dr. Brewster’s report from the last presidents’ meeting was
included in Board packets. The major focus of the meeting was the state budget.
The upcoming revenue forecast is expected to project a $5B shortfall for the next
biennium. Colleges are being asked to provide information estimating the impact
of a 20% budget reduction for the next biennium. The capital budget is also
expected to be cut.
The system is requesting $550M in capital projects.
f.
Vice President for Instruction (Ms. Laurie Clary)
1.
Winter Course Schedule – Ms. Clary reviewed the Winter Schedule that includes
alternative course options for students.
2.
g.
GHC Nursing Program – On November 4 and 5 the GHC nursing program was
reviewed by the education manager for the Nursing Commission. She was
positive about the program and does not anticipate any concerns from the
commission as a whole when she makes her recommendations to them at their
December meeting.
Vice President for Student Services (Dr. Arlene Torgerson)
None
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h.
Vice President for Administrative Services (Mr. Keith Foster)
1.
Budget Reduction Update – Efforts continue to address budget reduction issues.
E-Team members have met with their constituents to identify savings in their
respective areas. Forums are scheduled for all employees to bring them up-todate on potential budget cuts.
2.
Budget Status as of September 30, 2008 – Mr. Foster reviewed the following:
• State General Fund by Program
• State General Fund by Object of Expenditure
• Multi-Year Comparison of Tuition Collected
• Cash Position Analysis
9.
Monitoring Reports (Dr. Arlene Torgerson)
Dr. Torgerson reported the current FTE count is 1600. At this time last year the total count was
1443.
10.
Executive Session
Under RCW 42.30.110, an executive session may be held for the purpose of receiving and
evaluating complaints against or reviewing the qualifications of an applicant for public employment
or reviewing the performance of a public employee: consultation with legal counsel regarding
agency enforcement actions, or actual or potential agency litigation; considering the sale of real
estate; and/or reviewing professional negotiations.
The Board entered into executive session at 8:07 p.m. for approximately thirty minutes. The
meeting was reconvened at 8:24 p.m.
11.
Action Items as a result of the Executive Session
It was moved and seconded the Board rehire Ms. Corrie Hightower for her third year of the tenure
process. Motion carried.
12.
Adjournment
The meeting was adjourned at 8:26 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Carol Warfield, Chair
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