GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
February 21, 2012
Members Present:
Mr. Art Blauvelt, Ms. Rebecca Chaffee, Ms. Denise Portmann, Mr. Randy Rust,
Ms. Fawn Sharp
Members Absent:
None
Others:
Dr. Ed Brewster, Ms. Laurie Clary, Ms. Jane Goldberg,
Ms. Barbara McCullough, Mr. Rod McDonald, Mr. Dierk Meierbachtol,
Mr. Eric Potts, Mr. Jamis Roos, Mr. Cal Erwin-Svoboda, Mr. Greg Taylor,
Mr. JEB Thornton, Dr. Arlene Torgerson, Ms. Gail Winkelman,
Ms. Sandy Zelasko
1. Call to Order
Chair Rust called the meeting to order.
2. Agenda changes
None
3. Approval of Minutes
It was moved and seconded to adopt the minutes from the November 15, 2012 Board meeting.
Motion carried.
4. Awards and Recognition
The following people were recognized:
a. Mr. Rod McDonald, GHC welding instructor who received the national/international
American Welding Society Award in the Educator category at the FABTECH international
conference in Chicago.
b.
Mr. Jamis Roose, GHC student who was GHC’s nominee for the TACTC Transforming Lives
Award. He is a GHC graduate and attends The Evergreen State College. He was recognized
at the recent TACTC meeting.
c.
Mr. JEB Thornton, Director of our TRiO program. He received a Teacher of Excellence
Award from The Evergreen State College. He was nominated by a student at TESC who was
formerly a GHC student.
5. Public Comments
None
6. Board Development
a. Outreach Efforts (Ms. Jane Goldberg, Mr. Eric Potts, Mr. Cal Erwin-Svoboda)
Ms. Goldberg, Mr. Potts and Mr. Svoboda demonstrated current methods used by GHC to
connect with current students and potential students and their parents. They include:
Facebook
Google Analytics
Twitter
TV ads
High School Visitations
College Tours
Smart Phones
QR (Quick Readers)
It was noted that the college is doing less print and radio advertising than in the past.
7. College Input (Reports)
a. Board of Trustees
1) TACTC Legislative Conference
Trustees who attended the recent TACTC Legislative conference were impressed with
the legislators who spoke at the meeting. Dr. Brewster added that the recent revenue
forecast was up by $96M. The Governor’s budget includes a $160M for higher ed. The
House budget cuts higher ed $65M. It’s predicted the Senate budget will cut higher ed
$50M.
2) GHC Foundation Get Away Weekend
Ms. Portmann will represent the trustees at the upcoming Get Away Weekend fund-raiser
sponsored by the GHC Foundation. Proceeds benefit the World Class Scholars’
program. Tickets for the event are $50.00 and the winner will receive a trip for two,
including airfare and hotel to a destination to be revealed at the event plus $500.00
spending money.
b. President ASGHC (Mr. Greg Taylor)
1) Each year student government sponsors an event that benefits the community. This year’s
project is a pet food drive for PAWS. There will be collection areas in several locations
where people can donate pet food. It is scheduled for April 14.
2) Civics Week is in April. Student government is planning an event that hopefully Board
members and Dr. Brewster can attend. It will give students an opportunity to meet Board
members and interact with them. The date has not yet been set. It was suggested to hold
the meeting prior to the April Board meeting.
c. Classified Staff (Ms. Gail Winkelman)
1) The state-wide STTACC meeting (Staff Training for Community and Technical Colleges)
will hold its annual meeting on the GHC campus August 8 and 9.
2) All-College-Day last week was well received by classified staff.
c. Faculty (Dr. Gary Murrell)
None
d. President (Dr. Edward Brewster)
1) Assessment and Planning
Dr. Brewster reported we are in the process of reviewing data from the Student
Achievement Initiative, GISS, accreditation and strategic planning processes. As a result of
input from our ATD coaches, our strategic planning committee, accreditation steering
committee, ATD core team and ATD data team have merged into a new committee called
the College Success Team. Faculty, staff and administrative representatives are also
included in the new committee. Their focus will be to present recommendations to e-team
regarding progress of the college. E-team will review the recommendations and forward
them to the Board. Dr. Brewster added that we will maintain separate focus teams but they
will be included as members of the college Success Team An Achieving the Dream
Update report from Dr. Torgerson was included in the board packet. The ATD process will
assist us in identifying other colleges’ success regarding student progress and student
retention.
Dr. Brewster reported he is on a state-wide committee that is looking to improve the
Student Achievement Initiative process. Enrollment has been a big factor in achieving
points. The committee will be reviewing how points are accumulated.
2) WACTC Meeting – A report from the last presidents’ meeting was included in backup
materials received prior to the meeting.
f.
Vice President for Instruction (Ms. Laurie Clary)
1) GHC Nursing Program – Ms. Clary reported the NCLEX pass rate for GHC nursing
students who graduated last June was 81.48%. This meets the standard for NCLEX-RN
pass rates and no changes are recommended to our nursing program at this time.
2) Tenure Review for 2012 – Confidential tenure packets were distributed to board members
to review prior to tenure action taken at their March Board meeting.
3) Accreditation Report – Board members received copies of the final review draft of the Year
One Self-Evaluation report prior to the meeting. It focuses on the college’s mission, core
themes and mission fulfillment. We are in year one of a seven-year accreditation cycle.
g. Vice President for Student Services (Dr. Arlene Torgerson)
1) College Goal Sunday – Dr. Torgerson reported 150 students attended College Goal Sunday.
The purpose of the event was to assist students in completing their applications for
financial aid. Ninety students completed their FAFSA forms. Information on scholarships,
GED, tech programs and general information was also available. Information was offered
in English and Spanish. Over fifty volunteers participated in the event.
2) Enrollment – Dr. Torgerson reported enrollment is down 7% from last year at this time.
However, we will not be below our allocation. However, there is concern this is a trend
which would cause us to be below our enrollment allocation next year.
h. Vice President for Administrative Services (Ms. Barbara McCullough)
1) Budget Update – A comprehensive budget update was included in the Board packet.
Highlights included:
 The Governor’s supplemental budget included a 13% cut to the community and
technical college system. She supports a ½ percent temporary increase in sales tax
which would go to higher education. It would need to be approved by voters.
 Furlough days have been suspended for the current fiscal year.
 E-team continues to address potential budget cut scenarios.
 Cost savings have been identified in this fiscal year due to unfilled positions, reduced
spending in departments.
 Incentives for retirement or voluntary separation have been offered to staff.
2) Capital Update – Ms. McCullough reported the current timeline for construction to begin
on our SMART Building is during the 2013-2015 biennium. Depending on the state’s
economic environment, that date is uncertain. Other scheduled projects include:
 Adding security cameras and additional outdoor lighting.
 Sidewalk repair.
 Construction of a catwalk in the 1900 building.
 Construction of a compressor shed next to building 1800.
 Planning for timelines to raze the 400 and 500 Buildings. They have to be razed before
construction of the SMART building can begin.
8. Executive Session
The Board entered into executive session at 8:48 p.m. for the purpose of receiving and evaluating
complaints against or reviewing the qualifications of an applicant for public employment or
reviewing the performance of a public employee; consultation with legal counsel regarding agency
enforcement actions, or actual or potential agency litigation; considering the sale or acquisition of
real estate; and/or reviewing professional negotiations.
9. Action Items as a Result of Executive Session
None
The meeting was reconvened at 9:12 p.m.
10. Adjournment
The meeting was adjourned at 9:13 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Randy Rust, Chair
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
March 19, 2012
Members Present:
Mr. Art Blauvelt, Ms. Rebecca Chaffee, Ms. Denise Portmann, Mr. Randy Rust,
Ms. Fawn Sharp
Members Absent:
None
Others:
Mr. Keaton Bradley, Dr. Ed Brewster, Ms. Laurie Clary, Mr. Daniel Hare,
Ms. Barbara McCullough, Mr. Dierk Meierbachtol, Mr. Greg Taylor,
Dr. Arlene Torgerson, Ms. Gail Winkelman, Ms. Sandy Zelasko
1. Call to Order
Chair Rust called the meeting to order.
2. Community Linkages
None
3. Agenda changes
None
4. Approval of Minutes
It was moved and seconded to adopt the minutes from the February 21, 2012 Board meeting.
Motion carried.
5. Public Comments
None
6. Awards and Recognition
a. GHC All-Academic Nominees - Dr. Brewster announced that Mr. Daniel Hare and Ms. Kristy
Simpson are GHC’s nominees to the All-Washington Academic team. Mr. Hare has an
excellent GPA, is a student worker in our athletic department, and assists Dr. Murrell at
Stafford Creek Correction facility teaching a black history course. After graduating from GHC
he plans to attend The Evergreen State College and earn a master’s degree in teaching.
Ms. Simpson was not in attendance. Both students will be honored at a state-wide meeting in
Olympia which will be attended by the Governor and other dignitaries.
7. Executive Session
The Board entered into executive session at 1:04 p.m. for approximately thirty minutes for the
purpose of receiving and evaluating complaints against or reviewing the qualifications of an
applicant for public employment or reviewing the performance of a public employee; consultation
with legal counsel regarding agency enforcement actions, or actual or potential agency litigation;
considering the sale or acquisition of real estate; and/or reviewing professional negotiations.
The meeting was reconvened at 1:30 p.m.
8. Action Items as a Result of Executive Session
It was moved and seconded to approve Resolution No. 1-12 granting tenure to Ms. Taya Do.
Motion carried.
It was moved and seconded to rehire the following faculty for the 2012-2013 academic year:
Ms. Chandra Miller-Starks
Mr. William Dyer
Ms. Diane Forson
Ms. Julie Miller
Mr. Farshid Mirzaei
Motion carried.
9. College Input (Reports)
a. Board of Trustees
1) All-Washington Academic Team Ceremony – Dr. Brewster reminded the Board that the
ceremony honoring the All-Washington Academic Team will be held Thursday, March
22nd at South Puget Sound Community College.
2) May, 2012 Board Meeting – Two Board members are not able to attend the May 21
Board meeting and requested rescheduling the meeting. After discussion, it was decided
to hold the May meeting on Wednesday, May 16 at 1:00 p.m.
3) TACTC - The annual TACTC meeting will be June 24 – 26 in Moses Lake.
b. President ASGHC (Mr. Greg Taylor)
Mr. Taylor reported that student government sponsored a breakfast for students on the last day
of Winter Quarter. Students and staff served three hundred and twenty-five students.
This year’s student government community service event is “Fill the Pet Food Bowl.”
Beginning tomorrow there will be collection points at several businesses in Grays Harbor and
Pacific Counties where people can donate pet food. Mr. Taylor asked for volunteers to be at
those locations on April 14th to collect donations. Coastal Harvest has volunteered to store the
donations.
Secretary of State Sam Reed will be on campus sometime in May.
This year’s Mayhem will consist of several events throughout May rather than a one day event.
The theme is “Revenge of the Nerds”.
Student government elections are April 7th.
c. Classified Staff (Ms. Gail Winkelman)
Ms. Winkelman reported the classified staff union is gearing up for negotiations. They are
recruiting classified employees to be on the bargaining team
d. Faculty (Dr. Gary Murrell)
None
e. President (Dr. Edward Brewster)
1) WACTC Report – Dr. Brewster’s report from the last presidents’ meeting was included in
the Board packet received prior to the meeting.
2) Budget Update – The House budget does not contain any cuts for higher education. The
Senate coalition presented a similar budget regarding education. Ms. Sharp asked what
level of funding do we receive from Congress. Dr. Brewster responded we receive
$350,000 a year in federal funding for our TRiO program and that Pell grants are federally
funded. It was noted that GED students who do not receive waivers pay a $25.00 fee.
ABE and GED programs are funded with state funding and some supplemental funds from
the federal government.
f.
Vice President for Instruction (Ms. Laurie Clary)
1) Exceptional Faculty Proposals – Ms. Clary reminded the Board that at a previous Board
meeting they allocated $9,974.00 for exceptional faculty awards. Confidential
recommendations from the Exceptional Faculty Committee were distributed to Board
members. She explained that the committee consists of faculty members elected by their
peers, herself and one exempt employee. The Board will take action on the
recommendations at their April meeting.
g. Vice President for Student Services (Dr. Arlene Torgerson)
1) Achieving the Dream Update – Dr. Torgerson reported that six members of our Achieving
the Dream core team attended a strategies institute in Dallas, TX. There were presentations
from schools who had implemented innovative methods to improve student success and
achievement. One school spent twelve to fifteen hours of review with students prior to
them taking the college entrance exam. The result was a much higher percentage of
entering students scoring higher on their entrance exam.
Our goal is to develop focus areas for the next four years. Topics being considered are first
quarter and first year retention, and modifying math to math progression. ATD coaches
will be on campus tomorrow to assist in implementing our plan.
Mr. Taylor and Mr. Bradley stated the following:
• Math 95 is structured for recent high school graduates. It is taught differently than how
older students learned math.
• Math and science classes are the only classes taught on Friday. Students have to come
to campus for one class. This is costly for students because of gas prices and day care
expenses.
• Could the college offer different FYE classes for recent high school graduates and
older students?
• Put the math portion of the placement test at the front of the test.
2) Enrollment
Dr. Torgerson reported Winter FTE is down 144 from this time last year.
h. Vice President for Administrative Services (Ms. Barbara McCullough)
None
10.
Executive Session
The Board entered into executive session at 2:46 p.m. for approximately thirty-five minutes for the
purpose of receiving and evaluating complaints against or reviewing the qualifications of an
applicant for public employment or reviewing the performance of a public employee; consultation
with legal counsel regarding agency enforcement actions, or actual or potential agency litigation;
considering the sale or acquisition of real estate; and/or reviewing professional negotiations.
The meeting was reconvened at 3:27 p.m.
11.
Action Items as a Result of Executive Session
None
12.
Adjournment
The meeting was adjourned at 3:28 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Randy Rust, Chair
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
April 16, 2012
Members Present:
Mr. Art Blauvelt, Ms. Rebecca Chaffee, Mr. Randy Rust, Ms. Fawn Sharp
Members Absent:
Ms. Denise Portmann
Others:
Dr. Ed Brewster, Ms. Laurie Clary, Ms. Barbara McCullough,
Mr. Dierk Meierbachtol, Mr. Greg Taylor, Dr. Arlene Torgerson,
Ms. Gail Winkelman, Ms. Sandy Zelasko
1. Call to Order
Chair Rust called the meeting to order.
2. Community Linkages
None
3. Agenda changes
Mr. Rust announced if the regular meeting is not finished by 2:30 p.m., the agenda will be modified
to hold an executive session at that time.
4. Approval of Minutes
It was moved and seconded to adopt the minutes from the March 19, 2012 Board meeting.
Motion carried.
5. Public Comments
None
6. Awards and Recognition
None
7. College Input (Reports)
a. Board of Trustees
None
b. President ASGHC (Mr. Greg Taylor)
Mr. Taylor reported the following:
1. Students collected approximately 2,500 pounds of pet food that will be donated to PAWS.
2. Many students expressed disappointment regarding the negative article written by a GHC
student about the college in the Daily World newspaper.
3. Students would like to schedule a time to meet with the president and Board members.
After discussion, it was decided to meet from 11:30 a.m. – 1:00 p.m. on May 16th prior to
the Board meeting. The location will be announced later.
4. Secretary Of State Mr. Sam Reed will be on campus May 15th.
c. Classified Staff (Ms. Gail Winkelman)
Ms. Winkelman reported three or four classified staff from each college will provide input to
the union prior to state-wide negotiations. One representative from each college will be at the
bargaining table.
d. Faculty (Dr. Gary Murrell)
None
e. President (Dr. Edward Brewster)
1) WACTC Report – Dr. Brewster’s report from the last presidents’ meeting was included in
the Board packet received prior to the meeting.
Legislation/Budget
• There are no additional cuts to our budget.
• We have already received a 1 ½% cut.
• The system has to fund $2M for customized training for industry and STEM
enrollments.
• Capital funding was approved. Our SMART building is the 10th project on the list.
The first five were funded.
• It is likely the SMART building will be built in the next biennium.
• New system-wide computer system was approved.
• Legislature gave State Board authority to increase tuition 12%.
Ms. McCullough reported the college’s capital request for the 2013-15 biennium has been
forwarded to the State Board.
Ms. Chaffee asked about the timeline for demolishing the 400 Building in preparation for
construction of the SMART Building. Dr. Brewster responded that plans have begun for
demolition to begin this summer, with ground breaking of the new building scheduled for
July, 2013.
Ms. Chaffee asked about two tiered tuition. Dr. Brewster responded a bill was passed in
the regular legislative session last year that approved differential tuition, i.e., charging a
nursing student more than a student taking English because vocational/technical programs
are more costly to run. That legislation was cancelled this session.
Dr. Brewster stated last year the legislature reduced state workers’ salaries by 3%.
Higher ed was not required to reduce salaries, but had to show 3% salary savings for each
work group, which we were able to accomplish. However, this year the classified staff
union agreed to have their salaries reduced by 3%. We do not need the 3% reduction to
meet our budget requirements, but it is mandated in their contract. We have had
discussions with WPEA representatives and representatives from our local classified staff
union in an effort to legally find a way where we will not have to impose the 3% salary
reduction on classified staff.
The Legislature passed a bill authorizing student representatives on college boards of
trustees. Three students’ names from each college are submitted to the Governor’s Office
for a one-year term. The Governor selects the representative. Each individual Board has
the choice as to whether or not they add a student representative. Ms. Chaffee stated she
would like to discuss this further at the May Board meeting.
2) Other Items of Interest
Dr. Brewster announced the college just learned we have been approved for a College
SPARK grant. Ms. Clary said it is a grant that provides funding for our math faculty to
work with local area high school math instructors to teach them what is expected in a
college math class. Students who take specific math classes at the high school and earn a
certain grade will be placed at that level when they attend GHC.
f.
Vice President for Instruction (Ms. Laurie Clary)
1) Exceptional Faculty Recommendations
Ms. Clary reported there was $9,774.00 appropriated for exceptional faculty awards. Six
faculty applied for development awards and there was one achievement award nomination.
At last month’s Board meeting Board members received recommendations from the
exceptional faculty committee. After discussion it was moved and seconded to approve the
exceptional faculty committee’s recommendations. Motion carried.
g. Vice President for Student Services (Dr. Arlene Torgerson)
None
h. Vice President for Administrative Services (Ms. Barbara McCullough)
1) Budget Update
Ms. McCullough reported the Legislature passed its final operating and capital budgets and
there are no general reductions to higher education. There is still discussion regarding
whether or not the State Board will increase tuition by 12%. At this point, all the colleges
have built the 12% increase into their budgets.
Ms. Sharp asked about students contributing financially to the budget. Dr. Brewster
responded that their contribution is from a fee that they assessed themselves to fund a
portion of the HUB replacement building. Because a portion of the proposed HUB
building is designated for student use, a portion of that building has to be paid for by funds
other than state funds. Dr. Torgerson added that several years ago students opted to
contribute to a HUB replacement fund. They assessed themselves a per credit fee for that
purpose.
Dr. Torgerson reported she asked students if they would consider supporting coaches’
salaries for this year and next year. Over half of the S & A fees in other colleges in the
state support coaches’ salaries. Our student government agreed to the request for two
years. Dr. Brewster noted that all budget decisions regarding student funds are made by
students.
8.
Executive Session
The Board entered into executive session at 2:12 p.m. for approximately one hour and a half for the
purpose of receiving and evaluating complaints against or reviewing the qualifications of an
applicant for public employment or reviewing the performance of a public employee; consultation
with legal counsel regarding agency enforcement actions, or actual or potential agency litigation;
considering the sale or acquisition of real estate; and/or reviewing professional negotiations.
The meeting was reconvened at 3:49 p.m.
9.
Action Items as a Result of Executive Session
None
10.
Adjournment
The meeting was adjourned at 3:50 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Randy Rust, Chair
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
May 16, 2012
Members Present:
Mr. Art Blauvelt, Ms. Rebecca Chaffee, Ms. Denise Portmann
Members Absent:
Mr. Randy Rust, Ms. Fawn Sharp
Others:
Dr. Ed Brewster, Ms. Barbara McCullough, Mr. Dierk Meierbachtol,
Dr. Arlene Torgerson, Ms. Julie Taylor, Ms. Gail Winkelman,
Ms. Sandy Zelasko
1. Call to Order
Vice Chair Ms. Portmann called the meeting to order.
2. Community Linkages
None
3. Agenda changes
4. Approval of Minutes
Ms. Portmann noted the April minutes stated she was in attendance. She asked that the minutes be
amended to show she was absent. It was moved and seconded to adopt the minutes from the April
16, 2012 Board meeting with the correction noted. Motion carried.
5. Public Comments
None
6. Awards and Recognition
Dr. Brewster announced that the college’s softball coach, Mr. Tom Sutera was named women’s
softball coach of the year.
The college’s forestry program received the 2011 Pacific Northwest Champion Award from the
Forest Stewardship Council. It is given each year to a for-profit and not-for-profit organization
operating in the Northwest that has demonstrated innovation and dedication and has made efforts
to promote and expand Forest Stewardship Council certification.
7. College Input (Reports)
a. Board of Trustees
1) End-of-the-Year Events – A calendar of upcoming events was reviewed. Trustees were
asked to indicate which events they will attend.
2) Student Representative on Board of Trustees – Senate Bill 5217 authorizes community
and technical colleges to add a student representative to their Boards. Student
representative, Ms. Julie Taylor, stated that initially students were in favor of being
represented on the Board but then realized because of the short time students are at a
community college they would probably not be effective. Dr. Brewster stated the bill
requires that three to five names be submitted to the Governor’s Office for consideration.
Ms. Taylor said it is difficult to find students interested in serving on student government
and it may be the same issue when trying to find three to five students to recommend to
the Governor. Mr. Blauvelt said he believes students at GHC currently have an
opportunity to be heard at Board meetings. Ms. Chaffee stated she would support a
student representative and thinks it would be a learning experience for the student. After
more discussion Mr. Blauvelt suggested tabling the discussion until all Board members
were present.
b.
President ASGHC (Ms. Julie Taylor)
Ms. Taylor reported the following:
 Tomorrow is Mayhem. The theme is “Revenge of the Nerds.”

Several students attended the Student Voice Academy recently. Seventeen colleges
were represented. Each college submitted a topic to be voted on that will be
presented to the legislature next session. GHC’s topic was banning differential
tuition and was voted number two of the three topics that were selected.

Student government officers will be selected by a different process this year. They
have changed from an election process to a selection process. Applications will close
on May 22nd.
c. Classified Staff (Ms. Gail Winkelman)
Ms. Winkelman reported classified staff are preparing for negotiations. There are efforts being
made to rescind the mandated 3% pay cut for classified staff effective July 1, 2012. Dr. Brewster
stated because the 3% pay cut is part of the budget legislation it isn’t something that can be
renegotiated because if would have to go back to the legislature. Efforts will continue to remedy
the imposed cut.
d. Faculty (Dr. Gary Murrell)
None
e. President (Dr. Edward Brewster)
1) WACTC Report – Dr. Brewster’s report from the last presidents’ meeting was included in
the Board packet received prior to the meeting. In response to a question from
Ms. Portmann regarding the building of the proposed SMART building, Dr. Brewster stated
he is confident the project will be funded and that construction will begin in July, 2013.
Ms. Chaffee asked about the requirement that administrative costs be standardized.
Ms. McCullough responded the Legislature passed a bill that requires community colleges
to compare their administrative costs with other colleges, state-wide and nationally.
Currently colleges are in the data gathering stage. The legislature is looking at areas that
may have potential for consolidation of services. When completed, the report will be
forwarded to the Legislature.
2) Other Items of Interest
None
f.
Vice President for Instruction (Ms. Laurie Clary)
None
g. Vice President for Student Services (Dr. Arlene Torgerson)
1) Achieving the Dream Update - Dr. Torgerson reported intervention strategies for
Achieving the Dream have been identified and our four year work plan has been completed.
Our three priorities are:
 Improve first quarter success
 Increase success and retention of first year students
 Improve math succession
Dr. Torgerson reviewed the three goals listed under each priority. She said we have been
assured by our Achieving the Dream coaches that as we move forward we can make
changes in our plan. Dr. Brewster suggested scheduling a Board retreat, possibly in
conjunction with the July meeting, for further discussion.
2) Athletics Update – Dr. Torgerson reported the GHC women’s softball team has qualified
for the NWAACC playoffs. She also announced that Ms. Christine Nelson from
Montesano has been hired as our women’s basketball coach.
3) Enrollment – Dr. Torgerson reported enrollment has not changed much since the last Board
meeting. We are currently at 97% of our target. To meet our annualized FTE target we
need to maintain a rolling two year FTE average of 96% percent. Last year’s total of 104%
averaged with this year’s total equals 100%. Dr. Brewster stated in an effort to sustain
enrollment a marketing plan is being developed that focuses on student retention.
h. Vice President for Administrative Services (Ms. Barbara McCullough)
1) Quarterly Budget Report for March 31, 2012 – Ms. McCullough reviewed the following
budgets that were included in the Board packet received prior to the meeting:
• State general Fund by Program
• State General Fund by Object
• Multi-year Comparison of tuition Collected
• Cash Position Analysis
Ms. McCullough stated the budgets are monitored on a monthly basis.
Ms. McCullough reported a 12% tuition increase for next year has been authorized by the
State Board and has been built into the coming year’s budget. We have received our
allocation for the 2012-2013 year. The college budget for the next year will be brought to
the Board at its July meeting for review and approval.
Mr. Blauvelt stated the legislature changed the law regarding special meetings. If the
Board holds a special meeting, the change has to be posted on our web site and notice has
to be taped on the outside of the door where the meeting is being held.
2) Fee Schedule – Ms. McCullough reviewed the proposed fee, waiver and fine schedule for
next year. Mr. Blauvelt suggested changing the wording of the short term loan fee to short
term tuition deferral fee. It was moved and seconded to adopt the fee, waiver and fine
schedule with the suggested change. Motion carried.
8.
Executive Session
The Board entered into executive session at 2:35 p.m. for approximately thirty minutes for the
purpose of receiving and evaluating complaints against or reviewing the qualifications of an
applicant for public employment or reviewing the performance of a public employee; consultation
with legal counsel regarding agency enforcement actions, or actual or potential agency litigation;
considering the sale or acquisition of real estate; and/or reviewing professional negotiations.
The meeting was reconvened at 3:03 p.m.
9.
Action Items as a Result of Executive Session
None
10.
Adjournment
The meeting was adjourned at 3:04 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Randy Rust, Chair
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
June 18, 2012
Members Present:
Mr. Art Blauvelt, Ms. Rebecca Chaffee, Ms. Denise Portmann, Mr. Randy Rust,
Members Absent:
Ms. Fawn Sharp
Others:
Dr. Ed Brewster, Ms. Laurie Clary, Mr. Mike Cooper, Mr. Dave Halverstadt,
Mr. Jason Holland, Ms. Barbara McCullough, Mr. Dierk Meierbachtol,
Mr. Dave Schiel, Ms. Cara Beth Stevenson, Mr. Greg Taylor, Dr. Arlene Torgerson,
Ms. Gail Winkelman, Ms. Sandy Zelasko
1. Call to Order
Mr. Rust called the meeting to order.
2. Community Linkages
None
3. Agenda changes
None
4. Approval of Minutes
It was moved and seconded the minutes from the May 16, 2012 meeting be approved. Motion
carried.
5. Public Comments
Mr. Dave Schiel, president of WPEA, the labor union that represents 4,500 classified staff in the
State of Washington, addressed the Board regarding the 3% salary reduction represented classified
staff will take for one year effective July 1, 2012. He thanked GHC for finding ways to mitigate the
cut and said he looked forward to a collaborative relationship with the college.
6. Awards and Recognition
None
7. College Input (Reports)
a. Board of Trustees
1) Board Elections – Ms. Chaffee moved that Ms. Portmann be elected Chair and
Mr. Blauvelt Vice Chair effective at the September 17, 2012 meeting. Motion carried.
Ms. Chaffee will continue as the legislative representative to TACTC and Mr. Rust will
represent the Board at GHC Foundation meetings.
2) TACTC Conference – Mr. Blauvelt, Ms. Chaffee, Ms. Portmann and Dr. Brewster will
attend the TACTC conference June 24 through the 26th at Big Bend Community College.
3) Board Retreat – Dr. Brewster suggested combining the July Board meeting with a Board
retreat. The meeting portion will focus on the presentation and approval of the budget for
next year. The retreat will discuss integrating the strategic plan, accreditation, and
Achieving the Dream into one overall plan for the college as we move forward.
Dr. Brewster suggested inviting the College Success Team to the retreat portion of the
meeting. The team consists of twenty-five people representing the strategic planning group,
Achieving the Dream core team, and the accreditation steering committee. He suggested the
Board meeting begin at 1:00 p.m. in the Boardroom followed by the retreat at 2:00 p.m. in
Room 2416.
Ms. Clary stated the college’s one-year accreditation report has been forwarded to the
Northwest Commission on Colleges for review. The official report should be available at
the September Board meeting.
b.
President ASGHC (Mr. Greg Taylor)
Mr. Taylor introduced Mr. Mike Cooper, next year’s ASGHC president. Mr. Taylor
thanked Dr. Brewster and the administrative team for being approachable to students and
supportive of their issues.
Mr. Taylor made the following suggestions:
1.
Students should be informed when fees and tuition are going to be increased.
2.
Advising procedures could be improved so all students understand class
sequences so they can graduate on time. Mr. Cooper said student government
leaders could also be helpful keeping students informed. Dr. Brewster responded
that students are advised what the requirements are to keep on track.
Ms. Winkelman stated that information could be sent to students through their
college e-mail account.
Dr. Brewster complimented Mr. Taylor for his leadership this past year including
getting students involved in community activities.
c. Classified Staff (Ms. Gail Winkelman)
Ms. Winkelman reported that Dr. Brewster’s meeting with classified staff was well received. Staff
are pleased they will have an opportunity to make up some of their financial losses by attending
training sessions on Fridays during the summer when the college is closed.
The annual state-wide meeting of STTACC (Staff training for technical and community colleges)
will be held on campus August 8th and 9th. Over one hundred classified staff from around the state
are expected to attend.
d. Faculty (Dr. Gary Murrell)
None
e. President (Dr. Edward Brewster)
1) Memorandum of Understanding between the Grays Harbor College Federation of Teachers
and the College – Dr. Brewster presented a MOU between the GHCFT and the college
extending the existing contract an additional year through June 16, 2013. Negotiations will
begin after faculty return in the Fall. A new contract is expected to be finalized by June,
2013. It was moved and seconded to authorize the Board chair to sign on behalf of the
college the Memorandum of Understanding between the GHCFT and the college. Motion
carried.
2) WACTC Report – Highlights from the last presidents’ meeting were included in the Board
packet received prior to this meeting. They included:

STEM enrollment and Transformation Fund Allocations for the next fiscal year. Funds
will be allocated on a proportional basis, with all colleges receiving some funding.

GHC’s SMArt building is expected to be funded in the next biennium.

The search process for a new director of the State Board to replace Mr. Charlie Earl has
begun.
3) Other Items of Interest
None
f.
Vice President for Instruction (Ms. Laurie Clary)
1) Proposed Operational Policy 319 – Credit for Prior Learning – Ms. Clary reported that two
years ago the Legislature passed HB 1795 which required colleges to allow students to earn
credit through Prior Learning Assessment. A committee comprised of GHC faculty,
student services and instruction personnel developed the proposed policy to address the
mandate. The committee will identify types of prior learning for which a student can earn
up to 25% of the required credits for a degree or certificate. After discussion, it was moved
and seconded to approve Operational Policy 319, Credit for Prior Learning. Motion
carried.
g. Vice President for Student Services (Dr. Arlene Torgerson)
None
h. Vice President for Administrative Services (Ms. Barbara McCullough)
1) Revised Fee Schedule – Ms. McCullough reminded the Board they approved the fee
schedule for next year at their May Board meeting. Since that time there has been a request
to change the background check fee for students in specific programs, i.e., human services,
education, etc. from a state-wide check to a national check. The cost for the national
background check will increase the fee from $10.00 to $42.00. It was moved and seconded
to approve the revised fee schedule as presented. Motion carried.
Dr. Torgerson said in the near future it is expected that there will be an increase in the GED
fee from the current cost of $75.00 to $150.00.
Ms. McCullough asked the Board to consider approving a continuing resolution to carry
over spending authority into the next year. It was moved and seconded to authorize the use
of college resources to maintain operations for the months of July – September, 2012, or
until a FY2012-13 budget is approved (whichever comes first). Motion carried.
8.
Executive Session
The Board entered into executive session at 2:04 p.m. for approximately fifty minutes for the
purpose of receiving and evaluating complaints against or reviewing the qualifications of an
applicant for public employment or reviewing the performance of a public employee; consultation
with legal counsel regarding agency enforcement actions, or actual or potential agency litigation;
considering the sale or acquisition of real estate; and/or reviewing professional negotiations.
The meeting was reconvened at 3:01 p.m.
Ms. Portmann stated at the last Board meeting there was discussion regarding student
representation on the Board. At that time it was decided to continue the discussion when all Board
members were present. Dr. Brewster suggested re-visiting the issue at the September, 2012
meeting.
9.
Action Items as a Result of Executive Session
None
10.
Adjournment
The meeting was adjourned at 3:06 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Randy Rust, Chair
GRAYS HARBOR COLLEGE
Aberdeen, Washington
Regular Meeting of the Board of Trustees
July 16, 2012
Members Present:
Mr. Art Blauvelt, Ms. Rebecca Chaffee, Ms. Denise Portmann, Mr. Randy Rust
Members Absent:
Ms. Fawn Sharp
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Mr. Dave Halverstadt, Ms. Barbara McCullough,
Mr. Dierk Meierbachtol, Dr. Arlene Torgerson, Ms. Gail Winkelman, Ms. Sandy Zelasko
1. Call to Order
Chair Rust called the meeting to order.
2. Agenda Changes
None
3. Approval of Minutes
It was moved and seconded to approve the minutes from the June 18, 2012 Board meeting. Motion carried.
4. Public Comments
None
5. College Input (Reports)
a. Board of Trustees
1) TACTC Conference Report – Board members who attended the recent TACTC meeting reported the
following:
• Ms. Portmann said the interactive video with Mr. Sal Khan, founder of the Khan Academy was a
highlight. They produce instructional videos on several subjects from basic math to advanced physics.
Students watch a ten minute video on a specific subject and then the classroom instructor facilitates
discussion. Instructors for all age groups, from K-12 through college are experiencing success utilizing
the videos.
•
The TACTC Legislative Committee met and discussed possible “talking points” for the next legislative
session. It was emphasized that now would be a good time to contact legislators.
•
There is concern that several recently appointed trustees have not been confirmed.
•
Dr. Brewster reported he has been asked to be a presenter at the ACCT Leadership Conference in
Boston in October. He asked Board members to contact his office if they are interested in attending.
b. Student Government Report (Mr. Mike Cooper)
None
c. Classified Staff (Ms. Gail Winkelman)
Ms. Winkelman reported WPEA is in the process of negotiating a new contract. She said classified staff
appreciate the opportunity to participate in training opportunities on Fridays during the summer when the
campus is closed. If they attend six of the eight sessions offered, their compensation will equal the 3%
mandated salary cut implemented July 1st.
d. Faculty (Dr. Gary Murrell)
None
e. President (Dr. Ed Brewster)
1) Memorandum of Understanding (MOU) between Grays Harbor College Federation of Teachers, Local 4984
and the College – The MOU applies to all faculty hired after July 1, 2012 and does not affect current
faculty. It was moved and seconded to go into executive session to review the MOU that establishes an
agency shop. Motion carried. The Board entered into an executive session at 1:20 p.m. for approximately
twenty minutes. The meeting was reconvened at 1:50 p.m.
Mr. Blauvelt moved to authorize the Board chair to sign the MOU that was submitted. Ms. Portmann
seconded the motion. Motion carried.
f.
Vice President for Instruction (Ms. Laurie Clary)
None
g. Vice President for Student Services (Dr. Arlene Torgerson)
None
h. Vice President for Administrative Services (Ms. Barbara McCullough)
2012-13 Operating budget –
Ms. McCullough reviewed the 2012-2013 financial budgets which included:
Operating Budget
2012-13 revenue estimates
2012-13 expenditure estimates
Strategic Planning
Detail line item budgets
Grants and contracts
Student activities funds
Tuition and fee schedule
Facilities use charges
Salary schedules
Professional
Ancillary
Exempt
Non-permanent hourly (1050 employees)
Ms. McCullough stated the operating budget document is formatted differently than in previous years, and the
prior year was reclassified to be consistent with the new year changes. She noted that it does not include
anything that is grant funded or auxiliary services. Ms. Portmann asked if next year’s budget could include
another column that shows the actual budget rather than comparing it with last year’s budget. Dr. Brewster
responded that we could bring the actuals for this year to the September board meeting.
Ms. McCullough asked for approval of a revision to the fee schedule to reflect the increased fee for GED
testing mandated by the state.
It was moved and second to adopt the budget as presented. Motion carried.
6. Adjournment
The meeting was adjourned 2:18 p.m.
__________________________
Edward J. Brewster, Secretary
_____________________________
Randy Rust, Chair
GRAYS HARBOR COLLEGE
Aberdeen, Washington
College Success Retreat
July 16, 2012
Members Present:
Mr. Art Blauvelt, Ms. Rebecca Chaffee, Ms. Denise Portmann, Mr. Randy Rust
Members Absent:
Ms. Fawn Sharp
Others Present:
Dr. Ed Brewster, Ms. Laurie Clary, Ms. Nancy DeVerse, Ms. Erin Frasier,
Ms. Aleta Fuhrer, Mr. Dave Halverstadt, Ms. Penny James, Ms. Vivian Kaylor,
Ms. Sandy Lloyd, Mr. Mike Kelly, Ms. Barbara McCullough, Ms. Trish McIntosh,
Ms. Laura Ratcliff, Ms. Debbie Reynvaan, Mr. Tony Simone, Ms. Diane Smith,
Dr. Arlene Torgerson, Ms. Cindy Wilson, Ms. Gail Winkelman,
Mr. Shiloh Winsor, Ms. Penny Woodruff, Ms. Sandy Zelasko
1.
Introduction of Participants
Dr. Brewster asked participants to introduce themselves.
2.
Explanation of the Process
Dr. Brewster said the purpose of the meeting was for the Board to meet with the College Success
Team to work on the integration of the accreditation process, strategic planning process and
Achieving the Dream data with the goal of developing one plan and one set of indicators.
The following documents were distributed:
List of College Success Committee members
GHC Vision, Mission and Values
Revisions to Core Theme Indicators for College Success Planning
College Success Strategies
3.
Examination of Objectives and Indicators
Objectives and indicators in the following areas were reviewed:
Academic transfer
Workforce Education
Basic Skills
Service to Community
4.
Presentation of Data on Indicators and Analysis
Ms. Clary reviewed the core themes. She explained that it is an accreditation requirement to
measure how well we are fulfilling our core themes. Each one has objectives and each objective
has indicators and data. Ms. Reynvaan reviewed the data and noted that some of it is cohort
measured.
5.
Determination of Targets for Each Indicator
Participants were divided into four groups. Each group was assigned one of the four core themes
and asked to come up with a year 2017 target for each objective. Ms. Clary stated the reason for
setting the year 2017 for the target year is because our next full accreditation visit will be in 2018
and we need to have data from 2017 to do an analysis of where we are in relation to mission
fulfillment.
The full group reconvened and reported their targets for their specific core theme. It was noted that
the service to community core theme is difficult to assess. Dr. Brewster said e-team will have
1
further discussion related to service to the community and report their findings to the Board in the
Fall.
Ms. Chaffee said she thinks there should be more discussion about how we can be consistent on
setting our targets, noting that each group used a different approach.
6.
Proposals for Strategies Related to Targets
Dr. Brewster stated it is the Board’s role to set the targets and the college’s role is to develop
strategies.
7.
Discussion of Mission Fulfillment
Dr. Brewster stated that measures will be identified to measure mission fulfillment.
__________________________
Edward J. Brewster, Secretary
_____________________________
Randy Rust, Chair
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