Office of Institutional Effectiveness
The Best Place To Start
Standing Committee Improvement Report For 2014-2015
In accordance with College Procedure 2.01.01.14, Committees, the Office of Institutional Effectiveness, each May, requests the chairs of the College’s standing
committees to submit the Annual Standing Committee Chairs’ Year-End Improvement Report to inform the President of the College concerning the decisions and
effectiveness of the standing committees. The data are used to create this Standing Committee Improvement Report, which is available on the College web site:
http://www.epcc.edu/InstitutionalEffectiveness/Pages/StandingCommitteeImprovementReportbyCommittee.aspx .
ADMINISTRATIVE SERVICES CENTER IMPROVEMENT TEAM
CHARGE: To bring to the Institutional Effectiveness Committee (IEC) ideas and concerns about the effectiveness of the College, and the IEC shall forward to the President
recommendations, based on these concerns, on improving various aspects of the College.
Academic
Year
2014-2015
I. Response to last Year’s Chair’s recommended Plan
of Action
II. Recommendations and Receiving Administrator(s)
III. Recommended Plan of Action (e.g. Objectives) for
the Committee during the next Academic Year
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The committee spoke to Rick Lobato of Physical Plant (PP)
regarding alternative ways for people to slow down when
driving at the ASC campus. Several ideas were given to PP
including one that would use speed breakers similar to the
hemispherical ones seen at ‘The Fountains’ mall next door.
We were told the current speed bumps would remain as there
was no budget for changing them.
The intermittent foul odor in Building B persists. PP is aware
of the issue and continues to attempt to determine the cause
in order to develop a resolution.
The hand dryers in Building B remain an item of concern. PP
was going to evaluate them and possibly replace them.
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OFFICE OF THE VICE PRESIDENT OF RESEARCH AND ACCOUNTABILITY
A call box with solar panels, video and emergency calling
capability has been approved for the parking lot in Building
A. This call box was made possible with initial funds from
the College Improvement Committee. Additional funds were
provided by the EPCC Police Department.
The Little Free Library consisting of books donated by the
EPCC community on bookcases (bought by CIC funds) and
some seating for each building have been very well received
by ASC students and EPCC employees. The library has its
own storage cage in Building A and the area designated for
the library in both buildings will soon be decorated by the
Student Art Club. The library’s registration with
Littlefreelibrary.org is pending at this time.
Employee of the Month celebrations were conducted every
month, except one.
A very successful ‘Secret Santa’ Christmas Party for 75
Kindergarten students of Douglass Elementary was held just
before Christmas break ’14.
A rain gutter runoff had been placed so as to empty onto a
handicap ramp in Building A. We were able to get PP to
divert this spout, making the ramp safe for use in all weather
conditions.
The committee talked with Raul Lucero of PP to make the
softscaping around building A and B into a certified
Chihuahuan desert garden. The committee is awaiting PP’s
installation of a railing around Building A’s elevated strip
garden. The committee is also making plans to provide
training on Chihuahuan desert flora and fauna to the EPCC
community.
Signs near Emergency phones in the lobbies of both
buildings have been ordered. These signs indicate the
location of the phones and include emergency telephone
numbers.
Weather mats were placed inside the entrances of Building
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The committee believes that the speed bumps at the ASC
campus remain hazardous as they are poorly designed.
One particular committee member had her tire punctured
twice on the speed bumps, and the committee has heard
several complaints from the EPCC community about the
bumps. The next committee should make efforts to replace
these bumps with more gentle speed breakers.
The parking at both buildings should be evaluated. This is
especially in reference to elderly clients of the Cosmetology
and Nail Tech departments in Building B.
In spring 2014 there were 365 academic students and 68
CE/workforce Development Students attending classes at
the two ASC buildings.
As part of EPCC’s commitment to Student Success, access
to vital services such as tutoring, counselling, library, CSD,
ACS, Campus Life, etc. for students who attend classes at
the ASC should be formally reviewed and addressed
annually.
A review by the CSD staff of all classrooms, public facilities
and parking lots at the ASC to prioritize and address issues
related to disabilities. Examples include the special tables in
each classroom currently being purchased for classrooms
except those at the ASC, the proximity to an automatic door
and ramp to designated handicapped parking spaces, soap
dispensers in bathrooms, pedestrian crossings and cuts
between A and B buildings, access to CSD staff and
information etc.
SGA should have a representative on this campus
The gift given to the Employee of the Month should be
standardized.
Consistent, formal representation from the following areas
are needed for the CIC committee:
 Physical Plant
 Police
H:RS/Reports2014-2015/2014-2015CmteChairsAnnualImprovementRptASCImprovementTeam docx
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/19/15
Page 1 of 4
Academic
Year
I. Response to last Year’s Chair’s recommended Plan
of Action
II. Recommendations and Receiving Administrator(s)
III. Recommended Plan of Action (e.g. Objectives) for
the Committee during the next Academic Year
B; safety stripping was applied to the stairs of the main
entry, and the stair railing was extended the full length of the
stairway, all to mitigate slips, trips and falls in Building B.
 CSD
 Counseling
 SGA
 IT
 Risk Management
 Instruction
 CE/WF Development
As Building B does not have a police officer. A call box at
the Building B parking lot is desirable. This would improve
the ability to obtain vital support in case of emergencies.
A PP and Police review of the parking lots, traffic signs
and pedestrian crosswalks to ensure appropriate safety
and traffic flow is important.
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The committee finally was successful in getting the benches put
up at the ASC building for the students. Thanks to the Physical
Plant.
2013-2014
2012-2013
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2011-2012
Continued to follow up on for benches that were to be
installed near the entrance to ASC B. Those benches were to
be paid for by SGA. Apparently, those benches will be
ordered at the end of the academic calendar per Ms. Jones.
Norma Pagan, from EPCC Physical Plant, which also offered
to pay for those benches. At this time we are considering all
our options.
Followed up on the concerns of foul odors in and around ASC
B, and even brought it to the attention of President Serrata.
He acknowledged the issue and stated that it was already
being addressed. There has been a significant drop in the
odor in the last few months. The smell of the odor of raw
sewage throughout the building has significantly decreased
and on most days is non-existent. There is one exception,
and that would be the South Restrooms which still emit an
unpleasant odor.
In 2010, LCD monitors were to be installed at both entrances of
the A building. This project has been expanded beyond ASC and
now involves all campuses. Therefore, we are no longer in
control of this project.
Ms. Ahner allowed the Cosmetology department to have 4 tables
and 16 chairs that were previously housed in the B building foyer.
These tables and chairs are in the hallway near the Cosmetology
department to be used by students for their morning and lunch
breaks.
An ASC IE subcommittee went before the SGA to request the
purchase of benches to be placed outside of the B building for
students to use.
OFFICE OF THE VICE PRESIDENT OF RESEARCH AND ACCOUNTABILITY
It was brought to our attention that there was a need for safety
mats at the B building. With the help of Jackie Lomeli in Safety
and Risk Management , the Team was able to get those put out
there.
The committee would like to see something get done about the
speed bumps that were recently put in. There have been many
complaints of damage being done to cars.
We had the customer handicap parking on the shipping and
receiving side, and those cars would sometimes be trapped
because the trucks would block them in. So the handicap parking
was moved in front of the cosmetology side, and this has made
the situation better.
The bad smell in the B building is still a problem.
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Worked to help clean up the surrounding property around
the ASC. Contacted District 3 - City Representative Emma
Acosta’s office to help us in getting those property owners to
clean up behind their property.
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This report will be shared with the subsequent Chair of the
committee.
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Continued the cost-saving suggestion project. Employees
make cost savings suggestions, and the IE Committee
chooses one each month. The tip is unveiled at the
Employee of month celebration and the employee is given
recognition for his or her suggestion at the celebration. We
post signs, with the suggestion, around the ASC building for
everyone to see.
Follow up on installation of benches approved by SGA.
These benches will be installed at the “B” building.
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Continue to monitor the foul odor in the ASC Bldg. B. While
the smell has mostly subsided there are still areas that have
a significant foul odor.
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Look into the ASC B. Staircase and how to make it safer.
Possibly recommend that the rail continues through the end
of the left and right staircase as it reaches the bottom floor,
as it does with the center rail. Also possibly recommend
installing grip tape on stairs.
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Continued the safety tip project. Employees make safety tip
suggestions and the IE chooses one each month. The tip is
unveiled at the Employee of month celebration, and the
employee is given recognition for his or her suggestion at
the celebration.
SGA approved the request for benches and will provide the
funding. A date has not be committed to for completion as of
today.
Implemented cost saving suggestion project. Employees make
cost savings suggestions, and the IE Team chooses one each
month. The tip is unveiled at the Employee of the Month
celebration, and the employee is given recognition for his/her
suggestion at the celebration. We post signs, with the
suggestion, around the ASC building for everyone to see.
The dryers in the restrooms in the B building were not drying
well. It was suggested to replace them with stronger dryers.
Follow up on installation of benches approved by SGA. These
benches will be installed at the “B” building.
Follow up with the concerns of foul odors in and around the
Cosmetology and cashiers area in the “B” building. This may be
due to plumbing problems.
In 2011, two new microwaves were installed in the “A” building’s
break room.
H:RS/Reports2014-2015/2014-2015CmteChairsAnnualImprovementRptASCImprovementTeam docx
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/19/15
Page 2 of 4
Academic
Year
2010-2011
2009-2010
I. Response to last Year’s Chair’s recommended Plan
of Action
II. Recommendations and Receiving Administrator(s)
III. Recommended Plan of Action (e.g. Objectives) for
the Committee during the next Academic Year
The LCD Monitors are in progress at both entrances of the A
Building. It will work off a server being installed at the Workforce
Development Center in the ASC B Building. As soon as IT has
completed the server installation, the monitors will be installed.
The free-standing space directory and raised lettering projects
from 2009-10 have stalled. With the state budget cuts and being
informed by the Physical Plant that requests for work of nonsafety matters that do not have budget numbers attached are not
a priority this time.
In 2011, installation of two, well-marked crosswalks from the A
Building to B Building has begun. The increase of traffic on the
road between the two buildings and the even larger traffic flow
that will happen with the soon-to-be-built shopping mall has made
this a safety concern.
Continue to follow up on monitoring progress with Dr. Jenny Giron
and Raymundo Vilca. Once installed work with the Marketing
Department, they will operate the monitors.
Follow the progress of the tables and chairs outside of the B
Building. The IE Team is hoping something will be worked out
between Ms. Ahner, the President’s Office and Physical Plant on
budgeting this project.
[Not requested]
Dr. Ernst Roberts:
In 2011, talks have begun between the IE Team, Yolanda Chavez
Ahner and the Physical Plant on the installation of tables and
benches outside of the Cosmetology door. Students are sitting on
the cement in between classes. Similar benches and tables were
installed last year on the outside of the south end of Building A.
The IE Team is working with the President’s Office for the
installation of two new microwaves in the Building A
Breakroom. One is broken, and the other is about to fail.
Free standing space directory to be located at each main
entrance at the ASC A-Building to better serve the students and
community with space for future planning/growth.
4” raised Name identification lettering of each department at the
ASC A-Building to match lettering as in the B-Building at the
entrance of each department.
Follow-up with Rick Torres on the status of the three price quotes
requested for the free standing space directory and present to Dr.
Ernst Roberts.
Follow-up with Rick Torres on the status of the three price quotes
requested for the 4” raised Name identification lettering and
present price quotes to Dr. Ernst Roberts.
Follow-up with Jenny Giron on the status of the LCD monitor to be
located at the A-Building main entrance.
LCD monitor at the A-Building main entrance, to provide the
student/visitor with prompt information on where the event is
going to take place, location and time.
2008-2009
[Not requested]
The picnic tables and benches requested have been delivered.
They are located in the south end of the building, by the
President’s office.
The lounge area has a new ice maker.
These items were provided by Mr. Tim Nugent.
Begin a campaign to conserve energy throughout the District. We
can obtain a grant through the Lone Star program.
The sofas in the foyer and chairs in the lounge need to be reupholstered.
Mr. Rick Torres has been sent a request for his consideration.
The water in certain parts of the building continues to be smelly
and brown to a black color in appearance, unsuitable for
consumption. A form of remedy has been to run the water and
draining it onto the street until the color dissipates. This has been
unsuccessful.
The floor tile is lifting in some parts of the building. Facility
Services is aware of the situation and is working on it.
2007-2008
[Not requested]
Have not at this point forwarded any recommendations to
administrators. We are in fact in the process of meeting with the
Physical Plant Director to discuss some improvements that the
committee would like to complete before the end of our term.
This is being done at the recommendation of the Vice President of
Student Services during our meeting in March with CF &
Associates. We will then forward our recommendations to the
Vice President of Student Services.
This will also be discussed during the months of May through
July, 2008.
2006-2007
[Not requested]
To Dr. Roberts/Dr. Rhodes:
Continuation of Employee of the Month; fundraising efforts;
celebration of Father's Day; Mother's Day, Halloween; Christmas
for kids of a school district; BBQ's; and Thanksgiving Luncheon.
The Beautification Plan was submitted for consideration.
Highlights include: security/Lighting in the Parking Lot; signage;
reduction of trash; cleaning bathroom facilities and upkeep;
OFFICE OF THE VICE PRESIDENT OF RESEARCH AND ACCOUNTABILITY
H:RS/Reports2014-2015/2014-2015CmteChairsAnnualImprovementRptASCImprovementTeam docx
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/19/15
Page 3 of 4
Academic
Year
I. Response to last Year’s Chair’s recommended Plan
of Action
II. Recommendations and Receiving Administrator(s)
III. Recommended Plan of Action (e.g. Objectives) for
the Committee during the next Academic Year
parking issues; the use of facilities in the front of the ASC with
umbrellas, patio furniture.
OFFICE OF THE VICE PRESIDENT OF RESEARCH AND ACCOUNTABILITY
H:RS/Reports2014-2015/2014-2015CmteChairsAnnualImprovementRptASCImprovementTeam docx
EPCC does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, veteran status, sexual orientation, or gender identity.
8/19/15
Page 4 of 4