POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Assistant Registrar for Registration
Exempt
CATEGORY:
GRADE:
Professional
D
Job Summary: Plan, manage, and implement the student services and registrar support
services for the District’s credit courses and programs.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
1. Plan, manage, and implement the student services and registrar support
services for the District’s credit courses and programs to include the
creation and maintenance of the course schedule and catalog.
25%
2. Recommend, coordinate, implement, and monitor internal operational
standards and policies/procedures that ensure regulatory compliance.
25%
3. Provide direct supervision of staff to include coordinating and delegating
work, personal/professional development, coaching, and performance
management.
20%
4. Maintain and insure accuracy of information as it relates to the position in
the automated information management system. Coordinate information
with other departments as needed. Update system tables and coordinate
the report writing to meet department, district, and state reporting
requirements.
Provide orientation and training on the automated
information management system and the WEB as needed.
10%
5. Coordinate maintenance of required records, statistics, prepares and
submits reports to District officials and regulatory/accrediting
organizations.
10%
6. Provide centralized guidance and interpretation regarding all internal and
external policies, procedures, and requirements relating to credit
courses/programs throughout the District.
10%
REPORTING RELATIONSHIP: Registrar
SUPERVISORY RESPONSIBILITIES: Direct supervision of staff assigned to functional area.
ESSENTIAL QUALIFICATIONS:
EDUCATION: Bachelor’s Degree or equivalent
Effective: 9/1/2002
EXPERIENCE: Five (5) Years
SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities:
• Knowledge of and ability to research complex federal and state regulatory
guidance as well as college policies and procedures.
• Analytical skills and detailed oriented
• Conflict resolution, leadership, and teambuilding skills
• Strong interpersonal and organizational skills
• Ability to effectively communicate both orally and written.
2. Equipment Used: Personal computer and related peripherals as well as other
equipment associated with a general office environment (e.g. typewriter, copier, fax,
and multi-line telephone).
3. Software Used: Integrated administrative software, e.g. Apache and Banner, and a
variety of a word processing, spreadsheet, database, and presentation software.
PHYSICAL REQUIREMENTS
Duties require little physical effort in working with light (up to 10lbs.) easy to handle
materials. Duties performed causes light fatigue of eyes, fingers, and other faculties due
to long periods of standing, sitting, and repetitive motion.
INTERPERSONAL SKILLS
Alternative or combined skills in understanding, negotiating, selecting, developing, and
motivating people are important due to constant interaction with other people within the
district and community, as well as the position’s accountability for the development,
motivation, assessment, and reward of employees, and to deal with irrational situations
where the outcome is unpredictable.
WORKING CONDITIONS
Job is performed in general office or comparable working area with occasional
distractions such as noise, interruptions, or congested work areas with exposure to some
disagreeable elements.
Effective: 9/1/2002