POSITION DESCRIPTION
TITLE:
FLSA STATUS:
Records Management Clerk
Non-Exempt
CATEGORY:
GRADE:
Classified
C
JOB SUMMARY: Responsible for the receipt, organization and disposition of records in Records
Management and archives including shelving boxes, interfiling records and requests for information.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
30%
1.
Maintain a computerized records management system to identify, categorize,
store, retrieve, and dispose of College records.
2.
Dispose of records that have met the required retention period as stipulated in
the records retention schedules; maintain permanent records of destruction
and certificates of destruction; and apply pertinent federal and state laws.
Handle requests for the scanning of files and documents.
25%
3.
Ensure all incoming records for storage and destruction are processed in
accordance with the District’s Records Retention Schedule and established
procedures; and handle requests for the scanning files.
20%
4.
Provide retrieval of archived historical information for personnel throughout
the District; arrange for loans of the archived materials.
20%
5.
Perform other duties as assigned.
5%
REPORTING RELATIONSHIP: Director, Records Management
SUPERVISORY RESPONSIBILITIES: None
ESSENTIAL QUALIFICATIONS:
EDUCATION: High School graduate or equivalent.
EXPERIENCE: Two years of experience.
SPECIAL SKILLS AND ABILITIES:
1.
Skills/Abilities: Ability to utilize computer technology to access data, to maintain records,
and communicate with others. Ability to communicate effectively verbally and in writing.
Ability to read and interpret rules, to follow instructions, and maintain confidentiality of
materials. Must have strong organizational skills. Basic knowledge and understanding of
principles and practices of Records Management.
Effective 12/05/07
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2.
Equipment Used: Personal Computer, fax, telephone, copier, specialized software related to
Records Management and other equipment associated with an office environment.
3.
Software Used: A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
Duties performed causes fatigue of eyes, fingers, or other faculties due to long periods of standing,
sitting, and/or repetitive motion. Duties require continuous effort in working with moderate to
heavy (10 to 50lbs and, on occasion, over 50 lbs) materials producing moderate body fatigue.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, counseling, and/or influencing people are
important in achieving job objectives, causing action, understanding others, or changing behavior;
and, skills of persuasiveness or assertiveness, as well as sensitivity to the point of view of others.
WORKING CONDITIONS:
Job is performed in general office or comparable working area with occasional distractions such as
noise, interruptions, or congested work areas with exposure to some disagreeable elements.
Effective 12/05/07
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