POSITION DESCRIPTION
TITLE:
EXTENDED
TITLE:
FLSA STATUS:
Executive Director
Executive Director, Admissions and
Registrar
Exempt
CATEGORY:
Administrative
GRADE:
E
JOB SUMMARY: Responsible for the administration of all functions required to support El Paso
Community College District’s Admissions and Academic Records support activities to include but not
limited to admissions application processing, registration processing, system support for catalog and class
schedules for both credit and non-credit courses, commencement, academic records and reporting in
compliance of Federal regulations, State mandates, accrediting agencies and College policies.
ESSENTIAL FUNCTIONS:
YEARLY
PERCENT OF
TIME
30%
1.
Direct a multi-campus, district-wide department responsible for providing
Admissions access to the College and providing all Registrar related activities
required to support enrollment into credit and non-credit classes including
development and maintenance of system catalogs and schedules, in-person and
online registration processing, determination of residency for tuition purposes,
evaluation of transfer credit, posting grades, maintaining enrollment records,
producing transcripts and diplomas, and providing enrollment management
reporting acting as the certifying official for State reporting.
2.
Interpret mandated guidelines, develop and implement controls to maintain
compliance with the Texas Higher Education Coordinating Board (THECB) rules
and accreditation requirements of the Southern Association of Colleges and
Schools (SACS). Serve as the district’s primary designated school official
responsible for ensuring compliance with the Department of Homeland Security’s
(DHS) Student and Exchange Visitors Information System (SEVIS) enabling
EPCCCD to admit and enroll international students.
25%
3.
Manage personnel performing specialized functions in open Admissions,
competitive Health Occupations Admissions, international student admissions,
transcript, transfer credit evaluation, academic records processing, graduations,
student information systems maintenance, and automated enrollment/registration
support, scheduling and processing.
25%
4.
Maintain liaison with State and Federal agencies, other educational institutions,
district administrators, faculty and staff. Serve on various standing district
committees providing problem resolution, and interpretation and explanation of
policy as related to admissions and registration issues. Develop and update
appropriate College Procedures relating to admissions and registration.
10%
Amended: 6/01/09
Page 1 of 4
5.
Develop and manage the departmental budget.
5%
6.
Other duties as assigned.
5%
REPORTING RELATIONSHIP: Vice President, Student Services
SUPERVISORY RESPONSIBILITIES: Directly supervises senior staff and indirectly supervises all
other personnel assigned to the department.
BUDGET RESPONSIBILITIES: Departmental budgets
ESSENTIAL QUALIFICATIONS:
EDUCATION: Master’s Degree in Education, Business Administration, Public Administration
or closely related field preferred.
EXPERIENCE: Nine (9) Years
SPECIAL SKILLS AND ABILITIES:
1. Skills/Abilities:
Must have the skill and ability to plan, organize, lead, and control personnel and
operations of a large department;
Effective communication and problem solving skills in a variety of circumstances;
Skill in establishing and maintaining effective working relationships with students,
staff, faculty and the public.
Excellent communication, written and verbal, and interpersonal skills.
2.
Equipment Used: Personal Computer and other equipment associated with a general office
environment (copier, phone, fax, etc.)
3.
Software Used:
A variety of word-processing, spreadsheet, database, e-mail, and
presentation software.
PHYSICAL REQUIREMENTS:
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. While performing the duties of this Job, the
employee is regularly required to use hands to finger, handle, or feel and talk or hear. The employee
is frequently required to stand; walk and sit. The employee is occasionally required to reach with
hands and arms. The employee must regularly lift and /or move up to 10 pounds, frequently lift and/or
move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities
required by this job include close vision, distance vision, color vision, peripheral vision, depth
perception and ability to adjust focus.
INTERPERSONAL SKILLS:
Alternative or combined skills in understanding, negotiating, selecting, developing, and motivating
people are important to the highest degree due to constant interaction with other people, at any level
within the organization or the community, position’s accountability for the development, motivation,
assessment, and reward of employees, and to deal with irrational situations where the outcome is
unpredictable.
WORKING CONDITIONS:
The work environment characteristics described here are representative of those an employee
encounters while performing the essential functions of this job. The noise level in the work
environment is usually quiet.
Amended: 6/01/09
Page 2 of 4
POSITION TITLE:
Executive Director of Admissions and Registrar
PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands and work
environment factors described below are representative of those that must be met by an employee to
successfully perform the essential functions of this job.
PHYSICAL ACTIVITIES:
None
Stand
Walk
Sit
Use hands to finger, handle or feel
Reach with hands and arms
Climb or balance
Stoop, kneel, crouch, or crawl
Talk
Hear
Taste
Smell
WEIGHT and FORCE
DEMANDS:
Wet or humid conditions(non-weather)
Work near moving mechanical parts
Work in high, precarious places
Fumes or airborne particles
Toxic or caustic chemicals
Outdoor weather conditions
Extreme cold(non-weather)
Extreme hot (non-weather)
Risk of electrical shock
Work with explosives
Risk of radiation
Vibration
X
X
X
X
X
X
X
None
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
X
X
X
X
X
None
X
X
X
X
X
X
X
X
X
X
X
X
VISION DEMANDS:
No special vision requirements
Close vision (clear vision at 20 inches or less)
Distance vision (Clear vision at 20 feet or more)
Color vision (ability to identify and distinguish colors)
Peripheral vision
Depth perception
Ability to adjust focus
Amended: 6/01/09
Over 2/3
X
Up to 10 pounds
Up to 25 pounds
Up to 50 pounds
Up to 100 pounds
More than 100 pounds
WORK ENVIRONMENT:
Amount of Time
Under 1/3
1/3 to 2/3
X
X
X
Amount of Time
Under 1/3
1/3 to 2/3
Over 2/3
Required
X
X
X
X
X
X
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NOISE LEVEL:
Very quiet
Quiet
Moderate
Loud
Very Loud
Exposure Level
X
The intent of this job description is to provide a representative and level of the types of duties and
responsibilities that will be required of positions given this title and shall not be construed as a declaration
of the total of the specific duties and responsibilities of any particular position. Employee may be directed
to perform job-related tasks other than those specifically present in this description.
I certify that I have received a copy of this job description. I have read and understand the duties
and responsibilities of this position.
X
Employee Signature
Amended: 6/01/09
Date
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