USER EXPERIENCE TASK FORCE
Meeting Minutes
Date: January 21, 2014
Time: 9:00 AM
Place: Larson Building, Room 116
Next Meeting: January 30, 2014
Time: 1:30 PM
Place: Larson Building, Room 116
Task force members attending:
Appointed by Governor Rick Scott
Jason Allison, Information Technology Policy Advisor, Executive Office of the
Governor (Chair)
Appointed by Chief Financial Officer Jeff Atwater
Charles Ghini, Chief Information Officer, Department of Financial Services (Vice
Chair)
Appointed by Senate President Don Gaetz
Barbara A. Petersen, President, First Amendment Foundation
Appointed by Speaker of the House Will Weatherford
Jordan Raynor, Co-founder, Citizinvestor - via telephone
Meeting began at 9:05 AM
1. Call to Order Chair Allison began the meeting by welcoming all members and all members of
the public in attendance to this last meeting of the User Experience Task Force.
2. Roll Call The Administrative Assistant called the roll. All Task Force members were in
attendance.
Agenda item #2 was closed.
3. Chairman’s Opening Remarks Chair Allison asked if anyone had any comments or questions from the last
meeting. None were presented.
Agenda item #3 was closed.
4. Discussion of Completed Tasks From Last Meeting
Agenda item #4 was delayed until after closing of item #5.
5. Discussion of Item 4.0, User Experience Chair Allison asked Susan Wilson to give the presentation on Section 4.0. Ms.
Wilson began by reviewing all of the tasks in the Work Plan Schedule. She then
provided a slide-by-slide presentation on the results of those tasks. During the
presentation, the UETF members reviewed other states’ transparency websites to review
the features and capability highlighted in the review. Note: Barbara Petersen stated that
Texas was by far the best website she reviewed because the website offered the
information in digestible formats (pie charts) but also offered the raw data.
Action Item – Chair Allison asked Barbara Petersen to reach out to Texas
government to find out how they determine the data sets that were published and cost of
the development and maintenance of the website.
Upon return from a 10-minute break, the UETF members continued with the
presentation of other states’ websites. Susan Wilson stated that it was apparent from the
research that other states have similar challenges to consolidating this information.
Once finished with the PowerPoint presentation, Ms. Wilson read through the
write-up for Section 4.0 focusing on the Recommendations and Lessons Learned. Action
Item – Chair Allison asked Barbara Petersen to reach out to Texas government to find out
how many people have subscribed to the subscription service.
Agenda item #5 was closed.
6. Other Discussion –
Chair Allison asked staff to review the Work Plan Schedule. Sections 1.0-4.0
were presented at this meeting. At the next meeting, Sections 5.0 and 6.0 will be
presented, and they are in progress. Chair Allison asked if the UETF members were ready
to review costs. Staff commented that not all of the high-level requirements have been
identified, and suggested waiting for the education and governance portions to be
determined. Vice Chair Ghini agreed and stated that the operational model information
should also be addressed prior to determining costs. The UETF members discussed what
information should be used to develop the cost estimating methodology.
The UETF members continued to discuss development of governance and cost
options. Chair Allison stated that the final recommendation needs to state that this
process is ongoing.
Agenda item #6 was closed.
7. Public Comment A member of the public asked the date/time of the next meeting. The next
meeting is on January 30, 2014 at 1:30 PM. Staff members stated that they would send
out an e-mail to the interested parties to confirm.
Agenda item # 7 was closed.
8. Adjourn Chair Allison adjourned the meeting at 10:39 AM.