V-RoomsTM is your Private Equity Solution
Virtual Data Rooms for Fund Administrators
Virtual Fund DoxTM
Page Contents
2 - Overview
3 - Fundraising
4 - Buy-Side
5 - Reporting
6 - Sell-Side
Virtual Fund Dox™ powered by Due Diligence Online, LLC
www.V-Rooms.com/VirtualFundDox
800.731.6379
Virtual Fund Dox™
Virtual Fund Dox™ is our web-based solution allowing
Fund Administrators to coordinate document communication
for all phases of fund management.
Managing and expediting the flow of information in
a secure environment is mission critical, and never
before has this flow of information been more
regulated. Our V-Rooms™ Virtual Data Rooms
technology is a robust, yet easy to use solution,
that helps make document communication and
collaboration quicker, simpler and more secure
for your organization.
Fundraising
Use our Virtual Data Rooms to distribute confidential information and electronically deliver your
PPM to potential investors during the fundraising process.
Buy-Side
Issue our Buy-Side Virtual Data Rooms, organized according to your due diligence checklist, to the
target company, requiring them to assemble the required documents for review by your evalution
team.
Fund Reporting
Use V-Rooms™ Virtual Data Rooms to assemble, organize & filter information from your portfolio
companies, and then securely deliver reports to your Limited Partners and Investors.
Sell-Side
Our Sell-Side Virtual Data Rooms allow you to “position for divestiture”, those portfolio companies
that are no longer aligned with your strategy.
Virtual Fund Dox™ powered by Due Diligence Online, LLC
www.V-Rooms.com/VirtualFundDox
800.731.6379
Fundraising
V-RoomsTM Virtual Data Rooms
PPM Room
1. General Information
Use our Virtual Data Rooms application to distribute
confidential information and electronically deliver your
Private Placement Memorandum (PPM) to potential
investors during the fundraising process.
•
No Printing, Numbering and FedExing
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Invite Accredited Investors
•
Electronically Distribute Your PPM
•
Blue Sky Law Reports for PPM Delivery
Electronically Distribute Private Placement Memoranda
• Email hundreds of potential investors and provide the General Information Username,
which will allow them to view the general information.
• Potential investors review the General Information and interested
accredited investors download, print, sign and fax the Accredited
Investor Questionnaire to you for your files.
• Then, issue a Specific Username to each accredited investor which
allows them to accept delivery of their copy of the PPM and allows you
to “track delivery” via your Audit Reports.
V-Rooms™ Unique Features
The electronic delivery of Private Placement Memoranda saves not only time, but also the considerable
administrative costs of printing, shipping and tracking. More importantly, while you have a potential
investor on the phone, who is very interested in the deal, you can give him a username and password and
immediately “walk” him into the Virtual Room while his interest level remains high.
• Multiple Security Levels (9) to restrict access to certain information to only selected users
and provide investors with more details as the deal progresses.
• Dynamic Confidential Watermarks that stamp each page with the investor’s Name, Time
and IP Address.
•
Blue Sky Compliant Audit Reports that track when the PPM was delivered to each investor.
Virtual Fund Dox™ powered by Due Diligence Online, LLC
www.V-Rooms.com/VirtualFundDox
800.731.6379
Buy-Side Due Diligence
Issue our Buy-Side Virtual Data Rooms, organized
according to your due diligence checklist, to the target
company, requiring them to assemble the required documents for review by your evaluation team.
Most acquiring organizations are geographically dispersed.
Within these organizations, it is essential that due diligence
information be assembled and quickly disseminated to
various internal departments, as well as numerous external
advisors.
WHY YOU, NOT the target company, should control the Virtual Data Room
•
The target company will NOT be able to track YOUR activity within the Virtual Room.
• The information will be uploaded by the target company according to
YOUR Due Diligence Checklist, and NOT in some haphazard way they
may provide.
• YOU will save time and money, while considerably simplifying
travel logistics and expenses for YOUR evaluation team members.
• YOU can assign access to the Virtual Room to YOUR staff,
consultants and advisors and track who on YOUR evaluation team
has reviewed the information.
• YOUR evaluation team members will be automatically notified by email
alerts when new information is added to the Virtual Room by the target company.
Reduce Travel Logistics & Expenses
In the past, by receiving a collection of business plans, photographs, documents, projections, agreements,
audio files, presentations, etc. in a hard copy format, it has been difficult and time consuming to distribute
this information to various groups for evaluation. To a certain extent, the distribution process is improved
when information is supplied on a CD. However, simultaneous analysis is often hampered, given the scope
of international operations.
Our Internet-based, secure Virtual Data Rooms solve this problem. Given a username and a password,
your representatives and professionals around the globe are able to simultaneously review the information,
and evaluation team members are automatically notified by email alerts when a new document is posted
to the Virtual Data Room. Due diligence travel logistics and expenses are considerably reduced, and deals
are able to be closed faster.
Virtual Fund Dox™ powered by Due Diligence Online, LLC
www.V-Rooms.com/VirtualFundDox
800.731.6379
Fund Reporting
Use our Virtual Data Rooms to assemble, organize and
filter information from your portfolio companies, and then
securely deliver reports to your Limited Partners and Investors.
Effective communications are integral to your firm’s investor
relationships. Using V-Rooms™ Virtual Data Rooms to distribute
quarterly reports and other fund information gives your Limited
Partners or Investors around-the-clock, worldwide accessibility
to information.
Streamline Fund Reporting to your LPs and Investors…
Create a central, secure online repository for new and historical fund information. Respond to requests from
investors by directing them to the appropriate section of your Virtual Data Room. Rather than printing, copying, collating and mailing investor reports, you can simply distribute them securely online.
Portfolio Portal
Portfolio Companies
The Portfolio Portal creates a secure Internet
location for your Portfolio Companies to upload
confidential information into their private Virtual
Rooms for your administrative review.
Filter Information
You are able to organize the information that has
been uploaded by the portfolio companies and
then filter that information for distribution to the
Limited Partners and Investors.
Virtual
Data
Room
• ORGANIZE
• FILTER
• REPORT
Limited Partner Portal
A secure Internet LP Portal is established for your
Limited Partners to view certain confidential documents and files. This powerful ability eliminates
the need to email or send files to investors and
manages the documents made available for LP
consumption with the many advantages of a database repository.
Virtual Fund Dox™ powered by Due Diligence Online, LLC
Limited Partners and Investors
www.V-Rooms.com/VirtualFundDox
800.731.6379
Sell-Side Marketing & Due Diligence
Our Sell-Side Virtual Data Rooms allow you to “position for divestiture”, those portfolio companies that are
no longer aligned with your strategy.
V-Rooms™ is an Internet-based, on-demand hosted
service designed to speed the completion of financial
transactions which may involve hundreds of participants and require the distribution of thousands
of pages of documents. Our virtual data rooms
enable clients to accelerate these complex, information
intensive business transactions, while reducing the
time, as well as expenses associated with data
distribution, courier, printing and travel.
Sell-Side Virtual Data Room Features
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Secure SSL data encryption, the same as used by banks and Fortune 500 Companies.
Highly secure data centers with 99.5% Availability - SAS-70 Compliant and ITIL Certified
Multiple Security Levels (9) to restrict access to certain information to only selected users.
CONFIDENTIAL WATERMARKING on every page of every document that shows the
buyer’s name/identity and time of document downloading.
Private Label Branding opportunity with your logo prominently featured.
Administer your own Virtual Room, add documents and users.
Absolutely no training for the buyer or investor to use. Just “point and click”.
Virtually unlimited and completely flexible arrangement of categories and files.
Setting Up Your Sell-Side Data Room
1. Marketing and Folder Checklist
Set up a Virtual Room Due Diligence Checklist with Folders for
a new listing within minutes. You may subsequently tailor the
Folder Checklist to meet your requirements.
2. Upload Documents
Upload the documents directly into the Folders in the Virtual
Room as easily as by clicking a mouse. Paper documents may
be scanned and converted into a PDF secure electronic format
and quickly uploaded to the appropriate folders.
3. Invite Potential Buyers
You may begin issuing Usernames and Passwords to selected
individuals with Security Access Levels 1-9.
Virtual Fund Dox™ powered by Due Diligence Online, LLC
www.V-Rooms.com/VirtualFundDox
800.731.6379