Institutional Planning Committee (IPC) Meeting
Friday, April 19, 2013
1:00 – 3:00 p.m.
College Heights Conference Room, College Center, Building 10, Room 468
Members Attending: Alexis Alexander, Kathy Blackwood, James Carranza (co-chair), Michael
Claire, Susan Estes, Jennifer Hughes (co-chair), Alicia Kinert, Beverley Madden, Milla
McConnell-Tuite, Teresa Morris, John Sewart, Hayley Sharpe, Laura Skaff, Henry Villareal,
Andreas Wolf
Meeting Summary
Presentations:
Umoja – James Carranza provided an overview of Umoja that might assist the college in
addressing the needs of African American students. Unlike Puente, there is no prescribed
structure for Umoja and, as a result, many different models exist throughout the state. It was
agreed that James Carranza, Jeremy Wallace, Henry Villareal and Jennifer Mendoza will
submit a proposal to IPC which will include the scope of the project and resources needed.
Supplemental Instruction - Instructor Lena Feinman, several supplemental instruction
tutors, and students receiving supplemental instruction support provided an update on
supplemental instruction currently in place in specific math courses. SI tutors work very
closely with the faculty to ensure that their work is complementing the instruction taking
place. SI tutors sit in on every class session and conduct sessions with students outside of
regular class time. Students report that the SI tutors are extremely helpful and the program
is contributing to their success. It was suggested that we continue to assess the impact that
SI has on student retention and success.
Puente Update - Lorena Gonzalez and Jon Kitamura provided an update on the Puente
Program now in its second semester. The program is proceeding very well and students are
engaged in a variety of curricular and co-curricular activities. Lorena and Jon mentioned that
they be more involved in the selection of the new cohort of students. An end of the year
celebration with students and their families is planned for May.
Review of the Agenda
The agenda was approved.
Summary Notes from March 15, 2013 Meeting
The meeting summary was approved.
Recommendation to Dissolve Budget Planning Committee
The committee discussed the proposal to dissolve the Budget Planning Committee as a
standing institutional committee of IPC. It has been noted that since the establishment of
IPC, the majority of decisions are reached by IPC. In addition, the mission and role of the
Budget Planning Committee has changed over time. Henry Villareal, co-chair of the Budget
Planning Committee reported that the idea to dissolve the committee was discussed at a
recent Budget Planning Committee meeting and there were no objections to the
recommendation. It was noted that many of the members of the Budget Planning Committee
also serve as members of IPC. Jennifer noted that many colleges utilize a model that
combines planning and budgeting, which helps strengthen the link between institutional
planning and resource allocation. If the decision to dissolve the Budge Planning Committee
is approved, it is recommended that we establish a subcommittee of IPC to include those
who are most involved with the budget process, including Mike Claire, Henry Villareal, and
Maggie Ko. They would assume responsibility for providing overarching budget information
on a regular basis at IPC meetings. This will help ensure that all IPC members have a more
thorough understanding of the college budget and the budgeting process. The change to
officially dissolve the Budget Planning Committee, if approved, would also necessitate a
name change for IPC from the Institutional Planning Committee (IPC) to the Institutional
Planning and Budget Committee (IPBC). It was agreed that we would share this information
with the constituencies and make a decision at the May 17th IPC meeting.
Discuss Plans for Review of Program Reviews
James Carranza and Jennifer Hughes provided committee members with the approach that
will be used to review program reviews submitted by the Instructional, Student Services and
Learning Support Centers. IPC members have been divided into small groups and assigned
to review specific program reviews. The feedback rubric form that will be used was
distributed and reviewed. A minor revision was suggested. To ensure consistency as the
groups complete the feedback rubric form, James provided two samples of program reviews;
one that was very complete and thorough and another that had missing information and was
less thorough. All members were asked to read their respective program reviews by the May
3rd IPC meeting. On May 3rd the committee will spend time in their small groups reporting
their findings from their assigned program reviews. It was agreed that we could begin by
reviewing the program reviews from Instruction. This review will continue on Saturday, May
4, at which time we will also look for common themes and trends emerging from the
program reviews.
College Index
Milla McConnell-Tuite and John Sewart provided an update on the College Index. Because
this is the end of the 2008-13 cycle, the committee agreed to discontinue any further
analysis/data collection with specific indicators identified. In addition, no targets will be set
for these selected indicators. Going forward with the new cycle, IPC will have a more robust
dialogue regarding the indicators we will use, which will also include a discussion of the new
scorecard.
Filling Vacant Positions
Susan Estes provided information regarding a request to fill two classified vacancies.
Cabinet has approved filling the positions. Budget Planning Committee has been informed.
Information regarding both positions is outlined below:
SARS TRAK/GRID LIAISON
This has been a temporary position; will become a permanent position at .33 on position
control.
OFFICE ASSISTANT II FOR THE DISTANCE EDUCATION RESOURCE CENTER
The currently vacant Program Services Coordinator position will be left vacant, and a new
position, Office Assistant II, will be created to meet the needs of the Distance Education
Resource Center. The hiring of an Instructional Designer, an adjunct faculty position, has
changed the classified staffing needs in the Distance Education Resource Center. The duties
and responsibilities of an Office Assistant II now fit the needs of the Center. The Office
Assistant II will work closely with and follow the guidance of the Instructional Designer.
(There is a potential salary savings of $12,000.)
Next Meeting: Friday, May 3, 2013 1:00 – 3:00 p.m. College Heights Conference Room,
College Center, Building 10, Room 468