RIVERVIEW SCHOOL DISTRICT NO. 407
CARNATION, WA 98014
Minutes of Board of Directors’ Meeting
February 23, 2010
District Office – Conference Room A/B
CALL TO ORDER
Ms. Oviatt, Board Vice President, called the meeting to order at 7:00 PM, followed by the Pledge
of Allegiance, led by Tolt Middle School student, Adam Golden.
MEMBERS PRESENT
Ms. Oviatt, Mrs. Van Noy, Mr. Pflugrath, Mr. Edwards
Student Representatives: Ms. Bawden, Ms. Fields
MEMBERS ABSENT
Mr. Bawden
TOLT MIDDLE SCHOOL STUDENT PRESENTATION
Nancy Timson, Tolt Library Media Specialist, explained that 6th and 7th grade students would be
presenting their digital booktalks. Booktalks are like movie trailers. After reading a book, the
student creates a trailer advertising the book, with just enough information to lure the audience
into wanting to read the book. The Standards addressed include reading comprehension, writing,
communication skills, information literacy, and technology. Students from Barb McDaniel’s 6th
grade class and Katie Switaj’s 7th grade class shared their work. Jeleisa Sorensen and Camille
Oppedal presented on Albert Einstein; Syd Seese’s book was “Candy Shop War;” Graydon
Heron shared “The Hunger Games;” Misia Zilinksy presented “Oath Breaker;” Adam Goldon’s
book was “The Clay Marble;” Jemma Marshall and Naomi Radbourne designed a trailer for
“Red Scarf Girl;” and Amy Frazier ended with a trailer on “Speak.” The Board was very
impressed with the booktalks and thanked the students, staff and parents.
COMMUNICATIONS, AGENDA ADJUSTMENTS AND HEARING OF PUBLIC
Ms. Oviatt announced Mr. Bawden was excused from the meeting due to illness. She reported
for him on a few items. The Board will attend a work study on the Strategic Plan tomorrow from
5:00-9:00 PM at the District Office. Mr. Bawden attended a strategic planning open house at
Cascadia Community College on February 12. Their plan was heavily into “global” outreach.
Riverview is one of three school districts in Cascadia’s district. He suggested a future
Roundtable with Cascadia. Mr. Bawden reminded the Board to register for the REF Auction on
March 27th. He also asked if any Board members have been in touch with their legislators since
the Board’s visit to Olympia. Mr. Bawden reminded the Board of the Breakfast Work Study on
March 4 at the Raging River Café in Fall City to discuss board goals.
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COMMUNICATIONS, AGENDA ADJUSTMENTS AND HEARING OF PUBLIC, Cont.
Ms. Oviatt reminded everyone of the upcoming Seniors for Seniors Casino Night this Saturday at
the Snoqualmie Valley Senior Center, which will benefit the Senior Class. She also mentioned
the three CHS wrestlers that participated in the regional tournament and will advance to the State
Tournament at the Tacoma Dome: Dalton Web, Tim Hagreen and Cody Paxman.
Ms. Oviatt mentioned the WSSDA Regional Meeting at Renton School District on March 8th and
asked if anyone was attending with her. Mr. Edwards and Mrs. Van Noy thought they would
attend.
Mr. Pflugrath noted the upcoming CHS Science Fair on Saturday where he will be a judge. The
public showing of science projects begins at 2:00 PM. He also will be attending a Small Schools
conference on Sunday. He congratulated all the Reflections winners and all who support this
great program.
CONSENT AGENDA
Motion 10-10: To approve the February 23, 2010 Consent Agenda as presented. (Edwards and
Pflugrath) Unanimous.
Approval of Regular School Board Meeting Minutes for February 9, 2009, and Board Work
Study Minutes for February 7, 2010
Approval of Warrants
General Fund Warrant No. 175030 through 175162 in the amount of $133,435.99, and direct
deposits of $6,076.57; Capital Projects Fund Warrant No. 175163 through 175172 in the amount
of $81,424.53; and ASB Fund Warrant No. 175173 through 175190 in the amount of $9,530.44.
Total payroll for February 15, 2010 was $19,206.49, which includes General Fund Warrant No.
175191 through 175194 in the amount of $869.18, and direct deposits of $15,327.79.
Approval of Personnel Actions
Approval of Service Contracts
Approval of Budget Status Report
OLD BUSINESS
King County Investment Pool Agreement and Cash Management Agreement
Mr. Adamo outlined the benefits to Riverview in the revised Investment Pool Agreement and the
new Cash Management Agreement with King County.
Motion 10-11: To approve the Investment Pool Agreement and the Cash Management
Agreement as presented. (Oviatt and Edwards) Unanimous.
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OLD BUSINESS, Cont.
Construction Update
Tim Ausink, Heery International, provided an update on the construction projects.
Carnation Elementary
Development of Construction drawings is on-going.
Third-party constructability review of the drawings is in progress.
Erickson McGovern submitted for building permit review in December and has
responded to the City’s review comments for completion of their Building Permit review.
Heery is coordinating the installation of the temporary on-site classroom facilities during
the remodel. Following the issuance of permits from the City of Carnation, work has
commenced at the location of the temporary classroom facilities and preparation of the
compacted gravel pads for the portable classrooms is 75% complete. These facilities are
expected to be completed and operational by the April spring break.
Cherry Valley Elementary
Heery is coordinating the installation of the temporary on-site classroom facilities during
the remodel. These facilities are expected to be completed and operational shortly after
the end of the school year.
Work has commenced in preparation of the upcoming remodel to relocate two existing
portable classrooms from Cherry Valley to the transportation garage near Tolt athletic
fields to be used as district storage space.
The design team has submitted drawings to the City of Duvall for site plan approval. The
City provided review comments and responses addressing each of those comments have
been provided back to the city.
The Building Permit application is expected to be submitted to the city in early March
2010.
Riverview Learning Center
Third-party constructability review of the Construction Documents has been completed.
The design team is reviewing the comments provided and incorporating the revisions into
the documents.
Site Development review has been approved by the City of Carnation. The project is
currently under Building Permit review.
Cedarcrest High School Field Improvements
The City of Duvall indicated that in order to allow the dispersal trench, the project would
need to oversize the storm water detention pond in order to meet the City’s requirements.
The design team submitted the revised design analysis to the City in January. Based on a
follow up conference call, the City appears to be in favor of the latest design.
A meeting is scheduled for March 1st with the District, Heery, and the Design Team to
submit final drawings of the over sized storm water detention pond and dispersal trench
for City of Duvall approval.
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OLD BUSINESS, Cont.
Construction Update, Cont.
Cedarcrest High School Remodel
CDK Construction has completed the remodel of the FBLA student store.
Final project acceptance by the School Board is on the agenda.
Tolt Middle School Remodel
Building commissioning of the HVAC system is expected to be completed shortly.
CDK Construction has performed work to complete miscellaneous tasks around the
campus that had been omitted from the base project scope. These included adding
additional drainage basins at the south side of the campus, removing the Thunderbird
logo sign for replacement, installing trim backing at the top row of the gym bleachers,
and installing a new door between the gym and rock wall room.
Erickson McGovern wishes to contribute a new logo sign made out of steel to Tolt
Middle School.
Allied Construction submitted claims against the project early in December. Heery and
Erickson McGovern have reviewed the documents submitted and have discussed their
findings with the District. There is a tentative settlement agreement between Allied
Construction and the District to resolve all claims in their entirety.
Mr. Robertson explained that the third-party constructability review of the construction
documents adds another pair of eyes to the documents prior to submittal, hopefully minimizing
expenses for change orders later on.
Final Acceptance of Cedarcrest High School Remodel Project
Erickson McGovern Architects have recommended Final Acceptance for the Cedarcrest High
School Additions and Remodel Project.
Motion 10-12: To approve the Cedarcrest High School Additions and Remodel Project for Final
Acceptance. (Van Noy and Oviatt) Unanimous.
Student Representative Report
Ms. Fields reported as follows:
ASB:
Tomorrow a representative from the Duvall Library is meeting with the ASB advisory
group to get student input on plans for the new library, especially on the new teen center.
Students will be getting their T-Shirts tomorrow in advisory.
Several ASB officers will be attending the 8th Grade Orientation on Thursday to talk
about ASB.
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OLD BUSINESS, Cont.
Student Representative Report, Cont.
Organizations:
FFA: This week, Feb. 21-27 is National FFA Week.
DECA: State competition is less than a month away, with several DECA members
working on getting ready. The Teddy Bear drive begins tomorrow. New stuffed animals
as well as toys will be collected to donate to Seattle Children’s Hospital. A few officers
and one of the project teams will be attending the 8th Grade Orientation Night.
FBLA: The winter FBLA Conference was a huge success for the Cedarcrest chapter,
with more members placing in the top 5 in their competitions than ever before. All these
members will move on to the state level. In addition, their newly renovated student store
will be opening soon.
NHS: Members are working to get in the required number of volunteer service hours,
signing up for the Casino Night this Saturday to benefit the Senior Class. There is a
penny drive coming up in the near future. The officers have planned the end of the year
celebration which will involve the entire club going to a Mariner’s game.
Ms. Bawden continued:
ConnectedEDU:
Students are perfecting their projects, working towards their
presentations in April or May.
TSA: They are now producing regular CHS TV episodes for students to watch during
advisory period, and preparing to send a group of competitors to the state competition.
RAK: They continue to “bust” people for being kind; this week Gage Major is featured
on the Cedarcrest website for returning a wallet to the main office.
Sports:
Wrestling: Cedarcrest took 6th place in the regional tournament. Three wrestlers are
moving on to State.
Girls’ Basketball: They are 4th in league standings and competing in the playoff game
this Friday against Bellingham.
Boys’ Basketball: They are also 4th in league and their first playoff game is at Cedarcrest
on Friday against Lynden.
Spring Sports begin on March 1st.
Graduate Travis Cook was awarded Washington State Baseball Coaches’ Association
Player of the Year.
Miscellaneous:
Students have noticed the presence of more teachers and administrators in the hallways
during passing periods as a result of the student survey explained by Mr. Lavarias at the
last Board Meeting.
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OLD BUSINESS. Cont.
Strategic Plan Status Update
Goal 1: Increase the academic achievement of all students.
Objective 1B: Improve state assessment scores in reading, writing, and math to meet or exceed
80% of students meeting standard with 60% of students meeting or exceeding standard in science
by 2010.
Task 5: Publish and communicate scores and school improvements plans to address
reading, writing, math, and science needs. Dr. Smith reported principals have reported
their school improvement plans to the Board in January and February.
Goal 2: Provide a financial process, business practices, and safe facilities to support the
improvement of student learning.
Objective 2A: Ensure the financial integrity of the district.
Task 3: Mange the proposed Transportation & Vehicle, Maintenance & Operations, and
Technology levies. Mr. Adamo reiterated all three levies passed as was noted at the last
Board Meeting.
Task 4: Provide annual financial reports to the School Board. Mr. Adamo reported the
Year-End Financial F196 report on November 10, 2009, and the audited financial
statements will be done in April.
Task 5: If significant operating expenses need to be eliminated in the 2010-2011 budget,
define community involvement in the process. Mr. Adamo will report on this under the
Agenda item, Budget Development.
Task 6: Improve existing annual financial reports by adding more description to the
narrative highlights section which highlights changes; adding a revenue pie chart; and
posting the document on the district’s web page. Mr. Adamo reviewed the 2009-2010
Budget Summary Report with the Board. This is a summary of all funds for the general
public. The summary includes revenue sources, enrollment projections, General Fund
expenditures by areas, by categories, and by program, as well as program descriptions.
The Budget Summary has been placed on the website under Community.
Objective 2C: Monitor and exercise the Comprehensive Safety Plan.
Task 1: Evaluate and revised the Comprehensive Safety Plan. Mr. Adamo explained the
Plan has been updated as of February 22, 2010, with added information on Concussions
and Anaphylactic use. The Student Comprehensive Safety Plan and the Staff
Comprehensive Safety Plan are both on the district website.
Task 3: Assess current student threat assessment procedures with each building
principal. Mr. Adamo reported, after research, the Virginia model was found to be the
best fit. He has worked with building principals vetting the program and finalized a draft
of procedures. These have been incorporated into the emergency procedures manual and
are part of the student safety comprehensive plan.
Goal 3: Provide Human Resources and Communication practices to improve student
learning.
Objective 3B: Implement the District’s Communications Plan.
Task 1: Complete external audit of communications program by Gay Campbell of
National School Public Relations Association. Dr. Smith reported he is still working on
this and will have it by the end of the year.
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OLD BUSINESS, Cont.
Strategic Plan Update, Cont.
Objective 3C: Develop and implement a Parent and Community Relations program.
Task 2: Study possible options for consistent training in customer service models for all
staff. Dr. Smith asked Dave Mrocek to provide a proposal. Mr. Mrocek suggested as a
first step for the district is to “define how you want to be perceived as a service provider.”
One model discussed included: understand the need, deliver on it as close as possible, and
the process feels good for the inquirer.
Task 3: Develop five-year program to train all employees. Dr. Smith will work with
Dave Mrocek to develop a plan before the end of the year.
2010-2011 Budget Development
Mr. Adamo explained the 2009-2010 General Fund budget status, noting several categorical
revenue deviations from budget. The categories include an increase in certificated staff mix; a
decrease in Special Education enrollment; an increase in Career and Technical Education
enrollment that will result in an increase in required expenditures; and a decrease of state
transportation revenue. These categories combined will reduce the General Fund balance by
approximately $141,000. In addition, the budget was built with a plan to utilize $250,000 of
fund balance.
Mr. Robertson presented aspects of the 2010-11 General Fund Budget development process. On
the revenue side, projected enrollment is increased by 50 FTE students over the 2009-10 budget;
additional funding may be available due to the supplemental maintenance and operations levy
proposed in HB 2893; and the ending fund balance will be used but still needs to remain above
5%. Projected loss of revenue comes from the Governor’s budget reductions and legislature to
date; for instance: 1) eliminate highly capable funding (- $27,000); 2) eliminate K-4 ratio ($423,000); 3) eliminate remaining I-728 funding (-$394,000); and 4) lower the increase in Basic
Education Funding per pupil to 2% from 4%. District financial changes that will result in loss of
revenue include 1) decrease in transportation allocation (-$333,000); 2) decrease of 18.75 FTE
Special Education students (-$95,000); and 3) Career and Technical Education increased
expenditures. Utilities and substitutes are budget line expenditures that are expected to increase.
Several areas that may need increased funding include additional staff at Tolt Middle School due
to enrollment, and curriculum and textbook purchases for the math adoption.
Mr. Robertson described the budget parameters as maintaining a minimum of 5% Ending Fund
Balance; balancing the budget through the use of Ending Fund Balance; and basing the budget
on 3,026 FTE projected enrollment as of now. Based on the above scenario, the overall deficit is
-$1,260,000. With potential income from the proposed HB2893 supplemental levy of $499,000
and using $400,000 of the ending fund balance, the deficit might be lowered to -$361,000;
however, this does not contain any funds for REA contract negotiations this year.
NEW BUSINESS
None
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REPORTS
Legislative Report
Mr. Edwards shared that the 2010 Legislative Session recently passed the half-way point and on
Tuesday, Feb. 16, the “house of origin” cut-off arrived. In order to facilitate the movement of
bills through the legislative process, each year the Legislature establishes a cut-off calendar.
When the “house of origin” deadline arrives, House bills must be adopted by the House and
Senate bills must be adopted by the Senate to stay alive. Budget bills and bills that are
considered “necessary to implement the budget” are specifically exempt from most of these selfimposed deadlines. During this session, about 1,600 bills, memorials, and resolutions have been
introduced. This is on top of the more than 2,500 pieces of legislation from last year. Mr.
Edwards mentioned some noteworthy bills still alive:
HB 2776/SB 6760 – replacing the current education funding formulas with the new
prototypical school funding formulas using the baseline values as determined by the
Funding Formula Technical Working Group.
HB 2893 – Increasing school district levy lids by four percent, increasing Local Effort
Assistance by two percent, and restoring school district levy bases. He noted that this bill
also includes a “reverse severability” clause, which declares that each section of the bill
represents a comprehensive plan for addressing school levy laws such that if any section
passed by the Legislature is invalidated or not signed into law, or if OSPI does not certify
that full funding has been appropriated for the LEA rates in the bill, the entire act is null
and void.
SB 6604 – Providing school districts with additional flexibility by repealing, suspending
or amending a series of unfunded mandates.
Governor Gregoire discussed her proposed tax package on February 17th, to raise revenues from
a combination of individual taxes. If the full package were adopted, it is expected to raise
approximately $605 million. Some items of interest:
Tax on bottled water sales @ 1 cent/oz. wholesale = $134.7 million
Carbonated beverages @ 5 cents/12 oz. wholesale = $96.6 million
Cigarette tax increase from $2.025/pk to $3.025/pk = $88.8 million
Imposed sales tax on candy and gum = $28 million
Mr. Edwards noted that the Governor is going to sign SB 6130 which suspends Initiative 960’s
hurdles to adopting taxes.
Superintendent Report
1. Mr. Robertson thanked the Board for the opportunity to attend the AASA National
Convention in Phoenix on February 10-13, 2010. Some of the headline speakers were
Malcolm Gladwell, best selling author of Outliners, Blink and the Tipping Point; Arne
Duncan, U.S. Secretary of Education; and Geoffrey Canada, President and CEO of the
Harlem Children’s Zone.
2. As a reminder, this is a busy week at Cedarcrest High School beginning Thursday,
February 25, at 6:30 PM with 8th Grade Parent Orientation Night in the theatre. On
Saturday the CHS Science and Engineering Fair will be held in the Commons and theatre
with the public viewing of projects and awards at 2:00 PM. In addition, the boys and
girls basketball teams are involved in the district basketball tournament.
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REPORTS, Cont.
Superintendent Report, Cont.
3. Besides the regularly scheduled construction design meetings, we will meet with the City
of Carnation staff on February 25th to discuss the city engineering fees for Riverview
Learning Center building permit, and on March 1st with the City of Duvall staff on the
CHS fields project. Hopefully both of these meetings will lead to receiving our building
permits and construction.
4. The Calendar Committee met earlier today to provide feedback from each of their
stakeholders on the proposed 3-year calendar drafted at the January 26th meeting. Most
felt the calendars were fair; however, a majority of parents wanted to cancel mid-winter
break and a majority of staff wanted to make it a full week. As a compromise, the
Committee felt that the current 5-day mid-winter break was the best solution in order to
get out in mid June.
ADJOURNMENT
There being no further business, Ms. Oviatt adjourned the February 23, 2010 Board meeting at
9:55 PM.
_____________________________________
Board President
__________________________________
Board Secretary
MINUTES PREPARED BY
Cheryl B. Layman, Recording Secretary to the Board of Directors.
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