RIVERVIEW SCHOOL DISTRICT NO. 407
CARNATION, WA 98014
Minutes of Board of Directors’ Meeting
November 10, 2009
District Office – Conference Room A/B
CALL TO ORDER
Mr. Bawden, Board President, called the meeting to order at 7:00 PM, followed by the Pledge of
Allegiance.
MEMBERS PRESENT
Mr. Bawden, Mrs. Van Noy, Mr. Pflugrath, Ms. Oviatt, Mr. Edwards
Student Representative: Ms. Fields
MEMBERS ABSENT
Student Representative: Ms. Bawden
COMMUNICATIONS, AGENDA ADJUSTMENTS AND HEARING OF PUBLIC
Mr. Bawden mentioned that Student Representative, Glynis Bawden, was at the Cross Country
Banquet tonight. Last week, the Board held the Math Curriculum Team Roundtable, which was
especially good. After that, members of the Board attended the PTA Drug and Alcohol
Prevention Seminar at Cedarcrest High School. Mr. Bawden also attended the Cascade
Community Theater’s production of Edgar Allen Poe’s work. Next week, the Board will be
attending the WSSDA Conference in Seattle on Thursday through Saturday. The Board’s
workshop on Student Representatives on Your Board will be held on Thursday afternoon.
Mrs. Van Noy noted the Board held a Work Study on the WSSDA Presentation this evening at
6:00 PM.
Mr. Pflugrath recognized the members representing Hopelink, Encompass NW, Special Care
Agency, Friends of Youth, and Sno-Valley Community Network, at the Roundtable on October
28. They were Debra Strusser, Nela Cummings, Sally Comer, Paul Frederick, and Steve Bates,
respectively.
Ms. Oviatt also attended the drug prevention presentation. She hoped more community could
attend next year as the information was very good. Ms. Oviatt thanked the veterans in the
Riverview schools and community for their service.
Mr. Edwards noted Cedarcrest lost to Blaine in the football playoffs. He was proud of the team
and the coaches for a great year.
Ms. Fields said that Blaine was the last game of the season, and also the last game for seniors
who were acknowledged that evening. The Cedarcrest High School drama production of “Our
Town” will be this weekend and next weekend. FBLA attended a conference this weekend.
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COMMUNICATIONS, AGENDA ADJUSTMENTS, AND HEARING OF PUBLIC, Cont.
Mr. Robertson mentioned the Cedarcrest Cross Country girls’ team took third place in the State;
the boys’ Cross Country team received the academic state championship; and the girls’ soccer
team is in the playoffs.
Agenda Adjustments
Motion 09-65: To amend the Consent Agenda, Personnel Actions, to reflect current changes.
(Edwards and Van Noy) Unanimous.
Hearing of Public
Dustin Green, who ran for District #1 in the November election, publically congratulated Lori
Oviatt for her win. He said he would continue to attend Board meetings and hoped to serve the
Board through committees. Mr. Bawden thanked him for his commitment to Riverview.
CONSENT AGENDA
Motion 09-66: To approve the November 10, 2009 Consent Agenda as amended. (Pflugrath
and Van Noy) Unanimous.
Approval of Regular School Board Meeting Minutes for October 27, 2009, and Work Study
Minutes for October 27, 2009
Approval of Warrants
General Fund Warrant No. 173443 through 173607 in the amount of $264,998.93, and direct
deposits of $1,587.63; Capital Projects Fund Warrant No. 173608 through 173622 in the amount
of $100,330.27; ASB Fund Warrant No. 173623 through 173652 in the amount of $14,889.60;
and Private Purpose Trust Fund Warrant No. 173653 through 173658 in the amount of $6,338.13
and direct deposits of $7,264.56. Total payroll for October 30, 2009 was $1,970,099.06, which
includes General Fund Warrant No. 173659 through 173733 in the amount of $654,902.44 and
direct deposits of $972,213.52.
Approval of Personnel Actions, as amended
Approval of Service Contracts
OLD BUSINESS
Bond Sale Resolution
As discussed at the last meeting, the Board will authorize the superintendent to determine the
structure of the bonds, approve the interest rates, maturity dates and principal maturities for the
bonds under the terms and conditions of Resolution 09-11.
Motion 09-67: To adopt Resolution 09-11, authorizing the Superintendent to proceed with the
sale of the bonds. (Pflugrath and Edwards) Discussion followed. Unanimous.
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Levy Ballot Resolutions
As authorized at the last meeting, the Board will proceed with the Ballot Resolutions for three
levies for the February 9, 2010 election.
Motion 09-68: To adopt Resolution 09-08, Replacement Educational Programs Maintenance
and Operations Levy; Resolution 09-09, Replacement Technology Capital Projects Levy; and
Resolution 09-10, Transportation Vehicle Fund Levy. (Edwards and Van Noy) Unanimous.
Petition to Transfer Property to Lake Washington School District
Mr. Bawden explained the process. In the spring, Mr. Landis contacted the district to propose a
single property on the west side of the district be transferred to Lake Washington School District.
Mr. Bawden met with Mr. Landis at that time. Mr. Landis then petitioned the transfer through
the Educational Service District and the district received official notice on August 25 of a
petition for several parcels of property to be transferred.
The Board appointed Greg Bawden and Carol Van Noy to participate in negotiations regarding
the proposed transfer of territory in accordance with guidelines for territory transfers. On
October 21 a meeting was held at the Lake Washington School District between Riverview
School District negotiators and Lake Washington negotiators. Both districts prepared materials
based on RCW criteria, as well as other criteria. A summary of the negotiation meeting was
presented to the Board, with the recommendation that the Transfer Petition, based on the
evidence, rationale, and weight of the facts, be denied.
Mr. Bawden said he felt this petition did not seem to be about education but rather property
value. Mrs. Van Noy said she appreciated the thorough process and thanked Mr. Robertson for
all his work, noting both school districts were very well prepared.
Motion 09-69: To adopt Resolution 09-06 denying the territory transfer from Riverview School
District into the Lake Washington School District. (Van Noy and Oviatt) Unanimous.
Cherry Valley Elementary Modernization Resolution
Mr. Adamo explained the need for this resolution. Because we are tearing down the existing
Play Shed at Cherry Valley Elementary to build the Cafeteria Addition, we can capture some of
the new matchable money under new-in-lieu-of by certifying that the Play Shed space will not be
used for instructional purposes. As we are demolishing the play shed, this will not be a problem.
This is part of the D-Form process for state matching funds.
Motion 09-70: To adopt Resolution 09-12. (Oviatt and Van Noy) Unanimous.
F-196 Year-End Fiscal Report for 2008-09
Mr. Adamo provided the F-196 Year End Fiscal Report for 2008-2009. He noted that this was
an unaudited report. The State Auditors will begin their field work on November 30 for a full
audit of both the 2007-08 and 2008-09 fiscal years.
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NEW BUSINESS
District-Wide Asset Preservation Program
Mr. Adamo explained the new Asset Preservation Program. The State recently changed the
provisions under WAC 392-347-023, which has commonly been referred to as the 2% Rule.
This WAC included requirements for pre-1993 buildings that were requesting state funding for
construction to prove that they spent 2% of the assessed value of the building on maintenance of
the building for each of the 15 years leading up to modernization of that building.
In place of the 2% Rule concept, the State has adopted a requirement for districts to develop an
Asset Preservation Program. The program is defined as a system of tasks or projects that are
active, reactive, or proactive in maintaining the day-to-day health, safety, and instructional
quality of the school facility over its 30-year expected life cycle. The Office of Superintendent
of Public Instruction is currently developing guidelines and rules regarding this program. In
order to be eligible for state match funding for modernization, a resolution is required by districts
committing to the development of a program to satisfy WAC 392-347-023. Discussion
followed.
Motion 09-71: To approve Resolution 09-07, which adopts a district-wide Asset Preservation
Program to extend the useful life of district-owned facilities and to satisfy OSPI requirements to
insure state match funding eligibility for modernization and construction of our schools.
(Bawden and Edwards) Unanimous.
First Reading, Policy 6800, Operations and Maintenance of School Property
As part of the Asset Preservation Program requirements, changes were made to Policy 6800,
Operations and Maintenance of School Property, to address infrastructure management of district
facilities.
Motion 09-72: To approve Policy 6800 for First Reading. (Edwards and Van Noy) Unanimous.
Board Agenda Topics
The Board agreed to hold a Work Study on December 4, 2009, at 7:00 AM at the Raging River
Café in Fall City to work on Board goals and Board evaluation. The Board also added a Work
Study during the WSSDA Conference in Seattle on November 19, at 7:00 PM to discuss Board
succession.
The Board discussed alternating one Board member at each of the
Board/Superintendent leadership meetings which take place on the 3rd Thursday of the month.
This would begin on January 21, 2010. The Board added the Lighthouse Project to the
November 24 agenda.
REPORTS
Enrollment Report
Mr. Robertson reported a drop since October of 5.09 FTE students. The enrollment is still over
55 FTE from budget.
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REPORTS, Cont.
Superintendent Report
Mr. Robertson advised the Board that the REF Auction would be held on March 27 at the
Columbia Winery. He also added that Cedarcrest Senior Awards Night would be June 1st.
Mr. Robertson presented a comparison of absences for students and staff. Normally, we have
about 5% absenteeism among students; however, over the past two weeks, we have varied
between 12% to 16% due to the flu season. When comparing our staff, we have had fewer
employees absent this year than last year during a two-week period. We expect our attendance
percentages will continue near the present rate until the flu has cycled through and we certainly
don’t anticipate any school closures due to the flu season.
Mr. Robertson provided a presentation on the three levy measures at the All-District PTSA
meeting last night at Cedarcrest High School. Wendy Tumbleson, Riverview Schools
Committee chairperson, also spoke to the PTSA group regarding the levies. Ms. Tumbleson and
Mr. Robertson are scheduled to present at future PTSA meetings at individual schools.
On November 12, Mr. Robertson will participate in a tour of the Tolt Dam along with other
district office administrators and the building principals from Carnation and Tolt. The tour will
provide a better understanding of the dam and to help better prepare for our emergency
preparedness drill.
On November 17, Mr. Adamo and Mr. Robertson will participate in a conference call with Jon
Gores, our bond underwriter, and a representative from Moody’s, a bond rating firm in San
Francisco. This meeting is part of the process for Riverview to receive its bond rating for the
sale of the next bonds in 2010.
Mr. Robertson, Board members, and Student Representatives will attend the annual WSSDA
Conference in Seattle next week and participate in the Riverview presentation on the benefits of
having student representation on the school board.
ADJOURNMENT
There being no further business, Mr. Bawden adjourned the November 10, 2009 Board meeting
at 8:26 PM.
____________________________________
Board President
____________________________________
Board Secretary
MINUTES PREPARED BY
Cheryl B. Layman, Recording Secretary to the Board of Directors.
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