North Penn School District General Conditions for Proposal

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North Penn School District
Lansdale, Pennsylvania 19446
General Conditions for Proposal
1.
The North Penn School District Board of School Directors invites vendors to submit request for proposal for the Installation of Classroom
Audio Visual Equipment.
2.
Proposals will be accepted until 2:00 pm on Friday, February 8, 2013, at which time they will be opened at a public meeting at the
Educational Service Center, 401 E Hancock St., Lansdale, PA.
3.
The proposal should be submitted in a sealed envelope and clearly marked on the outside, “Installation of Classroom Audio Visual
Equipment”.
4.
No charge will be allowed for federal, state, or municipal sales or excise taxes, for which the school district is exempt by law. The proposal
price shall be net and shall not include the amount of any such tax. Exemption certificates, if required, will be furnished on forms provided
by the bidder.
5.
On proposals for Services involving the furnishing of labor and/or materials, the successful bidder shall be required to furnish performance
and payment bonds in the amount of 100% of the bid.
6.
On proposals for Services involving the furnishing of labor, materials, and/or equipment, while said Services are being performed the
successful bidder must maintain in full effect the following minimum insurance coverage:
6.1
Workers' Compensation.
6.2
Comprehensive public liability in the sum of $100,000 for each person and $300,000 for each accident, including contract liability.
Such shall be endorsed with a save harmless clause in favor of the North Penn School District, its officers, members, and
employees.
6.3
Property damage in the amount of $50,000.
6.4
Automobile and truck insurance in an amount not less than $300,000 on account of any one accident, and property damage in
amount not less that $50,000.
6.5
If special hazards, such as might result from blasting, represent a possibility, these shall be covered by a rider to the policy or
policies in an amount of not less than $50,000.
Prior to the beginning of the Service, etc., to be performed, a certificate of insurance shall be furnished to the School District showing the
insurance coverages required above. The Contractor shall assume full responsibility for loss of life and property, injuries to persons,
including all employees of the Contractor or Subcontractors.
7.
DISCRIMINATION PROHIBITED: According to Section 755, Public School Code of Pennsylvania, 1949 as amended, the
contractor agrees:
7.1
That in the hiring of employees for the performance of work under this contract, or any sub-contract hereunder, no contractor, subcontractor, nor any person acting on behalf of such contractor or sub-contractor, shall, by reason of race, creed or color,
discriminate against any citizen who is qualified and available to perform the work to which the employment relates;
7.2
That no contractor, sub-contractor, nor any person on his behalf, shall in any manner discriminate against or intimidate any
employee hired for the performance of work under this contract on the account of race, creed or color;
7.3
That there may be deducted from the amount payable to the contractor under this contract, a penalty of five dollars ($5) for each
person for each calendar day during which such person was discriminated against or intimidated, in violation of the provisions of
this contract; and,
7.4
That this contract may be canceled or terminated by the School District, and all money due or to become due hereunder may be
forfeited, for a second or any subsequent violation of the terms and conditions of the contract.
General Conditions for Proposal
24.
HUMAN RELATIONS ACT: The provisions of the Pennsylvania Human Relations Act, Act 222 of October 27, 1955 (P.L. 744) (43 P.S.
Section 951 et. seq.) of the Commonwealth of Pennsylvania prohibit discrimination because of race, color, religious creed, ancestry, age, sex,
national origin, handicap or disability, by employers, employment agencies, labor organizations, contractors and others. The contractor shall
agree to comply with the provisions of this Act as amended that are made part of this specification. Your attention is directed to the language
of the Commonwealth's non-discrimination clause in 16 PA Code 349.101.
25.
COMPETENT WORKERS: According to Section 752 of the Public School Code of 1949, no person shall be employed to do work under
such contract except competent and first class workmen and mechanics. No workmen shall be regarded as competent and first class, within
the meaning of this Act, except those who are duly skilled in their respective branches of labor, and who shall be paid not less than such hours
by employers of organized labor in doing of similar work in the district where the work is being done.
26.
STANDARD OF QUALITY: The various materials and products specified in the specifications by name or description are given to establish
a standard of quality and of cost for bid purposes. It is not the intent to limit the acceptance to any one material or product of lesser quality
would not be acceptable. Where proprietary names are used, whether or not followed by the words"or as approved equal," they shall be
subject to equals only as approved by the architect, engineer and/or School District.
27.
PREVAILING WAGE: It is the responsibility of the bidder to determine compliance with the Pennsylvania Prevailing Wage Act and to
adhere to all regulations governing this Act.
28.
CLEARANCES: The successful Bidder must supply to North Penn School District documentation required by Act 34, Section III of the
Public School Code (Criminal Record Check) and Act 151, Chapter 63 of 23 PA Consolidated Statues (Pennsylvania Child Abuse History
Clearance) and Act 114 (FBI Fingerprinting Clearances) before work on a project shall begin. These forms must be current for every worker
on site at all times.
Signature
Title
Date
Printed Name
Company Name
Address
Phone Number
Fax Number
Email Address
North Penn School District
Lansdale, Pennsylvania 19446-3807
Non-Collusion Affidavit
Instructions:
1.
This Non-Collusion Affidavit is material to any contract awarded pursuant to this bid. According to the Pennsylvania
Antibid-Rigging Act, 73 P.S. 1611 et sec., governmental agencies may require Non-Collusion Affidavits to be submitted
together with bids.
2.
This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who makes the final
decision on prices and the amount quoted in the bid.
3.
Bid rigging and other efforts to restrain competition, and the making of false SWORN statement in connection with the
submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should
examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent
inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the
associated approval or submission of the bid.
4.
In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an
Affidavit must be submitted separately on behalf of each party.
5.
The term “Complementary Bid” as used in the Affidavit has the meaning commonly associated with that term in the
bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high
or non-competitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition.
6.
Failure to file an Affidavit in compliance with these instructions may result in disqualification of the bid.
Non-Collusion Affidavit
State of ________________________County of ________________________
I state that I am ____________________of _______________________
(Title)
(Name of my Firm)
and that I am authorized to make this affidavit on behalf of my firm, and its Owners, Directors,
and Officers. I am the person responsible in my firm for price(s) and the amount of this bid.
I state that:
1.
The price(s) and amount of this bid have been arrived at independently and without consultation, communication or
agreement with any other contractor, bidder or potential bidder.
2.
Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid,
have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before
bid opening.
3.
No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract , or to
submit a bid higher than this bid, or to submit any intentionally high or non-competitive bid or other form of competitive
bid.
4.
The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any
firm or person to submit a complementary or other non-competitive bid.
Non-Collusion Affidavit (con’t.)
5.
_______________________________, its affiliates, subsidiaries, officers, directors, and employees are not currently
under
(name of my firm)
investigation by any governmental agency and have not in the last four years been convicted or found liable for any act
prohibited by State or Federal Law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any
public contract, except as follows:
I state that ____________________________understands and acknowledges that the above representations are material
and
(name of my firm)
important, and will be relied on by North Penn School District in awarding the contract for which this bid is submitted. I
understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent
concealment from the North Penn School District of the true facts relating to the submission of bids for this contract.
_______________________________
(Name)
and
_______________________________
(Company Position)
SWORN TO AND SUBSCRIBED
BEFORE ME THIS _________DAY
OF _________________, 20____.
____________________________
Notary Public
________________________________________
My Commission Expires
North Penn School District
Lansdale, PA 19446
Vendor’s/Contractor’s Qualification Statement
The Undersigned certified under oath the truth and correctness of all statements and of all answers to questions
made hereinafter.
Submitted by:
Name:
Address:
Principal Office:
Phone:
Corporation _________
Partnership _________
Individual ___________
Joint Venture ________
Other ______________
1.
How many years has your organization been in business as a vendor/contractor?
2.
How many years has your organization been in business under its present business name?
3.
If a corporation, answer the following:
a.
b.
c.
d.
e.
f.
g.
Date of Incorporation:
State of Incorporation:
President’s name:
Vice President’s name(s):
Secretary’s or Clerk’s name:
Treasurer’s name:
List names and address of all parties holding greater than 10% interest in the corporation.
4.
Trade References:
5.
Bank References:
6.
Name of bonding company and name and address of agent:
7.
Dated at
this
day of
, 20
.
Name of Organization:
By:
Title:
8.
being duly sworn deposes and says that he/she is the
of Vendor/Contractor and that answers to the foregoing questions and all
statements therein contained are true and correct.
Subscribed and sworn before me this
Notary Public:
My commission Expires:
Vendor’s Contractor’s Qualification State Abbrev.
day of
, 20
.
North Penn School District
Lansdale, PA 19446
Proposal Form
Installation of Classroom Audio Visual Equipment
We, the undersigned, have reviewed the specifications herein for the supply of the above listed
item(s). We propose to furnish and deliver all materials and accessories to complete the work, in
accordance with the attached Bid Specifications and General Conditions. We understand that the
North Penn School District reserves the right to reject any and all bids and to make awards on the
basis of quality as well as price.
Total Installation Costs $
Company Name
Date
Address
Authorized Signature
Printed Name
Title
Telephone #
Fax #
Email Address
Overview & Scope of Work
North Penn School District in Lansdale, PA is comprised of thirteen elementary schools, three middle
schools, one high school, and one alternative school serving approximately 14,000 students with 2,000
employees. This RFP is for classroom audio visual system installation in 21 classrooms spread across
seven elementary school facilities in the school district.
This specification covers the requirements for a company to install classroom audio visual systems using
system components listed herein. These systems are intended to work with school district resources to
supply a complete instructional technology system that can be arranged in multiple configurations.
Flexibility, integration of multiple sources, and potential for compatibility with future technologies are
essential to this concept. The work covered in this document consists of furnishing all labor, materials,
and services necessary to install a complete audio visual system as indicated in these specifications.
SYSTEM DESCRIPTION:
Provide a complete audio visual system for classroom sized for approximately 30 students. The system
shall consist of a wall mounted interactive projector, control system, and audio amplification. Audio and
video source equipment interfacing and wall control location shall be located on the same wall as the
projected image. A single interface panel shall provide for HD15 video, 3.5mm audio, RCA composite
video and audio, and USB type B connectivity as close to the center of the room as possible. Projector
shall be installed in such a way as to maximize the projected image size on existing white board surface.
The system power, audio amplification, and control interfacing shall be concealed in a specified ceiling
box located near the projector location.
Equipment Requirements
GENERAL:
1.
All system components shall be correctly listed and labeled by Underwriters Laboratories
Incorporated (UL) for their intended use.
2.
All cable shall be fished in-wall unless agreed by owner to be impossible or impractical.
3.
Component manufacturers and parts numbers shall be consistent across entire project.
FIXED:
The following equipment shall be utilized in system design as described. System shall be all-inclusive,
installed one per room, and include any and all support cabling, wires, connectors, hardware required
even if not specifically listed.
1.
Epson Brightlink 485Wi short throw interactive projector.
a.
Shall be wall mounted using included Epson hardware on front wall of classroom, center,
maximizing the projected image size.
i. Projector must be affixed to wall surface in a manner that meets or exceeds manufacturer
specifications and complies with all applicable building and safety standards.
b.
Image shall be projected on existing dry erase white board.
c.
Projector shall serve as system audio-video switcher and volume control.
d.
Projector shall have HD15, 3.5mm audio, composite video and audio, USB interactive
control, and RS-232 projector control connected.
2.
a.
b.
c.
Pixi+ (Plus) model manufactured by SP Controlls Inc.
Shall control Epson projector via RS-232 interface.
Shall be installed on or as close to front classroom wall as possible.
Installation must be compliant with ADA requirements.
a.
b.
c.
Radio Design Labs FP-PA35A amplifier
Shall receive audio input signal from Epson projector audio output.
Input shall be a mono signal properly derived and combined from projector stereo output.
Sleep timer feature shall be adjusted between 5 to 10 minutes.
3.
4.
Extron FF220T flat field speakers
a.
One pair shall be installed per room in a manner that provides the most uniform audio
coverage to the student seating area.
b.
Shall be connected, one speaker per output channel, to the RDL amplifier using
appropriately sized speaker cable.
c.
Speakers must be installed per manufacturer specifications and all required drop ceiling
cross pieces and tiles supplied and installed.
d.
Speakers shall be installed per manufacturer specifications.
e.
May be connected in constant voltage or low impedance configuration.
5.
CB-12 Ceiling enclosure manufactured by FSR Inc.
a.
Shall be installed in dropped ceiling space as close to projector location as possible.
b.
Shall contain amplifier, RS-232 output module and power supply, active USB power
supply and receiver, etc. Power for all system components must be derived from inside this box.
c.
Box must be installed per manufacturer specifications, secured to building structure, and
all required drop ceiling cross pieces and tiles supplied and installed.
d.
Knockouts must contain appropriate grommets and clamps when used for cable pass
through.
6.
Signal Interface panel.
a.
Shall be a double gang panel installed on the same wall as the projector and as close to
center of the room as possible.
b.
Shall be installed standard height above finished floor.
c.
Shall contain the following connections:
1.
HD-15 video for up to WUXGA resolution
2.
3.5mm stereo audio
3.
RCA composite video
4.
RCA stereo audio
5.
USB type B active extender
Execution
GENERAL:
1.
All equipment and enclosures described in this specification shall be installed plumb and square
per the manufacturer’s instructions.
2.
All equipment except that designated as supplemental, portable, or loose equipment shall be
secured and permanently attached to the permanent structure in a manner consistent with all
manufacturer specifications and code requirements.
3.
All supports shall meet or exceed load requirements of the intended application with safety factor.
4.
Substitutions and exceptions to this specification are not acceptable. No substitutions permitted
unless agreed to in writing by owner.
6.
All installation site work shall take place between the hours of 4pm and 11pm, Monday through
Friday. Any deviations must be discussed with and approved by the district prior to work
occurring.
SITE VERIFICATION OF CONDITIONS:
1.
It is the responsibility of the integrator to verify site conditions in person prior to submitting a bid.
Site visits must be coordinated with a representative of the NPSD prior to arrival. All persons
entering school buildings for the purpose of site inspection must be escorted by a NPSD staff
member at all times. Please contact Gregg Koch at 215-853-1113 or email kochga@npenn.org to
schedule inspection.
DOCUMENTATION:
1.
Successful bidder shall supply complete and accurate wiring diagrams detailing the
interconnection of various components and equipment. This diagram must be approved by the
District prior to any work being performed.
2.
The contractor shall coordinate with the District an installation schedule for the entire project. This
project schedule shall be delivered to the district prior to commencing installation work.
DELIVERY:
1.
NPSD shall not be deemed to have accepted any installation until inspected and signed off by a
representative of NPSD.
2.
During the period of time between delivery and acceptance the district cannot be held liable for
any damages to or theft of any components. It will, therefore, be the responsibility of the
integrator to obtain insurance against loss, theft, and damages.
INSTALLATION:
1.
The successful bidder shall furnish all materials, labor, systems setup, configuration, testing, and
other services necessary for proper installation of the system components specified herein.
2.
All work shall be in accordance with any and all applicable manufacturer specifications, building
codes, and other regulations.
3.
NPSD will provide permanent electrical power to the system after the conclusion of this project.
Integrator shall use temporary power for the purpose of configuration and testing. Equipment
shall be configured and ready for use at the end of installation with the exception of permanent
power.
4.
All rubbish, debris, and dirt resulting from contractor’s work shall be cleaned up as required,
removed from buildings, and, to the extent possible, recycled. The premises shall at all times be
kept in a clean, safe, and professional manner.
5.
With the installation of equipment and cables, consideration shall be given not only to operational
efficiency but also to overall aesthetic factors. The contractor shall redo any work deemed by the
district to appear sloppy or unprofessional at no additional cost to the District. The District shall
have the final decision over whether work must be redone.
6.
Integrator is responsible for repairing any damage caused during the installation process to the
satisfaction of the District.
7.
Vendor shall warranty all labor for a one-year period.
CONTRACTOR RESPONSIBILITIES:
1.
The contractor shall verify room locations, and obtain approvals prior to commencing work.
2.
Contractor shall install, configure, and test all materials and equipment
3.
Contractor shall verify that any and all persons performing site work in any NPSD school building
have completed all background checks and paperwork as required by the Pennsylvania
Department of Education. Copies of this paperwork shall be supplied to the district prior to work
being started.
DISTRICT RESPONSIBILITIES
1.
The District shall supply permanent electrical power to contractor installed systems subsequent to
the conclusion of this project.
2.
The successful bidder must identify, in writing, any additional specific tasks that the District must
perform and/or be responsible for in order to accomplish delivery and installation of this project, if
any.
SYSTEM PARTS LIST:
The following parts shall be provided by NPSD for installation by successful bidder.
Brand
Part No.
Description
Epson
V11H452520W
Epson BrightLink 485Wi wall mounted interactive
projector
Epson
ELPSP10
PixiPlus Projector Controller with pre-installed Epson RS232 codes
Epson
V11H452520W
Epson Replacement Lamp for BrightLink 485Wi
multimedia projector
C2G
53878
Cables to Go Trulink® USB 2.0 Superbooster Wall Plate
Transmitter to Dongle Receiver Kit.
C2G
41028
Cables to Go Double Gang HD15 + 3.5mm + RCA
Audio/Video + Decora®-Style Cut-Out Wall Plate
- White Brushed Aluminum
C2G
40178
Cables to Go 50ft CMP Plenum-Rated HD15 SXGA +
3.5mm M/M Monitor Cable with Rounded Low
Profile Connectors. Equal or better substitutions
considered.
C2G
40550
Cables to Go 50ft CMP Plenum-Rated Component Video
Cable with Low Profile Connectors. Equal or
better substitutions considered.
C2G
40515
Cables to Go 15ft CMP Plenum-Rated 3.5mm Stereo
Audio Cable with Low Profile Connectors. Equal
or better substitutions considered.
C2G
25360
Cables to Go 15ft CMP-Rated Low Profile DB9 Cable MF. Equal or better substitutions considered
C2G
40449
Cables to Go 12ft Value Series™ Composite Video +
Stereo Audio Cable. Equal or better substitutions
considered
C2G
52129
Cables to Go 12ft HD15 UXGA + 3.5mm Stereo Audio
M/M Monitor Cable. Equal or better substitutions
considered
Extron
60-046-03
Extron
42-141-03
Extron P/2 DA2 PLUS Two Output VGA Distribution
Amplifier
Extron FF 220T Full-Range Flat Field® Speakers with 2'
x 2' Low Profile Enclosure
RDL
FP-PA35A
RDL 35 W Mono Audio Amplifier ‐ 25 V, 70 V or 100 V,
with Power Supply
FSR Inc.
CB-12
FSR Inc. CB-12 1x2 ceiling box with 5 outlets and 2 ½
rack mounts.
LOCATIONS:
Systems will be installed in three pre-designated classrooms at each of the following sites.
Bridle Path Elementary School
200 Bridle Path Rd
Lansdale, PA 19446
Gwyn Nor Elementary School
139 Hancock Rd
North Wales, PA 19454
Gwynedd Square Elementary School
1641 Supplee Rd
Lansdale, PA 19446
Knapp Elementary School
698 Knapp Rd
Lansdale, PA 19446
Montgomery Elementary School
1221 Stump Rd
North Wales, PA 19454
Oak Park Elementary School
500 Squirrel Lane
Lansdale, PA 19446
Walton Farm Elementary School
1610 Allentown Rd
Lansdale, PA 19446
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