0
The Urban League of
UR3AN PLAZA
10 North Russefl Street
Portland, Oregon 97227
FAX (603) 281 2612
BOARD OF DIRECTORS
WEDNESDAY, APRIL 20, 1994
7:30 A1M.
URBAN PLAZA
E. SHELTON HILL CONFERENCE ROOM
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
(503) 20O26OO
URBAN LEAGUE OF PORTLAND
BOARI) OF DIRECTORS MEETING
E. SHELTON I11LL CONFERENCE ROOM - URBAN PLAZA
WednesdayApril 20, 1994
7:30 a.m. - 9:00 a.m.
AGENDA
7:30 - 7:35 a.m.
APPROVAL OF MINUTES (Action)
7:35 - 7:45 a.m.
ELECTION OF OFFICERS (Action)
Ballot and Instruction enclosed
7:45 - 7:55 a.m.
REPORT FROM THE I1ITERIM DIRECTOR (Action)
National Urban League Western Regional Conference
7:55 - 8:10 a.m.
COMMENTS FROM LAWRENCE J. DARK, PRESIDENT AN)
CH[EF EXECUTIVE OFFICER
8:10 - 8:15 a.m.
COMMENTS FROM NEW CHAIR
COMMITTEE REPORTS
8:15 - 8:20 a.m.
NOMINATING - Joan Brown-Kline, Chair
Recommendation for National Urban League Board of Directors (Action)
8:20 - 8:30 a.m.
FUINDRATSING - Michael Lewellen, Chair
Project Proposal (Action)
Update on Activities (Information)
8:30 - 8:40 a.m.
FINANCE/PERSONNEL - Jim Boehike, Treasurer and Chair
Monthly Financial Reports Enclosed/Action)
Amendments to Personnel Policies (Action)
8:40 - 8:45 a.m.
COMMUNITY RELATIONS/ADVOCACY - Judi Pitre, Chair
Criteria for Urban League Position on Ballot Measures (Enclosed/Action)
Briefing on CEO and President community activities
8:45 - 8:55 a.m.
URBAN LEAGUE GUILD REPORT
8:55 - 9:00 a.m.
URBAN LEAGUE YOUNG PROFESSIONALS REPORT
GROUND RULES
OPEN MIND
+
EVERYONE PARTICIPATE
ONE SPEAKER AT A TIME
HONOR ALL QUESTIONS
BE FLEXIBLE
BE TIME CONSCIOUS
+
IF CONSENSUS IS REACHED, IT WILL BE HONORED
BE GOAL-ORIENTED
NO PERSONAL ATTACKS
NO HIDDEN AGENDAS!!!
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
MARCH 17, 1994
MINUTES
The Urban league of Portland's Board of Director's Meeting was called to order at
7:40 a.m. by Vice Chair, Duane Bosworth.
Members present: James Boehike, Louis Boston, Duane Bosworth, Faye Burch, Laura
Glosson, Elizabeth Kutza, Michael Lewellen, Rita Lucas, Terry Rogers, Peggy Ross,
Gina Wood.
Members absent with excuse: Rian Brown, Joan Brown-Kline, James Francesconi,
Kevin Fuller, Bryan Hicks, John Holley, Charu Nair-Manchanda, Judi Pitre, William
Spivey, Bill Wyatt.
Staff Present: Don Chalmers, Larry Foltz, Katy Isa, Herman Lessard, Cletus B. Moore,
Jr., Michael Pullen, Tony Ross, Brenda Sherman-Sanders.
APPROVAL OF MINUTES
Approval of Minutes
REPORT FROM THE INTERIM DIRECTOR
Reported on the Administration programs and activities in the community. We have
written a $10,000 grant to the State of Oregon Senior Alzheimer Program for our Seniors
Alzheimer Program.
Career Connection '94 will be tomorrow, Friday, March 18th and Saturday, March 19th.
We anticipate seeing more than 2,000 visitors. There are 83 Employers represented.
Coverage for the event is very good from PSA television, radio, Tn-Met. We would like
to have the Board of Directors support and come and visit as this will be larger and better
than last year. Next year we will have to move to a larger location for next year.
REPORT FROM CHAIR
Chair, Gina Wood absent, no report.
March 17, 1994
Page 2
Board of Directors
Minutes
COMMITTEE REPORTS:
NOMINATING COMMITTEE
Faye Burch gave report in absent of Joan Brown-Kline. The Committee reviewed the
Boards membership terms of office. There are two (2) who have/or completed their term
in office, Gina Wood and Louis Boston. Gina Wood will not seek a third term, Louis
Boston will serve his term out until November. There were 2 (two) re-appointments, Terry
Rogers and Michael Lewellen.
MOTION MADE AND SECONDED TO THE RE-APPOINTMENT OF TERRY ROGERS
AND MICHAEL LEWELLEN TO THEIR POSITIONS. MOTION PASSED.
Candidates for Board positions are as follows - information only no action taken.
To be on Agenda for the Board of Director's Meeting - April 20, 1994.
Positions
Candidates
President
James Bohlke
Michael Lewellen
William Spivey (possibility)
Vice President
Judi Pitre
Secretary
Laura Glosson
Treasurer
No candidates
Other names may be added in the two week process or can be added at the Board
Meeting, we will vote at the Board Meeting in April.
NEW MEMBER
Emmett Wheatfall,
employed with Portland General Electric as the Equal Opportunity Officer and is currently
involved in employees mediation activity, Mr. Wheatfall spent his formative years in
Okinawa and is an African American Minister, and would bring a wealth of talent and
leadership to the Board.
New member application presented to the Board of Directors,
(8dm in Ma r94]
Board of Directors
Minutes
March 17, 1994
Page 3
THE MOTION WAS MADE TO ACCEPT EMMETT WHEATFALL'S APPLICATION TO
BECOME A MEMBER OF THE BOARD OF DIRECTORS. THE MOTION WAS
SECOND AND PASSED.
FUNDRAISING COMMITTEE
Mike Lewellen reported that it was a good year for Equal Opportunity Day Dinner. The
net revenue $61,000, meals actual served were approximately 660. This surpassed the
goals set for this year. The Membership brochure is being drafted and ready by June to
launch the new Calendar Membership Drive at the Annual Dinner. The Business
Membership Drive was a record drive, capped off those totals at the end of 1993.
$92,250. We have already identified a potential Chair for the new Corporate Campaign Jim Courier, CEO, 1st Interstate Bank.
Cletus Moore stated that based on tradition both Individual and Corporate Membership
start together.
Duane Bosworth ask Michael Lewellen to put a motion in regarding Individual and
Corporate Membership.
THE MOTION WAS MADE AND SECOND THAT THE NORMAL POLICY OF
STARTING THE CORPORATE AND INDIVIDUAL MEMBERSHIP BE AMENDED FOR
THE PURPOSE OF REDESIGNING THE INDIVIDUAL MEMBERSHIP AND THAT THE
CORPORATE MEMBERSHIP CONTINUES AS IS. THE MOTION PASSED.
FINANCE/PERSONNEL COMMITTEE
Jim Boehlke reported that presentation of the revenues was very good. It shows where
our dollars come from, and our expenditure. We are overspent as far as expenses, Mr.
Dark signed his Employment Agreement. He will be here May 23. His final exam
schedule takes him to that date. He will be here April 13 to April 20. Community and
social events are scheduled. Suggest board meeting changed to April 20 so Mr. Dark
can attend. We are way over in revenues, because we have some new programs going
on, the largest being the Street Academy. We are still in line because we don't have the
CEO position filled. So that salary is not going out. We are over budget. Additional
funding is needed, but we are moving in the right direction. Cletus and I have spoken to
Lawrence Dark and he has some good ideas. With the growing of the Street Academy
and the Employment Department, we are beginning to look at space requirement or other
sites, for program expansion. No action to be taken at this point.
(BdminMar94]
Board of Directors
Minutes
March 17, 1994
Page 4
We also discussed the Membership Drive, specifically to have the individual membership
drive go on all through the year, on a 12 month basis, regardless when you joined.
Mr. Dark is very interested in making sure all the Directors know how to write Grants and
the interest from Directors and staff in fund raising is real encouraging.
COMMUNITY RELATIONSIADVOCACY COMMITTEE
Terry Rogers will make report of Criteria for Urban League Position on Ballot Measures
at next Board Meeting.
Laura Glosson reported on Lawrence Dark's visit here from April 13th to April 20th. He
will focus on the African-American community and its leaders will have an opportunity to
meet Mr. Dark. He will actually go to the community leaders for a one-on-one meeting.
His schedule for the visit here is as follows:
April 13, 1994
Board of Directors Cocktail Party - Informal
April 14 to 19, 1994
One-on-One meetings with community leaders
April 15, 1994
Informal Community Reception to meet Mr. Dark
April 20, 1994
Board of Directors Meeting (moved up one day,
so Mr. Dark can attend)
Comments and discussion on 1995 - 50th Anniversary and hosting Regional
Convention.
PROGRAM AND PLANNING COMMITTEE
Elizabeth Kutza stated that last month we had a panel discussion on trends and where
opportunities were for training and funding for job programs. This month we have invited
4 of our Urban League staff to come in and inform us on what the Urban League is doing
for jobs and training for both adults and for youth. We should also schedule another
session for the Board to take this information and see where we should go, where we are,
where we are heading, where our focus should be, and if we are missing some
opportunities.
(Bdm in Mar94]
Board of Directors
Minutes
March 17, 1994
Page 5
STAFF PRESENTATIONS
BRENDA SHERMAN-SANDERS - Employment
Several employers came to the Urban League to rebuild the Employment Department.
They wanted to create a Partnership Program, and we now have 29 paid Employer
Partners. We are not a placement service, but a sort of screening, recruiting and referral
service and through the services and networking it helps people get jobs. Career
counseling, workshop preparations also helps them get employed. The Partnership
Program fiscally is not generating a whole lot of money, but it generates a lot of
commitments, getting people jobs and now we are trying to come up with a better
strategy to keep dollars flowing in employment. The Employment Department is working
very hard with the Computer Training Center students to get them plugged into
employment opportunities. On the community base level, we are part of NE Job
Community Program, NE Alliance, part of the Northwest Regional Workforce, Quality
Council and others. We try to work by what the employer is looking for and by feeding
and offering employers information and other job related issues and the economic
development situation.
HERMAN LESSARD - Computer Training Center
The Computer Training Center helps individuals to be train into the employment workforce
that they would be qualified for. They need training on computers or computer logic
before sending them for job interview. Cycle I - graduated 13 students - 7 of those
individuals are placed on jobs. Cycle 2 - we have 19 students in the program, 2 of the
students are already confirmed for job placement as soon as the cycle is over. We can
only train 25 students at a time. There are 157 individuals on the waiting list for Cycle
3 starting in May. We are now working on Phase 1, a 15 week course, Phase 2 is
schedule for April 16th which will be Saturday classes, the students will be working in the
areas of Lotus, Spreadsheet applications, WordPerfect, some DeskTop Publishing. We
are working with Darrell Sims of Black Minority Contractors Alliance, looking at funding
for that program. We will be contracting out the Saturday courses. We are looking at
charging $200.00 per individual class session, that will generate some fund for the
Computer Training Center, which is part of our contract obligations to our Grant of Meyer
Memorial Trust. Phase 3 of the Computer Training Center will hopefully start Cycle 4 in
September which will have evening classes, based on a 15 week, Monday through
Thursday from 6:00 p.m. to 9:00 p.m. We are currently negotiating working with Private
Industry Council for JPTA Funding. I attended the JPTA Assessment course in late
January, and now the Urban League is now certified to be JPTA eligible. The Male
Responsibility Program in Northeast and Southeast will have summer work crews, June
18th to August 16th.
[BdminMar94]
Board of Directors
Minutes
March 17, 1994'
Page 6
TONY ROSS - Youth Employment
We work with youth 14 to 21 years of age - high school, community-based organizations
or referrals. We train in resume preparation, application writing, interviewing. Most of
these youth do not have previous work experience. Sometimes they are harder to place.
Weserve youth that come from Northeast Portland and 75% of our clients are single
parent or low income family. We also have a program called the Youth Employment
Department Program, which is know as the YEEP model. The county is the umbrella
agency. There are 15 to 20 community-based organizations that are currently involved,
this program serves gang-effected, gang-involved or at-risk youth. We serve on the 30
to 60 kids depending on the month. In the summer we can get up to 100 youth.
KATY ISA - YEEP
YEEP serves gang involved and gang affected youth. We are one of 17 agencies
involved in this program. I work with approximately 25 youth, whom I follow for an entire
Each youth must complete a 10-hour pre-employment training program.
year.
Afterwards, they can be referred to jobs that are brought to the YEEP weekly meetings.
Only YEEP youth can apply and interview for these jobs. Once youth are hired I continue
to provide various support services to them including: meeting with their employer bimonthly, regular job-site visits as well as any other personal or counseling services they
may need. Contact with the youth and employer is on-going for the whole year.
MIKE PULLEN
The Urban League Guild is working on 2 fund raisers. One will be Sunday, March 20th,
working in conjunction with "Jar The Floor". We got the tickets for half-price. We are
selling the tickets for $25.00. There will be a reception proceeding the play.
The next large fund raiser is Saturday, May 14th. This is our first partnership with the
Portland Art Museum which will be an African Art Exhibit. We might need board approval,
because the budget is much larger. (No action taken).
Meeting adjourned.
SUBMITTED BY:
APPROVED BY:
1
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
[BdminMar94j
L'jja Glosson
Secretary
Board of Directors
THE URBAN LEAGUE OF PORTLAND
The Report of Interim Director for March 11. - April 10. 1994
General Administration: Primary focus this month was Career Connections. We
had more than 2,070 people register for jobs. There were 83 employers with 1,700
jobs available. Of that, 700 were with Intel, 200 of those expected to be in the
Northwest over the next couple of years. Major focus will now be transition of new
C.E.O. into the organization, corporate membership drive, individual membership
drive, complete of TQM training for staff, introduction of efficacy into the
performance evaluation system, setting up a planning committee for the 50 year
celebration (this will require board involvement), annual dinner, and last but not
least, prepare for end of year audit.
The management team is planning its second retreat to continue to improve team
performance and efficiency. The first retreat was an exciting experience for the
management operating committee. Look for more good things from the management
operating team and staff as the Board's strategic plan is integrated into the
operational plans of the agency and the new C.E.O. comes on board. Mike Pullen has
a summary of grant activity that will be shared with the Board at its next meeting.
Planning, Program, and Service Development: The management team is
working on departmental operating
plans. Staff has been very responsive to the TQM
training. I have conducted most of the training sessions. We will complete the TQM
training for current staff members the second Friday in May. Presentations and
questions and answers sessions for all 5 areas of United Way funded programs were
completed this month. The program directors did an outstanding job. All
departments have been active in community outreach and integrating various
community meetings into our schedules.
SPECIAL NOTE: NECDC held its 10th anniversary recently. The agency
honored 88 youth in leadership and academics. Of those 38, nine (9) from
Urban League of Portland Programs with one of the nine sitting at the dais.
Adult & Senior Services: The grandparent participation improved in
facilitation of educational
support. There is a Foster Parent Association
Training Session held the first Tuesday of every month at the Senior Center.
If you are not on the mailing list for Senior Center activities and updates,
please call Don Chalmers in administration to get your name on the mailing
list [(503) 280-2626].
Education & Career Development: During the month of March, the
Computer Training Center participants worked with the staff for the Career
Connections jobs fair. They also had an opportunity to attend as job seekers.
Our Male Responsibility program outreach includes Grant and Jefferson High
Schools, Portland Street Academy and a night session at the League. The
Female Responsibility Program is at Grant High School and Portland Street
Academy. Beverly Stein, Chair of the Board for Multnomah County expressed
bow impressed she was with the student from the Whitney Young Learning
Center who were at the Black Leadership Conference candidate's fair.
Employment Partnership Program: This department receives no funds
from United Way. Career Connections was very successful. Staff did a
critique of the event. Currently information is being compiled to begin
planning for next year's event. Within the next few days I will be signing an
agreement the begins the dislocated worker program at the League in excess
of $70,000.
Marketing Department: Recent grants awarded include $10,000 to Senior
Alzheimer Program from State of Oregon and $8,000 from Meyer Memorial
Trust for Senior Parenting Grandparents program conference. Work is
proceeding on a new Urban League brochure. We have invited Dr. Rudolph
Crew, Superintendent of Tacoma Public Schools to be keynote speaker.
Tacoma is one of the first school district in the Northwest to introduce the
Efficacy model of development in to its system. Dr. Crew spoke at the 1994
Western Regional Conference in Colorado Springs.
Two grants were approved: The Portland Bureau of
Housing and Community Development's Community Initiatives Program for
support group for sexual minority youth ($10,000) and $50,000 from the U.S.
Forest Service for a summer youth employment program (Total budget for
USFS program $82,500).
Youth Services:
(A detailed copy of all department reports are available upon request.
A copy of all reports is sent to the Program Planning Committee
Chair.)
Fiscal Administration: See financial statements for current operations.
Comniu nity Relations/AdvocacyIMeetings/Communications: I have continue
Also staff has
to act as a Liaison in various organizations for the League.
represented the League in various committee activities as it relates to their expertise.
Respectfully,
Cletus B. Moore, Jr.
(File: IDRptMar.94)
THE URBAN LEAGUE OF PORTLAND
(ID
April 13/20, 1994
©
Lawrence J. Dark,
President & CEO
Portland
April 13, 1994
6:00 p.m.
Social for Lawrence Dark
Board of Directors
April 15, 1994
4:30 p.m.-6:30 p.m.
Community Leaders Reception Cascade Center
Meet Lawrence J. Dark
April 20, 1994
Board of Directors Meeting
Urban League
Computer Training Center
Cycle II Graduation
Bev Stein
Urban League
7:30 a.m.
April22, 1994
7:00 p.m.
Keynote speaker
OPB
10:00 a.m.
National Urban League
PRISM Video
April 27, 1994
6:00 p.m.-7:30 p.m.
Volunteers Celebration
Tony Ross, Coordinator
Urban League
April 28, 1994
"Daughters Day"
Urban League Guild
Reception-UL
5:00-7:00 p.m.
May 14, 1994
African Art Exhibit
Urban League Guild Benefit
Portland Museum
June 24, 1994
Fishing Derby
(Tentative)
June 14, 1994
Multicultural Center
Anniversary
(Tentative)
July 24/27, 1994
National UL Conference
Convention Center
Indianapolis, iN
August 19, 1994
Grandparent's Conference
(Tentative)
April 26, 1994
of Art
The Urban League of Portland
Consolidated Statement of Support, Revenue and Expenses
and Changes in Fund Balances
For The Nine-Month Period Ended March 31, 1994
(See Accompanying Accountant's Compilation Report)
Current Funds
Restricted
Unrestricted
Land, building
and equipment
fund
Total
LSUPPORT
$24,749
$146,625
-
$171,374
Special events (note 3)
$165,060
$4,095
-
$169,155
United Way allocation
$179,064
$6,350
-
$185,414
$500,828
-
$500,828
$657,898
-
$1,026,771
Contributions (note2)
Federal, state and local grants
Total Public Support:
-
$368,873
IREVENUE
Membership Dues
Investment Income
$70,180
-
$123
$2,317
-
$70,1 80
-
$2,440
Rental Income
$51,669
-
-
$51,669
indirect cost recoveries (note 5)
$55,028
-
-
$55,028
$12,884
$7,741
$5,143
-
$186,935
$5,266
-
$192,201
$555,808
$663,164
-
$1,218,972
Program Services
$171,521
$669,908
-
$841,429
Supporting Services
$326,328
$59,034
$385,362
$1,226,791
Other
Totalrevenue:
Total
support
and revenue:
p.
Total Expenses:
EXCESS OF SUPPORT AND REVENUE
OVER EXPENSES:
FUND BALANCES AT BEGINNING OF YEAR:
OTHER CHANGES IN FUND BALANCES:
(Reduction of capital lease obligations)
IFUND BALANCES AT END OF YEAR:
-
$497,849
$669,908
$59,034
$57,959
($6,744)
($59,034)
$2,374
$10,087
$246,679
$29,649
($29,649)
$30,684
$234,218
($7,819)
$3,343
$204,833
$238,860
The Urban League of Portland
Comparative Statement of Support, Revenue and Expenses
and Changes In Fund Balance
Fiscal Years 1992 Through 1994
(See Accompanying Accountants Compilation Report)
ror 9 months ended March 31, 1994
IUPPORT:
I
United Way allocation
Special Events (note3)
Contributions /Grants (note 2)
Federal, State, and local grants (note 15)
Total Support:
[REVENUE:
Budget
Remaining
Budget
$185,414
$169,155
$171,374
$500,828
($10,956)
$19,155
$19,650
($64,187)
$261,826
$150,000
$177,632
$778,020
$76,412
($19,155)
$6,258
$277,192
$1,063,109
$1,026,771
($36,338)
$1,367,478
$70,925
$3,663
$80,931
$0
$20,919
$56,147
$60,000
$0
$63,401
$0
$70,180
$2,440
$51,669
$55,028
$12,885
$0
$10,180
$2,440
($11,732)
$55,028
$12,885
$0
$60,000
$0
$84,534
$0
$0
$0
($10,180)
($2,440)
$32,865
($55,028)
($12,885)
$0
$117,872
$232,585
$123,401
$192,202
$68,801
$144,534
($47,668)
$1,376,453
$1,655,464
$1,186,510
$1,218,973
$32,463
$1,512,012
$293,039
$887,662
$132,783
$56,036
$23,385
$8,419
$77,489
$33,823
$8,574
$29,029
$4,643
$55,587
$11,317
$4,500
$17,876
$21,202
$679
$931,663
$162,686
$32,521
$23,404
$9,123
$80,797
$43,129
$5,415
$14,990
$9,677
$107,621
$11,814
$2,725
$16,914
$23,442
$1,126
$731,883
$47,612
$21,892
$18,269
$6,956
$109,055
$25,851
$3,788
$18,842
$1,988
$73,170
$9,720
$150
$12,546
$22,440
$0
$740,237
$38,400
$35,191
$18,447
$1,373,004
$1,477,047
$60,021
$0
$73,126
1992-93
Actuai
$222,583
$114,126
$121,672
$800,200
$258,893
$123,478
$289,399
$751,109
$196,370
$150,000
$151,724
$565,015
$1,258,581
$1,422,879
$25,970
$3,721
$88,181
$0
$0
$0
Budget
1993-1994
Actual
$340,707
I
Membership dues (note 4)
pvestment income
Rental income (note 16)
indirect cost recoveries (note 5)
Other
Unñiadcd revenue
Total Revenue:
Total Support and revenue:
IEXPENSES:
1993-94
Variance
1993-1994
1991-92
Actual
$0
$0
I
$235,607
$25,083
($6,002)
$5,912
$1,623
$22,067
($11,219)
($1,141)
$1,132
($1,163)
$11,817
$3,121
($1,300)
$4,946
$3,237
$0
$123,340
$45,687
$6,191
$23,990
$3,813
$61,353
$9,839
$1,500
$11,782
$26,683
$0
($8,354)
$9,212
($13,299)
($178)
($695)
($14,285)
($19,836)
($2,403)
($5,148)
($1,825)
$11,817
($119)
($1,350)
$764
($4,243)
$0
$975,844
$63,483
$29,189
$24,359
$9,274
$145,407
$34,468
$5,050
$25,122
$2,650
$73,170
$12,960
$200
$16,728
$29,920
$1,104,162
$1,154,104
($49,942)
$1,447,824
$293,720
so
$48,141
$0
$58,734
$13,654
($10,593)
($13,654)
$64,188
$0
$5,454
($13,654)
$1,433,025
$1,550,173
$1,152,303
$1,226,492
($74,189)
$i7512,012
$285,520
($56,572)
$105,291
$34,207
($7,519)
($41,726)
$0
N/A
$184
$0
$0
$0
$0
$0
N/A
FUND BALANCES AT BEGINNING OF PERIOD
$197,776
$141,388
$246,679
$246,679
N/A
$246,679
N/A
I
$141 .388
$246,679
$280,886
$239,160
N/A
$246,679
N/A
Salaries, benefits, and taxes (note 6)
Professional Services
Supplies (note 7)
Telephone
Postage and shipping
Occupancy (building and grounds)(notes 5 and 8)
Rental and maintenance of Equipment (note 9)
Printing, artwork, publications, act.
Travel and transportation (note 10)
Conferences, conventions, meetings (notelO)
Special events (note3)
Membership dues
Awards and grants (note 12)
Interest (note 11)
Insurance
Other expenses
Total expenses before depreciation:
Depreciation of building and equipment (note 12)
CEO search expense (note 13)
Total Expenses
EXCESS (DEFICIENCY) OF SUPPORT
AND REVENUE OVER EXPENSES
OTHER CHANGES IN FUND BALANCES:
[FUND BALANCES AT END OF PERIOD
$7,651
$0
THE URBAN LEAGUE OF PORTLAND
Selected Information--Substantially All Disclosures Required by
Generally Accepted Accounting Principals (GAAP) Are Not Included
March 31, 1994
1. CASH
Cash held by the League at March 31, 1994 is summarized as follows:
Unrestricted:
Operating
Cash stabilization fund (Board designated)
Unrestricted Total:
$44,913
$60,000
$104,913
Restricteth
Expendable for restricted purposes
Stevenson trust account
Restricted Total:
$10,131
$13,710
$23,841
$128,754
Grand Tolak
2. CONTRIBUTIONS
During the nine-month period ended March 31, 1994, the League recognized $75,000 in contributions from the Meyer
Memorial Trust.
3. SPECIAL EVENTS
The following summarizes the League's special fund-raising events as of March 31, 1994:
Support
Annual Dinner, 1993
Equal Opportunity Dinner, 1994
Career Connection, 1994
Career Day, 1993
Metro Fundraiser
Other
Total:
Net
Expenses
$4,170
$61,823
$14,672
$4,095
$34,968
$99,716
$27,460
$4,095
$1,763
$1,153
$30,798
$37,893
$12,788
$1,320
($168)
$169,155
$83,640
$85,515
-
-
$841
NOTE: $169,155 support total DOES NOT INCLUDE $11,600 of unearned revenue received that
is related to the July 1994 Annual Dinner.
4. MEMBERSHIP DUES
Membership dues represent all dues payments received through March 31, 1994 for the 1993-94 fiscal year. In
addition, because the 1993-94 membership campaign has concluded, the reader will note that the year-to date budget and
the annual budget for this revenue category are equal at March 31, 1994.
5. INDIRECT COST RECOVERIES
Indirect cost recoveries relate to internal charges allocated to certain League programs for their share of office rent and
other facility and operational costs. An equivalent amount of revenue is recognized in the unrestricted current fund.
6. SALARIES AND WAGES
Salaries include costs associated with the Key Bank project and the Extended Divergence program.
Salaries were anticipated to be over budget during the first six months of this fiscal year. Scheduled
staff reductions were postponed per board action at the November 18, 1993 meeting. No provisions
have been made to fund the extention. The major areas that would be affected by any reductions
are administration and employment support staff.
7. SUPPUES
The accompanying financial statements include certain supply and other costs related to the
start-up of the Street Academy and the Computer Training Center, and the upgrade of other
League computer equipmeut lü accommodate new progiuiiis.
THE URBAN LEAGUE OF PORTLAND
Selected Information, Continued
8. OCCUPANCY
Occupancy expenses include costs related to office rent, garbage collection, utilities, real estate taxes, and various
building supplies and other building operating costs. This category does not include the cash outflow related to
payments of principal to Mr. Eder on the League's outstanding lease obligations. These costs are reflected as
"reduction of capital lease obligations" on the Consolidated Statement of Support, Revenue, and Expenses and Ch
In Fund Balances.
Note that certain 1991-92 occupancy costs and other amounts presented herein have been reclassified to confor
1992-93 and 1993-94 presentations.
9. RENTAL AND MAINTENANCE OF EQUIPMENT
The League has lhcurred abnormally high costs servicing the computer network due to recurring
repair and maintenance of aging computer equipment.
Rental and maintenance costs for the eight-month period ended March 31, 1994 are summarized as follows:
Computer network maintenance
Other equipment supplies, rental, and maintenance costs
$13,431
$32,256
[Q
$45,687
O. TRAVEL AND CONFERENCES
The accompanying financial statements include travel costs associated with staff attendance at the National
Conference. Also, the variance noted is partially due to unscheduled major maintenance and repairs for the
Senior Services van and insurance for the new Tn-met van for Seniors'. Travel expenses for the new CEO
will also contribute to the variance.
11. INTEREST
Interest expense relates to the League's property leases. See the League's annual financial statements and audit
for a more detailed presentation of the League's overall lease commitments.
12. AWARDS AND GRANTS
The variance in this category is due to scholarships awarded by the League in fiscal 1993, but not paid to the reci
until the current fiscal year.
13. DEPRECIATION
V
Depreciation of certain capital lease improvements completed in the final quarter of fiscal 1993 were not contempl
when the fiscal 1994 budget was adopted. Accordingly, the variance noted is due to the depreciation of these ite
After review with the Board Treasurer and discussions with the League auditor, It was decided to
adjusted the depreciable life of our computer equipment from a useful life of 3 years to 5 five years.
This represents a change in accouting estimate that has been accounted for in the financial statements
using a propective approach. As of January, depreciation was adjusted from $55,824 to $45,309.
The difference of $10,515 included a $7,790 adjustment for the current year and a $2,725
adjustment for prior years.
14. CEO SEARCH EXPENSES
This is a new account. Direct costs incurred in connection with the League's CEO search are not considered a par
routine operations and are, therefore, segregated from general operating expenses.
15. BUDGET REVISION, GRANT REVENUE VARIANCE
The budget in the "Comparative Statement" is revised. It reflects a $202,800 increase for "Street
Academy" and $17,500 for the 'Parent Enrichment Program'.
Average daily attendance in the Street Academy has run below the budgeted amount of 50 students
for most of the year. The League receives revenue based on average daily attendance. This has
reduced expected revenue by about $13,910. This amount Is being offsetby leaving one teaching
position vancant, resulting in year to date saving of about $14,583.
16. RENTAL INCOME
Rental income is behind in comparison to last year. A.M.A. has reopened their facilities;
they have ended the subleasing of 4 units from the Urban League for their homeless program.
The Urban League of Portland
Consoildated Balance Sheet
March 31, 1994
(See Accompanying Accountant's Compilation Report)
Current Funds
Unrestricted
Restricted
Land, building
and equipment
fund
Custodian
Fund
Total
IASSETS
CURRENT ASSETS:
$104,913
Cash (note 1)
$2,912
Investments
Accounts receivable
-
$1 2,089
-
$717
($717)
$108,542
$18,823
Interfund receivable (payable)
Total Current Assets:
$7,451
$2,680
$13,710
$128,754
-
-
$2,912
-
-
$1 2,089
-
-
$2,680
$13,710
$143,755
PROPERTY AND EQUIPMENT:
Land, buildings and equipment, net
-
-
$708,292
-
$708,292
Land held for resale
-
-
$1,000
-
$1,000
-
-
$709,292
-
$709,292
$108,542
$18,823
$711,972
$77,858
$1 5,481
Total property and equipment
TOTALASSETS
ILIABILITIES AND FUND BALANCES
Accounts payable and accrued liabilities
-
$507,139
-
-
Deferred revenue
-
-
-
Funds held on behalf of others
-
-
-
FUND BALANCES
TOTAL UABIUTIES AND
FUND BALANCES
$853,047
I
Capital lease obligations payable
TOTAL UABIUTIES
$13,710
-
$93,339
-
$507,139
-
-
$13,710
$13,710
$13,710
$614,188
$77,858
$15,481
$507,139
$30,684
$3,342
$204,833
-
$238,859
$108,542
$18,823
$711,972
$13,710
$853,047
The Urban League of Port Dand
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
QThe Urban Leaguc of Porthmd
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
BOARD OF DIRECTORS
p
WEDNESDAY, APRIL 20, 1994
7:30 A.M.
E. SHELTON HILL CONFERENCE ROOM
'1
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
E. SHELTON HILL CONFERENCE ROOM - URBAN PLAZA
Wednesday April 20, 1994
7:30 a.m. - 9:00 a.m.
AGENDA
7:30 - 7:35 a.m.
APPROVAL OF MINUTES (Action)
7:35 - 7:45 a.m.
ELECTION OF OFFICERS (Action)
Ballot and instruction enclosed
7:45 - 7:55 a.m.
REPORT FROM THE IN['ERIM DIRECTOR (Action)
National Urban League Western Regional Conference
7:55 - 8:10 a.m.
COMMENTS FROM LAWRENCE J. DARK, PRESIDENT AN)
CH[EF EXECUTIVE OFFICER
8:10 - 8:15 a.m.
COMMENTS FROM NEW CHAIR
COMMITTEE REPORTS
8:15 - 8:20 a.m.
NOMINATING - Joan Brown-Kline, Chair
Recommendation for National Urban League Board of Directors (Action)
8:20 - 8:30 a.m.
FUNDRAISING - Michael Lewellen, Chair
Project Proposal (Action)
Update on Activities (Jnformation)
8:30 - 8:40 a.m.
FINANCE/PERSONNEL - Jim Boehike, Treasurer and Chair
Monthly Financial Reports (EnclosedlAction)
Amendments to Personnel Policies (Action)
8:40 - 8:45 a.m.
COMMUNITY RELATIONS/ADVOCACY - Judi Pitre, Chair
Criteria for Urban League Position on Ballot Measures (EnclosedlAction)
Briefing on CEO and President community activities
8:45 - 8:55 a.m.
URBAN LEAGUE GUILD REPORT
8:55 - 9:00 a.m.
URBAN LEAGUE YOUNG PROFESSIONALS REPORT
GROUND RULES
OPEN MIND
+
EVERYONE PARTICIPATE
+
ONE SPEAKER AT A TIME
I
HONOR ALL QUESTIONS
BE FLEXIBLE
+
BE TIME CONSCIOUS
IF CONSENSUS IS REACHED, IT WILL BE HONORED
+
BE GOAL-ORIENTED
+
NO PERSONAL ATTACKS
NO HIDDEN AGENDAS!!!
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
MARCH 17, 1994
MINUTES
The Urban league of Portland's Board of Director's Meeting was called to order at
7:40 am. by Vice Chair, Duane Bosworth.
Members present: James Boehlke, Louis Boston, Duane Bosworth, Faye Burch, Laura
Glosson, Elizabeth Kutza, Michael Lewellen, Rita Lucas, Terry Rogers, Peggy Ross,
Gina Wood.
Members absent with excuse: Rian Brown, Joan Brown-Kline, James Francesconi,
Kevin Fuller, Bryan Hicks, John Holley, Charu Nair-Manchanda, Judi Pitre, William
Spivey, Bill Wyatt.
Staff Present: Don Chalmers, Larry Foltz, Katy Isa, Herman Lessard, Cletus B. Moore,
Jr., Michael Pullen, Tony Ross, Brenda Sherman-Sanders.
APPROVAL OF MINUTES
Approval of Minutes
REPORT FROM THE INTERIM DIRECTOR
Reported on the Administration programs and activities in the community. We have
written a $10,000 grant to the State of Oregon Senior Alzheimer Program for our Seniors
Alzheimer Program.
Career Connection '94 will be tomorrow, Friday, March 18th and Saturday, March 19th.
We anticipate seeing more than 2,000 visitors. There are 83 Employers represented.
Coverage for the event is very good from PSA television, radio, Tn-Met. We would like
to have the Board of Directors support and come and visit as this will be larger and better
than last year. Next year we will have to move to a larger location for next year.
REPORT FROM CHAIR
Chair, Gina Wood absent, no report.
March 17, 1994
Page 2
Board of Directors
Minutes
COMMITTEE REPORTS:
NOMINATING COMMITTEE
Faye Burch gave report in absent of Joan Brown-Kline. The Committee reviewed the
Boards membership terms of office. There are two (2) who have/or completed their term
in office, Gina Wood and Louis Boston. Gina Wood will not seek a third term, Louis
Boston will serve his term out until November. There were 2 (two) re-appointments, Terry
Rogers and Michael Lewetlen.
MOTION MADE AND SECONDED TO THE RE-APPOINTMENT OF TERRY ROGERS
AND MICHAEL LEWELLEN TO THEIR POSITIONS. MOTION PASSED.
Candidates for Board positions are as follows - information only - no action taken.
To be on Agenda for the Board of Director's Meeting - April 20, 1994.
Positions
Candidates
President
James Bohlke
Michael Lewellen
William Spivey (possibility)
Vice President
Judi Pitre
Secretary
Laura Glosson
Treasurer
No candidates
Other names may be added in the two week process or can be added at the Board
Meeting, we will vote at the Board Meeting in April.
NEW MEMBER
Emmett Wheatfall,
employed with Portland General Electric as the Equal Opportunity Officer and is currently
involved in employees mediation activity, Mr. Wheatfall spent his formative years in
Okinawa and is an African American Minister, and would bring a wealth of talent and
leadership to the Board.
New member application presented to the Board of Directors,
[BdminMar94]
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
MARCH 17, 1994
MINUTES
The Urban league of Portland's Board of Director's Meeting was called to order at
7:40 am. by Vice Chair, Duane Bosworth.
Members present: James Boehike, Louis Boston, Duane Bosworth, Faye Burch, Laura
Glosson, Elizabeth Kutza, Michael Lewellen, Rita Lucas, Terry Rogers, Peggy Ross,
Gina Wood.
Members absent with excuse: Rian Brown, Joan Brown-Kline, James Francesconi,
Kevin Fuller, Bryan Hicks, John Holley, Charu Nair-Manchanda, Judi Pitre, William
Spivey, Bill Wyatt.
Staff Present: Don Chalmers, Larry Foltz, Katy isa, Herman Lessard, Cletus B. Moore,
Jr., Michael Pullen, Tony Ross, Brenda Sherman-Sanders.
APPROVAL OF MINUTES
Approval of Minutes
REPORT FROM THE INTERIM DIRECTOR
Reported on the Administration programs and activities in the community. We have
written a $10,000 grant to the State of Oregon Senior Aizheimer Program for our Seniors
Alzheimer Program.
Career ConnecUon '94 will be tomorrow, Friday, March 18th and Saturday, March 19th.
We anticipate seeing more than 2,000 visitors. There are 83 Employers represented.
Coverage for the event is very good from PSA television, radio, Tn-Met. We would like
to have the Board of Directors support and come and visit as this will be larger and better
than last year. Next year we will have to move to a larger location for next year.
REPORT FROM CHAIR
Chair, Gina Wood absent, no report.
March 17, 1994
Page 2
Board of Directors
Minutes
COMMITTEE REPORTS:
NOMINATING COMMITTEE
Faye Burch gave report in absent of Joan Brown-Kline. The Committee reviewed the
Boards membership terms of office. There are two (2) who have/or completed their term
in office, Gina Wood and Louis Boston. Gina Wood will not seek a third term, Louis
Boston will serve his term out until November. There were 2 (two) re-appointments, Terry
Rogers and Michael Lewellen.
MOTION MADE AND SECONDED TO THE RE-APPOINTMENT OF TERRY ROGERS
AND MICHAEL LEWELLEN TO THEIR POSITIONS. MOTION PASSED.
Candidates for Board positions are as follows - information only - no action taken.
To be on Agenda for the Board of Director's Meeting - April 20, 1994.
Positions
Candidates
President
James Bohlke
Michael Lewellen
William Spivey (possibility)
Vice President
Judi Pitre
Secretary
Laura Glosson
Treasurer
No candidates
Other names may be added in the two week process or can be added at the Board
Meeting, we will vote at the Board Meeting in April.
NEW MEMBER
Emmett Wheatfall,
employed with Portland General Electric as the Equal Opportunity Officer and is currently
involved in employees mediation activity, Mr. Wheatfall spent his formative years in
Okinawa and is an African American Minister, and would bring a wealth of talent and
leadership to the Board.
New member application presented to the Board of Directors,
[BdminMar94]
Board of Directors
Minutes
March 17, 1994
Page 4
We also discussed the Membership Drive, specifically to have the individual membership
drive go on all through the year, on a 12 month basis, regardless when you joined.
Mr. Dark is very interested in making sure all the Directors know how to write Grants and
the interest from Directors and staff in fund raising is real encouraging.
COMMUNITY RELATIONS/ADVOCACY COMMITTEE
Terry Rogers will make report of Criteria for Urban League Position on Ballot Measures
at next Board Meeting.
Laura Glosson reported on Lawrence Dark's visit here from April 13th to April 20th. He
will focus on the African-American community and its leaders will have an opportunity to
meet Mr. Dark. He will actually go to the community leaders for a one-on-one meeting.
His schedule for the visit here is as follows:
April 13, 1994
Board of Directors Cocktail Party - Informal
April 14 to 19, 1994
One-on-One meetings with community leaders
April 15, 1994
Informal Community Reception to meet Mr. Dark
April 20, 1994
Board of Directors Meeting (moved up one day,
so Mr. Dark can attend)
Comments and discussion on 1995 - 50th Anniversary and hosting Regional
Convention.
PROGRAM AND PLANNING COMMITTEE
Elizabeth Kutza stated that last month we had a panel discussion on trends and where
opportunities were for training and funding for job programs. This month we have invited
4 of our Urban League staff to come in and inform us on what the Urban League is doing
for jobs and training for both adults and for youth. We should also schedule another
session for the Board to take this information and see where we should go, where we are,
where we are heading, where our focus should be, and if we are missing some
opportunities.
[BdminMar94]
Board of Directors
Minutes
March 17, 1994
Page 5
STAFF PRESENTATIONS
BRENDA SHERMAN-SANDERS - Employment
Several employers came to the Urban League to rebuild the Employment Department.
They wanted to create a Partnership Program, and we now have 29 paid Employer
Partners. We are not a placement service, but a sort of screening, recruiting and referral
service and through the services and networking it helps people get jobs. Career
counseling, workshop preparations also helps them get employed. The Partnership
Program fiscally is not generating a whole lot of money, but it generates a lot of
commitments, getting people jobs and now we are trying to come up with a better
strategy to keep dollars flowing in employment. The Empipyment Department is working
very hard with the Computer Training Center students to get them plugged into
employment opportunities. On the community base level, we are part of NE Job
Community Program, NE Alliance, part of the Northwest Regional Workforce, Quality
Council and others. We try to work by what the employer is looking for and by feeding
and offering employers information and other job related issues and the economic
development situation.
HERMAN LESSARD - Computer Training Center
The Computer Training Center helps individuals to be traininto the employment workforce
that they would be qualified for. They need training oncomputers or computer logic
before sending them for job interview. Cycle I - gradUted 13 students - 7 of those
individuals are placed on jobs. Cycle 2 - we have 19 students in the program, 2 of the
students are already confirmed for job placement as soon as the cycle is over. We can
only train 25 students at a time. There are 157 individuals on the waiting list for Cycle
3 starting in May. We are now working on Phase 1, a 15 week course, Phase 2 is
schedule for April 16th which will be Saturday classes, the students will be working in the
areas of Lotus, Spreadsheet applications, WordPerfect, sOme DeskTop Publishing. We
are working with Darrell Sims of Black Minority Contractors Alliance, looking at funding
for that program. We will be contracting out the Saturday courses. We are looking at
charging $200.00 per individual class session, that willgenerate some fund for the
Computer Training Center, which is part of our contract obligations to our Grant of Meyer
Memorial Trust. Phase 3 of the Computer Training Centerwill hopefully start Cycle 4 in
September which will have evening classes, based ona 15 week, Monday through
Thursday from 6:00 p.m. to 9:00 p.m. We are currently negotiating working with Private
Industry Council for JPTA Funding. I attended the JPTA Assessment course in late
January, and now the Urban League is now certified toe be JPTA eligible. The Male
Responsibility Program in Northeast and Southeast will have summer work crews, June
18th to August 16th.
[BdminMar94j
Board of Directors
Minutes
March 17, 1994
Page 5
STAFF PRESENTATIONS
BRENDA SHERMAN-SANDERS - Employment
Several employers came to the Urban League to rebuild the Employment Department.
They wanted to create a Partnership Program, and we now have 29 paid Employer
Partners. We are not a placement service, but a sort of screening, recruiting and referral
service and through the services and networking it helps people get jobs. Career
counseling, workshop preparations also helps them get employed. The Partnership
Program fiscally is not generating a whole lot of money, but it generates a lot of
commitments, getting people jobs and now we are trying to come up with a better
strategy to keep dollars flowing in employment. The Employment Department is working
very hard with the Computer Training Center students to get them plugged into
employment opportunities. On the community base level, we are part of NE Job
Community Program, NE Alliance, part of the Northwest Regional Workforce, Quality
Council and others. We try to work by what the employer is looking for and by feeding
and offering employers information and other job related issues and the economic
development situation.
HERMAN LESSARD - Computer Training Center
The Computer Training Center helps individuals to be train into the employment workforce
that they would be qualified for. They need training on computers or computer logic
before sending them for job interview. Cycle I - graduated 13 students - 7 of those
individuals are placed on jobs. Cycle 2 - we have 19 students in the program, 2 of the
students are already confirmed for job placement as soon as the cycle is over. We can
only train 25 students at a time. There are 157 individuals on the waiting list for Cycle
3 starting in May. We are now working on Phase 1, a 15 week course, Phase 2 is
schedule for April 16th which will be Saturday classes, the students will be working in the
areas of Lotus, Spreadsheet applications, WordPerfect, some DeskTop Publishing. We
are working with Darrell Sims of Black Minority Contractors Alliance, looking at funding
for that program. We will be contracting out the Saturday courses. We are looking at
charging $200.00 per individual class session, that will generate some fund for the
Computer Training Center, which is part of our contract obligations to our Grant of Meyer
Memorial Trust. Phase 3 of the Computer Training Center will hopefully start Cycle 4 in
September which will have evening classes, based on a 15 week, Monday through
Thursday from 6:00 p.m. to 9:00 p.m. We are currently negotiating working with Private
Industry Council for JPTA Funding. I attended the JPTA Assessment course in late
January, and now the Urban League is now certified to be JPTA eligible. The Male
Responsibility Program in Northeast and Southeast will have summer work crews, June
18th to August 16th.
[BdminMar94]
Board of Directors
Minutes
March 17, 1994
Page 6
TONY ROSS - Youth Employment
We work with youth 14 to 21 years of age - high school, community-based organizations
or referrals. We train in resume preparation, application writing, interviewing. Most of
these youth do not have previous work experience. Sometimes they are harder to place.
We serve youth that come from Northeast Portland and 75% of our clients are single
parent or low income family. We also have a program called the Youth Employment
Department Program, which is know as the YEEP model. The county is the umbrella
agency. There are 15 to 20 community-based organizations that are currently involved,
this program serves gang-effected, gang-involved or at-risk youth. We serve on the 30
to 60 kIds depending on the month. In the summer we can get up to 100 youth.
KATY ISA - YEEP
YEEP serves gang involved and gang affected youth. We are one of 17 agencies
involved in this program. I work with approximately 25 youth, whom I follow for an entire
Each youth must complete a 10-hour pre-employment training program.
year.
Afterwards, they can be referred to jobs that are brought to the YEEP weekly meetings.
Only YEEP youth can apply and interview for these jobs. Once youth are hired I continue
to provide various support services to them including: meeting with their employer bimonthly, regular job-site visits as well as any other personal or counseling services they
may need. Contact with the youth and employer is on-going for the whole year.
MIKE PULLEN
The Urban League Guild is working on 2 fund raisers. One will be Sunday, March 20th,
working in conjunction with "Jar The Floor". We got the tickets for half-price. We are
selling the tickets for $25.00. There will be a reception proceeding the play.
The next large fund raiser is Saturday, May 14th. This is our first partnership with the
Portland Art Museum which will be an African Art Exhibit. We might need board approval,
because the budget is much larger. (No aôtion taken).
Meeting adjourned.
SUBMITTED BY:
5CV'\
LQRJt4
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
[BdminMar94]
APPROVED BY:
Secretary
Board of Directors
THE URBAN LEAGUE OF PORTLAND
The Report of Interim Director for March 11, - April 10, 1994
General Administration: Primary focus this month was Career Connections. We
had more than 2,070 people register for jobs. There were 83 employers with 1,700
jobs available. Of that, 700 were with Intel, 200 of those expected to be in the
Northwest over the next couple of years. Major focus will -now be transition of new
C.E.O. into the organization, corporate membership drive, individual membership
drive, complete of TQM training for staff, introduction of efficacy into the
performance evaluation system, setting up a planning committee for the 50 year
celebration (this will require board involvement), annual dinner, and last but not
least, prepare for end of year audit.
The management team is planning its second retreat to continue to improve team
performance and efficiency. The first retreat was an exciting experience for the
management operating committee. Look for more good things from the management
operating team and staff as the Board's strategic plan is integrated into the
operational plans of the agency and the new C.E.O. comes on board. Mike Pullen has
a summary of grant activity that
will
be shared with the Board at its next meeting.
Planning, Program, and Service Development: The management team is
working on departmental operating plans. Staff has been very responsive to the TQM
training. I have conducted most of the training sessions. We will complete the TQM
training for current staff members the second Friday in May. Presentations and
questions and answers sessions for all 5 areas of United Way funded programs were
completed this month. The program directors did an outstanding job. All
departments have been active in community outreach and integrating various
community meetings into our schedules.
SPECIAL NOTE: NECDC held its 10th anniversary recently. The agency
honored 38 youth in leadership and academics. Of those 38, nine (9) from
Urban League of Portland Programs with one of the nine sitting at the dais.
Adult & Senior Services: The grandparent participation improved in
facilitation of educational support. There is a Foster Parent Association
Training Session held the first Tuesday of every month at the Senior Center.
If' you are not on the mailing list for Senior Center activities and updates,
please call Don Chalmers in administration to get your name on the mailing
list [(503) 280-2626].
Education & Career Development: During the month of March, the
Computer Training Center participants worked with the staff for the Career
Connections jobs fair. They also had an opportunity to attend as job seekers.
Our Male Responsibility program outreach includes Grant and Jefferson High
Schools, Portland Street Academy and a night session at the League. The
Female Responsibility Program is at Grant High School and Portland Street
Academy. Beverly Stein, Chair of the Board for Multnomah County expressed
how impressed she was with the student from the Whitney Young Learning
Center who were at the Black Leadership Conference candidate's fair.
Employment Partnership Program: This department receives no funds
from United Way. Career Connections was very successful. Staff did a
critique of the event. Currently information is being compiled to begin
planning for next year's event. Within the next few days I will be signing an
agreement the begins the dislocated worker program at the League in excess
of $70,000.
Marketing Department: Recent grants awarded include $10,000 to Senior
Alzheimer Program from State of Oregon and $8,000 from Meyer Memorial
Trust for Senior Parenting Grandparents program conference. Work is
proceeding on a new Urban League brochure. We have invited Dr. Rudolph
Crew, Superintendent of Tacoma Public Schools to be keynote speaker.
Tacoma is one of the first school district in the Northwest to introduce the
Efficacy model of development in to its system. Dr. Crew spoke at the 1994
Western Regional Conference in Colorado Springs.
Youth Services:
Two grants were approved: The Portland Bureau of
Housing and Community Development's Community Initiatives Program for
support group for sexual minority youth ($10,000) and $50,000 from the U.S.
Forest Service for a summer youth employment program (Total budget for
USFS program $82,500).
(A detailed copy of all department reports are available upon request.
A copy of all reports is sent to the Program Planning Committee
Chair.)
Fiscal Administration: See financial statements for current operations.
Community Relations/AdvocacylMeetings/Conimunications: I have continue
to act as a Liaison in various organizations for the League. Also staff has
represented the League in various committee activities as it relates to their expertise.
Respectfully,
Cletus B. Moore, Jr.
(Filet IDRptMar.94)
EDTHE URBAN LEAGUE OF PORTLAND
©LLt ©
April 1 3/20, 1994
Lawrence J. Dark,
President & CEO
Portland
April 13, 1994
6:00p.m.
Social for Lawrence Dark
Boa,rl of Directois
April 15, 1994
4:30 p.m.-6:30 pm.
Community Leaders Reception Cascade Center
Meet Lawrence J. Dark
April 20, 1994
7:30 am.
Board of Directors Meeting
Urban League
April 22, 1994
Computer Training Center
Cycle II Graduation
Bev Stein
Urban League
OPB
10:00 a.m.
National Urban League
PRISM Video
April 27, 1994
6:00 p.m-7:30 p.m.
Volunteers Celebration
Tony Ross, Coordinator
Urban League
April 28, 1994
"Daughters Day"
Urban League Guild
Reception-UL
5:00-7:00 p.m.
May 14, 1994
African Art Exhibit
Urban League Guild Benefit
Portland Museum
June 24, 1994
Fishing Derby
(Tentative)
June 14, 1994
Multicultural Center
Anniversary
(Tentative)
July 24/27, 1994
National UL Conference
Convention Center
Indianapolis, IN
August 19, 1994
Grandparent's Conference
(Tentative)
7:00 p.m.
April 26, 1994
Keynote speaker
of Art
The Urban League of Portland
Consolidated Balance Sheet
March 31, 1994
(See Accompanying Accountant's Compilation Report)
Current Funds
Unrestricted
Restricted
Land, building
and equipment
fund
Custodian
Fund
Total
IASSErS
CURRENT ASSETS:
Cash (note 1)
'Investments
$104,913
$2,912
Accounts receivable
lnterfund receivable (payable)
Total Current Assets:
-
$1 2,089
-
$2,680
$7,451
$717
($717)
$108,542
$18,823
$13,710
$128,754
-
-
$2,912
-
-
$1 2,089
-
-
$2,680
$13,710
-
$143,755
PROPERTY AND EQUIPMENT:
Land, buildings and equipment, net
-
-
$708,292
-
$708,292
Land held for resale
-
-
$1,000
-
$1,000
-
-
$709,292
-
$709,292
Total property and equipment
TOTAL ASSETS
$108,542
$18,823
$77,858
$15,481
$711,972
$13,710
$853,047
IUABIUTIES AND FUND BALANCES
MAccounts payable and accrued liabilities
Capital lease obligations payable
-
-
beferred revenue
-
-
-
Funds held on behalf of others
-
-
-
TOTAL UABIUTIES
FUND BALANCES
TOTAL UABIUTIES AND
FUND BALANCES
$507,139
$77,858
$15,481
$507,139
$30,684
$3,342
$204,833
$108,542
$18,823
$711,972
-
$93,339
-
$507,1 39
-
-
$13,710
$13,710
$13,710
$614,188
-
$13,710
$238,859
$853,047
The Urban League of Portland
Consolidated Statement of Support, Revenue and Expenses
and Changes in Fund Balances
For The Nine-Month Period Ended March 31, 1994
(See Accompanying Accountant's Compilation Report)
Current Funds
Unrestricted
Restricted
Land, building
and equipment
fund
Total
ISUPPORT
Contributions (note2)
$24,749
$146,625
-
$171,374
Special events (note 3)
$165,060
$4,095
-
$169,155
United Way allocation
$179,064
$6,350
-
$185,414
$500,828
-
$500,828
$657,898
-
$1,026,771
-
$70,180
-
$2,440
Federal, state and local grants
I
Total Public Support:
$368,873
IREVENUE
Membership Dues
$70,180
Investment Income
$2,317
-
$123
Rental Income
$51,669
-
-
$51,669
Indirect cost recoveries (note 5)
$55,028
-
-
$55,028
Other
$7,741
$5,143
-
$12,884
Total revenue:
$186,935
$5,266
-
$192,201
Total support and revenue:
$555,808
$663,164
-
$1,218,972
Program Services
$171,521
$669,908
-
$841,429
Supporting Services
$326,328
$59,034
$385,362
Total Expenses:
$497,849
$669,908
$59,034
$1,226,791
$57,959
($6,744)
($59,034)
EXCESS OF SUPPORT AND REVENUE
OVER EXPENSES:
FUND BALANCES AT BEGINNING OF YEAR:
OTHER CHANGES IN FUND BALANCES:
(Reduction of capital lease obligations)
IFUND BALANCES AT END OF YEAR:
$2,374
-
$10,087
($29,649)
$30,684
$234,218
($7,819)
$246,679
$29,649
$3,343
$204,833
$238,860
The Urban League of Portland
Comparative Statement of Support, Revenue and Expenses
and Changes in Fund Balance
Fiscal Years 1992 Through 1994
(See Accompanying Accountant's Compilation Report)
(SUPPORT:
Total Support:
Remaining
Budget
$185,414
$169,155
$171,374
$500,828
($10,956)
$19,155
$19,650
($64,187)
$261,826
$150,000
$177,632
$778,020
$76,412
($19,155)
$6,258
$277,192
$1,063,109
$1,026,771
($36,338)
$1,367,478
$70,925
$3,663
$80,931
$0
$20,919
$56,147
$60,000
$0
$63,401
$0
$0
$0
$70,180
$2,440
$51,669
$55,028
$12,885
$0
$10,180
$2,440
($11,732)
$55,028
$12,885
$0
$60,000
$0
$84,534
$0
$0
$0
($10,180)
($2,440)
$32,865
($55,028)
($12,885)
$0
$117,872
$232,585
$123,401
$192,202
$68,801
$144,534
($47,668)
$1,376,453
$1,655,464
$1,186,510
$1,218,973
$32,463
$1,512,012
$887,662
$132,783
$56,036
$23,385
$8,419
$77,489
$33,823
$8,574
$29,029
$4,643
$55,587
$11,317
$4,500
$17,876
$21,202
$679
$931,663
$162,686
$32,521
$23,404
$9,123
$80,797
$43,129
$5,415
$14,990
$9,677
$107,621
$11,814
$2,725
$16,914
$23,442
$1,126
$731,883
$47,612
$21,892
$18,269
$6,956
$109,055
$25,851
$3,788
$18,842
$1,988
$73,170
$9,720
$150
$12,546
$22,440
$0
$740,237
$38,400
$35,191
$18,447
$7,651
$123,340
$45,687
$6,191
$23,990
$3,813
$61,353
$9,839
$1,500
$11,782
$26,683
$0
($8,354)
$9,212
($13,299)
($178)
($695)
($14,285)
($19,836)
($2,403)
($5,148)
($1,825)
$11,817
($119)
($1,350)
$764
($4,243)
$0
$975,844
$63,483
$29,189
$24,359
$9,274
$145,407
$34,488
$5,050
$25,122
$2,650
$73,170
$12,960
$200
$16,728
$29,920
$0
$1,373,004
$1,477,047
$1,104,162
$1,154,104
($49,942)
$1,447,824
$60,021
$73,126
$0
$48,141
$0
$0
$58,734
$13,654
($10,593)
($13,654)
$64,188
$0
$1,433,025
$1,550,173
$1,152,303
$1,226,492
($74,189)
$1,512,012
($56,572)
$105,291
$34,207
($7,519)
($41,726)
$0
N/A
$184
$0
$0
$0
$0
N/A
$197,776
$141,388
$246,679
$246,679
N/A
$246,679
N/A
$141,388
$246,679
$280,886
$239jQ
N/A
$248,679
N/A
$222,583
$114,126
$121,672
$800,200
$258,893
$123,478
$289,399
$751,109
$196,370
$150,000
$151,724
$565,015
$1258,581
$1,422,879
$25,970
$3,721
$88,181
$0
$0
$0
Budget
1993-1994
Actual
$340,707
I
Membership dues (note 4)
Investment Income
ental income (note 16)
Indirect cost recoveries (note 5)
Other
Unfunded revenue
Total Revenue:
Total Support and revenue:
IEXPENSES:
Budget
1992-93
Actual
i
United Way allocation
Special Events (note3)
Contributions/Grants (note 2)
Federal, State, and local grants (note 15)
4REVENuE:
1993-94
Variance
1993-1994
1991-92
Actual
$293,039
I
Salaries, benefits, and taxes (note 6)
Professional Services
Supplies (note 7)
Telephone
Postage and shipping
Occupancy (building and grounds)(notes 5 and 8)
Rental and maintenance of Equipment (note 9)
Printing, artwork, publications, ed.
Travel and transportation (note 10)
Conferences, conventions, meetings (notelO)
Special events (note3)
Membership dues
Awards and grants (note 12)
Interest (note 11)
Insurance
pther expenses
Total expenses before depreciation:
Depreciation of building and equipment (note 12)
CEO search expense (note 13)
Total Expenses
EXCESS (DEFICIENCY) OF SUPPORT
AND REVENUE OVER EXPENSES
OTHER CHANGES IN FUND BALANCES:
FUND BALANCES AT BEGINNING OF PERIOD
$0
$235,607
$25,083
($6,002)
$5,912
$1,623
$22,067
($11,219)
($1,141)
$1,132
($1,163)
$11,817
$3,121
($1,300)
$4,946
$3,237
$0
$293,720
$5,454
($13,654)
$285,520
THE URBAN LEAGUE OF PORTLAND
Selected Information--Substantially All Disclosures Required by
Generally Accepted Accounting Principals (GAAP) Are Not Included
March 31, 1994
1. CASH
Cash held by the League at March 31, 1994 is summarized as follows:
Unrestricted:
Operating
Cash stabilization fund (Board designated)
Unrestricted Total:
$44,913
$60,000
$104,913
Restricted:
Expendable for restricted purposes
$10,131
$13,710
$23,841
Stevenson trust account
Restricted Total:
$128,754
Grand Total:
2. CONTRIBUTIONS
During the nine-month period ended March 31, 1994, the League recognized $75,000 in contributions from the Meyer
Memorial Trust.
3. SPECIAL EVENTS
The following summarizes the League's special fund-raising events as of March 31, 1994:
Support
$30,798
$37,893
$12,788
Other
$34,968
$99,716
$27,460
$4,095
$1,763
$1,153
Total:
$169,155
$83,640
Annual Dinner, 1993
Equal Opportunity Dinner, 1994
Career Connection, 1994
Career Day, 1993
Metro Fundraiser
Net
Expenses
-
-
$841
$1,320
NOTE: $169,155 support total DOES NOT INCLUDE $11,600 of unearned revenue received that
is related to the July 1994 Annual Dinner.
4. MEMBERSHIP DUES
Membership dues represent all dues payments received through March 31, 1994 for the 1993-94 fiscal year. In
addition, because the 1993-94 membership campaign has concluded, the reader will note that the year-to date budget and
the annual budget for this revenue category are equal at March 31, 1994.
5. INDIRECT COST RECOVERIES
Indirect cost recoveries relate to internal charges allocated to certain League programs for their share of office rent and
other facility and operational costs. An equivalent amount of revenue is recognized in the unrestricted current fund.
6. SALARIES AND WAGES
Salaries include costs associated with the Key Bank project and the Extended Divergence program.
Salaries were anticipated to be over budget during the first six months of this fiscal year. Scheduled
staff reductions were postponed per board action at the November 18, 1993 meeting. No provisions
have been made to fund the extention. The major areas that would be affected by any reductions
are administration and employment support staff.
7. SUPPUES
The accompanying financial statements include certain supply and other costs related to the
start-up of the Street Academy and the Computer Training Center, and the upgrade of other
League computer equlpmei,t to accommodate new progrIiis.
$4,170
$61,823
$14,672
$4,095
($168)
$85,515
THE URBAN LEAGUE OF PORTLAND
Selected Information, Continued
8. OCCUPANCY
Occupancy expenses include costs related to office rent, garbage collection, utilities, real estate taxes, and various
building supplies and other building operating costs. This category does not Include the cash outflow related to
payments of principal to Mr. Eder on the League's outstanding lease obligations. These costs are reflected as
"reduction of capital lease obligations" on the Consolidated Statement of Support, Revenue, and Expenses and Ch
in Fund Balances.
Note that certain 1991-92 occupancy costs and other amounts presented herein have been reclassified to confor
1992-93 and 1993-94 presentations.
9. RENTAL AND MAINTENANCE OF EQUIPMENT
The League has incurred abnormally high costs servicing the computer network due to recurring
repair and maintenance of aging computer equipment.
Rental and maintenance costs for the eight-month period ended March 31, 1994 are summarized as follows:
Computer network maintenance
Other equipment supplies, rental, and maintenance costs
$13,431
$32.256
IQ
$45-4i-
10. TRAVEL AND CONFERENCES
The accompanying financial statements include travel costs associated with staff attendance at the National
Conference. Also, the variance noted is partially duo to unscheduled major maintenance and repairs for the
Senior Services van and insurance for the new Tn-met van for Seniors'. Travel expenses for the new CEO
will also contribute to the variance.
11. INTEREST
Interest expense relates to the League's property leases. See the League's annual financial statements and audit r
for a more detailed presentation of the League's overall tease commitments.
12. AWARDS AND GRANTS
The variance in this category is due to scholarships awarded by the League in fiscal 1993, but not paid to the reci
until the current fiscal year.
13. DEPRECIATION
Depreciation of certain capital lease improvements completed in the final quarter of fiscal 1993 were not contempl
when the fiscal 1994 budget was adopted. Accordingly, the variance noted is due to the depreciation of these ite
After review with the Board Treasurer and discussions with the League auditor, it was decided to
adjusted the depreciable life of our computer equipment from a useful life of 3 years to 5 five years.
This represents a change in accouting estimate that has been accounted for in the financial statements
using a prcpective approach. As of January, depreciation was adjusted from $55,824 to $45,309.
The difference of $10,515 included a $7,790 adjustment for the current year and a $2,725
adjustment for prior years.
14. CEO SEARCH EXPENSES
This is a new account. Direct costs incurred in connection with the League's CEO search are not considered a par
routine operations and are, therefore, segregated from general operating expenses.
15. BUDGET REVISION, GRANT REVENUE VARIANCE
The budget in the "Comparative Statement" is revised. It reflects a $202,800 increase for "Street
Academy" and $17,500 for the "Parent Enrichment Program".
Average daily attendance in the Street Academy has run below the budgeted amount of 50 students
for most of the year. The League receives revenue based on average daily attendance. This has
reduced expected revenue by about $13,910. This amount Is being offsetby leaving one teaching
position vancant, resulting in year to date saving of about $1 4,583.
16. RENTAL INCOME
Rental income is behind in comparison to last year. A.M.A. has reopened their facilities;
they have ended the subleasing of 4 units from the Urban League for their homeless program.
B
The Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
(503) 280-2600
April 16, 1994
The, Board of Directors
Urban League of Portland
Dear Members of the Board:
Presented here are March, 1994, Combined Balance Sheet, Statement of Revenue and
Expense and Changes in Fund Balances Report, and the Comparative Statement of Support
Revenue & Expense History (Fiscal years 1992 & 1993) for the Urban League of Portland.
Please note in the Comparative Statement of Support Revenue & Expense History that the
line items headed "Special Events" represents gross funds raised in revenues and cost in
expenses for each year.
These reports are for management use only and are unaudited. These reports do present
fairly the actual revenues and expenses for the period except as noted in financial
statements.
Though it is not shown in these combined financial reports, separate accounts are
maintained for each fund to ensure the observance of limitations and restrictions placed on
the use of resources available to the League. These accounts are maintained in accordance
with the principles of fund accounting. The staff, in cooperation with the Finance
Committee, is continually working towards developing uniform standards on special
projects and accountability for restricted contributions.
SPECIAL NOTES: Explanatory notes and comments accompany the financial statements
to clarify the statements and enhance the fairness of their presentations. These notes are an
integral part of the statement.
If you have any questions regarding these reports, please give me a call before the Board
meeting.
Respectfully submi
/
Vice President, F ance & Administration
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
(File: BoardMar.94)
The Urban League of Portiand
E3
URSAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
(503) 280-2600
April 16, 1994
The Board of Directors
Urban League of Portland
L
Dear Members of the Board:
Presented here are Mae4, 1994, Combined Balance Sheet, Statement of Revenue and
j;
Expense and Changes in Fund Balances Report, and the Comparative Statement of Support
Revenue & Expense History (Fiscal years 199 & 19 for the Urban League of Portland.
Please note in the Comparative Statement of Support (evenue & Expense History that the
nts ross funds raised in revenues and cost in
line items headed "Special Events" re
for each Year.
e unaudited. These reports do present
fairly the actual revenues and expenses for the period except as noted in financial
statements.
These reports are or management use only an
Though it is not shown in these combined financial reports, separate accounts are fL
maintained for each fund to ensure the observance of limitations and restrictions placed on
the use of resources available to the League. These accounts are maintained in accordance
with the principles of fund accounting. The staff, in cooperation with the Finance
Committee, is continually working towards developing uniform standard on special
projects and accountability for restricted contributions.
SPECIAL NOTES: Explanatory notes and comments accompany the financial statements
to clarify the statements and enhance the fairness of their presentations. These notes are an
integral part of the statement.
If you have any questions regarding these reports, please give me a call before the Board
meeting.
The Urban League of Portland
URBAN PLAZA
10 North Russefl Street
Portland, Oregon 97227
FAX (503) 281-2612
(503)280-2600
November 12, 1994
The Board of Directors
Urban League of Portland
Dear Members of the Board:
Presented here are October 1994, Consolidated Balance Sheet, Consolidated Statement of
Support, Revenue & Expenses and Changes in Fund Balance and Comparative Statement of
Support, Revenue & Expenses and Changes in Fund Balance (Fiscal years 1993 & 1994) for the
Urban League of Portland. Please note in the Comparative Statement of Support, Revenue &
Expenses and Changes in Fund Balance that the line items headed "Special Events" represents
gross funds raised in revenues and cost in expenses for each year, Please note that fiscal year
1994 is preliminary information pending final audit report.
These reports are for management use only and are unaudited. These reports do present
fairly the actual revenues and expenses for the period except as noted in financial
statements.
Though it is not shown in these combined financial reports, separate accounts are maintained for
each fund to ensure the observance of limitations and restrictions placed on the use of resources
available to the League. These accounts are maintained in accordance with the principles of fund
accounting. The staff, in cooperation with the Finance Committee, is continually working
towards developing uniform standards on special projects and accountability for restricted
contributions.
SPECIAL NOTES: Explanatory notes and comments accompany the financial statements to
clarify the statements and enhance the fairness of their presentations. These notes are an integral
part of the statement.
If you have any questions regarding these reports, please give me a call before the Board
meeting.
Respectfully subthitte.
Cletus B. Moore, Jv'
"
Vice President, Finance & Administration
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
Portland State University
P.O. Box 751, Portland, OR 97207-0751
March 30, 1994
Mr. Herman Lessard, Director
Education and Career Development
Urban League of Portland
10 N. Russell St.
Portland, OR 97227
Dear Herman:
Last year the American AssQciation for Higher Education established a national initiative
calling for the creation of K-16 Councils to focus on educational reform. I was fortunate
enough to be a member of the group of post secondary leaders that launched the K-16
Initiative with a document entitled, "Higher Education and the Schools: A Call to Action and
a Strategy for Change," a copy of which has been provided to you. Along with a group of
other Portlanders concerned about educational reform, I attended the first national conference
devoted to K-16 Councils.
Portland State University recently has been invited to attend another AAHE-sponsored K-16
Institute in Washington on April 18 and 19. Although I cannot participate in this meeting, I
want Portland's involvement in this important national initiative to continue. To that end, I
have been working with the Provost's Office and Laura Weaver of the Portland Educational
Network to identify a team of individuals who could represent our on-going efforts in
education reform and could benefit from discussions about reform efforts in other
communities across the nation.
Given your role as the Director of Education and Career Development for the Urban League
of Portland, as well as a member of the PEN Steering Committee, your participation in this
Institute could be of immense value to K-16 education reform efforts throughout the
metropolitan region. I am aware that Laura Weaver has spoken with you about this
opportunity and has provided you with background information. I know that your schedule
is extremely demanding; however, I hope you will accept this invitation to attend the
upcoming K-16 Institute.
As you know, I am deeply committed to PEN's mission of exploring regional strategies that
would support and extend the ability of individual educational institutions and school
districts, as well as communities, to sustain the reform movement and to work on critical
issues such as violence prevention and abatement, improvement of school retention rates, and
increased access points to the educational system for underrepresented youth and adults.
Participation in this Institute is a unique opportunity for us to further PEN's mission by
learning more about the successes and failures that other communities have dealt with
on their own paths to educational reform.
Offlcc of ihc President
503/725-4411
March 30, 1994
Page Two
Please feel free to communicate directly with Laura Weaver for further details about the
Institute, including travel arrangements and hotel accommodations. Your presence in
Washington is important to all of us involved in educational reform.
Sincerely,
/Judith A. Ramaley, President
ilie U rbtn Leag u of Portkid
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
I
-.
-
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
APRIL 20, 1994
MINUTES
The Urban League of Portland's Board of Director's Meeting was called to order at 7:50
a.m. by Vice Chair, Duane Bosworth.
Members present James Boehlke, Louis Boston, Duane Bosworth, Ran Brown, Faye
Burch, James Francesconi, Laura Glosson, Bryan Hicks, Joan Brown-Kline, Michael
Lewellen, Charu Nair-Manchanda, Rita Lucas, Judi Pitre, Peggy Ross, Emmett
Wheatfall. 4'y
-
Members absent with excuse: Kevin Fuller, John Holley, Elizabeth Kutza, Terry
Rogers, Gina Wood, Bill Wyatt.
NEW BOARD MEMBER WELCOME
Duane Bosworth, Vice Chair welcomed new Board member Emmett Wheatfall.
APPROVAL OF MINUTES
MOTION WAS MADE TO CCEPT THE MINUTES AS AMENDED. THE MOTION
PASSED
ELECTION OF OFFICERS
Michael Lewellen elected Chair, Judi Pitre elected Vice Chair, Rian Brown elected
Treasurer and Laura Glosson elected Secretary.
Acknowledgement of former Chair, Gina Wood's letter of congratulations to new chair and
appreciation to other board members that she served.
REPORT FROM THE INTERIM DIRECTOR
Cletus Moore reported that the second check from Meyer Trust for the Senior Center's
GrandParent program had been received.
The transition book is being prepared for Lawrence Dark by Cletus Moore.
MOTION WAS MADE TO APPROVE THE INTERIM DIRECTOR'S REPORT. THE
MOTION PASSED
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April 20, 1994
Board of Directors
Minutes
Page 2
COMMENTS FROM LAWRENCE J. DARK. PRESIDENT AND CHIEF EXECUTIVE
OFFICER
I wish to extend to this Board my extreme gratuity and this organization for providing the
opportunity for me to lead such a tremendous organization. I definitely want thank Judi
Pitre and Michael Pullen for the tremendous program fhat they put together for me to
meet with community leaders Qer these past 8 days the people are pleased with this
organization.
I met with the President of Portland State University, Judith Ramaly. She gave me a
blank check and stated that anything that this organization needed to be successful, that
she would give it to me.
I have passed out a booklet, "Discover Total Resources" A Guide For Nonprofits by the
Mellon Bank Corporation which I plan to use in my 90 days assessment of this
organization. I hope that you will allow me select 8 internal board members, a couple
of community people to really do a planning process for the first 90 days. We will also
need your input. This book comes highly recommended. Also, I passed out a sheet to
you about Fund Raising, which I will be stressingalot at meetings that I will be attending.
Membership is another important issue/it makes a statement tobe a member of the
organization On the boardthat I have been on Urban League it is required that you be
a member of the organization before you were on the Board. You definitely could not
hold an office if you were not a member. It makes it so-muoh easier when I go to a
Funder and say everyone one of my Board members and staff are members of the
organization.
One of the challengers that I put out, was why not buy membership for youth, there has
been a lot of response
Ed Dewald was the first person,gave a check for 2 youth
membership of the Urban League Rep. Gordly bought 4 memberships fly wife and I are
going to buy 10 memberships, six will be for youth and 4 for senior citizens each year.
I truly appreciate how everyone has tried to make it comfortable for me to move into this
position. And the staff has been tremendous. You all have a top flight staff.
COMMENTS FROM NEW CHAIR
No comments at this time from the Chair
[BdminApx94j
Board of Directors
Minutes
April 20, 1994
Page 3
NOMINATING COMMITFEE
Joan Brown-Kline has submitted 2 (two) candidates for the National Urban League Board.
The candidates are: Kevin Fuller and George Richardson, Jr.. These 2 (two) candidates
certainly meet the requirements of the National Urban League Board. They are both
community involved. Kevin Fuller is a member of our Board and is involved with youth
and the school system. George Richardson is with Northwest Natural Gas and is
involved or on the board of quite a few community organizations. We have sent their
Bio's with their applications.
MOTION MADE TO ACCEPT KEVIN FULLER AND GEORGE RICHARDSON, JR., AS
CANDIDATES FOR THE NATIONAL URBAN LEAGUE BOARD. THE MOTION WAS
SECONDED AND PASSED.
;
7 Faye
Burch stated as. the Nominating Committee) Ioking:-atavailabipositions===o-n-=--=t=he
Board, to consider according to the BYLAWS, absenteeism - 3 unexcused absents from
meetings I am suggesting stronger enforcement
FINANCE/PERSONNEL COMMITTEE
Jim Boehlke reported that the Finance/Personnel Committee did not meet this month,../.
however, the Finance Report continue to look as before. There have been a lcirëw
activities, as we discussed early from the Minutes from the last meeting. New programs
starting up and the expenses involved with those programs are creating a fairly difficult
situation in trying to analyze these things.
Personnel Policies that we approved, a couple of months ago, we found a couple of minor
modifications that need to be made. We also had Duane Bosworth from a legal
standpoint, had his Firm take look at the legality and there were a few things that need
to be changed. We are not prepared to present them at this time. Approval of the
Amends to our Personnel Policies will take place at the next meeting.
MOTION MADE TO APPROVE THE FINANCE/PERSONNEL COMMITTEE REPORT.
THE MOTION PASSED.
FUNDRAISING COMMITTEE
Mike Lewellen submitted a proposal to the Board of a possible Fundraising Event George Frasier, Author, "Success Runs In Our Race" A complete Guide to Networking
In the African American Community. He is on a 10-city Book Tour, also Television Shows
bookings and would add Portland to the schedule, as a possible Fundraising Event. His
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Board of Directors
Minutes
April 20, 1994
Page 4
publishing company is willing to lend marketing assistance. I would like full authorization
to submit a proposal for a, possible August or September Benefit.
This would be
announced at the Annual Meeting.
MOTION MADE FOR MICHAEL LEWELLEN TO SUBMIT A PROPOSAL OF THE
FUNDRAISER BOOK TOUR OF GEORGE FRASIER. THE MOTION WAS SECOND
AND PASSED.
COMMUNITY RELATIONSIADVOCACY COMMITTEE
Judi Pitre extended a Thank You to Terry Rogers for opening up her home for the
Reception for Lawrence J Dark, President and Chief Executive Office of the Urban
League of Portland. Also, the committee along with Michael Pullernare to be commended
on the assembling of the community for Lawrence Dark to visit
Criteria for Urban League position on Ballot Measures wasagree
onfó recommend
issue5 and ballots measure, to the full board based oianyissue$ that is gotng to be
furthering our mission statement. This is the recommendation and asking for an
endorsement from the board.
THE MOTION WAS MADE TO RECOMMEND ISSUES AND BALLOTS MEASURES TO
THE FULL BOARD FOR ENDORSEMENT. THE MOTION SECONDED AND PASSED.
I
URBAN LEAGUE GUILD REPORT
-
Peggy Ross, thanked the Board for sending her to the Western Regional Conference in
Colorado.
Seattle, Tacoma and Portland will be working in a joint venture and supporting each
other.
The "Jar The Floor" Play and Reception netted approximately $500.00.
The African Art Benefit, which will be held May 14, 1994. We have about $5,000
donation. This is just about clears the expenses. The full budget is about $8,000. This
is the main Fundraiser this year.
Daughters Day, April 28, 1994 is another event. The reception will be held here at the
Urban League.
IBdminApr94I
April 20, 1994
Page 5
Board of Directors
Minutes
URBAN LEAGUE YOUNG PROFESSIONALS REPORT
Young Professionals is planning on forming a committee with the Guild. No activity at this
time.
Meet adjourned.
SUBMITTED BY:
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
[BdminApr94l
APPROVED BY:
Bosworth
Welcome to our ranks, Emmett Wheatfall, Thank you very much for
Welcome you to the Board. It is a pleasure to see
coming today.
you here.
We are going to move directly into the Elections as soon we approve
the Minutes.
Does anyone have any comments about last months Minutes?
Do I hear a Motion?
Emmett Wheatfall
guess I
questions.
I
got involved for a minutes.
I
have
a couple of
Sure.
I was looking at the Minutes, trying to keep myself, and where it
says Members present, and it says Gina Wood, and it says Report
From Chair, Gina Wood absent, no report. I don't know if that , she
was late,
Very late.
We need to correct it.
Second aspect was under Finance/Personnel Committee and maybe I am
not reading it correctly, but second sentence where we overspent as
far as expenses, Mr. Dark signed his Employment Agreement, I wonder
if that flows....
Lawrence Dark
Is that what you are saying, I signed it and there was no money?
Emmett Wheatfall
I am starting trouble already.
Bohelke
The goodness is we signed Lawrence and the bad news is he is going
to put us under.
Emmett Wheatfall
My last note or comment was in the same paragraph , we are way over
in revenues because we have some new programs going opj the largest
we are way
being the Street Academy, I wonder if that should b'e
I
am
not
sure
that,
over in expenses
,
,
2.
Cletus
Actual it's both, our revenues are higher than we budgeted, and
expenses are higher than budgeted because the program was added to
the budget.
Bohelke
But at present, our expense are leading our revenue.
We will
collect the overage the expenditure that we have incurred.
Burch
But the Street Academy isn't bringing in increase revenues?
Boehike
It was the startup expenses.
Bosworth
Should that be altered in some fashion?
Rewritten.
Bosworth
With those corrections
Boston
Under the Report From The Interim Director -
Marketing Dept. Sexual Minority
Are we talking about Gays?
Bosworth
Are there any other corrections to the Minutes?
MOTION WAS MADE TO ACCEPT THE MINUTES AS AMENDED.
THE MOTION
PASSED.
Bosworth
The next item on the Agenda is the Election of Officers.
Does everybody have a ballot?
Yes, we passed out the ballots.
As you can see, we have one contested race, I suppose that we can
hear from any other candidates, who wanted to say anything, but I
don't know if either of the two Jim or Mike would like to say
anything or if anybody else has any discussion at this time.
'p
We have asked the staff to leave for a few minutes. Either of you
have anything you would like to say?
Mike
I don't have a prepared statement
ELECTION OF OFFICERS
Michael Lewellen, Chair; Judi Pitre,
Treasurer; Laura Glosson, Secretary.
Vice Chair;
Rian Brown,
Bosworth
Acknowledgement of Letter from former Chair, Gina Wood.
REPORT FROM INTERIM DIRECTOR
Cletus Moore reported that second check from Meyer Trust for the
Senior Center's GrandParent Program had been received.
Cletus Moore is working on the transitation report for Lawrence J.
Dark.
Motion to approve the Interim Director's Report.
MOTION MADE TO APPROVE THE INTERIM DIRECTOR'S REPORT.
WAS PASSED.
COMMENTS FROM LAWRENCE J.
DARK,
THE MOTION
PRESIDENT AND CHIEF EXECUTIVE
OFFICER.
Lawrence Dark
Good Morning
Thank you all for getting me up this early in the morning.
You will get use to it.
First of all, let me
express my extreme gratude to this Board and this organization for
providing the opportunity for me to lead such a tremendous
organization, I hope that many of you know, I really had not signed
a contract when we came to the (EOD) Dinner, but one of the things
that my wife wanted to check this place out, because I have to have
you know this is truly a partnership make a decision to come here.
We have been well received, secondly, I definitely want to thank
Judi Pitre and Mike Pullen for tremendous program that they put
together for me to meet with Community Leaders, these past 8 days,
I have met as many as 4 or 5 people a day, I will tell you that
people are really pleased with this organization, has taken a
And theme has been
leadership to be partners in the community.
sounded where ever I went. I think that we have some tremendous
I am going to try and make this short.
4.
things that we can do. My last interview yesterday, was with the
President of Portland State University, and she did something that
she proably shouldn't have done. She gave me a blank check, she
said any thing that this organization needs in order to be
successful, that she would give it to me, and she repeated it about
or 5 times. with the guy whose on the Metro Council Ed
4
Washington, so we had about an hour meeting and I plan to use that
University in many ways to help this organization to help this
community. What I passed out to you is booklet Mellon Bank called
Discovery , the Resources , I think that many of you all remember
during my interview process , I talked about taking 90 days doing
an assessment of the organization, the Mellon Bank put out this
publication a few years ago, I have used it in a number of nonprofit organizations it is a very thorough book, I think as I look
at finances of this organization, the human resources and the
I plan to use it as a planning document and
financial resources
what I am hoping is that you will allow me to do is to select about
8 people internal board members and a couple of community people to
I passed it
really do a planning process for the first 90 days.
out to all of you, because I didn't want you to think that the 9
because we are going to need
people are going to be working it
like I
your input., but this document comes highly recommended.
said I have used it before, and I think it will help us to build on
things that we are already doing, within that I also past out a
sheet to you about "Fund raising", I probably will be stressing
that a lot at meetings , the hardest funds for any organization as
you know is to raise a General Fund. And that's where I will rely
I think during my interview I
on you all the most in helping us.
talked about the 3 "G's" Give, Get or Get off, that's what I have
been told on every board that I have been on, that you might not
have the resources, but can you direct us to the people. Are you
for the financial health of
really taking your responsibility?
this organization , I want spent a lot time on that. Please I will
be back on May 23rd officially , please give thought to people you
think should serve on this 9 member committee and go thorough the
I have talking about
booklet and start thinking for me.
since I have been here about Membership, one of the reason, that's
important to me is that it makes a statement to be a member of the
organization, and I had Mike and Cletus research membership for the
Board and I am not sure, the Board that I have been on Urban League
it is required that you be a member of the organization before you
got on the Board, you definitely would not hold a office if you
I am not going to embarrase anybody, you know,
weren't a member.
I think that I am really concerned , some people would think that
my corporation belongs, I want individual commentment, it is only
15.00 to be a member of this organizatiion, so I guess that I can
slow that down because I have been saying that to everybody in the
community and to my staff, If my board are not full pledge members,
then it is going to make me look bad and stupid. So I hope that you
will examine yourself accordingly, One of the things that I have
said to the staff is I expect every staff member to be a member of
this organization, it is not enough to say I work here, I am doing
,
,
5,
time, but it makes it much easier when I go into a Funders and say
everyone one of my Board Members and Staff member is a member of
One of the challengers I put out Friday , was
this organization.
why not buy Membership for Youth and I will tell you, we have had
responds, Ed Dewald was the first person, gave a check 2 youth
membership to Urban League. And, yesterday, I met with Rep. Gordly
and she bought 4 memberships, so if other people can do it, we can
one of the things, I have asked Okinamn, my Wife and I
do it too.
to do is going to buy 10 memberships , six of them to be for youth
and 4 for be for senior citizens each year. As our commentments to
I am taking this very
So what I am trying to say is
this.
seriously about Membership in this community again membership for
youth is only 10.00, and Senior Citizen is 10.00 and regular
membership is 15.00. And finally, I didnt know how you plan for me
to have a social life here, but I got to see "Jar The Floor", got
to see Awin (Orchastra) and got to have my picture taken with Jacob
Lawrence and Lunch yesterday, I know it want be like that all the
,
time.
I
truly appreciate how everyone has tried to make it
comfortable for me to move into this position. And the staff has
been tremendous, you all have a top flight staff. And I think that
am looking forward to
That it.
working with the new Executive Committee and new Chair.
it will be easy for me to work with.
I
Mike Lewellen
If you have ever been in a team environment, there is if you not on
the team, you can't make comments about what the team is doing.
We certainly appreciate the points made by our CEO. Until I figure
out what the heck I am doing, we will dispense with comments from
the Chair.
COMMITTEE REPORTS
NOMINATING COMMITTEE
Joan Brown-Kline, just a couple of things , I think it was about a
month or six weeks ago, the league received information NUL asking
for Nominees or candidates that we could suggest for the National
Talked with the Nominiating Committee , they are looking
Board.
for people, not necessarily serving on this Board, but they can
serve on this Boad too. But looking for individuals that's making
a difference in the community, involved in community activities,
things of that nature, and so one things that they had talked about
was having an opportunity to place a young person on the NUL Board.
Skill building, and so
Someone who help to support leadership.
we
fax back to the NUL,
this morning we have a couple of names
Kevin Fuller, who is on our board as a possible candidate, we don't
know who they are going to select, they want us to see some names,
We know who Kevin is, he's manager of Education at the Oregonian,
very involved with youth and schools in the Community, I think that
Kevin has been on the Board for 3 years, and he is one of the Board
member who is under 30 , out spoken, lot of respect, a lot creative
I-
things with the school system. So, Kevin is one of the individuals
we wanted to recommend. The other person , who is not on our Board
but is clearly very well known in the community is George
Richardson, Jr., most of you may know George, currently , George is
a manager of Federal and Local Government Relations on Community
Affairs, with Northwest Natural Gas Co., prior to that he does a
nutber of different things, educated at PSU, with BS in Business
Administration, he done a lot of work with the state legislation,
he presently the Oregon State Systems Higher Education Board
Member, in fact, I think last year , he was chair of State Board of
Higher Education, he's chair of the NE Community Development Corp.,
currently, board member of the Oregon health Science Univ.
Foundation, board member of the SEI, board member of United Negro
Leadership
of Black
Fund,
Executive
Board member
College
Conference, so he is very involved in community activities, so
these are the two individuals, that we wanted to recommend to NUL
office as candidates for the National Board.
Mike
Any discussion
Committee?
on
the
recommendations
from
the
Nominating
I assume that George is representing us over 30?
Brown-Kline
Oh, yes, I am sorry.
I don't know George's age
I do and he is over 30.
Boston
Is there anything that any way to put supporting documents with the
Bi 0?
yes, one of the things, I mentioned to Cletus, that
Brown-Kline
get Kevin's Bio, that talks about some of the
we are suppose to
things that he is currently doing. I know that he is working with
the Jefferson Cluster and advisor to Le Femmes, he does a lot of
stuff etc.
,
Mike - Will this
Indianpolis? or
Brown-Kline
voted
on
at
the
National
Convention
in
I am not sure.
Burch - It is with their CEO process, I am assume it will be in
September.
7,
Mike
Any other discussion? If not, this does require an action. Will
entertain a Motion from the floor.
So moved,
MOTION MADE TO ACCEPT KEVIN FULLER AND GEORGE RICHARDSON, JR., AS
NOMINATEES FOR THE NATIONAL URBAN LEAGUE BOARD. THE MOTION WAS
SECONDED AND PASSED,
Mike - Joan anything else?
another comment, I am on the Nominating Committee, we sort
Burch
of brought this up, but I would like to make it an official part of
Today, is probably one of our important Board
the minutes.
we are also selecting our officers
Meetings, we have our new CEO
,
that will serve for the next year and so in keeping with our
BYLAWS, just wanted the Nominating Committee as they look at
available positions on the Board, to consider this order 3 times
Missing 3 board meeting, I think that we have a lot
you are out.
of absentee, there always reasons why people need to be gone, but
there are reasons why you should be here also.
Mike - Is there any , I just don't recall off the top of my head,
but there is an attendence clause,
3 times
3 unexcused
So Faye, if I am reading you right,
Mike
stronger enforcement?
you are suggesting
Faye - Yea, well we havn't been enforcing it at all.
I think that we should look at that. We need a working board.
We have a lot of activites to take on.
Mike - Comments noted.
FINANCE! PERSONNEL
the F/P did not meet this month. Althought majority
Jim Boehike
Finance Report continue to look as they have, we are , it
of us.
is very difficult in my opinion to read these guys, there has been
a lot of new activities as we discussed early from the Minutes from
last time. New programs starting up and the expenses involved with
those programs are creating a fairly difficult situation in trying
to anaylize these things, look at these expenses, we are over
and there are some concerns, and
expended, in most line items,
there are reasons for why we are over expended. So I am going to
work with Phil Sanstrum, who is the accountant, to provide a little
more , he is doing a great job, and providing new footnotes to
these things and I think that we can expand on the footnotes, it
7.
will be little more explanatory, because I would like to have, a
Particularly in a
little more explanation than is appearing now.
time when things are changing, another thing that came up is the
we
Personnel Policies that we approved, I believe 2 months ago
found a couple minor modifications that need to be made in those,
then Duane Bosworth, went over it from a legal standpoint and had
his Firm take a look at it. And there are a few things that need
We are not prepared to present them at this
to be changed there.
But
none
of
this
is earth shattering, but approvement of
time.
Amends to our Personnel Policies, that will be the next meeting.
,
Mike - Are there any questions? That is the Report of the Finance
Committee.
Burch - In your next report, Jim, could we expect to see some of
the CEO contract also but some of it , but all of it, we expect to
see what our moving expenses going to be.
Jim - There is a line item on the Finance Report, CEO Search, we
set it out as a separate line item, we want make sure that all cost
involved are in that line, it pretty close to what we budget it, so
we are in pretty good shape on it.
I am more concerned about where are now, not necessary the
Burch
search, the approved salary amount
Jim - the salary isn't there, the salary is within the guidelines
that we set in the search process. The budget that we set for CEO
search included not only the search but all the travel for all the
We think that it would be a good
candidates and the re-location.
idea to provide a summary, what those cost are, those probably want
be available to later in the summer, till Lawrence gets his family
But, we will provide a detail then.
moved here.
Lou - just for the incoming Treasurer, I recommend, I agree with
Jim, on the expense side, kkklllllllllllllllllllllll'
New treasurer to look at this with Cletus.
MOTION MADE TO APPROVE THE FINANCE/PERSONNEL COMMITTE REPORT.
MOTION PASSED.
THE
FUNDRAISING COMMITTEE
Mike Lewellen talk about a proposal to the Board a possible
Success Runs In Our
Race, A Complete Guide to Networking In The African American
Community. 10-city Book Tour, Television Shows bookings, would like
to add Portland on the Book Tour. A possible fund raising event,
publishing company is willing to lend marketing assistance. Would
like full authorization to submit a proposal for possible August or
September benefit. To announce at Annual Meeting.
Fundraising Event
George Frasier, Author,
9,
Mike Pullen gave update of totals of the Equal Opportunity Day
Dinner.
ALL the spon
MOTION MADE FOR MICHAEL LEWELLEN TO SUBMIT A PROPOSAL OF THE
FUNDRAISER BOOK TOUR OF GEORGE FRASIER.
THE MOTION PASSED.
COMMUNITY RELATIONS/ADVOCACY COMMITTEE
Judi Pitre extend a Thank You to Terry Rogers for opening up her
home for the reception for Lawrence J. Dark, President and Chief
Executive Officer.
Community Relations/Advocacy Committee along with Mike Pullen
assemble the list for Lawrence J. Darks visit.
Criteria for Urban League Position on Ballot Measures was agreed
upon to recommend issues and ballots measures to the full board
based on any issues that is going to be furthering our mission
This is the recommendation and asking for an
statement.
endorsement from the board.
Any discussion about it?
THE MOTION WAS MADE TO RECOMMEND ISSUES AND BALLOTS MEASURES TO THE
FULL BOARD FOR ENDORSEMENT.
THE MOTION PASSED.
URBAN LEAGUE GUILD REPORT
thank the Board for
Conference in Colorado.
Peggy Ross
sending her
to
the Regional
Seattle, Tacoma and Portland will be working in a joint venture and
supporting each other.
The "Jar The Floor"
Play and Reception netted approximately
500.00.
The African Art Benefit, which will be next month. we have about
This just about clears the expenses. The full
5,000 donation.
budget is about 8,000. This is the main fundraiser this year.
Daughters Day, April 28, 1994 is another event.
be held here at the Urban League.
The reception will
YOUNG PROFESSIONALS
Young Professinal is planning on forming a committee with the
Guild, otherwise not much activity at this point.
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
APRIL 20, 1994
MINUTES
The Urban League of Portland's Board of Director's Meeting was called to order at 7:50
a.m. by Vice Chair, Duane Bosworth.
Members present: James Boehike, Louis Boston, Duane Bosworth, Rian Brown, Faye
Burch, James Francesconi, Laura Glosson, Bryan Hicks, Joan Brown-Kline, Michael
Lewellen, Charu Nair-Manchanda, Rita Lucas, Judi Pitre, Peggy Ross, Emmett
Wheatfall.
Members absent with excuse:
Rogers, Gina Wood, Bill Wyatt.
Kevin Fuller, John Holley, Elizabeth Kutza, Terry
Staff present: Larry Foltz, Esther Hinson, Herman Lessard, Cletus B. Moore, Jr., Michael
Pullen, Brenda Sherman-Sanders, Don Chalmers.
NEW BOARD MEMBER WELCOME
Duane Bosworth, Vice Chair welcomed new Board member Emmett Wheatfall.
APPROVAL OF MINUTES
MOTION WAS MADE TO ACCEPT THE MINUTES AS AMENDED. THE MOTION
PASSED.
AMENDMENTS TO THE MARCH 17. 1994 MINUTES.
NO REPORT FROM CHAIR.
Chair Gina Wood, late and had no report.
FINANCE/PERSONNEL COMMITTEE
Jim Boehike reported that the presentation of the revenues was very good. It shows
where our dollars come from and our expenditures. Our revenues are higher than we
budgeted and expenses are higher than budgeted because the Street Academy was
added to the budget. Additional funding is needed, but we are moving in the right
direction.
Board of Directors
Minutes
April 20, 1994
Page 2
FINANCE/PERSONNEL COMMITTEE Cont'd)
Mr. Dark signed his Employment Agreement. His final schedule takes him to May 23, he
will be here on that day. He will visit April 13-April 20. Community and social events are
scheduled. Suggest board meeting be changed to April 20th so Mr. Dark can attend.
Cletus and I have spoken to Lawrence Dark and he has some good ideas. With the
growth of the Street Academy and the Employment Department, we are beginning to look
at space requirements or other sites for program expansion. No action to be taken at this
point.
ELECTION OF OFFICERS
Michael Lewellen elected Chair, Judi Pitre elected Vice Chair, Rian Brown elected
Treasurer and Laura Glosson elected Secretary.
Acknowledgement of former Chair, Gina Wood's letter of congratulations to new chair and
appreciation to other board members that she served.
REPORT FROM THE INTERIM DIRECTOR
Cletus Moore reported that the second check from Meyer Trust for the Senior Center's
GrandParent program had been received.
The transition book is being prepared for Lawrence Dark by Cletus Moore.
MOTION WAS MADE TO APPROVE THE INTERIM DIRECTOR'S REPORT. THE
MOTION PASSED.
COMMENTS FROM LAWRENCE J. DARK, PRESIDENT AND CHIEF EXECUTIVE
OFFICER
I wish to extend to this Board my extreme gratuity and this organization for providing the
opportunity for me to lead such a tremendous organization. I definitely want thank Judi
Pitre and Michael Pullen for the tremendous program that they put together for me to
meet with community leaders, for these past 8 days. The people are pleased with this
organization.
I met with the President of Portland State University, Judith Ramaley. She gave me a
blank check and stated that anything that this organization needed to be successful, that
she would give it to me.
I have passed out a booklet, "Discover Total Resources" A Guide For Nonprofits by the
Mellon Bank Corporation which I plan to use in my 90 days assessment of this
organization. I hope that you will allow me select 8 internal board members, a couple
(BdminAprj
Board of Directors
Minutes
April 20, 1994
Page 3
of community people to really do a planning process for the first 90 days. We will also
need your input. This book comes highly recommended. Also, I passed out a sheet to
you about Fund Raising, which I will be stressing a lot at meetings that I will be attending.
Membership is another important issue, it makes a statement to be a member of the
organization. On the boards that I have served on it was required that you be a member
of the organization before you were on the Board. You definitely could not hold an office
if you were not a member. It makes it so much easier when I go to a Funders and say
everyone one of my Board members and staff are members of the organization.
One of the challengers that I put out, "why not buy a membership for a youth?" There
has been a lot of response. Ed Dewald was the first person. He gave a check for 2
youth membership of the Urban League. Rep. Gordly bought 4 memberships. My wife
and I are going to buy 10 memberships, six will be for youth and 4 for senior citizens
each year.
I truly appreciate how everyone has tried to make it comfortable for me to move into this
position. And the staff has been tremendous. You all have a top flight staff.
COMMENTS FROM NEW CHAIR
No comments at this time from the Chair.
NOMINATING COMMITTEE
Joan Brown-Kline has submitted 2 (two) candidates for the National Urban League Board.
The candidates are: Kevin Fuller and George Richardson, Jr.. These 2 (two) candidates
certainly meet the requirements of the National Urban League Board. They are both
community involved. Kevin Fuller is a member of our Board and is involved with youth
and the school system. George Richardson is with Northwest Natural Gas and is
involved or on the board of quite a few community organizations. We have sent their
Blo's with their applications.
MOTION MADE TO ACCEPT KEVIN FULLER AND GEORGE RICHARDSON, JR., AS
CANDIDATES FOR THE NATIONAL URBAN LEAGUE BOARD. THE MOTION WAS
SECONDED AND PASSED.
Faye Burch
re:
,
member of the Nominating Committee; suggested enforcing the BYLAWS
Absenteeism - 3 unexcused absents and you are off the board.
Chair noted
comment.
FINANCE/PERSONNEL COMMITTEE
Jim Boehlke reported that the Finance/Personnel Committee did not meet this month,
however, the Finance Report continue to look as before. There have been a lot of new
activities, as we discussed early from the Minutes from the last meeting. New programs
starting up and the expenses involved with those programs are creating a fairly difficult
(BdminApr94]
Board of Directors
Minutes
April 20, 1994
Page 4
situation in trying to analyze these things.
Personnel Policies that we approved, a couple of months ago, we found a couple of minor
modifications that need to be made. We also had Duane Bosworth from a legal
standpoint, had his Firm take look at the legality and there were a few things that need
to be changed. We are not prepared to present them at this time. Approval of the
Amends to our Personnel Policies will take place at the next meeting.
MOTION MADE TO APPROVE THE FINANCE/PERSONNEL COMMITTEE REPORT.
THE MOTION PASSED.
FUNDRAISING COMMITTEE
Mike Lewellen submitted a proposal to the Board of a possible Fundraising Event George Frasier, Author, "Success Runs In Our Race" A complete Guide to Networking
In the African American Community. He is on a 10-city Book Tour, also Television Shows
bookings and would add Portland to the schedule, as a possible Fundraising Event. His
publishing company is willing to lend marketing assistance. I would like full authorization
to submit a proposal for a possible August or September Benefit.
This would be
announced at the Annual Meeting.
MOTION MADE FOR MICHAEL LEWELLEN TO SUBMIT A PROPOSAL OF THE
FUNDRAISER BOOK TOUR OF GEORGE FRASIER. THE MOTION WAS SECOND
AND PASSED.
COMMUNITY RELATIONS/ADVOCACY COMMITTEE
Judi Pitre extended a Thank You to Terry Rogers for opening up her home for the
Reception for Lawrence J. Dark, President and Chief Executive Office of the Urban
League of Portland. Also, the committee, along with Michael Pullen, are to be
commended on the assembling of the community for Lawrence Dark to visit.
Criteria for Urban League position on Ballot Measures and Issues. To recommend issue
and ballots measure to the full board that will further our mission statement. This is the
Committee recommendation and we are asking for an endorsement from the board.
THE MOTION WAS MADE TO RECOMMEND ISSUES AND BALLOTS MEASURES TO
THE FULL BOARD FOR ENDORSEMENT THAT FURTHERS OUR MISSION
STATEMENT. THE MOTION SECONDED AND PASSED.
URBAN LEAGUE GUILD REPORT
Peggy Ross, thanked the Board for sending her to the Western Regional Conference in
Colorado.
Seattle, Tacoma and Portland will be working in a joint venture and supporting each
other.
IBdminApr94]
April 20, 1994
Board of Directors
Minutes
Page 5
The "Jar The Floor" Play and Reception netted approximately $500.00.
The African Art Benefit, which will be held May 14, 1994. We have about $5,000
donation. This is just about clears the expenses. The full budget is about $8,000. This
is the main Fundraiser this year.
Daughters Day, April 28, 1994 is another event. The reception at the Urban League.
URBAN LEAGUE YOUNG PROFESSIONALS REPORT
Young Professionals is planning on forming a committee with the Guild. No activity at this
time.
Meet adjourned.
SUBMITTED BY:
APPROVED BY:
()y\
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
[BdminApr94J
Laura Glosson
Secretary
Board of Directors
THE URBAN LEAGUE OF PORTLAND
MARKETING DEPARTMENT
FUNDRAISING/MARKETING REPORT FOR APRIL 1994
MICHAEL PULLEN, DIRECTOR OF MARKETING
Activities for period included:
Grants: A partnership grant was submitted to Meyer Memorial Trust for an Adult Day Care
Center in NE Portland. Volunteers of America is the lead agency; the League would provide
a part-time program for Alzheimer's patients and caregivers and transportation services. The
League's request to the AARP Andrus Foundation for a grant for the Grandparent Program,
in partnership with Portland State University, was denied. See grant table for full summary
of current grant applications.
Public Relations: Publicity projects included work on the Guild's "African Homecoming"
fundralser on May 14 and "Daughter's Day" reception on April 28. Also worked on publicity
for Senior's 3rd Anniversary Celebration on June 14 and Youth Services' Family Violence
program. Urban League Spring newsletter nearly completed. See next media summary for
press clips.
MembershiD: The new Urban League brochure is being revised to include a companion
membership form/return envelope. As soon as final text changes are made we will begin
seeking donated printing from a local corporation, which will be credited on brochure. Please
contact Mike Pullen if you have any Drinting leads. Our goal is to complete the brochure in
time for the Annual Dinner on July 14.
First Interstate Bank CEO Jim Curran has been invited to chair the Corporate Membership
Campaign and we are awaiting his reply. We will kick off the Individual Membership Drive
at the Annual Dinner and create a dinner ticket/individual membership tie-in.
Guild: Provided major assistance to Guild with "African Homecoming" fundraiser in areas
of event planning, advertising, ticket sales, and publicity. As of 5/12 ticket sales for the event
on 5/14 are lower than expected (about 75 sold at $25 each, plus about 60 sponsor and
media comps). With the $5000 we secured in sponsorships we should maintain some net
revenue. Competition from other social events, an African art show, and political campaign
events seem to be one cause for the lower ticket sales. On the positive side, planning for
the event itself has gone well and public awareness of the Guild and the African gallery has
been increased.
Annual Dinner: Dr. Rudolph Crew, Superintendent of Tacoma Public Schools, is confirmed
as keynote speaker. Tacoma is one of the first school districts to introduce the Efficacy
model of development. We are working on recruiting a dinner committee and identifying
Dinner Co-chairs.
THE URBAN LEAGUE OF PORTLAND
ADVOCACY REPORT FOR APRIL 1994
MICHAEL PULLEN, DIRECTOR OF MARKETING
Activities with Urban Leaaue Droarams:
Assisted committee planning Urban League's first Grandparent Conference in August
1994. Helped identify a location, set conference goals and plan program.
Prepared personal Job Analysis in preparation for leadership transition at Urban League.
Participated in one-day retreat for Urban League Program Directors.
Attended Community Relations/Advocacy Committee meeting and Board meeting.
Attended Computer Training Center graduation.
Activities with Other GrouDs:
Worked with Portland Art Museum staff on joint fundraiser with Urban League Guild and
on publicizing Museum's Jacob Lawrence exhibit in Northeast Portland.
Reviewed applicants for Portland BEST Business Awards (for environmental innovations)
as member of BEST Advisory Committee.
Visibility:
Attended reception for Portland Community Development grant winners.
Attended lunch and evening reception for artist Jacob Lawrence at Portland Art Museum.
Attended League's Volunteer Celebration.
Attended Guild's "Daughter's Day" reception.
Attended opening of "Spirits
in
Stone" art exhibit (to promote Guild's "African
Homecoming" fundraiser)
Questionnaire Project
Met with volunteer who is preparing report on our Community Questionnaire. Due to
volunteer's computer problems, data from 135 returned questionnaires had to be
re-entered. The final report is expected by end of May. It will help us determine how
donors and program clients view League programs, priorities, and effectiveness.
THE URBAN LEAGUE OF PORTLAND
EMPLOYMENT PARTNERSHIP PROGRAM
MONTHLY ACTIVITY REPORT, APRIL 1994
SUBMITTED BY BRENDA SHERMAN-SANDERS
ADVOCACY, COMMUNITY RELATIONS AND RECRUITMENT:
Monday, April 4, 1994: Attended North East Economic Development Alliance
monthly meeting to discuss collaboration with Portland Development Commission
and North West Regional Labs. This collaboration included strategizing for major
fund raising activities for 1994-1995.
Tuesday, April 5, 1994: Attended OAME Minority Networking meeting.
Tuesday, April 5, 1994: Nike Networking Meeting on Nike Campus. The meeting was
facilitated by John Puterbaugh, Employment Manager. Seven candidates were referred.
Wednesday, April 6, 1994: Attended One-Stop-Shop meeting hosted by Private
Industry Council, to discuss funding opportunities relevant to employment and
training.
Wednesday, April 6, 1994: On site interviews with Brown and Williamson Tobacco
Company. Interviews were conducted by Rhobert Shaw, Regional Sales Manager. Six
Urban League candidates were referred.
Wednesday, April 6, 1994: Spoke with J. Ramey regarding discrimination by
current employer (confidential.)
Thursday, April 7, 1994: Attended workshop hosted by Metropolitan Human Rights
Commission. Topic was "Diversity in the '90's."
Thursday, April 7, 1994: Met with Bruce Broussard (Contracting Consultant) to discuss
recruiting opportunities for waste disposal trainees. Joint project with Private Industry
Council and Steps to Success.
Friday, April 8, 1994: Met with representatives from North West Association of Medical
Recruiters regarding Urban League Employment Partnership.
Wednesday, April 13, 1994: Attended Guild meeting to discuss fundraiser with
Portland Art Museum.
Thursday, April 14, 1994: On site informational interviews with Bank of America.
MONTHLY ACTIVITY REPORT-MAY 1994
PAGE 2
Thursday, April 14, 1994: Met with Pinky Dale, Dislocated Workers Project/Mount Hood
Community College to discuss budget for new project.
Thursday, April 14, 1994: On site informational interviews with Standard Insurance
Company, conducted by Lorena Garza, Human Resources representative.
Monday, April 18, 1994: North East Economic Development Alliance Executive
Board meeting regarding City of Portland budget for 1994-1995.
Tuesday, April 19, 1994: Donna Mackey met with Marlene Boyd to discuss recruitment
for eight to ten laborer positions.
Tuesday, April 19, 1994: Attended North/NorthEast Business Assistance Team
meeting to discuss NAMCO and Pen-Nor.
Tuesday, April 19, 1994: Attended community meeting at Bethel AME Church
regarding Walnut Park project.
Wednesday, April 20, 1994: Attended Board meeting.
Wednesday, April 20, 1994: Had lunch with Jennie Portis, representative of
NorthEast Workforce Center to discuss community partnerships.
Wednesday, April 20, 1994: Met with Penny Kennedy of Private Industry Council
regarding Dislocated Workers Project/partnership with the Urban League and
Private Industry Council.
Wednesday, April 20, 1994: Attended as Board member Maternity and Family
Support Project monthly meeting.
Wednesday, April 20, 1994: On site recruitment for City of Gresham fire fighters.
Presentation facilitated by Tracy Webber, Human Resources representative of the City
of Gresham.
Thursday, April 21, 1994: On site interview with Warner Lambert Pharmeticutical
Company. Four candidates interviewed for sales positions. Chris Wheelwright, District
Sales Manager facilitated the interviews.
Thursday, April 21, 1994:
Attended Oregon Bureau of Labor annual budget
hearings.
ADVOCACY, COMMUNITY RELATIONS AND RECRUITMENT ACTIVITY WILL APPEAR IN BOLD
MONTHLY ACTIVITY REPORT-MAY 1994
Friday, April 23, 1994:
PAGE 3
Attended Urban League Computer Training Center
graduation. Guest speaker was Bev Stein, County Chair.
Monday, April 25, 1994:
Met with M. Lucas (fourth meeting) to discuss
discrimination of previous employer.
Monday, April 25, 1994: Met with F. Stevenson, representative of Burlington Northern
Railroad, to discuss Affirmative Action recruiting efforts.
Tuesday, April 26, 1994: On site informational interviews by Bank of America, conducted
by Paula Ordway, Human Resources Director. Six candidates were interviewed (all CTC
graduates.)
Tuesday, April 26, 1994: Coordinated and facilitated Employment Partnership meeting.
Major topic discussed was the planning and implementation of the Urban League
Employment Department Labor Pool ("Fee for Service" Employment Service.)
Facilitated NorthEast Employment Agencies
Leadership meeting (fourth meeting) to discuss more cohesive teamwork between
agencies and more user-friendly referral process between the agencies.
Wednesday, April 27, 1994:
Wednesday, April 27, 1994: Attended One-Stop-Shop meeting hosted by Urban League
(on-going.)
Wednesday, April 27, 1994: On site interviews by Blue Cross/Blue Shield, conducted by
Mary Anne Campbell, Human Resources representative.
Thursday, April 28, 1994: Met with Todd Lewellen, Employment and Labor consultant
with Intel, to discuss joining the Employment Partnership and equipment sponsorship.
Mr. Lewellen agreed to provide in-kind equipment donation to Employment Department
per Partnership agreement.
Thursday, April 28, 1994: Attended North East Agencies Leadership Alliance allstaff meeting. This meeting was to introduce staff members of the various NE
agencies and to collaborate on services we provide.
Thursday, April 28, 1994: Attended Urban League Guild Daughter's Day Celebration
(estimated 25 daughters were in attendance.)
Friday, April 29, 1994: Met with Nordstrom as liasion for North East Business Assistance
Team. This meeting was to coordinate a "mini" Customer Service/Sales training program.
ADVOCACY, COMMUNITY RELATIONS AND RECRUITMENT ACTIVITY WILL APPEAR IN BOLD
MONTHLY ACTIVITY REPORT-MAY 1994
MISCELLANEOUS EMPLOYMENT ACTIVITY
Twelve orientations were conducted in the month of April.
306 client/visitors came through the Employment Department.
ADVOCACY, COMMUNITY RELATIONS AND RECRUITMENT ACTIVITY WILL APPEAR IN ROLD
PAGE 4
Winslow Caidwell
Espresso Operator
H
X
Bryan Lopez
4/29
Northwest Airlines
Customer
Service/Baggage/
Interior Plane
Maintenance
B
X
Seth Stoney
4/18
Janus Programs
Residential
Counselor Nights
B
X
White
Ten
4/29
Standard Insurance Co.
Clerical
C
x
Anne McCleary
3/94
Nordstrom Rack
Sales/Cashier
B
X
JoAnne Thompson
4/18
Multlnomah County
Probation/Parole
Officer
B
X
Michael McGraw
4/20
Disability Access
Consultants
Technical Inspector
B
X
Sean Scott
4/1
Boise Cascade/White
Paper Division
Production
B
X
Mark Farrier
1/31
COMPANY
Westminster
Presbyterian Church
POSITION
Custodian
B
X
ETHNICITY
Otho De'Leisure
F
4/1
TiZ
M
DATE
NAME
MONTH OF April '94
PLACEMENT REPORT
EMPLOYMENT DEPARTMENT
THE URBAN LEAGUE OF PORTLAND
THE URBAN LEAGUE OF PORTLAND
DEPARTMENT: YOUTH AND FAMILY SERVICES
MONTHLY REPORT APRIL, 1994
LARRY FOLTZ, DIRECTOR
MAJOR ifiGHLIGIITS:
Contracts were signed this month with the US Forest Service and with the City of Portland for
contracts totaling $95,200. Agreements are being worked on with The Private Industry Council
for an additional $10,500 for summer youth employment efforts.
The major event of the month was the VOLUNTEER CELEBRATION to honor the volunteers
of the Urban League.
Employment:
This month Tony Ross met with students from the Portland Street Academy about summer youth
employment. He also met with Tony Hopson and other members from NERPAC about the
direction the committee should take in the upcoming months. Had discussions with TPIC and
Forest Service about potential summer contracts. The Forest Service contract was signed in late
April. Met with community leaders about educational and recreational activities that youth can
tie into if they are not employed by the end of June. Tony participated with groups at
Portsmouth Middle School to talk about TPIC summer jobs.
Youth Emnlovment & Emnowerment:
This month two youth completed pre-employment placement, three youth were placed and two
youth met the 60 day benchmark. Two other youth, who had already met the 60 day benchmark,
were also placed. Three youth had excellent interviews last week and are waiting to hear back
from employers.
A highlight this month: One of the youth working at St. Vincent was offered full assistance with
housing and other expenses until the baby is born. We are still working out details but it is an
amazing offer!
All of the youth who will be placed after May 1st will not reach the 60 day benchmark before
the next fiscal year. Katy spoke with the YEEP coordinators about this and they explained that
money from one year is not transferable to the next. Therefore, we will have to bill for these
youth out of the next year's contract. This plan is not set in stone.
They are open to
suggestions.
Katy Isa participated in presentations to employers about the YEEP program. She is also
working on the Employer newsletter which is scheduled to be completed and sent out to the 80
employers involved in YEEP by mid-May.
Counselini:
During the month, there were four (4) diversion groups held that focused on the "Choices For
Tomorrow" format. There were fifty-two (52) client participants. The topics of this group
pertained to Youth Violence, School & Community, Girls & Gangs, Substance Abuse Awareness
and Violence As A Public Health Problem.
Projects that are confirmed for YFSC participation and collaboration are: Inner N/NE Crisis
Response Team, Portland Police Bureau with Pam Davis as an Advisory Committee member and
support assistance in the Crisis Response Team, that will respond to such calls as homicides,
aggravated assaults incidents and Domestic Violence Disputes.
Also, confirmed during this reporting period is the implementation of Domestic Violence referrals
from the Domestic Violence Reduction Unit, PPB. This collaboration involves working with
families in an attempt to break the cycle of violence and provide support group and individual
counseling to victims and victimizer. At this time our agency is working with 12 referred cases
for a period of 60 days.
Beginning May 1994, our agency will distribute the "Violence As A Public Health Problem" flyer
and various media publicity to encourage community participation in addressing this issue. There
will also be a 24-hour Hot-Line available for call-ins and the joint use of Metro Crisis line, Child
Abuse Hot-line and Women's Crisis live phone numbers and support services to work with this
targeted population. The following agencies are involved in this partnership: Violence As A
Public Health, Community Problem Steering Committee.
Shala Moaydie served 17 clients last month in Individual and Family counseling. Out of those
17 clients, 4 are new clients. At this time we do not have a waiting list. Street Academy
students are number one priority in counseling department.
The Rainbow group is going very slow. Others working with similar groups say not to worry
because they all had to go though this slow start-up time. Letters have been sent to schools,
reminding them about our meetings.
Shala also attended mediation training.
Bi2 Brother1Bi Sister:
The month of April was highly productive for the Big Brother/Big Sister program. There were
a number of successful activities that program participants were involved in including: the "Bowl
For Kid's Sake" fund raiser which raised over $12,000 for area BB/BS programs, a "Big's Only
Potluck" to share ideas and experiences, The Lion, The Witch, and The Wardrobe performance
for matches at the Civic Auditorium, and the Volunteer Celebration here at the Urban League.
Upcoming events include a Child Abuse Prevention Information and Training Meeting on the 9th
of May and a Cinco de Mayo party on the 7th.
The program will be taking a positive step forward with a new staff member starting on Monday
the 9th. Tiffany Martin will be with us part time through December and will be a valuable asset
in meeting program goals. She has fund raising and office experience, a lot of volunteer
experience working with youth, and has almost completed a degree in communications at
Portland State University. With her help we will be able to increase the number of matches and
put more effort into developing the program. Currently we have eleven open matches with four
closed and one made in April.
SE Asian Outreach:
During the month of April 1994, the following services were provided to total of (22) twenty two
clients: Ongoing support, group counseling on culture issues and individual counseling dealing
with peer pressure, low self-esteem and peer conflict and family counseling dealing with culture
and parents/youth conflict.
In addition to that Jennifer Ninh worked at Rigler and Rose City Park school on case
coordination to provide better services to the students at their schools.
She also met with the GET team and Chiem-Seng Yaangh from LFS Mid-County Youth Service
Center to assist the Asian Youth Advisory Council Of Oregon with their meetings.
Diversion:
There were
73
referrals picked up at Juvenile Court for the month of April.
The breakdown is as follows:
By Offense:
Theft 2 j Theft 3
Runaway jj CCW
Assault 4
Harassment j Carrying Firearm in
Forgery j MW
Curfew 3
Criminal Trespass
City j. Conspiracy .1
Resisting arrest .j. Malicious Mischief j Menacing j.
Entering premises prohibited to minors I
(* MIP represents Minor in possession of either tobacco or alcohol.)
By Gender:
Female 32
Male
38
By Ethnicity:
Hispanic.j CaucasianjQ.. Nat. American I
BlackI... Asian
By Age:
11/12/13/14/15/16/17
1
5
7
8
21
18
10
New cases opened
Diversion cases closed successfully j..
Diversion cases returned to court A
NAB meetings held I one youth attending.
YOUTH & FAMILY SERVICES
SUMMARY OF SERVICES DELIVERED
FROM: 07/01/93 TO: 04/30/94
Service
Description
01
02
03
04
05
07
08
09
10
11
12
13
14
15
16
17
20
21
22
23
24
25
Needs Assessment
md Counseling
Group Counseling
Family Counseling
Crisis Intervention
Recreation
Employ Readiness
Casual Labor Plcmnt
Employment Plcmnt
Big Bro/Sis Kinship
Alter/Spec Ed Prog
Basic Skills Educ
Vocational Training
Parenting Educ (Adult)
Skill Building
Victim Conip/Conim Serv
Out-of-home Plcmnt
Support Services
Case Coord/Referral
Ongoing Support
Support to Volunteer
Judicial Alternatives
TOTALS:
Hours
390.50
390.00
268.00
328.00
12.25
1,012.50
542.50
0.00
4.25
1,754.50
1,099.00
188.00
1.25
801.00
698.25
1,390.25
300.00
526.00
247.50
750.50
5.75
3.00
10,713.00
Contacts
692
587
282
540
9
254
473
56
30
390
2
102
1
243
551
400
5
427
707
1,775
5
3
7,534
THE URBAN LEAGUE OF PORTLAND
DEPARTMENT OF EDUCATION AND CAREER DEVELOPMENT
MONTHLY REPORT, APRIL, 1994
HERMAN L. LESSARD, JR., DIRECTOR
COMPUTER TRAINING CENTER (CTC)
During the month of April, the Computer Training Center participants worked on
completing their software applications, WINDOWS, desktop publishing, and a review of
all the areas covered during the previous fifteen weeks,
On Friday, April 22, 1994, twelve students of CTC Cycle II graduated in a ceremony well
attended by Urban League staff members, family and friends. Guest speaker for the
celebration was Beverly Stein, Multnomah County Chair.
Two of the Computer Training Center participants did not graduate because they lacked
the hours required and had not made up the missing hours by the end of week fifteen. One
student dropped out during the last month because of the final illness of her father. One
student who had to drop the previous month was able to return and graduate with his
class.
Ethnicity:
Sex:
AfricanAmerican
10
Caucasian
2
Asian
0
Hispanic
2
Native
American
0
Other
0
TOTAL:
14
Male
Female
TOTAL:
Page 1
4
10
14
MALE RESPONSIBILITY PROGRAM (MRP)
GRANT HIGHIRITES OF PASSAGE (Tuesdays)
4/5/94
This was a continued session on "Priorities", making sure we do what we say as most
important to us, following through.
4/12/94
The topic for this session was drug and alcohol abuse, Joe hall was the guest speaker for
this session. Joe is a recovered drug addict and has worked for the Regional Drug
Initiative. I heard very good comments, even a request to have him come again.
4/19/94
This group session took on an interesting twist. The guys were all beating the table like
drums and attempting to rap. I seized the opportunity and dared some to rap to the class
and some did. After the rapping we dissected and discussed the lyrics. Very interesting
session, but effective. It seemed to be a way for the gentlemen to express themselves.
4/26/94
This session centered on South Africa, and the start of their first election for all citizens
The students were really intrigued with the
information about the country. Many were surprised about the number of Blacks vs.
Whites and how the Whites maintained all the power. We discussed the agriculture,
of South Africa in over 300 years.
products produced, exports, manufacturing, etc.
PORTLAND ST. ACADEMY (Thursdays)
4/7/94
Continued group session on "Priorities".
4/14/94
Jimmy Massey, volunteer for MRP, conducted this group session. They discussed in
further detail "Values and Morals".
Page 2
MRP continued.
4/21/94
During this week the males and females met together. PIVOT, a program designed to
address the needs of teen mothers between the ages of 16-21, conducted the group session
with four representatives of the program. The session took on interesting dynamics.
Without suggesting sitting arrangements, the youth separated with males on one side of
the room and females on the other, Poetry was recited by Ayaima Askari (PIVOT
employee) and our own Rukiya Williams. The discussion that followed focused on the
four young ladies lives as teen mothers; the pitfalls, challenges, good times, etc. There
was no representation from the teen father, The men were silent throughout the session
except for a few comments from an expectant father and another male student. After the
group, some students seemed to be confused about some of the statements that were
made by the PIVOT representatives and some even disagreed with their thoughts and
feelings. Very good group, everyone was very attentive, listening very closely and was
able to make some good judgements,
4/28/94
[All phrases in quotations is actual saying of youth] This session was a follow-up to last
week's session. The group discussed the feelings of the males during last week's session
and many felt they were "beat up on", They felt the women said men are always wrong.
This was the main reason why none of the males said anything, they believed they would
be "jumped on", After this we broke into small groups consisting of no more than four
people to a group to address what happened. They would like to invite the ladies back
again to their rendition of the Montel Williams Show,
This time there will be
representation of teen mothers and fathers. I am working on the date this will take place,
hopefully within two weeks,
URBAN LEAGUE (Thursdays)
4/7/94
Group discussion was on 'Priorities". The gentlemen wrote their 10 most important
things in their life, Most common were: myself, family, girlfriends, and education.
4/21/94
This session focussed on Micheal Fay and canning, is it right? It was a very good
session. Most youth said, "if the laws were like that here in America there would be no
gangs or crime". They seem to think we need tougher laws for youth in America,
Page 3
MRP continued...
4/28/94
The discussion was on South Africa and the current elections, We talked briefly about
the demographics of South Africa, gefting more in depth to what is taking place in this
country. Most students said their classes were not discussing the elections, one of the
most historic moments in South Africa,
FEMALE RESPONSIBILITY (FRP)
PORTLAND ST. ACADEMY
4/7/94
Ladies discussed the play "Jar The Floor", a view of a mother and daughter relationship,
The discussion took off from there about personal relationships between mothers and
daughters. The group discussed losses, grieving, generational pain, and family secrets.
The group ended with journal writing.
4/14/94
The ladies viewed the film "A Question of Color". A discussion followed focusing on
why we discriminate against each other based on the color of skin, including light and
dark skinned Blacks.
4/28/94
The discussion focused on a short story titled "Loving On The Edge". A true story about
the life of a young woman who got involved with a drug dealer, Shares her struggle, how
she became pregnant and eventually changed her life, She got her priorities straight,
completed college and is making a decent life for herself and her son, The discussion
followed about the ladies turning their life around, building self-esteem, girls going with
guys only for the money or material things, abuse, and "why its hard to love a good man".
Page 4
MALE RESPONSIBILITY
STATISTICS
GRANT HIGH SCHOOL
ENROLLMENT
DATE
ATTENDANCE
25
4/5
5
4/12
14
4/19
7
4/26
8
TOTAL
34
PORTLAND STREET ACADEMY
ENROLLMENT
DATE
ATTENDANCE
17
4/7
7
4/14
10
4/21
11
4/28
13
TOTAL
41
URBAN LEAGUE
ENROLLMENT
DATE
ATTENDANCE
9
4/7
6
4/21
5
4/28
6
TOTAL
17
Page 5
FEMALE RESPONSIBILITY PROGRAM (FRP)
STATISTICS
PORTLAND STREET ACADEMY
ENROLLMENT
DATE
ATTENDANCE
25
4/7
14
4/14
13
4/21
9
4/28
12
TOTAL
48
PORTLAND STREET ACADEMY (PSA)
STAFF
Staff training began for Educators of Alternative school program. These workshops are
being held in a series of three classes, The sessions will cover the implementation of
CERTIFICATE OF INITIAL MASTERY and CERTIFICATE OF ADVANCED
MASTERY. Trainers were provided by Oregon State Department of Education and a
local teacher from the Metropolitan Learning Center, The information gained from these
workshops will enhance the curriculum and teaching styles for next year's program.
NURSE
A new OSHU nurse was assigned to the Street Academy. She has worked with the staff
in modifying the curriculum for the next 10 weeks. In addition, she is establishing a
relationship with the Jefferson Teen Clinic so our students have access to that facility.
Page 6
PORTLAND STREET ACADEMY
STATISTICS
51
Number of Students Registered
I
ETHNICITY
MALE
FEMALE
Arrican American
14
21
Asian American
0
0
European American
4
6
Hispanic American
4
1
Native American
0
0
Other
1
0
WHITNEY M. YOUNG, JR. EDUCATION AND CULTURAL CENTER (WMYEC)
NULITES' meetings are held the first and third Thursdays of the month. They are
planning fund-raisers to help them with their trip to Indiana for this years National Urban
League Youth Conference in July.
Male Responsibility Program is held each Thursday.
Report cards came out this month and we had an increase of twelve students, bringing our
yearly total to 175. We have been so involved in the students academics that we haven't
had time for extra curricular activities.
We have been involved with giving advice to parents and their students about forecasting
classes for next year.
Besides our usual students, we have been helping a young man, who graduated from Grant
in 1986, to study for the Police Reserve Exam.
On April 19th, students were invited to a Neighborhood forum at the King Facility
because of their participation at the Leadership Conference last month at Harriet Tubman
Middle School.
The volunteers were recognized for their participation in the learning process of our
students on April 28th.
Page 7
WYECC continued...
The reception for "Take Our Daughters to Work Day" was held at Whitney M. Young Jr.
Education and Cultural Center's lower level,
Whitney M. Young, Jr. Educational & Cultural Center
STATISTICS
Total number of students served this month:
110
Total number students visits
321
Total number of tutoring hours provided:
616
Total number of students year to date:
175
18/180
Total number of volunteer/hours:
MALE
ETHNICITY
FEMALE
African American
68
37
Asian American
01
00
European American
01
03
Hispanic American
00
00
Native American
00
00
Other
00
00
SCHOOLS SERVED
NUMBER
SCHOOLS SERVED
NUMBER
Beaumont
26
Benson
10
Alameda
01
Cathedral
03
Cleveland
02
Fernwood
02
Grant
12
Wilson
03
Franklin
01
Jefferson
12
Tio Nick's
00
Whitaker
11
Lincoln
02
Ockley Green
01
Metro Learning Center
03
Tubman
14
St. Stephens
02
St. Mary's
04
Page 8
Department of Education and Career Development
Supplemental Report
The Department of Education and Career Development kicked off a new project from the
National Urban League call "Project P.R.LS.M.", Partners for Reform In Science and
Math with a community meeting on Saturday, April 9, 1994.
Project P.R.I.S.M. is a nationwide community-based program that is committed to
successful math and science education reform. Our goal is to help parents help their
children grow in these areas.
The meeting focused on putting together a task force made up of educators, parents and
youth in school to look at educational reforms in math and science in the State of Oregon
and how to get parents involved in the educational process of their children.
Sallie Stevens, volunteer of the Whitney M. Young, Jr. Education and Cultural Center's
Parent Enrichment Program has been selected by the National Urban League as the state
spokesperson for Oregon for the project PRISM.
The Director of Education and Career Development, at the invitation of Judith Ramaley,
President of Portland State University, attended a educational conference at the American
Association for Higher Education in Washington, D.C., along with Larua Weaver, acting
Director of Portland Education Network and Jack Bierwirth, Superintendent of Portland
Public Schools on April 17-20.
The Conference focus on "Educational reforms form K-16". The Oregon delegation
reported on the reforms in the 21St Century school reform plans and the collaboration of
higher education and community based organizations.
The Director also made a presentation on the "Minority Over representation: Moving the
Act into ACTion" on April 25, at the invitation of the National Coalition for Juvenile
Justice in Washington, D.C.
The presentation focus on how communities, CBO along with local Juvenile Justice
divisions can work together to keep youth from becoming another statistic in the system,
by providing preventative programs such as the Male/Female Responsibility Programs,
Portland Street Academy and others.
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The Urban League of Portland
Department of Adult & Senior Services
Monthly Report for April 1994
Esther Hinson, Director
Area Plan Summary
1993 - 1994
Adult & Senior Services:
Human Services
I&R Specialist and Case Managers provided services for
Breakdown of intakes are as follows:
intakes.
New Clients (Not in the System)
Reinstated Clients (For service)
Clients Referred
Clients Refusing Service
Clients Currently Active
Medical Transportation Provided
Home Repair Intakes/Other
-
Total:
118
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118
Meetings Attended By The Director
April
4 - Urban League Managers Meeting
- PMC0A Meeting (Portland Metropolitan Commission
on Aging)
Portland Parks with Nancy Vance - concerning
activities for seniors
6 - Meeting with Dr. Kutza concerning seniors program
7 - Meeting with Governors Commission on Aging
11 - Urban League Managers Meeting
- Seniors Forum at Multicultural Senior Center
- Urban League Adult & Seniors Advisory Committee
Meeting
- United Way Presentation
14 - Multicultural Senior Center Managers Team Meeting
April 18
Urban League Managers Meeting
- Adult Day Care Task Force Meeting
20 - Urban League Board Meeting
25 - Urban League Managers Meeting
27 - Urban League Volunteers Celebration
Current/Coming Events
June 14, 1994
Multicultural Center Anniversary
June 24, 1994
Fishing Derby
August 19, 1994
Grandparent's Conference (Tentative)
Below is a monthly breakdown of the Contract Services, units
measured in hours, number of new clients enrolled, units billed
and the percentage.
Services
Contracts
Units/Mo
Units
Billed
Case Management
485.5
533
Percentage
110%
New
Clients
12
544.0
128%
697
*********************************
I & R
PROGRAMS
THE GRANDPARENT "PARENT" PROGRAM:
Monthly Report for April 1994.
4/05/94 - Support Session
3 people and Coordinator
4/07/94 - Support Session
4 people and Coordinator
4/12/94 - Education Session - Court Watch
8 people and Coordinator - Issue at hand was whether
or not to march at C.S.D. offices. After careful
evaluation, it was concluded that this was not an
appropriate time for this.
Advisory Board Meeting
6 people and Coordinator
4/19/94 - Support Group
5 people
4/21/94 - Education Session - Glenna Page, C.S.D.
12 people and Coordinator - Topic "Parenting Mentor"
for young single mothers to prevent breakup of homes.
4/26/94
Education Session - Larry Clayton, Urban League Youth
6 people and Coordinator - Topic - How C.S.D. responds
to specific issues and their attitudes toward certain
topics.
Importance of positive presentation including
terms used.
4/28/94
Steering Committee - Services available to
grandparents.
14 people
4/14/94
The Health Grandparent Program has made a lot of changes during
the month.
The educational sessions are proving to be beneficial
to the grandparents needs. The grandparents are receiving
information that helps with the plight of legal issues
surrounding their fight for the grandchildren. The development
of the court watch training has helped to improve the outlook of
the grandparents regarding all things are not "just" Children
Services Division but a combination of other agencies.
The
grandparents are starting to realize appropriate strategies for
desired results. For instance when attending public forums, and
opportunities to verbalize grandparent's plights presents
themselves, grandparents are to remain calm and speak factual.
Their emotions and anger are to be vented at the support group
sessions.
Crucita White, the program Coordinator was a guest speaker at the
Regional Coalition in Tacoma, Washington on April 22, 1994. The
grandparent's program has approximately 140 on the roster. The
attendance has not picked back up after winter and holidays
because of individual court cases and the lack of clerical staff
available to call reminding the grandparents of the meetings.
ACTIVITY CENTER HAP'NINGS DURING APRIL '94
The seniors had a successful bake sale in the lobby of the U.S.
National Bank, King & Killingsworth, on the first Friday this
Offerings included cookies, brownies, candies, pies and
month.
colored Easter eggs.
Our cooking class focus this month was pasta. Fresh and dry
pasta was used in preparation of meat and meatless dishes. There
was even a dessert made with pasta.
We completed another year of tax assistance for seniors who
qualified for refunds or had incomes which necessitated filing of
taxes.
Our monthly potluck is growing as word gets around about its
start up.
A podiatrist was our special health focus speaker this month.
His presentation was excellent on good foot care.
Nine seniors celebrated birthdays this month.
Our Alzheimer's Support Group showed a video and had a time for
sharing.
Seniors were encouraged to write to their county commissioners in
regard to the county budget which has very limited resources for
Some of our seniors also participated in the
senior services.
brown-bag luncheon group which reviewed the county budget once it
was made public and participated in the press conference and
rally held regarding same.
Seniors were also encouraged to write to their senators and
congressmen, asking that the long-term care piece be kept in
Clinton Health Reform package.
Other in-house activities consisted of puzzle completion, card
games, life transition class, bingo, exercise, blood pressure
screening, bible study, hair care, foot and law clinics.
We did not go on any outings this month.
The center was burglarized again; the microwave oven in L&F's
kitchen was taken.
the
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THE UNIVERSIT' OF SOUTH CAROLINA
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Cblumi. SC 2O8
8O3777-3854
PAX
SO34772296
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May11, 1994
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COMMENTS:
Should ch
be inc]dd in mater
Could you se
CilCrnJ
that Mike aiad Don
orthxtBordmeetirtg
et a copy
thanks!
USUiItI