if t
SEPTEMBER 17. 1986
12:00 NOON
MULTI-PURPOSE CONFERENCE ROOM
URBAN PLAZA
The Urban League of PorUand
URBAN PLAZA
10 North Russe Street
Portland, Oregon 97227
(503) 280-2600
AGENDA
APPROVAL OF MIN1JTES
CON?ITTEE REPORTS
1.
2.
3.
4.
5.
Finance
Fund Raising
Program and Planning
Personnel
Nominating
REPORT OF THE PRESIDENT AND CHIEF EXECUTIVE OFFICER
REPORT OF THE CHAIRPERSON
ITEMS OF INFOPHATION
1.
Blazer House Concept
2.
Letter from Charles Rooks, Fred Meyer
Charitable Trust
3.
Letter from Carmen Walker
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
AUGUST 20, 1986
The August meeting of the Urban League Board of Directors, held in
the Multi-Purpose Conference Room, Urban Plaza, 10 North Russell
Street, was called to order at 12:10 p.m. by Chairperson Linda
Rasmussen.
Bridget Flanagan,
The following Directors were in attendance:
Bobbie Gary, Shirley Minor, Larry Raff, Linda Rasmussen, Joel
Smith, Bob Sutcliff, Thane Tienson, Jack Vogel, and Valerie
White.
Donny Adair,
The following Directors were absent with excuse:
Skip Collier, Avel Gordly, Thomas Kelley, Jeffrey Millner, Irwin
Starr, Ben Talley, and Nancy Wilgenbusch.
Staff in attendance were: Herb L. Cawthorne, Carol J. Lentz, E.
Ray Leary, and Brenda Polk.
The minutes of the June 1986 Board meeting were approved.
FINANCE COMMITTEE
The Board reviewed Resolution #86-104 (United Way Support for
After a brief discussion it was moved and seconded
1986-87).
(Sutcliff-Raff) to accept Resolution #86-104 with the following
The last paragraph now reads: THEREFORE BE IT
amendment:
RESOLVED: That the Urban League of Portland acknowledges the
United Way contribution of $223,260 for the Period July 1, 1986
through June 30, 1987. JoelSmith voted "no." The motion
passed.
He feels that
Joel reviewed the General Fund Budget for 1986-87.
even though the budget is aggressive in terms of anticipated
income and there is no margin for error, it is achievable.
Herb led the discussion on the Mentzer Building property proposal.
He reviewed the following documents, which were included in the
Board Book, regarding this property.
* Resolution #86-105 -- Authorizing Purchase of "The
Mentzer Building"
* Resolution #86-106 -- Authorizing Initiation of Capital Fund Drive
2 -
* Resolution #86-107 -- Initiating Negotiations With
Portland Development Commission Regarding "Mentzer
Building"
* Mentzer Building Proposal
* Bridge Financing Memorandum
It was moved and seconded (Vogel-Sutcliff) that Resolution #86-105
be approved. The motion passed unanimously.
It was moved and seconded (Raff-Tienson) that Resolution #86-106
The motion passed unanimously.
be approved.
It was moved and seconded (Sutclif f-Gary) that Resolution #86-106
The motion passed unanimously.
be approved.
The monthly financial report was distributed. Joel requested that
figures on Plaza II be included in this report from now on.
FUND RAISING COMMITTEE
Jack Vogel reported that an in-depth outline on the newly formed
Urban League Office of Development, headed by Ray Leary, is being
This
completed and will be mailed to Board members shortly.
department will focus on membership drives and renewals, corporate
campaigns, and fund raising events.
The Equal Opportunity Day Dinner will be held either February 19
or 26, 1987.
A massive membership mailing was completed in mid-July, well
before the start of the United Way campaign. Ray Leary reported
that the response has been very good -- with corporate memberships
of approximately $8,250 and individual memberships of approximately $2,450 thus far. This entire mailing wasdone through
donated funds, so all contributions received are profit.
PRESIDENT'S REPORT
Thanked the Finance Committee for all their hard work this summer.
Disposition on the Fred Meyer grant proposal is expected shortly.
The proposal was very well done, and a favorable response is
expected from Fred Meyer.
Will be hosting a new program, "Here and Now," on KATU beginning
An informational press release is included in
in early September.
the Board Book.
Still not satisfied with the result of the United Way sanction
-3-.
The sanction and appeal process has been very confusing,
appeal.
with all the back and forth statements from both the United Way
Executive Committee and the Allocation Panel. Although he is not
promoting it, there is the possibility of a counter movement to
United Way's fund raising campaign this year.
CHAIRHAN 'S REPORT
Reported that she received a letter from Dave Paradine requesting
a meeting between Linda, Clair Reeves, and Dave Paradine to further discuss the sanction.
Bob Sutcliff urged that such a meeting be held, because he does
not want to see the United Way campaign fail. Bob reviewed a
letter to be signed by Robert Janes, CEO, Willamette Savings and
Loan, which will be sent after all other avenues of resolution
have been used, which indicates that if satisfactory resolution of
the sanction issue is not reached soon, very serious consideration
will be given to shifting their corporate funding into their own
areas of community concern, electing to allocate their funds
directly.
It was agreed that Linda would send a letter to Clair Reeves
requesting that the meeting be scheduled with both Board chairs,
both agency presidents, and one member of each board. Bob
Sutcliff was selected as the UL Board representative.
Will be meeting with James Posey of the Youth Advisory Committee
at 3:30 p.m. today. She is not sure what the meeting concerns,
but will report back at the next Board meeting.
There will be a Board retreat this year, posibly in town, in
order to cut down on costs. Lewis & Clark College and Marylhurst
College were suggested sites.
The meeting adjourned at 2:10 p.m.
Submitted By:
,L p-k
BRENDA POLK
Off ice Manager
Urban League of Portland
Reviewed & Approved By:
&7) J
()
BEN TALLEY
Secretary
Urban League Board of Directors
URBAN LEAGUE OF PORTLAND
EDUCATION DIVISION
The Blazer House Concept
for
THE WHITNEY YOUNG LEARNING CENTER
Prepared by:
Deborah Cochrane
Herb Cawthorne
July 1986
L
"We intend to use the tools of education to
help raise our people to an unprecedented
level of excellence and self-respect through
their own efforts."
Malcolm X
PROG1AM OVERVIEW:
The Urban League's Whitney Young Learning Center is an afterschool homework assistance program for students in grades 7
through 12 from Northeast Portland. It provides students with
individualized and small group tutoring, academic encouragement,
informal educational counseling, basic skill instruction, student
The Center
advocacy and referral to other community services.
also sponsors special activities, a student newsletter and a forum
for student involvement in program development and direction.
PROGRAM PHILOSOPHY:
The Learning Center is grounded in a philosophy that defines
education as a process of self-discovery and self-development, a
philosophy that views education as the single most important
Educachannel for positive change in all arenas of our society.
tion is the tool that empowers people to transform their world,
both individually and collectively. Thus, the Learning Center is
committed to the kind of education that generates independent,
creative, critical and responsible thinking, it demands excellence
from each individual. It nurtures the strength and flexibility to
adapt to, direct and benefit from change rather than be victim to
i. The Learning Center elicits a respect for diversity rooted in
cultural pride, and seeks to motivate curiosity, self-discipline
The ultimate aim is to encourage people to
and spiritual courage.
participate in and contribute to their community and to the
world.
While assisting in specific subject matter and building effective
study habits, the Learning Center's goal is to help students
develop the self-confidence and motivation to work independently.
The challenge then, is to balance personalized attention with
demanding standards. When presented to students, this challenge
means the difference between success or failure, between staying
in school or leaving school, between dependence or self-reliance.
The Urban League believes students will invariably choose determination over apathy when they are given the attention, expectations
and assistance that are seldom available to them in overcrowded
classrooms and broken homes.
ANALYSIS OF NEED:
-2(
A broad range of needs are represented by Learning Center students. There are those with serious basic skill problems and
those who have an occasional problem with a classroom assignment.
Some students simply need a quiet place to study where resource
books and concerned teachers are readily available. Still others
come from low-income, single female headed households where they
must struggle with instability, disharmony and emotional pressures
that leave little energy for academic achievement.1 These students have few, if any, positive role models who might inspire
In many cases, opportuaspirations or reward good study habits.
minimal
at best.
nities to experience success have been
Often, school becomes another source of failure, alienation and
stress.2 The result is a growing lack of self-esteem, self-discipline and self-expectations. Students learn that "getting by" is
good enough, leaving little incentive to excel. The combined
effect creates a sense of defeat and leaves students at risk of
dropping out of school.3
THE URBAN LEAGUE RESPONSE:
"Whitney Young changed my attitude at
school and at home; the better I do in
school, the better chance I have for
getting a decent job in the future."
WYLC Student
The Learning Center addresses these problems with a strong, positive attitude about intellectual growth and committed effort.
Students are pushed to complete homework conscientiously, pushed
to go beyond "C" work, pushed to go beyond what teachers ask of
When school assignments are finished, they are required to
them.
work ahead in their textbooks, write for the Center newsletter, or
read and report on a book or article. However much they may
bemoan the constant push, they keep coming back for more. As one
graduating senior wrote in a farewell letter to the Centerthis
year, "I sure am glad they stayed on us the way they did."
Another important element of the Center's success is the steady
investment of personalized attention and concern for each student.4 Staff and volunteer tutors constantly seek ways to provide
positive reinforcement, point out progress and create opportunities for achievement while being straight-forward about areas
where each individual needs improvement. "Making good grades is
something you have to do yourself," pointed out a regular student,
"but the Learning Center helps you have the confidence to do it."
The informal atmosphere of the Center, built on a balance between
structure and creative freedom, provides a surrogate home for many
As one student wrote in the first newsletter, "It is a
students.
It helps me think and get away
good place to get away and learn.
-3I really appreciate this program because now I see
from problems.
the importance of learning, studying and helping my fellow human
beings."
Student meetings add to the sense of belonging and meaningful
Students are given a chance to play leadership
involvement.
roles, contribute ideas and work as a team for the development of
These group sessions have generated an
"their" Learning Center.
enormous amount of enthusiasm and motivation. What has evolved
over the past year is what students have termed "the Whitney Young
Family."
The Whitney Young Learning Center is a needed and vital resource
It is a program that speaks not
to Northeast community youth.
only to the educational needs of our young people, but to their
emotional and social needs as well. It provides youth with a
creative and constructive alternative to street corners, drugs,
television, unhappy homes and a sense of helplessness about themselves and the future.
PROPOSAL:
(
To better serve the educational needs of this community, we propose the establishment of THE BLAZER HOUSE as a permanent home for
the Whitney Young Learning Center.5 THE BLAZER HOUSE will provide
a non-threatening, non-institutional atmosphere that is warm and
personable, where community youth and parents can participate in
The objectives of
and contribute to their own educational growth.
THE BLAZER HOUSE are:
1. To provide permanent space for the expansion of Whitney
Young Learning Center services to meet the educational
needs of this community, and to create an atmosphere
conducive to intellectual curiosity, freedom and growth
beyond the limitations of traditional education.
2. To, offer an educational focus for community youth that is
equipped with appropriate books, equipment and resources
relevant to their needs and interest.
3. To house tutoring, workshops, seminars, speakers, classes,
projects and programs that focus on self-development,
motivation, creativity, cultural heritage, basic skill
development and community pride.
BLAZER HOUSE:
THE CONCEPT
THE BLAZER HOUSE will be a special way for the players and the
community at latge to give back to this neighborhood what they
It rings with a feeling of community service and
have gained.
civic spirit that will inspire the support and cooperative involvement of parents, businesses, schools and other organizations.
-4--
L
And it will stand as a unique example for other communities around
the nation as a means of expressing their concern and commitment
By sponsoring the space for
to educational equity and excellence.
educational activities, THE BLAZER HOUSE sends a strong, visible
message to youth about the critical need for a solid foundation in
It speaks as well to the responsibility that adults
academics.
must accept in the education of our youth.
THE BLAZER HOUSE will make a vital and positive difference to the
The
educational motivation, aspirations and success of our youth.
notoriety of professional athletes, coupled with the admiration
and respect young people feel for major league ball players, would
make THE BLAZER HOUSE an even more appealing place for them to
spend their time. And while the BLAZER name will ignite curiosity
about the Center, the focus inside will shift from basketball to
BLAZER players can also make spontaneous visits to the
academics.
house to encourage students in their studies, or offer tickets to
BLAZER games as rewards for attendance and academic achievement.
ROOMS FOR LEARNING
The Urban League believes the Whitney Young Learning Center has
the potential to serve a much larger constituency and to serve
The Learning Center plans to expand its current
them better.
operation to include special services to elementary, middle and
secondary school students, and to provide parent education, as
well as assistance to students who have dropped out of school.
With adequate resources and appropriate space, the Learning Center
homework assistance program will be expanded to include the following:
1.
Four to five classrooms are needed to
CLASSROOM SPACE:
facilitate homework assistance and tutoring, tutor-training classes, basic skill instruction, guest speakers,
workshops, parent education seminars and supplemental
classes in such areas as oral interpretation, creative
writing, academic survival skills, test and note-taking
This will be a vast improvement over the two
skills.
classrooms now in use, which limit the number and quality
of services.
2.
RECEPTION AREA: To avoid disrupting class work, the
reception area will provide space for new student intake,
dissemination of program information, initial contact
with visitors, tutor assignments, student use of the
phone to call for rides, and monitoring of student time
spent at the Center. These activities currently take
place in hallways, classrooms or the administrative
office, frequently interrupting private conferences and
tutoring.
3.
OFFICE SPACE:
To provide space for private student and
-5parent conferences, planning, program record keeping and
supply storage, two offices are needed for the program
coordinator and special project staff.
4.
REFERENCE LIBRARY: To encourage more reading and better
scholarship, this area will house reference books, maps,
various reading materials and textbooks. It will serve
as a quiet, informal study area and lounge, with large
One activity
tables, couches and comfortable chairs.
already planned for this area is monthly "Armchair Discussions" about current events and community concerns.
5.
This area will provide space for staff
CONFERENCE ROOM:
and student meetings, small group instruction, individual
student tutorials and work on such special projects as
Staff meetings presently take place
the WYLC Newsletter.
in the program director's home.
6.
KITCHEN: To provide students with evening snacks while
studying at the Center, the kitchen will allow for the
implementation of the "Food for Thought" Project.6
Limited snacks are presently kept in the director's
office.
7.
COMPUTER ROOM: To provide access to and familiarity with
appropriate use of computers, the Computer Room will
house a number of computers for student use in developing
logic, critical thinking and basic skills. Special
classes, projects, computer assisted instruction programs
and tutorial assistance for computer and other classes
will be developed and maintained by qualified personnel.
The Computer Room will enhance student interest in the
Center, while providing a resource that helps prevent
black and other low-income students from becoming an
underclass of technological illiterates.7
8.
LISTENING ROOM: To develop good listenIng skills and
thus expand learning, the Listening Room will include
recorders, head phores and tapes on a wide variety of
subjects, as well a carefully designed exercises.
Students will be able to listen to, interpret and react
to messages of oral communication as they strengthen
their understanding of the relationship between oral and
Listening is a critical tool in a world
written symbols.
where over 40% of education is obtained through the
listening process, and it is a subject of instruction
widely neglected by schools.
9.
DARKROOM: To promote student understanding of visual
communication, as well as a better awareness of their
community and the urban eiivironment, the Darkroom will
include development equipment and cameras for student
It will allow students another form of expression
use.
and achievement, and will be used for photography clas-
ses, the WYLC Newsletter and other special community
projects done in conjunction with writing classes.
Although visual symbols profoundly affect perspective and
attitude, particularly through advertising, it is a
subject which is rarely touched on by schools, and to
which low-income students have little exposure.
(
10.
VIDEO EQUIPMENT: To aid in the development of student
self-discovery and self-confidence, the video equipment
will be used in conjunction with a variety of workshops,
such as oral interpretation and communication skills. It
will also be used to teach job interview skills, persuasion and drama classes, do community film projects and to
tutor speech classes. Here again, this is technology to
which low-income and other disenfranchised students
seldom have access.
PROGRN ORGANIZATION
1.
Program Management
The Whitney Young Learning Center will be administered and
maintained by the Urban League of Portland, a private, charitable, non-profit organization designed to assist black citizens, as well as others, in becoming full participants in the
educational, employment, and economic aspects of American
The Portland Urban League is directed by the Presisociety.
dent and Chief Executive Officer and is overseen by an 18
member board of directors who represent expertise from civic,
professional, corporate and social concerns in the community.
(:
2.
Personnel and Procedures
The Learning Center will be coordinated by a full-time program
director who will hire, train and supervise an assistant
director, paid professional tutors, special project staff,
work-study college and high school students, and qualified
The program director will work in coordination
volunteers.
with the Urban League President's Office concerning program
development, planning, public relations, budgetary issues and
The Center will be
grant applications for improving services.
and
on
Saturdays
during the
open Monday through Thursday
during
the summer
school year, and Monday through Saturday
months.
3.
Intake and Assessment
All students who receive Learning Center services will go
through a thorough and well designed intake and assessment
process with a staff member. This process includes: orientation to program services, policies and procedures; interview
with the student and parent or guardian; assessment of the
student's academic needs and goals; a contract in which par-
-7ents agree to support their child's efforts at the Center, and
in which students agree to follow Center rules, participate in
the evaluation process, and work seriously towards developing
their potential. When appropriate, a staff member will also
assist students with a plan of action for their work at the
Learning Center.
4.
Record Keeping and Evaluation
Careful statistical data is kept on all students served by the
Learning Center, and is programmed into a computer for use in
long range planning and program funding. Information on such
things as numbers served, hours provided, and number of visits
is compiled monthly and yearly. Attendance and student time
spent at the Center are monitored with daily log sheets, as
Files are maintained on all regular
are daily objectives.
students and include intake information, progress reports,
recommendations, conference summaries and grades.
On-going evaluation of student progress is monitored through
written tutor progress reports, monthly staff reviews of each
student, and occasional conferences between the program director, student, parents and school personnel.
The Learning Center director provides on-going evaluation and
support for staff through observation, written reports and
regular staff meetings.
5.
Student Council
Each academic year, interested students elect student off ia Student Leader, a Student Representative and a
cials:
Student Secretary. The student officials organize and facilitate two group meetings per month, in which all students are
One of the meetings is devoted to
encouraged to participate.
program concerns, and offers students the opportunity to voice
their ideas for the development and direction of program
t is this body of students who influence the
activities.
choice of speakers, workshops, special classes and projects.
The other monthly meeting focuses on a topic of interest to
WYLC students, such as teen pregnancy, job search skills,
current events or dealing with parents.
6.
Parent Involvement
Parent involvement in their child's progress at the Learning
Center will be strongly encouraged during the initial interview and intake process. They will be urged to support their
child's academic efforts by expressing interest in homework,
grades and Learning Center activities, and by keeping in
contact with Learning Center staff. When parents cannot come
to the Center, home visits will be made by a counselor from
the Urban League's Youth Service Center.
The Learning Center will hold an occasional "open house" or
"parent/teacher night" to facilitate interaction between
students, parents and staff. Parent education workshops will
also be implemented to help parents understand their role and
In
responsibility in the educational growth of their child.
addition, parents will be asked to volunteer their time at the
Learning Center through such activities as telephone calling,
fund raising, tutoring, and organizing or chaperoning field
trips.
7.
Link with Public Schools
The Learning Center will provide a supplement to the education
students receive in public schools, offering tutorial assistance, basic skill instruction and special interest classes to
community youth. While the Learning Center provides a valuable resource to Northeast students, it also acts as a vital
link between the community and the schools. To strengthen
this positive bond, the program director will develop and
nurture lines of cooperation and coordination with school
officials, teachers and counselors for the benefit of their
School personnel will be encouraged to visit
mutual students.
the Center, make referrals and provide input into tutorial
To further enhance the linkage with public
activities.
school, the Learning Center will implement two programs:
* The Tutor Corps Program will provide qualified juniors and
seniors with high school credit for completing a tutortraining program and serving as peer tutors.
* The WYLC Student Ambassador Program will train interested
students to act as representatives for the Learning Center
They will give presentations to
within their schools.
students and school staff, disseminate information about the
Center, make referrals and welcome new students to the
Center.
8.
Special Projects
The Learning Center sponsors a variety of special projects
Last year for example, the
which are educationally oriented.
"Whitney Bulletin" was implemented, a newsletter which encouraged students to write beyond the limitations of school assignments and gave them an outlet for creative writing. Selfdiscipline contests are another popular activity at the
Center, and are used as a motivational tool to encourage
In the future, we will implement such
effective study habits.
"Armchair Discussions" with community
special projects as:
leaders on local issues; student plays; reading groups; workshops on language and academic survival skills; visits to art
museums; seminars on black history; and a community-based
photography and writing project by students. The Learning
Center also has long range plans to sponsor teacher training
workshops and an annual education conference.
9.
Student Recreation
Recreational activities enhance the appeal of the Center,
serve as rewards for progress and effort, help develop leadership and team skills, and promote increased student involvement in the Center. Last year, the Center sponsored a fishing
trip, took eight students to the Annual Urban League Dinner
and organized a year-end potluck dinner for students and
Future activities suggested by students include
parents.
field trips to the coast; roller skating parties; camping
trips; and picnics.
10.
Program Evaluation
Internally, the Whitney Young Learning Center will be evaluated by a variety of perspectives, from students and parents,
to Center staff members, the Urban League President and the
Urban League Board of Directors. Evaluation and recommendation procedures will be designed and coordinated by the program director, and will be compiled through written reports,
observation, questionnaires, discussion and statistical data.
(
Externally, the program is evaluated by the Portland Public
Evaluation speSchool Evaluation and Research Department.
cialists make periodic visits to the Center to observe activiThey
ties, review files and interview students and staff.
also collect statistical data and compute achievement results.
The 1985-86 evaluation report was extremely supportive of the
program and its goals. The report concluded that while it was
"too soon to predict the long term effect of the project," it
"could have a major impact on the neighborhood."8
CONCLUSION
An intolerable number of students fail at school and either dropout or graduate with serious deficiencies in the skills necessary
for personal and professional success. The Whitney Young Learning
Center can make a difference by offering services which encourage
THE
self-discovery, collaborative learning and critical thinking.
BLLA2ER HOUSE will provide a framework from which to deliver those
It will be a place for youth to study or take a workservices.
shop on communication skills, a place for parents to learn how to
help their children excel in school, a place for drop-outs to
rekindle their interest in education, a place for community
artists to display their work and pass their skills on to others.
Rooted in the needs and the potential of this neighborhood, THE
BLAZER HOUSE will be a place for community members to initiate,
direct and contribute to their own educational growth.
- 10 -
NOTES
L.
1A recent evaluation of the Learning Center reports that
"nearly 50% of WNYLC students come from one-parent households" and
"without WNYLC, these students would spend between two and four
hours of every school day without supervision/support." It also
notes that "other students might be characterized as unmotivated
learners, but not learning disabled. These students can do the
school work, but most of them do it better with a supportive study
environment and available assistance." Stephanie Mitchell and Kan
Yagi, 1985-86 Evaluation Report of the Whitney M. Young Learning
Center in the Portland Public Schools, Portland Public School
Research and Evaluation Department (Portland, Oregon: July 1986).
pp. 9-10.
L
2Dr. Douglas Glasgow cites a 1984 report by the National
Coalition of Advocates for Students which found that minority and
disadvantaged students must face "continued discrimination practices" in schools that 'undermine students' self-esteem and work
He also cites "lowto push students out of school altogether.'
expectation by teachers" as "one of the most destructive aspects
of school faced by poor and minority students," and notes the fact
that "black students are three times more likely to be suspended
from school than white students," and "three times more likely to
be misclassified and placed in special education classes." See
"Statement for the Record before the Subcommittee on Education,
Arts and Humanities on the Drop-out Prevention and Reentry Action
of 1985," by Dr. Douglas Glasgow, Vice President for Washington
Operations, National Urban League, (October 17, 1985).
3A series of studies done in 1984 showed that "certain groups
of students, most notably blacks and Hispanics, were especially
likely to experience low standards for their school performance.
These students did not fully appreciate the degree of effort
required to learn in high school because they had not been presented with challenging standards." See Edward L. McDill, Gary
Natriello and Aaron M. Pallas, "Raising Standards and Retaining
Students: The Impact of the Reform Recommendations on Potential
Drop-outs," Center for Social Organization of Schools, John
Hopkins University; Report No. 358 (April 1985), p 12.
4The Portland Public Schools Evaluation Report for 1985-86
lists "the special relationship between staff and students" as a
"significant feature of the WNYLC," and adds that tutors "respond
immediately, while maintaining high expectations of their students," (pp. 11)
5Herb Cawthorne, in a report to the Program and Planning
Committee of the Urban League Board of Directors, wrote, "The
current space used for the WMYLC is deplorable at best. The two
classrooms are dark, poorly lit, have little or no space for books
and must be rearranged nightly for different use during the day.
- 11 -
Heating problems, coupled with nightly noise from an industrial
vacuum cleaner and other custodial work, make teaching almost
impossible at times. The one small office has twice this year
It must be used for
been deluged with rain from a broken window.
supplies, files and records, book storage, teaching materials,
Private
snacks and hot beverages, and student use of the phone.
conferences with students are thus constantly interrupted, and
There is
parent conferences must often take place in the hallway.
no space at all for equipment or additional services. This kind
of environment is a sad commentary to students on what the community thinks they are worth."
6The "Food for Thought" project will fund wholesome, nutriSince many
tious snacks for WNYLC students on a regular basis.
students who come to the Center have not eaten since noon, their
inability to concentrate increases in proportion to their hunger.
If they
They become fidgety, disruptive and easily distracted.
have money, they interrupt their work to buy junk food at a nearby
Providing appropriate snacks enables students to concenstore.
It
trate on academic concerns while fostering good eating habits.
also enhances the appeal and personable atmosphere of the Center.
summary of several studies suggest that access to and uses
of computers differ significantly for black and white students,
supporting the notion that community-based programs must seek to
provide black, low-income and other disenfranchised students
access to computers and instruction in computer software and
hardware. Minority students have not only less exposure to coirtputers, but less opportunities to use them for developing conceptual knowledge, expressive abilities and higher-level thinking
"Students in low socio economic status who attend urban
skills.
schools have much less access to microcomputers." See College
The EducaEntrance Examination Board, Equality and Excellence:
tional Status of Black Amricans, (New York, N.Y., 1985), pp. 2830.
8Mitchell and Yagi, p. 18.
-12-
BLAZER HOUSE
PROPOSED TIME LINES
Purchase House by
September 30, 1986
Complete Renovation
January 1, 1987
Blazer House Dedication
January 3, 1987
WYLC Opens in Blazer House
January 6, 1987
Completion & Dedication of Kitchen
February 1, 1987
Implement "Food for Thought" Project
February 1, 1987
Completion & Dedication of Reference
Library
April, 1987
Begin Armchair Discussion Project
April, 1987
Completion of Conference Room
May, 1987
Completion & Dedication of Computer
Room
June, 1987
Implement Computer Classes, Workshops
& Tutorials
June, 1987
Completion & Dedication of Listening
Room
September, 1987
Implement Listening Skills Workshops,
Exercises and Tutorials
September, 1987
Completion & Dedication of Darkroom
January, 1988
Implement Photo-Writing Project
January, 1988
Acquisition & Dedication of Video
Equipment
April, 1988
Implement Student Theater Workshops
April, 1988
Implement Job Interview Skills Workshops
May, 1988
-13BLAZER HOUSE BUDGET OVERVIEW
PROJECTED INCOME
Acquisition:
Chiles Foundation
$ 75,000
15,000
Blazers
Renovation:
Portland Development Commission
20,000
Program Operations:
Portland Pubic Schools
TOTAL
75,000
$185,000
PROJECTED EXPENSES
Special Rooms
Reference Library
Classroom Space
Computer Room
10,400
5,300
13,130
Listening Room
3,400
Conference Room
2,390
Art Room
3,990
Darkroom
4,361
Special Equipment
Video Camera, Recorder/Player
and Television
1,725
Xerox Machine
2,000
SUB-TOTAL
House Acquisition
46,696
75,000
14 -
House Operating Costs
15,000
Prograin pperations
75,000
Renovation
20,000
TOTAL PROJECTED EXPENSES:
$231,696
- 15 -
REFERENCE LIBRARY
To encourage more reading and better scholarship, this area will
house reference books, maps, newspapers and periodicals, a variety
of literature and other reading materials, and copies of current
Portland Public School textbooks for student and tutor use. It
will serve as a quite, informal study area where students can work
on reports and special research and writing projects for school.
It sill simultaneously be an active, appealing place for students
Carefully planned activities will serve to
to spend their time.
encourage student use of the room, and to engage their interest in
reading and learning.
Some of the activities planned for the Reference Library include
monthly "Armchair Discussions" about current events and community
concerns; poetry reading; oral interpretation presentations; guest
speakers, storytelling nights; student plays; and a "Reading
Club," in which students will read, discuss and write about books
of interest to youth. Many of these activities will also draw
parents and other members of the community into the Center. As a
focal point for the Learning Center, this room will provide exposure and easy access to interesting educational materials that are
frequently missing from low-income homes, while enhancing the
staff's ability to assist students with homework assignments.
(
Large library tables will permit a number of students to spread
research materials and books out while they work on reports; they
will also engage students in collaborative learning and small
study groups, and facilitate interaction between a student and
Stuffed chairs, couches, carpeting and drapes will allow
tutor.
students to feel comfortable as they read quietly to themselves,
These items will also
and will help encourage use of the library.
lend themselves well to the Reading Club and Armchair Discussions,
and help maintain a sense of ease for community youth and parents.
Special lighting will ensure that reading is not a strain on eyes,
a factor which often inhibits reading in the homes of many lowincome students. The initial purchase of books will include basic
reference materials such as an atlas, a set of current encyclopedias, literary classics, dictionaries, thesauri, poetry, fiction
and cultural history geared to adolescents, and books by authors
from a variety of cultural and ethnic backgrounds.
REFERENCE LIBRARY BUDGET
ITEM
2 Library Tables
& 12 Chairs
GRANT REQUEST
$3,000
2 Couches
1,400
2 Stuffed Chairs
1,000
Special Lighting
850
World Globe
100
Wall Maps
100
Initial Book Purchases
3,000
Card System for Loaning
100
Yearly Replacement of Books
500
Yearly Magazine Subscriptions
350
Bookshel fs
x
Carpet
x
Drapes
TOTAL GRANT REQUEST
L
IN- KIN D/
RENOVATION
$10, 400
- 17 -
CLASSROOM SPACE
Four to five classrooms are needed to facilitate homework assistance and tutoring, tutor training classes, basic skill instruction, guest speakers, workshops, parent education seminars and
supplemental classes in such areas as oral interpretation, creative writing, icadeinic survival skills, test and note-taking
skills.
As the core of all WYLC activities, the classroom must create a
pleasant environment that invites learning, teaching, listening,
study and deep concentration. They must also be adaptable to a
wide variety of activities. Round study tables will allow for
collaborative leaning and small study, tutorial and discussion
Regular desks will be used for independent study when
groups.
students need to work away from others. Carpeting will remove
unnecessary noise from the student-tutor interaction, and special
walls will provide space for cultural posters, maps, educational
messages and community artwork. Chalkboards will be used by both
students and tutors in tutorials and special classes.
CLASSROOM BUDGET
GRANT REQUEST
ITEM
6 Round Study Tables
$
IN-KIND/
RENOVATION
800
1,800
24 Chairs
4 Chalkboards
30 Desks
2,100
1
4 Special Turning Walls
x
Carpet
x
TOTAL GRANT REQUEST
$5,300
COMPUTER ROOM
To provide access to and familiarity with appropriate use of
computers, the Computer Room will house a number Of computers for
student use in developing logic, critical thinking and basic
Special classes, projects, computer assisted instruction
skills.
programs and tutorial assistance for computer and other classes
will be developed and maintained by qualified personnel. The
Computer Room will enhance student interest in the Center, while
providing a resource that helps black and other low-income students from becoming an underclass of technological illiterates.
Four students will be able to work on the computers at a given
time, allowing a qualified tutor to provide personalized instrucThe separate cubicles will minimize distraction, facilitate
tion.
individualized projects and self-paced skill development. Carpeting will cut down on noise and mini-blinds will allow control over
natural lighting. Initial educational software and Computer Room
projects will include language and math development, S.A.T. preparation and critical thinking.
COMPUTER ROOM BUDGET
GRANT REQUEST
ITEM
4 Cubicles (Computer Desks)
4 Chairs
IN-KIND/
RENOVATION
$1,200
280
4 I.B.M. Computers with
Printers & Screens*
8,000
Initial Educational Software
2,500
Yearly Supply of Computer Paper
200
Yearly Supply of Floppy Discs
400
Yearly Maintenance & Repair
550
Carpet
x
Mini-Blinds
x
TOTAL GRANT REQUEST:
*$2,000 per unit.
$13,130
- 19 -
LISTENING ROOM
To develop good listening skills and thus expand learning, the
Listening Room will include recorders, headphones and tapes on a
wide variety of subjects, as well as carefully designed exercises.
Students will be able to listen to, interpret and react to messages of oral communication as they strengthen their understanding
Listening
of the relationship between oral and written symbols.
is a critical tool in a world where over 40% of education is
obtained through the listening process, and it is a subject of
instruction widely neglected by schools.
The Listening Room will be coordinated with written exercises and
workshops on listening and note-taking skills, speech communication, oral history and reading. Students will also be able to use
the Listening Room independently for enjoyment and self-paced
skill building, or as a tutorial assignment in connection with a
Cubicles with recorders and headphones will
homework assignment.
allow students to work without distraction. A "Listening Library"
will include prerecorded famous speeches, books and poetry, as
well as informational and educational tapes. The private cubicles
will also permit students to make their own poetry, storytelling
or oral interpretation tapes as tutorial assignments.
LISTENING ROOM BUDGET
ITEM
4 Cubicles
GRANT REQUEST
IN-KIND/
RENOVATION
$1,200
4 Tape Recorders & Headphones
750
4 Chairs
350
Initial Stock of Listening
Tapes*
800
Yearly Upkeep, Replacement
& Repair
300
Carpet
TOTAL GRANT REQUEST:
$3,400
* Prerecorded speeches, books, stories, educational tapes, etc.
-20CONFERENCE ROOM
The Conference Room will provide space for staff and student
meetings, small group instruction, individual student tutorials
It will
and work on such special projects as the WYLC Newsletter.
permit student committee meetings, study groups and parent education workshops and discussion seminars to be held without disruptEquipped with educational resource
ing classroom activities.
books and periodicals, it will also be a working area for staff
and volunteers to prepare instructional materials, tutorial les-.
sons and to work together on individual student reviews, program
concerns and development.
The large oval table will allow twelve students, staff or parents
to work together in more of a collaborative sense than classroom
The blackboard will be used to outline projects,
desks permit.
brainstorm ideas and present concepts. A bookshelf will hold
reference and resource books for teachers, tutors arid parents.
CONFERENCE ROOM BUDGET
GRANT REQUEST
ITEM
1 Large Oval Table
12 Chairs
Blackboard
$
IN-KIND/
RENOVATION
600
1,440
150
Bookshelf
x
Carpet
x
Initial Subscriptions to
Parent and Teacher Periodicals
TOTAL GRANT REQUEST:
200
$2, 390
- 21 -
ROOM
To provide an outlet for creative talents and to promote appreciation for the visual arts, the Art Room will provide community
youth with the space, materials and expertise to explore such art
The Art
forms as watercolor, oil painting, drawing and sculpture.
Room will offer community artists a place to share their talents
with local youth, while affording young people a non-intimidating
opportunity to discover another form of expression, self-reflection and self-esteem. Using art as a form of communication,
students will deepen essays, stories and poetry with creative
illustrations, and they will develop contributions for community
Projects done through
and WYLC newsletters, flyers and posters.
the Art Room will be linked to writing exercises, field trips to
art museums and galleries, and will enhance the appeal of the
Center. As with computers, photography and video equipment, lowincome youth have few if any opportunities to explore or learn
about the visual arts.
The six easels will allow students to work on watercolor, oil
paintings and charcoal and ink drawings, while benches will provide space for working with clay and other projects. The storage
cabinet will be used for supplies, shelves to hold work-in-progress, and a concrete floor, special walls and sink will make
cleaning easier.
ART ROOM BUDGET
ITEM
Special Lighting
GRANT REQUEST
$
IN-KIND/
RENOVATION
700
2 Shelves
200
6 Easels
240
4 Work Benches/Tables
600
1 Large Storage Cabinet
Initial Stock of Supplies*
400
1,850
lSink
X
Special Wall Covering
Special Floor (Washable)
X
TOTAL GRANT REQUEST:
X
$3,990
* Paper, paints, brushes, chalk, canvas, clay, cleaners, etc.
- 22 -
To promote student understanding of visual communication, as well
as better understanding of their community and the urban environment, the Darkroom will include development equipment and cameras
It will allow students another form of expresfor student use.
sion and achievement, and will be used for photography classes,
the Learning Center newsletter and other special community projects done in conjunction with writing classes. Although visual
symbols profoundly affect perspective and attitude, particularly
through advertising, it is a subject which is rarely touched on by
schools, and to which low-income students have little exposure.
One of the first projects planned for the Darkroom is the production of a booklet on the Northeast Portland community as perceived
by community youth. Students will photograph and write about
The
their families, their daily activities and their schools.
Learning Center will then sponsor a showing of student photoThere are also plans to put out a quarterly "Northgraphic work.
east Youth" magazine, providing youth with another outlet for
creativity and challenge.
Six students at a time will be able to use the cameras and the
Darkroom under the supervision of a qualified photographer/
teacher. The equipment listed below will provide students with a
range of possibilities for shooting and developing prints.
DARIROOM BUDGET
ITEM
Black & White Enlarger
GRANT REQUEST
$
399
Enlarging Lenses
109
Printing Set-Up Costs
188
Black & White Developing
165
6 Cameras
1,500
1-Year Supply of Paper &
Chemicals
1,000
1-Year Supply of Film
1,000
x
Sink
TOTAL GRANT REQUEST:
IN-KIND/
RENOVATION
$4,361
- 23 -
VIDEO EQUIPNT
To aid in the development of student self-discovery and selfconfidence, the video equipment will be used in conjunction with a
variety of workshops, such as oral interpretation and other coinmuIt will also be used to teach job interview
nication skills.
skills, persuasion and drama classes, to tutor speech classes and
do community film projects. Video equipment is another form of
technology to which low-income and other disenfranchised students
seldom have access, and yet it is a valuable tool in building
self-esteem and in generating interest in a variety of learning
activities.
With video equipment, students will be able to tape their own
plays and poetry readings, as well as guest speakers and group
The VCR equipment will also permit Learning Center
discussions.
staff to use educational videos to supplement tutorial and
Some of the projects planned for the video
workshop instruction.
equipment include a student produced video on the Learning Center;
a student documentary on the history of the Northeast community;
the production of tutor and teacher-training tapes; and
student/parent role-playing scenarios for parent education
seminars.
Two to four students will be permitted to work with the video
equipment at one time, and will schedule that time with qualified
personnel after submitting a written proposal for doing a video
Staff will also check out the equipment for use with
project.
tutorials and workshops. The equipment will be kept in the director's office.
VIDEO EQUIPMENT BUDGET
GRANT REQUEST
ITEM
Portable Recorder/Player
$
750
Camera
700
Television
Storage Cabinet with Lock
Yearly Supply of Tapes
Initial Purchase of Educational & Training Tapes
Yearly Maintenance & Repair
398
TOTAL GRANT REQUEST:
400
400
700
150
$3,498
IN-KIND/
RENOVATION
F2d Meyer
1
4.,
1515 SW Fifth Avenue, Suite 500
Portland, Oregon 97201
(503) 228-5512
September 8, 1986
Herb Cawthorne
President
Urban League of Portland
10 North Russell Street
Portland, Oregon 97227
Re:
#86070165
Dear Mr. Cawthorne:
I am writing to inform you that your proposal recently
passed a First Review by our Trustees. This means that a
member of our staff or a consultant will be investigating
this proposal further, and subsequently it will be
resubmitted to the Trustees for a final decision. I should
emphasize that we will not be able to fund many of the
proposals that enter this second level of screening.
A member of our staff will contact you during the next
several weeks for additional information or discussion
regarding your project. Please refer to the above
referenced file number on all correspondence relating to
this proposal. Thank you.
Sincerely,
Charles S. Rooks
Executive Director
CSR:bms
JEFFERSON
HGH SCHOOL
cml
z
I
\
5210 N. KERBY AVENUE
PORTLAND, OREGON 97217
PHONE: (503) 280-5180
September 2, 1986
Mr. Herb Cawthorne
Chief Executive Officer
Urban League of Portland
10 N. Russell Street
Portland, Oregon 97227
SEP 4
1986
(JBAN LEAGUE OF PORTLAND
Dear Herb:
You were Great as usual on August 28th. Thank you very much for
helping to make the day a truly successful experience in the
opening of the 1986-87 school year for the staff of Jefferson High
School.
I want to commend you fo r the fine job you are doing as the Chief
Executive Officer of the Urban League Df Portland. You are indeed
doing an outstanding job in making the Urban League an important
organization in bringing about changes in our city and state.
Please continue the good work and take care of yourself and be our
leader for many years to come.
I know this is
I will not be with you on Thursday, September 4th.
I don't need to
going to be one of the greatest presentations.
worry--I feel secure that this will get out students motivated and
I hope they will tape the
the year will begin on a positive note.
program so that I can have the experience of seeing you do your
thing for 1986-87. My aunt is very ill in Milwaukee, Wis. and I
have to leave to give support to my family. I regret I can't be
two places.
Thank you again for your continued support of Project Pride.
Sincerely,
Carmen P. Walker
Project Pride Coordinator
CPW: jl
U
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
SEPTEMBER 17, 1986
The September meeting of the Urban League Board of Directors,
chaired by Linda Rasmussen was held in the Multi-Purpose
Conference Room, Urban Plaza, 10 North Russell Street. The
meeting was called to order at 12:15 P.M.
The following Directors were in attendance:
Bridget
Flanagan, Bobbie Gary, Tom Kelley, Shirley Minor, Linda
Rasmussen, Irwin Starr, Bob Sutcliff, Thane Tienson, Jack
Vogel and Valerie White.
The following Directors were absent with excuse: Avel
Gordly, Jeff Millner, Larry Raff, Joel Smith, Ben Talley, and
Nancy Wilgenbusch.
The following Directors were absent without excuse:
Adair and Skip Collier.
Donny
Staff in attendance were: Herb L. Cawthorne, Carol J.
Lentz, Ray Leary, and Pauline J. Reed.
The minutes of the August meeting were approved.
FINANCE COMMITTEE
The Financial Report for the period ending August 31, 1986
was circulated and Bob Sutcliff discussed same.
Bob reported that he talked with Mrs. Mentzer and she is
desirous of moving ahead with the sale of her building.
Thane Tienson is presently working on the Earnest Money
Agreement and Bob told Mrs. Mentzer that she would probably
have the earnest money by next week.
Plans for financing the
property are progressing.
The annual audit is in process. The Audit Manager talked
with the Finance Committee and nothing adverse has been
noted.
The Audit Manager assured the Committee that if
something is found, they will be notified directly.
The
Audit Manager complimented the fiscal office staff on the
manner in which records are kept; Bob also commended Herb and
Carol for the manner in which the accounting records are
maintained.
FUND RAISING 'COMMITTEE
Jack Vogel reported that the Fund Raising "Operating Plan"
has been written. The final draft has been prepared and he
wants to submit it to the Committee prior to it being circulated to the full Board.
PERSONNEL COMMITTEE
In Donny's absence, Linda asked another member of the Committee to report on the status of the CEO evaluation. Tom
Kelley stated that the Committee has met with Herb and from
that meeting a written draft of the review was prepared and
mailed to each Committee member. Tom deferred presentation
of the review until Donny is in attendance.
NOMINATION COMMITTEE
Irwin Starr reported that the Committee is working on getting
the last slot filled and a name should be submitted at the
next meeting.
PRESIDENT' S REPORT
*
Invited Board members to discuss with him any questions
they may have after reviewing the Personnel Committee's
evaluation.
*
After the last Board meeting, some members' impressions
were that the League might be taking a risk in purchasing the new building. He explained that there was a
risk in acquiring Plaza II and that it is difficult to
maintain market rate housing when there is not a program connected with it. Urban Plaza does not have a
problem since there is commercial rental space and the
Homeless Program utilizes some of the apartments.
There is no risk in acquiring the new building for the
first 3 or 4 months.
If a problem develops, the building could be sold.
He also stated that it is important
for the Board to be unified as the League proceeds with
the Capital Fund Drive and asked Board members for
their assistance when needed.
*
Discussed the Whitney Young Learning Center material
which was circulated last month and that which is in
the current Board Book. The Learning Center is
Portland's commitment to the National Urban League's
Education Initiative.
Discussed ways to raise funds for the Blazer House.
After discussion, it was requested that United Way
representatives be invited to a meeting to advise the
do's and don'ts of soliciting corporate funds.
Herb recommended that a committee or sub-committee be
created to monitor this issue. It was moved and
seconded (Kelley/Flanagan) that Linda send a letter to
United Way requesting that Claire Rives and David
Paradine meet with the Board. The motion passed. A
special Board meeting will be called when United Way
representatives advise the date they can come.
*
Will have McKinley Williams attend the next meeting to
talk about the achievements that have been made in the
Employment Department.
*
Reported that all programs are doing well.
*
Reported that a newsletter will be coming out soon.
*
Stated that he is preparing a report to the corporate
community which will be circulated after November 15th.
Since it is a violation to ask for corporate contributions, this report will serve as a vehicle to let the
corporate community know the status of the Portland
Urban League.
CHAIR REPORT
*
Advised that the Board/Staff Retreat will be held on
23 at Silver Creek Falls. Details are
November 21
forthcoming.
*
Reported on her luncheon meeting with Claire Rives,
United Way Chairperson.
*
Reported on her meeting with the Citizens Advisory
Board of the NE Youth Service Center.
The meeting was adjourned at 1:28 P.M.
Submitted by:
Reviewed & Approved By:
REED
PAULINE
Administrative Assistant
Urban League of Portland
BEN TALLEY
()
Secretary
Urban League Board of Directors
.
NEYSC/CAB MEETING
SEPTEMBER 4, 1986
MEMBERS PRESENT:
Lucretia Honors, James Posey, Elizabeth Waters,
Sherrian Haggar-Warren, Lolenzo Poe, and Amani
Jabari.
VISITORS:
Linda Rasmussen (Urban League Board of
Directors).
The Board met to address concerns in regards to the involvement of
the NEYSC/CAB in the areas outlined in the CAB Section (VI) of the
YSC Standards and Guidelines issued by the City of Portland.
Using the 7 points of the YSC Standards and Guidelines (Section
VI) as an outline, the concerns are approximately summarized as
follows:
(Recorder's Note:
These minutes represent only a compilation of
concerns expressed by some board members. No votes were taken or
declared consensus reached.)
1.
Assist in program development to meet identified community
needs.
2.
Advise on program implementation.
-- There is concern that a distinct lack of two-way communication between the CAB and the Executive Director of the
Urban League exists.
-- A system must be established between CAB, Urban League
Executive Director, and YSC Director.
-- CAB desires more direct influence in NEYSC structure and
budget decisions.
-- NEYSC/CAB perceives itself to have less influence than CABS
of other YSC contractors.
-- Current Urban League Executive Director seems reluctant to
work cooperatively with the CAB.
-- CAB feels specific areas are not getting sufficient attention, i.e., Big Brother/Big Sister, education, and recreation.
CAB board has not received cooperation from staff or Urban
-2League Executive Director to improve programming and increase services, which is a detriment to youth.
-- Out of frustration over non-cooperation of and negative
impact from Urban League Executive Director, CAB members
are prepared to go directly to funding sources to rectify
existing problems.
-- CAB is not willing to wait much longer to have their concerns addressed and resolved. CAB has made it a point to
deal with these issues in-house.
3.
Act as a liaison with the greater community and advocate on
behalf of the YSC.
-- CAB members feel frustrated and ill-informed about issues
at NEYSC concerning program status and therefore unable to
intelligently respond to positive or hostile inquiries from
the general public (particularly on guideline compliance).
-- CAB would like to clarify degree of access to Urban League
Board of Directors.
-- There seems to be discrepancies between what Urban League
Executive Director says to CAB about NEYSC and what Urban
League Executive Director is reported to have said in the
community.
4.
Assist in screening and hiring of the Center Director.
-- There has been no hiring process with the CAB for current
NEYSC Director and no discussion of a formal opening and
hiring for the position.
5.
Develop by-laws for the CAB. -- No discussion.
6.
Assist in developing funding sources. -- No discussion.
7.
Review and make recommendations regarding the YSC annual
contract proposal and budget.
-- Serious questions about the way compliance statistics are
kept and presented to monitoring agencies and the general
public.
-- Will NEYSC be vulnerable in the next year when YSC evaluation and funding occur?
-- NEYSC has been out of compliance and given a letter of
-3reprimand.
Linda Rasmussen raised concerns in the following areas and was
given a copy of YSC Standards & Guidelines, along with the 1986-87
NEYSC proposal:
-- Compliance issues.
-- Any legal ramifications.
-- Lack of two-way communication.
-- Statistical compilation and reporting.
-- On-line staff concerns.
Linda Rasmussen expressed that concerns raised seemed valid and
would be raised and addressed at the next Board of Directors
meeting on 9/17/86. A written statement of the Urban League
Board's interest in working with the CAB is to be sent to the CAB
President.
(
Jarne
cc
Psey
Lolenzo Poe
Nicole Parker
Larry Gant
Lucretia Honor
Amani Jabari
Sherrian ffaggar-Narren
Elizabeth Waters
Iris Bell
Linda Rasmussen
Herb Cawthorne
URBAN LEAGUE OF PORTLIND
BOARD OF DIRECTORS
OCTOBER 15, 1986
The October meeting of the Urban League Board of Directors, chaired
by Linda Rasmussen, was held in the Multi-Purpose Conference Room,
Urban Plaza, 10 North Russell Street. The meeting was called to
order at 12:20 P.M.
The following Directors were in attendance: Donny Adair, Skip
Collier, Bobbie Gary, Avel Gordly, Tom Kelley, Shirley Minor, Larry
Raff, Linda Rasmussen, Bob Sutcliff, Thane Tienson, Jack Vogel and
Nancy Wilgenbusch.
The following Directors were absent with excuse:
Bridget Flanagan,
Jeff Millner, Irwin Starr, Ben Talley and Valerie White.
The following Director was absent without excuse:
Joel Smith.
Donny Adair and Skip Collier explained their absence from the
previous meeting and asked that the minutes reflect their absence
as "excused." With these corrections, the minutes of the September
meeting were approved.
(
FINANCE COMMITTEE
Carol Lentz circulated a revised financial report for the period
ending September 30, 1986 and discussed same.
Bob Sutcliff read a letter from Willamette Savings' legal council
indicating that he does not have a conflict of interest in serving
on the Urban League Board and his proposing that Willamette Savings
examine the Urban League loan proposal for the purchase of the
Mentzer property.
Shirley Minor asked about the funds which were appropriated for the
Beech Street project.
Carol explained that the League received
$3,000 which was used for outreach; the City opted to give $5,000
to the group which actually performed the work in the area.
It was moved and seconded (Gary/Gordly) that the finance report be
filed for audit.
The motion passed.
FUND RAISING COMMITTEE
Jack Vogel discussed the Committee's proposed fund raising policy
which was included in the Board Book. Board members were asked for
input as each section was explained.
-2-
PROGRAM & PLANNING COMMITTEE
Avel Gordly reported that the Committee feels the need to deepen
their understanding of Urban League programs and are reviewing
program reports.
PERSONNEL COMMITTEE
Donny Adair reported that the Committee still has the preliminary
draft of the CEO evaluation and Herb has requested a meeting to
further discuss some of the items on the evaluation.
Donny also reported that Chris Stone, Portland Convention and
Visitors Association, has inquired of the possibility of the
Portland Urban League hosting the Western Regional Conference
again.
If the Board wants this affiliate to host a conference, the
Western Regional Director should be notified so the matter can be
put on the agenda of the next Delegate Assembly meeting which will
be held in March 1987.
It was moved and seconded (Tienson/Gordly)
that a letter be sent to Ernest Cooper indicating that the Portland
Urban League would like to host the Western Regional Conference in
1989 or 1990. The motion passed.
NOMINATION COMMITTEE
Nancy Wilgenbusch reported that the Committee is nominating Peter
Thompson, Managing Editor of THE OREGONIAN, to fill the 19th slot
on the Board of Directors.
It was moved and seconded
(Wilgenbusch/Gary) that Resolution 86-504 be accepted naming Peter
Thompson to the Board.
The motion passed.
PRESIDENT'S REPORT
*
Reported that Don Frisbee is ready to get started on the
Capital Fund Drive and it's really important that everyone is
unified in what is said about the nature and condition of the
Urban League.
*
McKinley Williams was asked to attend this meeting to make a
presentation on the Employment Department, however, since time
was running short, Herb asked McKinley to make the
presentation at the next Program & Planning Committee
meeting.
CHAIR REPORT
*
Asked Tom Kelley to share with the Board an anonymous letter
which he received.
Avel suggested that if Board members receive letters or talk
with people who have derogatory thoughts or make remarks about
the Urban League that are negative, the information should be
relayed to Linda or Herb as soon as possible; not to advise
them does the Urban League a disservice.
-3-
F
*
Linda and Herb asked Board members to talk with them about
concerns they might have.
*
Encouraged all Board members to attend the Claire Rives and
David Paradine meeting when notified.
*
Reminded Board members of the retreat to be held November 2123,. 1986.
*
Advised members that their secretary is invited to lunch on
Friday, November 14th.
The meeting adjourned at 1:20 P.M.
AGENDA
APPROVAL OF MINUTES
CONNITTEE REPORTS
1.
2.
3.
4.
5.
Finance
Fund Raising
Program and Planning
Personnel
Nominating
REPORT OF THE PRESIDENT AND CHIEF EXECUTIVE OFFICER
REPORT OF THE CHAIRPERSON
ITENS OF INFORMATION
1.
Finance Report for period ending 9/30/86
2.
Office of Development
3.
Letter to Claire Rives
4.
United Way Fund Raising Policy and Agency
Executive's Association Fund Raising Policy
Recommendations
5.
Letter to James Posey, President, CAB
(
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
SEPTEMBER 17, 1986
The September meeting of the Urban League Board of Directors,
chaired by Linda Rasmussen was held in the Multi-Purpose
Conference Room, Urban Plaza, 10 North Russell Street. The
meeting was called to order at 12:15 P.M.
The following Directors were in attendance: Bridget
Flanagan, Bobbie Gary, Tom Kelley, Shirley Minor, Linda
Rasmussen, Irwin Starr, Bob Sutcliff, Thane Tienson, Jack
Vogel and Valerie White.
The following Directors were absent with excuse: Avel
Gordly, Jeff Millner, Larry Raff, Joel Smith, Ben Talley, and
Nancy Wilgenbusch.
The following Directors were absent without excuse:
Adair and Skip Collier.
Donny
Staff in attendance were: Herb L. Cawthorne, Carol J.
Lentz, Ray Leary, and Pauline J. Reed.
The minutes of the August meeting were approved.
FINANCE COMMITTEE
The Financial Report for the period ending August 31, 1986
was circulated and Bob Sutcliff discussed same.
Bob reported that he talked with Mrs. Mentzer and she is
desirous of moving ahead with the sale of her building.
Thane Tienson is presently working on the Earnest Money
Agreement and Bob told Mrs. Mentzer that she would probably
have the earnest money by next week. Plans for financing the
property are progressing.
The annual audit is in process.
The Audit Manager talked
with the Finance Committee and nothing adverse has been
noted.
The Audit Manager assured the Committee that if
something is found, they will be notified directly. The
Audit Manager complimented the fiscal office staff on the
manner in which records are kept; Bob also commended Herb and
Carol for the manner in which the accounting records are
maintained.
FUND RAISING COMMITTEE
Jack Vogelreported that the Fund Raising "Operating Plan"
has been written. The final draft has been prepared and he
wants to submit it to the Committee prior to it being circulated to the full Board.
PERSONNEL COMMITTEE
In Donny's absence, Linda asked another member of the Committee to report on the status of the CEO evaluation. Tom
Kelley stated that the Committee has met with Herb and from
that meeting a written draft of the review was prepared and
mailed to each Committee member.
Tom deferred presentation
of the review until Donny is in attendance.
NOMINATION COMMITTEE
Irwin Starr reported that the Committee is working on getting
the last slot filled and a name should be submitted at the
next meeting.
PRESIDENT' S REPORT
*
Invited Board members to discuss with him any questions
they may have after reviewing the Personnel Committee's
evaluation.
*
After the last Board meeting, some members' impressions
were that the League might be taking a risk in purchasing the new building. He explained that there was a
risk in acquiring Plaza II and that it is difficult to
maintain market rate housing when there is not a program connected with it. Urban Plaza does not have a
problem since there is commercial rental space and the
Homeless Program utilizes some of the apartments.
There is no risk in acquiring the new building for the
first 3 or 4 months. If a problem develops, the building could be sold. He also stated that it is important
for the Board to be unified as the League proceeds with
the Capital Fund Drive and asked Board members for
their assistance when needed.
*
Discussed the Whitney Young Learning Center material
which was circulated last month and that which is in
the current Board Book. The Learning Center is
Portland's commitment to the National Urban League's
Education Initiative.
(
Discussed ways to raise funds for the Blazer House.
After discussion, it was requested that United Way
representatives be invited to a meeting to advise the
do's and don'ts of soliciting corporate funds.
Herb recommended that a committee or sub-committee be
created to monitor this issue. It was moved and
seconded (Kelley/Flanagan) that Linda send a letter to
United Way requesting that Claire Rives and David
Paradine meet with the Board.
Theiuotjon passed. A
special Board meeting will be ca1ldwhen United Way
representatives advise the date they can come.
(
*
Will have McKinley Williams attend the next meeting to
talk about the achievements that have been made in the
Employment Department.
*
Reported that all programs are doing well.
*
Reported that a newsletter will be coming out soon.
*
Stated that he is preparing a report to the corporate
community which will be circulated after November 15th.
Since it is a violation to ask for corporate contributions, this report will serve as a vehicle to let the
corporate community know the status of the Portland
Urban League.
CHAIR REPORT
*
Advised that the Board/Staff Retreat will be held on
November 21 - 23 at Silver Creek Falls.
Details are
forthcoming.
*
Reported on her luncheon meeting with Claire Rives,
United Way Chairperson.
*
Reported on her meeting with the Citizens Advisory
Board of the NE Youth Service Center.
The meeting was adjourned at 1:28 P.M.
Su
itted by:
PAULINE
REED
Administrative Assistant
Urban League of Portland
.
Reviewed & Approved By:
BEN TALLEY
Secretary
Urban League Board of Directors
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
SPECIAL MEETING
NOVEMBER 18, 1986
A special meeting of the Urban League Board of Directors, chaired
by Linda Rasmussen, was held in the Multi-Purpose Conference
Room, Urban Plaza, 10 North Russell Street. The meeting was
called to order at 12:00 Noon.
Directors in attendance were:
Donny Adair, Skip Collier, Bobbie
Gary, Avel Gordly, Tom Kelley, Shirley Minor, Larry Raff, Linda
Rasmussen, Irwin Starr, Bob Sutcliff, Thane Tienson, Jack Vogel
and Valerie White.
Staff in attendance were:
and Pauline Reed.
Herb Cawthorne, Carol Lentz, Ray Leary
Guests in attendance were David Paradine and Claire Rives.
The purpose of this meeting was to get a better understanding of
United Way's Fund Raising Policy.
(
David Paradine and Claire Rives presented the history of how the
present fund raising policy was developed. Extensive discussion
was held on corporate solicitation and how United Way developed
their policy.
Herb expressed his feelings and those of Board members about the
sanction. He explained that throughout all the discussions, it
was understood that the reason for the sanction was the Equal
Opportunity Day Dinner. Dave explained that the sanction was a
result of the dinner being held during campaign time, the highly
visible media campaign/membership drive, and corporate solicitation.
Claire stated that as a result of the many discussions,
United Way will revise their process of handling violations; the
new policy should reflect that violations will be handled by the
Executive Committee of their Board.
Irwin asked about the process for disagreeing with United Way
Dave explained that the agency's Board of Directors
should advise the Chair of United Way's Board that it disagrees
with the policy so that the matter can be brought into the United
Way system.
policy.
Bobbie Gary expressed her feelings about the sanction and the
amount of money received by the Black community from United Way.
She asked what was done with the money which was withheld from
Claire reported that the Albina
the League and the Food Bank.
Ministerial Alliance submitted a proposal to the Development Fund
and was awarded $6,000 for food and emergency shelter.
The money
withheld from the Food Bank went to an agency in Clackamas County
for food provisions.
Avel Gordly asked Dave about his ideas on the Black United Fund.
Dave's response was that he knew employment and primary health
care were areas of high priority, however, he did not know how
the BUF would disburse the money raised or what services they
would support.
The meeting adjourned at 1:40 P.M.
Administrative Assistant
Urban League of Portland
H
H
NOVEMBER 22, 1986
12:30 P.M.
SILVER CREEK FALLS CONFERENCE CENTER
SUBLIMITY, OREGON
(
OThe Urban League of Portand
URBAN_PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 2802600
I
AGENDA
APPROVAL OF MINUTES
COMMITTEE REPORTS
1.
2.
3.
4.
5.
Finance
Fund Raising
Program and Planning
Personnel
Nominating
REPORT OF THE PRESIDENT AND CHIEF EXECUTIVE OFFICER
REPORT OF THE CHAIRPERSON
ITEMS OF INFORMATION
1.
Finance Report for period ending 10/31/86
2.
Letter from Chiles Foundation
3.
Note from Susan Abravanel
4.
Letter from Carolyn Alcoke
5.
Letter from Marilyn Richen
Total
Salaries & Fringe
Materials & Services
MCCONNELL CLARK FOUNDATION
Total
Salaries & Fringe
Materials & Services
SENIOR SERVICE CENTER
Total
Salaries & Fringe
Materials & Services
COMMUNITY SERVICES BLOCK GRANT
Salaries & Fringe
Materials & Services
Total
ADOLESANT/PARENT TREATMENT
Total
Salaries & Fringe
Materials & Services
Youth Service Center
10,482
2,316
8,166
12,391
10,092
2,299
4,152
929
3,223
10,191
4,454
14,645
21,329
17,802
3,527
Actual
Financial
10/31/86
URBAN LEAGUE OF
10,560
2,360
8,200
13,256
10,981
2,275
5,026
4,276
750
10,607
2,429
13,036
20,460
17,178
3,282
Monthly
Budget
RTLAND
-
-6%
-17%
10,746
+12%
+4%
21,243
9,174
12,069
54,198
44,711
9,487
19,330
15,110
4,220
43,392
10,746
54,138
78,502
68,304
10,198
Actual
21,660
9,440
12,220
53,024
43,924
9,100
22,106
17,104
5,002
42,428
9,716
52,144
81,840
68,712
13,128
Year to Date
Budget
-
+2%
-12%
+3%
-4%
NET
Total
EXPENSES:
Salaries & Fringe
Materials & Services
Membership
Contributions
Fund Raising
Total
Membership
Contributions
Fund Raising
Miscellaneous
REVENUE:
United Way
Indirect
GENERAL FUND
RTLAND
(16,900)
40,636
(21,312)
44,017
23,515
20,502
-20%
(24,014)
124,825
80
81,621
43,124
(34,568)
134,053
94,060
39,993
22,705
23,736
19,545
21,091
99,485
100,811
767
467
+ 4%
3,068
74,448
9,012
2,808
12,522
119
1,902
74 ,4O
7,338
4,332
10,332
Year to Date
Budget
18,605
1,833
500
1,000
Actual
18,606
2,191
220
2,252
Actual
Monthly
Budget
Financial Report
10/31/86
URBAN LEAGUE OF
-30%
+ 1%
NET
TOTAL NET GAIN OR (LOSS)
GENERAL FUND
URBAN PLAZA
PLAZA II
(16,568)
(804)
(16,900)
1,136
(804)
NET
FUND BALANCE RECAP
2,028
1,136
10,651
REVENUE
EXPENSES
PLAZA II
-
Total
4,603
1,946
2,186
1,916
EXPENSES:
Lease
Management
Utilities & Phone
Other
3,848
5,998
1,941
11,787
Residential
Commerical
Other
1)1 !\7
Total
T1Tfll\?sT
Actual
(21,212)
(16,437)
(2,191)
9,768
178
(24,014)
(2,191)
7,880
O71
9,768
39,761
13,810
10,215
5,687
10,049
49,529
(78)1
-28%
+ 5%
-20%
- 5%
11,090
26,335
12,104
Actual
(21,312)
178
2,850
2,672
(78)
12,556
4,603
3,436
2,000
2,517
12,478
3,333
6,250
2,895
Monthly
Budget
Financial Report
10/31/86
URBAN LEAGUE OF''RTLAND
(32,667)
(34,568)
1,189
712
712
11,400
10,688
1,189
48,724
18,412
13,744
6,500
10,068
49,913
13,333
25,000
11,580
Year to Date
Budget
-30%
- 5%
-11%
-
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
OCTOBER 15, 1986
The October meeting of the Urban League Board of Directors, chaired
by Linda Rasmussen, was held in the Multi-Purpose Conference Room,
Urban Plaza, 10 North Russell Street. The meeting was called to
order at 12:20 P.M.
The following Directors were in attendance:
Donny Adair, Skip
Collier, Bobbie Gary, Avel Gordly, Tom Kelley, Shirley Minor, Larry
Raff, Linda Rasmussen, Bob Sutcliff, Thane Tienson, Jack Vogel and
Nancy Wilgenbusch.
The following Directors were absent with excuse:
Bridget Flanagan,
Jeff Millner, Irwin Starr, Ben Talley and Valerie White.
The following Director was absent without excuse:
Joel Smith.
Donny Adair and Skip Collier explained their absence from the
previous meeting and asked that the minutes reflect their absence
as excused."
With these corrections, the minutes of the September
meeting were approved.
FINANCE COMMITTEE
Carol Lentz circulated a revised financial report for the period
ending September 30, 1986 and discussed same.
Bob Sutcliff read a letter from Willainette Savings' legal council
indicating that he does not have a conflict of interest in serving
on the Urban League Board and his proposing that Willamette Savings
examine the Urban League loan proposal for the purchase of the
Mentzer property.
Shirley Minor asked about the funds which were appropriated for the
Beech Street project.
Carol explained that the League received
$3,000 which was used for outreach; the City opted to give $5,000
to the group which actually performed the work in the area.
It was moved and seconded (Gary/Gordly) that the finance report be
filed for audit.
The motion passed.
FUND RAISING COMMITTEE
Jack Vogel discussed the Committee's proposed fund raising policy
which was included in the Board Book. Board members were asked for
input as each section was explained.
-?-
PROGRAM & PLANNING COMMITTEE
Avel Gordly reported that the Committee feels the need to deepen
their understanding of Urban League programs and are reviewing
program reports.
PERSONNEL COMMITTEE
Donny Adair reported that the Committee still has the preliminary
draft of the CEO evaluation and Herb has requested a meeting to
further discuss some of the items on the evaluation.
Donny also reported that Chris Stone, Portland Convention and
Visitors Association, has inquired of the possibility of the
Portland Urban League hosting the Western Regional Conference
again.
If the Board wants this affiliate to host a conference, the
Western Regional Director should be notified so the matter can be
put on the agenda of the next Delegate Assembly meeting which will
be held in March 1987. It was moved and seconded (Tienson/Gordly)
that a letter be sent to Ernest Cooper indicating that the Portland
Urban League would like to host the Western Regional Conference in
1989 or 1990.
The motion passed.
NOMINATION COMMITTEE
/
Nancy Wilgenbusch reported that the Committee is nominating Peter
Thompson, Managing Editor of THE OREGONIAN, to fill the 19th slot
on the Board of Directors.
It was moved and seconded
(Wilgenbuech/Gary) that Resolution 86-504 be accepted naming Peter
Thompson to the Board.
The motion passed.
PRESIDENT'S REPORT
*
Reported that Don Frisbee is redy to get started on the
Capital Fund Drive and it's really important that everyone is
unified in what is said about the nature and condition of the
Urban League.
*
McKinley Wi1liains was asked to attend this meeting to make a
presentation onthe Employment Department, however, since time
was running short, Herb asked McKinley to make the
presentation at the next Program & Planning Committee
meeting.
CHAIR REPORT
*
Asked Tom Kelley to share with the Board an anonymous letter
which he received.
Avel suggested that if Board members receive letters or talk
with people who have derogatory thoughts or make remarks about
the Urban League that are negative, the information should be
relayed to Linda or Herb as soon as possible; not to advise
them does the Urban League a disservice.
-3-
*
Linda and Herb asked Board members to talk with them about
concerns they might have.
*
Encouraged all Board members to attend the Claire Rives and
David Paradine meeting when notified.
*
Reminded Board members of the retreat to be held November 2123,. 1986.
*
Advised members that their secretary is invited to lunch on
Friday, November 14th.
The meeting adjourned at 1:20 P.M.
Sub itted by
Reviewed and Approved by
PAULINE J. REED
Administrative Assistant
Urban League of Portland
BEN TALLEY
Secretary
Urban League Board of Directors
CHILES FoUNDATIoN
iii S. W.
TFTIT
VENUE
suxrE OO
A.RE.A. CODE
POTL.D, OEEOON 97O,L
OO /
22- 21,LO
October 22, 1986
OCT 23 1986
IJRBAN LALJ OF PQiTLANO
Herb Cawthorne
President & Chief Executive Officer
Urban League of Portland
10 N. Russell Street
Portland, Oregon 97227
Dear Mr. Cawthorne:
We are pleased to inform you the Board of Trustees of the Chiles Foundation has
approved a grant of $10,000 to the Urban League of Portland to aid in developing
a peimanent home for the Whitney M. Young Learning Center.
Unless you are otherwise notified, this grant will be paid before December 31,
1986.
Any publicity in connection with this grant should be submitted to the Chiles
Foundation for approval before it is released.
The Chiles Foundation is happy to assist your organization in this manner.
you have continuing success in your endeavors.
Sincerely,
Earle M. Chiles
President
cv
cc: Carol Lentz
Vice-President
May
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k073 N. E. 30th
Portland, Or. 97212
October 16, 1986
Mr. Herb Cawthorne
Chief Executive Officer
Urban League of Portland
10 N. Russell
Portland, Or. 97227
Dear Mr. Cawthorne:
With the impending arrival of our new daughter from India, I wanted to
take the time to reflect upon all the help and support we have received
from Youth Services while working our first daughter through her angers.
We learned of your services through Kaiser and over the last two years
or so, we came down with Rehana when things got tough. She was not an
easy child to communicate with, yet somehow, through the help of Gladys,
I doi't like to imagine
Shirley, and Edwina, we got over the humps.
how hard it would have been without this service.
I have spent many hours waiting while Rehana was in counseling. I always
had a book to read, but frankly I more often tuned into the conversation
going on around me. There has always been a feeling of good will among
I commend you all on your good works.
the employees at the Urban League.
Sincerely yours,
/
---
Carolyn Sheldon
,_
tL1
PORTLAND PUBLIC SCHOOLS
)y:
8020 N.E.
Phone:
Tillarnook Street / Portland, Oregon
Marilyn C. Richen
97213
Cordinator
(503) 280-5790
Alcohol & Drug Program
STUDENT SERVICES DEPARTMENT
October 10, 1986
OCT 1
URBAN LEAGUE OF PORTLAND
Herb Cawthorne, Director
Urban League of Portland
10 North Russell
Portland, OR 97227
Dear Herb:
I was at Lincoln last Wednesday when you spoke to the students
about drugs and arrogance, and I want you to know how impressed
I was.
(
I think it is an act of courage to talk to a large group of high
school students anyway, but to tell them their arrogance is what
supports their drug use and that if they cared about their friends
they'd "narc' on them is very brave indeed.
I think there are very few people anywhere who could have delivered
that message and held the audience the way you did.
The district owes you a debt -for your nurture and support of the
Task Force when you were on the school board and when none of us
knew whether this school system would be willing to accept a role
You continue to help still.
in addressing the drug problem.
Thanks for all you do to make our community a better place for
children.
Sincerely,
Marilyn Richen
Coordinator
Alcohol and Drug Program
mkk
_ oa
O
DECEMIL
Nizf
LI
11, 1926
12:00 NOON
MULTI-PURPOSE CONFERENCE ROOM
0
The Urban League of Porfiand
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 2802600
AGENDA
APPROVAL OF MINUTES
COMMITTEE REPORTS
1.
2.
3.
4.
5.
Finance
Fund Raising
Program and Planning
Personnel
Nominating
REPORT OF THE PRESIDENT AND CHIEF EXECUTIVE OFFICER
REPORT OF THE CHAIRPERSON
ITEMS )F INFORMATION
1.
Finance Report for period ending 11/30/86
2.
Walnut Park Property
3.
Teen Parent Program Proposal
4.
Letter to Dr. Prophet
5.
Letters re:
6.
Letter re:
7.
Letter from Paula Kinney
8.
Letters re:
Employment Department
Homeless Program
The Dram
Total
Salaries & Fringe
Materials & Services
MCCONNELL CLARK FOUNDATION
Total
Salaries & Fringe
Materials & Services
SENIOR SERVICE CENTER
Total
Salaries & Fringe
Materials & Services
CO1UNITY SERVICES BLOCK GRANT
Total
Salaries & Fringe
Materials & Services
ADOLESCENT/PARENT TREATMENT
Total
Salaries & Fringe
Materials & Services
Youth Service Center
2,667
2,258
409
12,381
10,665
1,716
4,882
4,271
611
12,449
10,386
2,063
19,142
17,337
1,805
Actual
11/30/86
2,860
2,360
500
13,256
10,981
4,210
903
3,307
13,036
10,607
2,429
20,460
17,178
3,282
Monthly
I3udet
Financial Report
URBAN LEAGUE O0RTLAND
-6%
±15%
-4%
-6%
11,800
12,720
24,520
23,577
66,280
54,905
11,375
21,050
16,048
5,002
65,180
53,035
12,145
102,300
85,890
16,410
Uudot
Year to Date
11,374
12,203
66,003
54,798
11,205
20,498
15,667
4,831
63,994
51,186
08
97,371
84,482
12,889
Actual
-5%
-
-2%
-1%
-4%
iii
NET
Total
EXPENSES:
Salaries & Fringe
Materials & Services
Membership
Contributions
Fund Raising
Total
United Way
Indirect
Membership
Contributions
Fund Raising
Miscellaneous
REVENUE:
GENERAL FUND
(8)
25,495
-
20,668
4,827
(40,210)
(24,483)
(5,643)
-
l640l
-
150,781
117,575
44,826
122,191
126,298
28348
-10%
+12%
102,749
47,952
80
22,705
25,487
3835
93,025
9,167
4,832
11,332
Year to Date
budget
93,054
11,203
4,141
15,412
119
2,369
Actual
23,515
4,833
767
467
-
18,605
1,833
500
1,000
Monthly
Budget
18,606
2,191
1,333
2,890
Actual
11/30/86
Financial Report
URI3AN LEAGUE OrDETLAND
-7%
+3%
TOTAL NET GAIN 0R(LOSS)
GENERAL FUND
URBAN PLAZA
PLAZA II
(33,586)
(19,770)
(5,543)
(2,425)
178
(j48)
(2,295)
(40,210)
5,714
910
7,138
(78)
910
14,250
13,340
(5,643)
(24,483)
(2,425)
10,819
13,244
56,677
18,412
17,180
8,500
12,585
62,391
16,666
31,250
14,475
Year to Date
Budget
(8)
178
2,850
2,672
52,378
12556
59,516
18,414
14,359
6,259
13,346
-11%
-19%
13,158
32,332
14,026
Actual
4,603
3,436
2,000
2,517
12,478
3,333
6,250
2,895
Monthly
Budget
(1,139)
(1,148)
NET
FUND BALANCE RECAP
2,024
3,172
11,126
REVENUE
EXPENSES
PLAZA II
Total
4,603
2,655
572
EXPENSES:
Lease
Management
Utilities & Phone
Other
296
9,987
2,068
5,998
1,921
Actual
Total
Residential
Commercial
Other
URBAN PLAZA
11/30/86
Financial Report
URBAN LEAGUE OFORTLAND
-7%
L,%
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
SPECIAL MEETING
NOVEMBER 18, 1986
A special meeting of the Urban League Board of Directors, chaired
by Linda Rasmussen, was held in the Multi-Purpose Conference
Room, Urban Plaza, 10 North Russell Street.
The meeting was
called to order at 12:00 Noon.
Directors in attendance were:
Donny Adair, Skip Collier, Bobbie
Gary, Avel Gordly, Tom Kelley, Shirley Minor, Larry Raff, Linda
Rasmussen, Irwin Starr, Bob Sutcliff, Thane Tienson, Jack Vogel
and Valerie White.
Staff in attendance were:
and Pauline Reed.
Herb Cawthorne, Carol Lentz, Ray Leary
Guests in attendance were David Paradine and Claire Rives.
The purpose of this meeting was to get a better understanding of
United Way's Fund Raising Policy.
David Paradine and Claire Rives presented the history of how the
present fund raising policy was developed.
Extensive discussion
was held on corporate solicitation and how United Way developed
their policy.
Herb expressed his feelings and those of Board members about the
sanction.
He explained that throughout all the discussions, it
was understood that the reason for the sanction was the Equal
Opportunity Day Dinner. Dave explained that the sanction was a
result of the dinner being held during campaign time, the highly
visible media campaign/membership drive, and corporate solicitation.
Claire stated that as a result of the many discussions,
United Way will rvise their process of handling violations; the
new policy should reflect that violations will be handled by the
Executive Committee of their Board.
Irwin asked about the process for disagreeing with United Way
Dave explained that the agency's Board of Directors
policy.
should advise the Chair of United Way's Board that it disagrees
with the policy so that the matter can be brought into the United
Way system.
Bobbie Gary expressed her feelings about the sanction and the
amount of money received by the Black community from United Way.
She asked what was done with the money which was withheld from
Claire reported that the Albina
the League and the Food Bank.
Ministerial Alliance submitted a proposal to the Development Fund
and was awarded $6,000 for food and emergency shelter.
The money
withheld from the Food Bank went to an agency in Clackamas County
for food provisions.
Avel Gordly asked Dave about his ideas on the Black United Fund.
Dave's response was that he knew employment and primary health
care were areas of high priority, however, he did not know how
the BUF would disburse the money raised or what services they
would support.
The meeting adjourned at 1:40 P.M.
Administrative Assistant
Urban League of Portland
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
NOVEMBER 22, 1986
The November meeting of the Urban League Board of Directors,
chaired by Linda Rasmussen, was held at the Silver Creek Falls
Conference Center. The meeting was called to order at 12:50
P.M.
The following Directors were in attendance: Donny Adair, Skip
Collier, Bobbie Gary, Avel Gordly, Jeff Miliner, Shirley Minor,
Linda Rasnussen, Irwin Starr, Peter Thompson, Thane Tienson and
Jack Vogel.
The following Directors were absent with excuse: Bridget
Flanagan, Tom Kelley, Larry Raff, Joel Smith, Bob Sutcliff,
Valerie White, and Nancy Wilgenbusch.
Herb Cawthorne, Ray
The following staff were in attendance:
Leary, Joe Payton, Carolyn Lazenby, Satya Gabriel, Deborah
Cochrane, Lana Danner, McKinley Williams, Gladys Hedgmon, Pam
Smith and Pauline Reed.
The minutes of the October meeting were approved.
FINANCE COMMITTEE
The Committee did not meet this month and the Finance Report for
the period ending October 31, 1986 was mailed in the Board Book.
There were no questions about the report.
FUND RAISING
he month. Jack Vogel reported
The Committee did not meet dur
Opportunity Day Dinner
ong on the Equ
that plans were movin
which will be held o February 19, 1987
PROGRAM & PLANNING
Avel Gordly reported that the Committee received an excellent
report from McKinley Williams about the Employment Department at
the last meeting. The presentations being made during this
retreat are providing the type of information the Committee
wanted to have.
NOMINATING
Linda announced the appointment of Jeff Miliner to the Nominating
Committee.
-2-
Irwin Starr reported that Ben Talley has resigned from the Board.
The Committee will begin to look for a person to fill the vacant
slot.
Avel Gordly was asked to serve as Secretary, filling the vacancy
left by Ben's resignation. It was moved and seconded
(Rasmussen/Starr) that Avel Gordly serve as Secretary of the
The motion passed.
Urban League Board of Directors.
PERSONNEL COMMITTEE
Donny reported that the CEO evaluation was completed and approved
by the Executive Committee along with an appropriate salary
increase.
Each Board member received a copy of the CEO job description and
Donny will be asking for input about the job description from
Board members at the planning session on Sunday morning.
Linda asked the status of the Personnel Policy.
Donny replied
that it is presently on the shelf and that staff needs to work on
the changes and present it to the Committee. Linda suggested
that the policy be worked on as soon as possible to bring it to
completion.
PRESIDENT ' S REPORT
* Thought it was good to have David Paradine and Claire Rives
come over; there is still confusion however, about what an
agency can and cannot do in the fund raising area.
Board members expressed frustration about the United Way
meeting and still feel they don'tknow any more now than
before the meeting.
* Reported on the Fred Meyer Charitable Trust interview.
Thanked Margaret Carter, Bob Sutcliff, Ron Herndon and Avel
Gordly for advocating for the League.
CHAIR'S REPORT
* Welcomed Peter Thompson to the Board.
* Announced the Christmas Party which will be held on December
19th and asked Board members to mark their calendars; those
/persons wishing to participate in the gift exchange should
advise Florene.
V
* Herb complimented the secretaries for hosting the secretary
luncheon.
-3-
The ireeting adjourned at 1:48 P.M.
Sub i
ed by:
PAULINE
Adndnistrative Assistant
Urban League of Portland
Reviewed and Approved by:
AVEL GORDLY
Secretary
Urban League Board of Directors
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
SPECIAL MEETING
DECEMBER 3, 1986
A special meeting of the Urban League Board of Directors, chaired
by Linda Rasmussen, was held in the Multi-Purpose Conference Room,
Urban Plaza, 10 North Russell Street. The meeting was called to
order at 12:08 P.M.
Thr following Directors were in attendance: Skip Collier, Bridget
Flanagan, Bobbie Gary, Avel Gordly, Shirley Minor, Larry Raff,
Linda Rasmussen, Irwin Starr, Bob Sutcliff, Peter Thompson, Thane
Tienson, Jack Vogel, Valerie White and Nancy Wilgenbusch.
Herb Cawthorne, Carol
The following staff were in attendance:
Sutcliff, Ray Leary, Pam Smith and Pauline Reed.
Linda officially congratulated Bob and Carol on their marriage.
Linda thanked all the Board members present for being able to come
on short notice and for their commitment to the Urban League.
Linda asked Herb to bring the Board up to date on recent events.
Herb explained that he met with Earle Chiles and Mr. Chiles wants
to give the Urban League the property where the Walnut Park Fred
The
Meyer store is located, Union Avenue and Killingsworth.
property has no encumbrances and there are no restrictions
associated with the transfer; the Urban League can use the
property in any way it wants. Copies of Mr. Chiles' letter,
Resolution #86-108, accepting the gift, and Resolution #86-109,
authorizing the Board Chair to appoint a committee to review the
regulations of a title holding company, were circulated.
(
Various questions were raised and discussed between board members.
Skip Collier had to leave early and voted "yes" on both
resolutions. Jeff Millner voted "yes" on both resolutions by
proxy.
After discussion it was moved and seconded (Starr/Garv that
Resolution #86-108, Acceptinq the Gift From EC Development
The motion passed.
Company, be adopted.
V
It was moved and seconded (Gary/Starr) that Resolution #86-109,
(1) authorizing the Board Chair to appoint a special committee to
review regulations and make recommendations regarding the establishrnent of a title holding company and (2) that the Executive
Committee be empowered to apply for the title holding company
before December 31st if necessary, to complete the acceptance of
the gift be, adopted. The motion passed.
-2-
Ray Leary thanked Bridget for supplying food for the staff ChristHe also asked those Board members wanting to particimas party.
pate in the gift exchange to submit their names.
The meeting adjourned at 12:56 P.M.
Sub -itt d by:
Reviewed and Approved by
REED
PAULINE
Administrative Assistant
Urban League of Portland
AVEL GORDLY
6
Secretary
Urban League Board of Directors
.
The Urban League of PorUand
URBAN PLAZA
10 North Russell Street
(503) 280-2600
Portland, Oregon 97227
Herb L. Cawthorne
Chtet Executive Ott icer
December 10, 1986
MEMORANDUM
To:
Board of Directors
From:
Herb L. Cawthorne
Re:
Gift from the Chiles Family
Attached you will find copies of the deed and assignment
of lease for the property given to the Urban League by
the Chiles Family. Also, there is a letter from Earle
Chiles to Oran Robertson informing him of the transaction.
The material may generate some questions which
I would be pleased to try to answer at the next Board
meeting.
If you imagine that your question might
require some advance work, please call me or Carol and
let us know.
I am presently consulting with some Board members regarding the best ways to handle the announcement and the
subsequent questions.
I am in contact with Cheryl
Perrin of Fred Meyer as well. We are trying to cover
all bases.
I can say that there should be a two pronged
approach:
1. An acknowledgement of the gift and an expression
of our gratitude to the Chiles Family;
2. A subsequent press opportunity with Fred Meyer
and the Urban League.
We expect to record the deed late Monday or early TuesAt that point, the matter becomes public.
day.
The Urban League staff is extremely appreciative of the
work of the Board in this unexpected turn of events.
The quality of leadership has been outstanding.
MILLER, NASH, WIENER, HAGER & CARLSEN
ATTORNEYS AND COUNSELORS AT LAW
3500 U.S. BANCORP TOWER
III S. W. FIFTH AVENUE
PORTLAND, OREGON 97204-3699
NORMAN i WIENER
DRVAL 0. HAGER
TELEPHONE ($03) 224.5856
TELEX 364462 KINOMAR PTL
TELECOPY (sos) 224-0155
0. TODD NORVELL
PETER C. RICHTER
DONALD A, BURNS
ROBERT S. MILLER
FRANK E. NASH
CLIFFORD N. CARLSEN, .)R,
JOHN W. HILL
CURTIS W. CUTSFORTH
MAURICE 0. GEORGES
MARK C. MCCLANAHAN
DONALD R. NOLMAN
KENNETH W. HEROENHAN
WILLIAM B. CROW
HARVEY C. BARRAGAR
GERALD A. FROEBE
CONRAD L. MOORE
DEAN D. DECHAINE*
N. ALAN WIGHT
DOUGLAS H. RAOEN
.J. FRANKLIN CABLE
RICHARD A. EDWARDS
DAVID M. MUNRO
JOHN R. BAKKENSEN
CLYDE H. MACIVER**
LOUIS B. LIVINGSTON
RICHARD A. CAHADAY
RICHARD A. CANTLIN
M. CHRISTIE HELMER
GRAHAM M. HICKS
DAVID C. CULPEPPER
JAMES N. WESTW000
.J. BARRETT MARKS
DENNIS P. RAWLINSON
DONNA M. CAMERON
JOHN .J. DEMOTT
BRUCE A. RUBIN
THOMAS C. SAND
MICHAEL C. ARTHUR
.JOHN A. LUSKY
STEVEN 0. ROSEN
KEVIN 0. PADRICK
JOHN W. OSBURN
JOHN F. NEUPERT
MARY ANN FRANTZ
JEFFREY .1. ORUCKMAH
JEFFREY C. TI-I EOE
COUNSEL
JOHN 0. BURNS
JAMES B. RUYLE
SEATTLE OFFICE
6500 COLUMBIA CENTER
701 FIFTH AVENUE
SEATTLE, WASHINGTON 96IO47O75
TELEPHONE (soe) 6228484
TELECOPY (206) 82S7465
VICTORIA J. KRISCH
THOMAS E. LINOLEY
JAOLUIN M.B. LLOYD
LINDA L. MARSNALL
MICHAEL W. MELTZER
JEFFREY S. I-IERRICI<
ERICH W. MERRILL, JR.
DAVID W, BROWN
WAYNE R. MICHIGAMI**
STEPHEN K. BUSHONG
P. CONOVER MICKIEWICZ
A.
CHAIMOV
GREGORY
P. CRAiG HINKELSEN
BRIAN B. DOHERTY
JEFFREY B. MILLNER
JAMES F. OULCICH
EVERETT P. MORELAND
MELINDA S. EDEN
MICHAEL W. MOSMAN***
MARGARET FIORINO
JONATHON L. GOGGLING JOHN F. PURCELL
MAUREEN R. SLOANE
DAVID M. OROGAN
BRIAN S. THOMPSON
BROOKS E. HARLOW**
JULIE R. VACURA
STEVEN M. HEDBCRO*
FRANCIS LVAN DUSEN,JR.
LOUIS 0. HENRY
WILLIAM H. WALTERS
DAVID W. NERCHER
HARLAN EDWARD JONES* CAROLYN E. WELLS*
REBECCA S. WILSON
GENE 0. KENNEDY
DAVID WU
GARY S. KERW000
WILLIAM R. KNUTHS
MARK A. ANGERSON*
JEFFREY D. AUSTIN
SYBIL P. BARRIER
JOYCE H, BERNHEIM*
PAUL BLAYLOCK M.D.
PECE BLY
December 9, 1986
*AOMITTED IN OREGON AND WASHINGTON
*AOMITTEO IN WASHINGTON ONLY
***ADMITTCO IN IDAHO ONLY
Mr. Herb L. Cawthorne
Chief Executive Officer
The Urban League of Portland
Urban Plaza
10 North Russell Street
Portland, Oregon 97227
Subject:
Walnut Park store
Dear Herb:
Enclosed are:
1.
A deed of gift executed and acknowledged
December 9, 1986, by which the Walnut Park store is
conveyed to The Urban League of Portland, Inc.
An assinment of lease executed and acknowledged
2.
December 9, 1986 covering the current one-year lease to
1986, effective
Fred Meyer, Inc., dated August
comrnenc ing September 1, 1986.
,
This completes the gift. As we discussed earlier,
Earle M. Chiles would appreciate receiving an advance copy of
any press release, and it would be appreciated if the gift were
simply attributed to "the Chiles family."
The deed should be delivered to the Recorder to be
recorded in the deed records of Multnornah County. Please let
me know if I can be of any further assistance in this matter.
Very truly yours,..
cc:
Mr. Earle M. Chiles
DEED OF GIFT
KNOW ALL MEN BY THESE PRESENTS that VIRGINIA H. CHILES
and EARLE M. CHILES, copartners doing business under the name
EC DEVELOPMENT CO., an Oregon general partnership, hereinafter
called grantor, do hereby grant, bargain, give, and convey unto
THE URBAN LEAGUE OF PORTLAND, INC., an Oregon nonprofit
corporation, hereinafter called grantee, and unto grantee's
successors and assigns, all that certain real property with the
tenements, hereditaments, and appurtenances thereunto belonging
or in anywise appertaining, situated in the County of
Nultnomah, State of Oregon, described as follows, to-wit:
Lots 8 through 18, Block 1, and Lots 4 through 10,
Block 6, ROSELAWN, in the City of Portland, County
of Multnomah and State of Oregon;
ALSO,
(
Lots 1 through 10, Block 1, EXCEPT the North 20 feet
thereof, taken for the widening of N.E.
Killingsworth Street, TOGETHER WITH all vacated N.E.
Killirigsworth Court lying between the Southerly
extension of the West line of said Lot 1 and the
Southerly extension of the East line of said Lot 10;
Lots 1 and 2, Block 2, EXCEPT the North 20 feet
thereof taken for the widening of N.E. Killingsworth
Street and FURTHER EXCEPTING the West 20 feet of
said Lot 1, Block 2, conveyed to the City of
Portland for street purposes by deed recorded in PS
Deed Book 1949 page 550; Lots lthrough 10, Block 4;
Lots 1 and 2, Block 5, EXCEPT the West 20 foot of
said Lot 1, Block 5 conveyed to the City of Portland
for street purposes by deed recorded in PS Deed Book
1949, page 550; all of the above being in WAIT'S
CLOVERDALE ANNEX in the City of Portland, County of
Multnomah and State of Oregon.
Until a change is requested, all tax statements shall be sent
to the following address:
The Urban League of Portland, Inc.
Urban Plaza
10 North Russell Street
Portland, Oregon 97227
-1-
TO HAVE AND TO HOLD the same unto said grantee and
grantee's heirs, successors, and assigns, forever.
The true and actual consideration paid for this
transfer, stated in terms of dollars, is $-O-.
IN WITNESS WHEREOF grantor has executed this
instrument this
day of
9
December
,
1986.
THIS INSTRUMENT WILL NOT ALLOW USE OF THE PROPERTY
DESCRIBED IN THIS INSTRUMENT IN VIOLATION OF
APPLICABLE LAND USE LAWS AND REGULATIONS. BEFORE
SIGNING OR ACCEPTING THIS INSTRUMENT, THE PERSON
ACQUIRING FEE TITLE TO THE PROPERTY SHOULD CHECK
WITH THE APPROPRIATE CITY OR COUNTY PLANNING
DEPARTMENT TO VERIFY APPROVED USES.
EC D VELOPMENT CO.
Eare M. Chiles, Managing Partner
Virgiry'a H. Chiles, Partner
STATE OF OREGON
)
SS
COUNTY OF MULTNOMAH)
This instrument was acknowledged before me on
_____________, 19(., by Earle M. Chiles, managing partner, and
Virginia H. Chiles, partner, of EC Development Co., an Oregon
general partnership.
Notary Public for Oregon
My commission expires:Y-2-7
After recording return to:
The Urban League of Portland, Inc.
Urban Plaza
10 North Russell Street
Portland, Oregon 97227
-2-
ASSIGNMENT OF LEASE
DATE:
December
9, 1986
PARTIES: EC DEVELOPMENT CO., Assignor;
and
THE URBAN LEAGUE OF PORTLAND, INC., Assignee.
RECITALS:
A.
Assignor is the successor in interest to Walnut
Park Co., the "Lessor" under that certain lease from Walnut
Park Co. to Fred Meyer, Inc., dated August ., 1986, a copy of
which is attached as Exhibit A (the "Lease").
B.
The "Leased Premises" of the Lease is the property
commonly known as the Walnut Park Fred Meyer store, Portland,
Multnomah County, Oregon, and more particularly described in
the Lease.
C.
Assignee, having received ownership of the Leased
Premises, is willing to assume the obligations of Lessor under
the Lease; and Assignor now wishes t.o transfer by gift all
Assignor's interest under the Lease and in and to the Leased
Premises.
NOW THEREFORE:
SECTION 1.
1.1.
Assignment.
Assignor hereby assigns, transfers, and conveys
to Assignee all Assignor's interest as Lessor in and to the
Lease and in and to the Leased Premises, together with lease
rentals paid on or after January 1, 1987.
-1-
Assignor warrants that the Lease is in good
1.2.
standing according to its terms, that the Lease has not been
amended or modified, and that the lessee thereunder has paid
all rent due thereunder through and including the payment due
on the 1st day of December, 1986.
No consideration is being paid for this
1.3.
assignment.
SECTION 2.
Assumption.
Assignee accepts the foregoing assignment by Assignor
and assumes responsibility for performance of all obligations
of Assignor as Lessor under the Lease, commencing this date.
IN WITNESS WHEREOF the undersigned has executed the
foregoing on or as of the date first above written.
EC DE
LOPMENT CO.
By
Eae M. Chiles, Managing Partner
STATE OF OREGON
)
SS
COUNTY OF MULTNOMAH
)
This instrument was acknowledged before m
/. /
,
l9S, by EARLE M. CHILES, managing
on
artner of EC
Development Co., an Oregon general partnership.
Notary Public for Oregon
My commission expires:
-2-
2E-7
Exhibit A
.4.
-4-
w.t
X/I1/NGSW"RT/'
S7OI1
.!
-i1
LEVEL
P4KIW
LJ'L.D1NG
-
4"
'I
t4j
iL. £,o,:.T.
.4...
pAII/& LOT
/
-
ii
N
N. E.
--..-,-...-. ---.---.
I
WAL
,'SAW'J ST.
....
]4LNLJr PAK/<
poptRT/EiDWByT--!
EC DEVELOPMENT Co.
HUXTE 4000
UI S. W. FI1TH AVENUE
PORTLAND, OR 07204-a043
TELEI'BONE (503) 200-4000
TELEX 000073
December 10, 1986
URBAN LEAGUE or ORTLANb
Mr. Oran B. Robertson
Fred: Meyer, Inc.
Post Office Box 42121
Portland, Oregon 97242
Dear Mr. Robertson:
This is to inform you that title to the Walnut Park
store property subject to the Fred Meyer, Inc., lease, together
with the right to future lease rentals paid by Fred Meyer,
Inc., has been transferred to The Urban League of Portland,
Inc.
Future lease rental payments should be made to The Urban
League of Portland, Inc., Urban Plaza, 10 North Russell Street,
Portland, Oregon 97227, in care of Herb L. Cawthorne, Chief
Executive Officer.
Very truly yours,
Earle M. Chiles
Managing Partner
cc:
Mr. Herb L. Cawthorne
Mr. A. M. B. Molcom
The Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland Oregon 97227
(503) 280-2600
Herb L. Cawthorne
Chief Executive Officer
TEEN PARENT PROGRAM
Attached is a copy of a proposal recently submitted to
Multnomah County regarding teen pregnancies. As some of
you know, we have been studying this problem and searching for appropriate ways for the Urban League to address
it for some time now. This is the first in a series of
proposals which we will make to various funding sources
to deal with this problem.
Pam Smith was instrumental in the conception and development of this grant application. Her efforts over the
past year have been energetic and thorough.
As you can
see, the proposal is clearly conceived and designed to
deal with the major impediment once a young woman has a
child -- and that is the problem of child care.
L
The heart of the program, once a child is born to a teen
mother, is the Urban League's effort to provide child
care subsidies.
Other services will be provided as
well.
We realize that prevention is also an important element.
This grant does not deal with that issue, however, we
intend to address it in future proposals.
THE URBAN LEAGUE OF PORTLAND
PROPOSES:
TEEN PARENT PROGRAM
Presented To:
Multnomah County
Early Intervention and Prevention
Services for Children and Youth
Completed Grant Application
December 9, 1986
RFP 6S0461
Presented By:
Herb L. Cawthorne
President & Chief Executive Officer
For Further Information:
Pam Smith, Director
Office of Communications
(503) 280-2600
URBAI LE\CUE OF PORTLAlD
Págel
I. PHILOSOPHY, GOALS, OBJECTIVES
A.
Describe how your proposed project meets the intervention
strategies outlined by the Youth Services Advisory Group.
Teen pregnancy in Portland's black community has reached
frightening proportions.
Nearly 1/4 of all black babies born
are born to teen mothers, about 150 per year.
In Portland,
one in every four black women will become pregnant before her
eighteenth birthday.
Yet, programs serving teen mothers are
inadequate and ineffective for most black teens due to problems of accessibility, approach, program design and a lack of
black-led intervention.
The inability of most of these young women to afford quality
chid care so that they may continue in school is a further
barrier to self-sufficiency.
The failure to find and afford
adequate day care often means the young girl bcomes a high
school drop-out, which significantly increases her chances for
having a repeat pregnancy.
Studies also prove that the chil-
dren of these teens will likely become teen parents themselves.
For too long, the subject of child care subsidy has been
discussed and accepted as an effective method toward gaining
independence for young mothers.
Even so, programs addressing
this critical problem have yet to be funded and implemented in
a manner which would have significant impact on the problem.
URBAN LEAGUE OF PORTLAND
Paçje2
The Urban League understands that the fate of a young black
mother who does not achieve at least a high school education
is worse than that of any other individual in society.
Her
story has been told in report after report; she will earn
less, believe in less, hope for less, and think less of herself than those who have an opportunity to achieve.
Therefore, the cornerstone of the Urban League philosophy
regarding teen parents is to provide subsidy for child care so
that education and ultimately employment become options to a
demoralizing life of welfare and hopelessness.
In the event that the problem of child care subsidy remains
unresolved and continues to be the major barrier to a teen
mother completing her education, the potential cost to the
State in the form of welfare payments and food stamps is
shocking.
Each year the State would pay a minimum of $165,480 to these
young women for welfare and food stamps.
take into consideration medical payment
This amount does not
and other necessary
services which may also be paid for by the State.
The proposed program expansion would meet the Youth Services
Advisory Group's strategies as it will have as integral components child care subsidy, hospital and home visits, information and referral, supplemental education assistance, employ-
ment counseling, referral and placement, and seminars which
URBAN LEAGUE OF PORTLAND
Page 3
focus on family planning, life skills, and parenting,
In
addition, a peer support group will provide opportunities for
teen parents to interact with one another.
B.
How does this project fulfill the overall mission of
agency?
For 42 years locally and 76 years nationally, the Urban League
has sought to create opportunities for black and other lowincome people to exercise their full potential on a par with
the standards of American life and principles.
The Urban
League Teen Parent Support Program is consistent with this
goal as it provides teen parents with the support, guidance
and skills needed to effectively compete in society.
C.
Provide, in one or two sentences, the goals of your proposed
proj ect.
Th
goal of the Urban League Teen Parent Support Program is to
provide specialized services to teen parents, those who have
made mistakes which, unless otherwise mitigated, will forever
minimize their potential in life.
The program will also
insure that teen parents receive the services and support
necessary to care for and provide for themselves and their
child in a dignified manner.
URBAN LEAGUE OF PORTLAND
Page 4
II.
A.
SERVICE ACTIVITIES
Describe your agency's current and/or past experience in
providing teenage support services and parent education.
The Urban League Northeast Youth Service Center offers a
variety of services.
In 1985-86, 1960 youth received over
26,000 hours of service, including family and individual
counseling, alternatives to juvenile court, support groups,
drug and alcohol counseling, psychological evaluation and
recreational activities.
In addition, the Urban League Em-
ployment Division offers job preparation skills and referral
to training and/or employment opportunities.
In 1985-86, the
Urban League served 478 youth in employment, placing over 125
in jobs.
B.
Give a description of your program.
Teen support programs-content, service delivery model.
Parent education programs-content (attach curriculam if
available), service delivery model.
Data collection system.
Teen Parent Program: Assessment
Initial Assessment.
The extensive mechanisms of the Youth
Service Center will be used to provide an initial assessment
and referral apparatus for the Teen Parent Program.
In the
Youth Service Center assessment, not only will a young mother
receive the comprehensive measure given all youth, but a
URBAU LEAGUE OF PORTLAND
Page 5
special effort will be coordinated to determine if a teen
parent meets the minimum eligibility requirements of the Teen
Parent Program.
Prior to its referral to the Teen Parent
Program, the YSC assessment will insure:
a.
b.
c.
d.
e.
f.
That
That
That
That
That
That
the mother is between 12 and 18 years old;
she has one or more children;
she is willing to enroll in school;
she cannot afford adequate child care;
she is single;
extraordinary family circumstances exist.
If a teen parent meets minimum eligibility requirements of the
Teen Parent Program, the Youth Services Counselor will refer
to the Coordinator of the Teen Parent Program.
At this time,
a more comprehensive assessment will be made to determine the
specific needs and services which will help the mother achieve
her goals.
The teen mother will remain a part of the Youth
Service Center caseload and have access to the many programs,
activities and services of that department.
Comprehensive Assessment.
consist of three parts:
The comprehensive assessment will
Adetailed application; a detailed
financial review; and an extensive personal interview.
* The application. The formal written application will determine the client's need for child care subsidy, as well as
In addition,
other information of use to youth counselors.
questions regarding living situation, educational background, employment history, work references, occupational
interests and communicative skills will be asked. Application questions will also seek specific information regarding
earned income, public assistance, food stamp allocation,
energy assistance, family contribution and child support
payments. All will be measured in order to determine the
Documentation confirming informaclient's financial need.
tion given will be required of all applicants.
URBAN LEAGUE OF PORTLAND
Page 6
* The financial review.
The financial review will involve a
careful and complete effort to document the validity of
information provided in the initial assessment and applicaThe determination of the amount of possible subsidy
tion.
will begin during this process and all possible alternatives
will be reviewed. If the Coordinator should discover that
false information has been given at this or any other time
during the program, this will be grounds for immediate
termination.
* The personal interview.
measure such things as:
a.
b.
c.
d.
e.
f.
g.
h.
i.
The personal interview will seek to
Desire to continue in school
Past performance in school
Realism of goals and objectives
Present economic condition
Family responsibilities
Attitude toward parenthood
Special obstacles such as transportation
Self-esteem and communicative ability
Commitment to the Teen Parent Program philosophy
The interview will also determine what other Teen Parent
Program services will be needed in order for the mother to
successfully complete school and gain self-sufficiency.
In a nutshell, there are two basic requirements for th
Parent Program:
Teen
(1) a young mother must have a financial
need for subsidy, and (2) she must be willing to enroll and
remain in school in good standing in o±der to receive subsidy.
After a thorough assessment, in order to gain the
child care subsidy, a young mother must agree to participate
in those aspects of the program designed to insure her
success.
URB\N LEACUE OF PORTLAND
Page 7
E
Teen Parent Program: Coinponents
The goal of the Teen Parent Program is to provide specialized
services to teen parents which will enable them to complete
their high school education and raise their child in a dignified manner.
The program has a comprehensive package of
services at the center of which is child care subsidy.
Other
available services will include supplemental educational
assistance, employment counseling, referal and placement,
family planning information, peer support activities, and a
variety of motivational seminars which develop living and
parenting skills.
Program participants are monitored by
visits to school and home, written evaluations by teachers and
personal evaluation interviews.
Formal Admittance.
Once the assessment is completed, a teen
mother will be formally admitted into the program and, with
this, the Coordinator will begin the process of support, which
will include back-to-school arrangements, consultation with
guardians, review of child care facilities and philosophies,
as well as other important subjects.
A special aspect of
admission to the program will be building identity and commitment through such things as letters of welcome, correspondence
to parents and guardians, introductions to school personnel,
as well as a special packet of written materials, a card with
emergency numbers, and a special Urban League gift certificate
redeemable for clothing and other personal items.
URBAN LEAGUE OF PORTLAND
Page 8
Child Care Sulsidy.
Once a young mother has been formally
admitted into the Teen Parent Program, the Coordinator will
determine the amount of subsidy needed based upon information
gathered in the comprehensive assessment.
A maximum of $1000
per year will be available to each mother.
However, all
participants may not require the full amount.
for program budget.)
(See Exhibit 1
The determination will consider the
particular circumstances carefully, according to the information provided in the application and the detailed financial
review.
For example, a young woman may have become pregnant during the
last semester of her senior year in high school.
She has five
months of classes to complete in order to receive her diploma.
This woman will receive a five month allotment of child care
subsidy, thus leaving the remaining amount available to others
who need a greter level of assistance.
By way of further illustration, another young mother might
receive Aid to Families with Dependent Children.
If her child
is younger than three years old and if her State case manager
has determined a need for her to continue in school in order
to become more "employable,"
she may receive a designated
amount of child care subsidy from the State.
In this situa-
tion, the Teen Parent Program would supplement the State
funding in order to provide the young mother with full child
care support.
This amount may require considerably less than
the $1000 maximum allocation per year.
URB\N LEAGUE OF PORTLAIID
Page 9
Because a growing number of teens are becoming pregnant during
their sophomore and junior year of high school, the Urban
League anticipates that most of the young mothers will require
the full allocation in order to enroll and remain in school
throughout an entire year.
The child care subsidy component is the most crucial element
of the Teen Parent Program as it eliminates the major barrier
to graduating from high school -- the inability to afford
quality child care.
Hospital Visits.
Emanuel Hospital, because of its central
location in the black community, has expressed a desire and
(.
willingness to coordinate services with the Urban League and
will make timely referrals in order to provide a young mother
with comprehensive care at a critical time -- as soon as she
becomes a mother.
Once a young black woman is admitted to the hospital for
delivery, a general assessment by a hospital staff member will
determine if she is in need of further services.
If hospital
personnel believe the young woman to be in need of the Teen
Parent Program, a referral will be made immediately and an
Urban League Counselor will visit the hospital soon after
delivery to conduct the initial assessment.
URBAN LEACUE OF PORTLAHD
Page 10
Home Visits.
Ongoing home visits are an important element of
the program as they reach, meet and evaluate the progress of
the young mother in her natural surroundings.
Prearranged
visits will monitor the level of care given the child, measure
the attitude, behavior and parenting skills of the mother,
counsel the family, and monitor the program's overall effectiveness.
Information and Referral.
Once a client is formally admitted
into the Teen Parent Program, she will have available to her
all the Urban League in-house programs and services which
assist youth.
These include the Youth Service Center, the
Whitney Young Learning Center, the Urban League Employment
Division and the Teen Parent Program.
In addition, an infor-
mation and referral bank will be used to connect young mothers
with the region's diverse network of programs and services.
This may include scholarships and other child care subsidies
which reduce the burden on the Teen Parent Program.
Among the
services which might require referral are health care, public
assistance, child support and legal concerns.
For example, during the comprehensive assessment the Coordinatar may learn that a young mother no longer associates with
her child's father and is not receiving child support, although the father is working full time.
The Coordinator will
discuss the option of filing for support with the mother, and
refer her to the appropriate State office for assistance.
URI3,\N LEAGUE OF PORTLAND
Page 11
The information and. referral bank is a valuable resource as it
will save time and energy in seeking out potential sources of
help.
Whitney Young Learning Center.
Once a client has been formal-
ly admitted to the Teen Parent Program and enrolled in school,
she will be strongly encouraged to use the Urban League Whitney Young Learning Center which provides homework assistance
and educational advocacy as its primary services.
Other features of the program include cultural awareness,
leadership opportunities, motivational activities and selfesteem building.
Last year, the Whitney Young Learning Center
helped 275 students become more disciplined, more motivated
and more concerned about their grades.
The Center is staffed
with three paid certified teachers, two paid tutors and a host
of volunteers.
It operates Monday through Thursday from 3:3O
until 8 PM.
The interaction between teen parents and other teens enrolled
at Whitney Young will be an invaluable method of teen preg-
nancyprevention for, there is no better way to discourage
teenagers from too-early parenthood than to have them listen
to and work with teens who have the awesome responsibility of
raising a child.
URBAN LEAGUE OF PORTLAND
Page 12
Employment.
Employment counseling is a critical component of
the Teen Parent Program as employment is a major factor in the
young mother's ability to care for herself and her child in a
dignified manner.
In 1985-86, 478 youth received assistance
from the Urban League Employment Division.
Of that nuither,
175 were placed on year around and summer jobs.
Once a teen mother has been formally accepted into the program
and enrolled in school, she will automatically be referred to
the Urban League Employment Division to receive employment
counseling.
Her strengths, experience and commitment will be
evaluated and her particular circumstance discussed to determined her ability and desire to work in addition to attending
school and caring for her child.
Many of the participant will
receive job preparation skills and career counseling to pre-
pare them for the task of seeking employment.
eligible for job training programs
Others may be
hich prepare them for work
while they take courses to receive their General Education
Diploma (GED).
The Urban League Teen Parent Program will pay particular
attention to coordinating with other organizations providing
similar services so as not to duplicate.
Family Planning.
Once a young mother has delivered her baby,
the hospital staff will explain contraceptive options and help
the mother to choose the method best for her considering such
factors as lifestyle and frequency of sexual intercourse.
The
URBAN LEAGUE OF PORTLAND
Page 13
Teen Parent Program will obtain hospital records, with the
consent of the client, in order to continue counseling and
monitoring the young mother's follow-through.
In the event that hospital records are not available, the
Coordinator will talk with the young mother to determine if
she is using any form of birth control at the present time.
If the participant is not or if she is unhappy with a present
method, contraceptive options will be explained and the client
will be referred to an appropriate health care provider.
In addition to specific information given and questions an-
swered during ongoing counseling sessions, the Teen Parent
Program will hold seminars on family planning and decisionmaking.
These workshops will help young mothers to assess
their desire and personal and financial ability to have another child soon and it will address the serious long-term consequences should she decide to have another child.
A final element of the family planning
future planning with the goal of helpin
omponent will be
a young mother to
envision a productive and exciting future for herself and her
child as a way of giving her reason to postpone another tooearly pregnancy.
She must believe that delaying another
pregnancy and completing school will lead to meaningful options in the world of work.
URBAN LEAGUE OF PORTLAND
Page 1L.
Peer Support.
Depression due to isolation is often a very
real feeling for young mothers.
Some experience negative
attitudes from family members, while others feel their friends
pulling away because of a lack of common interests and lifestyles.
Peer support groups will provide opportunities for young teen
mothers to talk with and listen to other teen mothers who are
in a similar situation.
With a professional youth counselor
or a trained volunteer as the group's facilitator, the young
women will share problems and feelings.
Not only is peer support an opportunity for young mothers to
engage in a stimulating discussion and share the joys and
pains of parenthood, but it is also an excellent method of
problem-solving since it is highly likely that one young
moher has already solved a problem which another has recently
encountered.
Life Skills.
The task of opening and maintaining a checking
account, completing a rental agreement, paying utility and
other bills and, in general, managing personal finances are
constant sources of frustration for a new teen mother.
She
has not lived long enough to have learned these things, yet,
she is expected to handle them in a competent manner along
with the additional responsibilities of parenthood.
Li
The Teen
Parent Program's seminars on life skills will provide young
teen mothers with practical information designed to make their
lives more organized and more manageable.
URBAN LEAGUE OF PORTLAND
Page 15
Parenting Skills.
For many young teen mothers, the task of
parenting is an overwhelming experience.
The seminars on
parenting will provide step-by-step instruction on the proper
care of children.
The course might include information on
common illnesses and their remedies, home precautions, effective methods of discipline, and anger and stress management.
Parents -- both mothers and fathers -- will be strongly encouraged to bring their child to class as these sessions will
be excellent opportunities for parent/child interaction.
Teen Parent Program. Monitoring
The program Coordinator will monitor and evaluate every aspect
of the program on an ongoing basis.
The assessment component
will, be monitored by periodic examination of participant
records to insure that a young woman remains in need of the
child care subsidy throughout the entire year.
Home visits
will gather information regarding the young mother's attitude
and parenting skills and reports from the Whitney Young Learning Center will provide valuable information regarding attitude and school performance.
Analysis of reports from the
Employment Division will provide information pertaining to
participant skill level, employment workshops attended and
number of placements made.
The Coordinator will use all the
information to measure the overall effectiveness of the pro-
gram and to determine what, if any, changes need to be made in
the future.
IJRBAU LEAGUE OF PORTLAUD
Page 16
The Chief Executive Officer will require a quarterly review
and a year-end report of the program.
This is in addition to
any contractor requirements.
See Exhibit 2 for service delivery model.
The Urban League has its own internal client tracking system.
The IBM XT dBASE III collects statistics on all youth services
provided and gives a comprehensive total agency youth client
database for cross-referencing services.
In addition, the Urban League uses Columbia Research Service,
which tracks its city and county contracts pertaining to
youth.
C.
State each of the objectives to be accomplished by the proProvide
posed project and describe how they will be measured.
the estimated number of clients you will serve during the
contract people, frequency of staff contact with each client
and estimated average length of service per client.
1.
To assess 140 expecting teens or teen parents involving
420 hours of staff time per year.
2.
To sUbsidize 23 to 35 teen mothers with child care
support for one full year.
3.
To provide 70 teen mothers with support services per
year.
4.
D.
To monitor 23 to 35 students per year on an intensive
basis to insure the completion of desired goals.
Outline the specific activities and methods which will be
employed to meet each objective you have identified.
Teen Parent Program:
URBAN LEAGUE OF PORTLAND
Page 17
1.
Assessment
a.
b.
Initial assessment
Comprehensive assessment
The application
The financial review
The personal interview
2.
Components
a.
b..
c.
d.
e.
f.
g.
h.
i.
j.
k.
3.
Monitoring
a.
b.
c.
d.
e.
f.
g.
E.
Formal admittance
Child care subsidy
Hospital visits
Home visits
Information and referral
Whitney Young Learning Center
Employment counseling/referral/placement
Family planning seminars
Peer support
Life skills
Parenting
Assessment
Subsidy need continuing
Home visits
School visits
Whitney Young Learning Center reports
Employment follow-up
Evaluation and feedback
How will the following services be integrated into your program:
Role modeling
Self esteem building
Family structure enhancement
Stress and anger management
Time management and personal control
The Northeast Youth Service Center Big Brother/Big Sister
program pairs young children and teenagers with caring adults
who are willing to work with a young person over an extended
C
period of time to build confidence, motivation and a desire to
URBAN LEAGUE OF PORTLAND
Page 18
achieve.
In 1985-86, the program provided 50 youngsters with
an opportunity to learn and grow with guidance from a concerned adult.
The Teen Parent Program will utilize the Big
Brother/ Big Sister program and provide teen mothers with role
models who are willing to share their time and wisdom.
Self-esteem building will be woven into every aspect of the
program.
In particular, the motivational workshops and semi-
nars and the Whitney Young Learning Center activities will
provide regular exercises which build self-confidence and
self-esteem.
Family counseling in the home, as well as the
parenting and family planning seminars will help the young
mother to understand the importance of planning for a family.
Stress and anger management and personal control will be
elements of both the life skills and parenting workshops.
Young mothers will be taught practical methods for controlling
temper and frustration.
These seminars, in addition to the
task of adhering to program requirements, will teach the
importance and methods of managing time.
F.
Provide timelines for any activity which will not be operational by or before January 1, 1987.
See Exhibit 3 for program timelines.
G.
Describe how family members will be included in program activities.
Regular communication with family members is essential in
URBAN LEAGUE OF PORTLAND
Page 19
order for the Teen Parent Program to have a significant impact
on the lives of young teen mothers.
Coordinator and counselor
interaction with the family will occur in several ways.
First, the parents or guardian of the young mother will receive consultation and/or correspondence upon formal acceptance into the program.
The information provided them will
explain the program and outline guardian responsibilities
which will help insure success.
Second, the Coordinator and
counselors will conduct home visits on an ongoing basis to
answer questions, to assess the parenting skills of the participant and to gather information regarding study skills and
self-discipline.
H.
Describe the criteria which will be used for termination of
services.
School performance and attendance will be strictly monitored
and young mothers will be given counseling when performance
falls short of agreed-upon goals.
Should counseling fail to
improve performance, other alternatives will be provided but
the main feature of the Urban League's program -- child care
subsidy -- will be discontinued.
URBAN LEAGUE OF PORTLAND
Page 20
III.
A.
PROGR( PERSONNEL
Describe the type and nunther of positions already on your
staff who will be utilized in implementing this program.
FTE
President and Chief Executive Officer
Overall program management
Executive Vice President
Fiscal management
Youth Service Center Director
Youth counseling, case management, and
program coordination
Youth Service Center Counselors
Youth counseling and case management
10
.15
1.25
Whitney Young Learning Center Director
Education assistance and advocacy
.15
Whitney Young Learning Center tutors
Homework assistance
.15
Employment Director
Youth employment counseling, referral,
placement, and program coordination.
.15
Employment Counselors
Youth employment counseling, referral,
and placement
.50
Director of Communications
Outreach and communication
.25
Director of Administrative Support
Clerical support
.20
Total number of positions already on staff -B.
.10
3.00
Describe the role of volunteers in the staffing plan (if
appropriate).
Volunteers are an important part of every Urban League program.
Volunteers will be oriented and trained to prepare them
URBAN LEAGUE OF PORTLAND
Page 21
for roles in the Teen Parent Program as peer support group
facilitators, workshop and seminar presenters and office
assistants.
C.
Submit job descriptions (for both management and staff) that
suE3narize the major qualifications, required skills and duties
for each position that is part of the proposed service, include volunteers.
Teen Parent Program Coordinator
Job Description
1.
To assess expecting teens and teen parents using both
the initial and comprehensive assessment to determine
program eligibility.
2.
To formally admit teen parents into the program and
determine specific services and financial support
needed.
3.
To award appropriate child care subsidy.
4.
To conduct and/or coordinate hospital and home visits.
5.
To inform and refer teen parents to existing programs
and organizations for needed services not offered by
the Urban League.
6.
To refer expecting teens and teen parents the Whitney
Young Learning Center and to the Urban League Employnient Division.
7.
To conduct and/or coordinate seminars on family planning, life skills, parenting skills, and any other
topics deemed necessary by t ie coordinator and program
participants.
8.
To monitor and evaluate the Teen Parent Program and the
teen parents themselves to insure completion of desired
goals.
E.
Outline provisions for staff and volunteer orientation and
continuing education.
All staff and volunteers will receive a formal Urban League
URBAN LEAGUE OF PORTLAND
Page 22
orientation.
The Teen Parent Program Coordinator will receive
a complete orientation on each Urban League division.
Staff
development will be provided from the resources of the Urban
League, as needed.
F.
Describe your agency's system for provision of clinical supervision and on-going performance evaluation.
The Urban League is managed by a president and chief executive
officer.
Each Urban League program is reviewed on a quarterly
basis and more frequently if required by a given contract.
Staff members are evaluated on an annual basis, according to
the Board of Directors' Personnel Policies.
URBAN LEAGUE OF PORTLAND
Page 23
IV.
A.
TARGET POPULATION
Describe your current target population and the criteria for
eligibility.
Urban League youth services are directed at black and other
youth who are at risk of dropping out of school, engaging in
criminal activity, abusing drugs and alcohol, and becoming
pregnant before they have reached a level of maturity at which
they can properly care for themselves and their child.
(See
Exhibit 4 for all Urban League programs serving youth.)
Eligibility requirements of the Northeast Youth Service Center
are simply that an adolescent be between the ages of 10 and 18
years old and in need of assistance.
Eligibility is not
restricted by income level or any other such measurement.
person need only believe they are in need of help.
A
All serv-
ices are voluntary.
B.
What methods do you use to assure that your program is accessible to all clients in need, including hard to reach groups
such as homeless persons, ethnic minorities, teen fathers,
street youth.
The Urban League Homeless Program provides temporary shelter
and case management to families in need of assistance.
The
children of these families have available to them all the
services and activities of the Northeast Youth Service
Center, including individual and family counseling, employment assistance, and supplemental educational assistance.
URBAN LEAGUE OF PORTLAND
Page 2L.
Because the Urban League has in place a sophisticated referral
system, and because the Urban League has a respected reputation for working with high-risk ethnic youth, these young
people are regularly referred to our office.
(See Exhibit 5
for recruitment model.)
C
Describe how your agency informs the pablic about your services. Who are your sources of referral? What outreach
efforts do you use?
Media publicity is an integral component of the recruitment
plan as public service announcements which promote the program
are frequently run on black radio programs and on Black Community Television, a channel of Rogers Cablesystems.
In addition, ongoing outreach is done in the form of recruitinent letters to churches and announcements of program services
and activities in black community newspapers.
th
Each quarter,
Urban League publishes The Drum, the official newsletter
of the Urban League.
Articles related to the Center's activi-
ties and services are often featured.
Word-of-mouth, although an informal method, is an important
way of publicizing Urban League programs and services.
When
asked how they learned of the Urban League, youth often reply
that a friend or family member referred them.
UB\N LEAGUE OF PORTLAUD
Page 25
V.
A.
SERVICE LINKAGES AND CONTINUITY OF CARE
Identify existing community services and explain how the
proposed project will coordinate with or enhance these services.
The critical need for child care subsidy is graphically illustrated by the lack of programs serving young teen mothers.
There are, however, three programs which provide some level of
subsidy to these young women.
One such program is the Job Training Program offered by the
Portland Private Industry Council.
This program is open to
teen parents who are not receiving welfare and who have at
least one child under the age of three years old.
GED testing
and instruction is offered on the site followed by two to
twelve weeks of job preparation and basic skills development.
The program pays for child care while the mother is taking
classes as well as ten dollars per day for transportation and
meals.
Aid to Dependent Children also provides child care siibsidy for
young women who must complete their high school education in
order to increase their chances of employment.
Refer to
Section II, Letter B for a complete explanation of this program.
The Albina Ministerial Alliance Headstart Program also prdvides child care subsidy for teen parents who are attending
I
URBAN LEAGUE OF PORTLAND
Page 26
school.
However, due to limited resources, that program
serves a maximum of ten teen mothers per year.
B.
How will the program involve and coordinate services with
support agencies such as CSD, schools, Juvenile Court,
Nultnomah County Department of Human Services, health care,
and other care providers?
The Youth Service Center operates by a sophisticated referral
system.
Currently, the Center receives names of youth in need
of services from schools, the courts, social service agencies,
youth-serving agencies, church and community organizations and
family members.
Some of these referrals will include youth
who are pregnant, and the mechanisms will be in force to bring
them into the Teen Parent Program as soon as they deliver.
(
Thus, with the addition of the Teen Parent Program, the list
of Youth Service Center referrals will broaden to include
hospitals, health clinics, and other organizations which
provide specialized service to expecting teens and teen
parents.
Th
Teen Parent Program Coordinator will regularly meet with
representatives of these organizations in order to receive
names of youth who may be eligible and in need of the Urban
League Teen Parent Program.
C.
Specify what types of service needs will be met by referral to
other community resources rather than by direct service by
Identify which specific resources will be utiliyour agency.
zed and indicate whether formal or informal arrangements are
in place with each organization.
URBAN LEAGUE OF PORTLAND
Page 27
There are several services which will be met by referral to
other community resources.
Mental health evaluation and
counseling, transportation subsidy, educational assistance,
health care, legal concerns, public assistance, (i.e. Aid to
Families with Dependent Children and food stamps), and issues
of child support will all be referred to appropriate
agencies.
Although the Urban League Teen Parent Program will provide
child care subsidy upon formal admittance, the Program Coordi-
nator will also actively seek other sources of child care
which may offer scholarships to needy teen parents.
D.
Describe any specific characteristics of your program that
contribute to maximization of effort: proximity or co-loca-tion with other organizations, shared staffing, joint groups
etc.
The Urban League will commit the following resources to the
Teen Parent Program:
Northeast Youth Service Center
Whitney Young Learning Center
Employment Division
Administration
$226
$275
$135
$200
Total Urban League contribution
$836 per youth
per
per
per
per
youth
youth
youth
youth
Based upon the projection that the program will serve 35 young
women with minimum services, and 35 young women with comprehensive services including child care subsidy, the Urban
League will contribute $58,340 to the Teen Parent Program in
order to maximize the effort.
URBAN LEAGUE OF PORTLAND
Page 28
VI.
A.
SERVICE SITE
Describe the specific location(s) of the program and lease
arrangements (if applicable). How is the location accessible
to the target population (include transportation provided,
parking and public transportation accessibility.)
The Teen Parent Program will be located at the Urban League
Building, located at 10 North Russell Street, Portland, Oregon
97227.
ing.
The Urban League of Portland is purchasing the buildThe Urban League Building is centrally located in Port-
land's black community and is served by five Tn-Met bus lines
which come within one block of the Urban League.
There is an
adjacent parking lot and plenty of on-street parking.
B.
Describe how the physical plant is appropriate to the treatment program you have proposed. Does the site meet all relevant codes (fire, health, handicap access, OAR's)?
Because the program will be housed in the Urban League building which is centrally located in the black community, program
activities will be easily accessible and young mothers will
need make only bne stop in order to receive all the services
offered by the Urban League.
The building meets all relevant
codes.
C.
What are the regular hours of operation proposed for this
service? Describe procedures and/or accommodations that
provide for the inclusion of working clients, i.e. evenin
and/or weekend service availability.
URBAN LEAGUE OF PORTLAND
Page 29
The Northeast Youth Service Center operates Nonday through
Friday from 9:00 a.m until 9:00 p.m.
A Youth Service Center
counselor is on-call 24 hours a day, 7 days a week in the
event of an emergency.
URBAN LEAGUE OF PORTLAND
EXHIBIT 1
SIX-MONTH PROGRAN BUDGET
PERSONNEL:
Program Coordinator (6 months)
Fringe @ 21%
$ 8,750
1,838
Total Personnel Costs
$10,588
MATERIALS & SERVICES:
Audit
Space Rental (120 sq. ft. @ $.55/
sq. ft per mo. x 6 mos.)
Telephone ($45/mo. x 6 mnos.)
Office Supplies
Administrative Support (250/mo. x
6 mos.)
250
396
270
300
1,500
Total Materials & Services
2,716
SPECIAL PROGRAM COSTS:
Child Care Allotment
23 women for 6 mos.
12 women for 3 mos.
Total Child Care Allotment
TOTAL PROJECT COSTS:
11,500
1,000
12,500
$25,804
TIOSPITAL/ITOME VISIT
INFORMATION
REFERRAL!
BASIC NEEDS
_______
WYLC
ASSESSMENT
RECEI>TIONIST
TPP
MONITORING
CHILD CAPE
SUBSIDY
ASSESSMENT
TPP
PROGRAM
DIRECT REFERRAL
TO YSC
TEEN PARENT
SERVICE DELIVERY
TEARENT PROGRAM
I
SChOOL
VISIT
FAMILY
PLANUING
HOME
VISIT
J LIFE
]SKILLS
SEMINAR
WITh CLIENT
INDIVIDUAL
INTERVIEW
PEER
SUPPORT
EXHIBIT 2
SEMINAR
I PARENTI
ti
URBAN LEAGUE OF PO''LAND
URBAN LEAGUE OF PORTLAND
EXHIBIT 3
Teen Parent Program
Timeline of Program Activities
Activ
Start Date
Initial assessment
January
1,
1987
Comprehensive assessment
January
1,
1987
Formal admittance
January
1,
1987
Child care subsidy
January
1,
1987
Hospital visits
January
1,
1987
Home visits
January
1,
1987
Information and Referral
January
1,
1987
Whitney Young Learning Center
January
1,
1987
Employment
February
Family planning
January
Peer support
February
1,
1987
Life skills seminars
February
1,
1987
Parenting skills seminar
February
1,
1987
Monitoring and evaluation
January 1, 1987
1,
1,
1986
1987
*
*
*
Youth Service Center
Whitney Young Learning Center
Adult & Parent Treatment
Employment
* Self-esteem
building
* Cultural
awareness
* Leadership
opportunities
** Ho program at present
YSC --WILC -APT --EHP ---
* Advocacy
* Recreational
activities
* Big Brother!
Big Sister
Program
* Raferral to
YLC
* Drug & Alcohol workshops
* Motivational
activities
* Educational
advocacy
* Homework
assistance
Individuni
and omi1y
counseling
* AlternatIves
to juvenile
court
275
1,970
'ocacy
-
cry is ion
* Career
counseling
* Job referral!
placement
* Job preparetion skills
475
E14P
y
350
* Jobs
* Mentorships
* Peer
Support
* Family planning
* Parenting/
life skills
seminars
* Hospital/
home visits
* Supplemental
education/
advocacy
placement
ref erral/
* Employment
counseling/
* Individual
counseling
* Information
and referral
* Child care
subsidy
**Tpp
* Family and
individual
counseling
* Career
exploration
opportunities
EXHIBIT 4
UflDYd1 LE7GUE OF PORTLAND
* Drop-out
intervention
sorvices
financi1
* Training
for entrylevel positions in
110
PSA
ram
FSA --- Financial Services Academy
CD ---- Career Day
TPP --- Teen Parent Program
se Street
ensive
Lvidual
family
nseling
severely
Inquont
tb
98
APT
Number of Youth Served
1985-86
URDAN LEAGUE OF PORTLAND
YSC --- Youth Service Center
AFF --- Adult & Parent Treatment
WYLC -- Whitney Yomg Learning Center
Financial Services Academy
PA
CD ---- Career Day
EMP --- Employment
RECRUITMENT
TENN/PAREHr_PIOCflAM
EXLI[BIT 5
U113AN LEAGUE OF PORTLAND
i1iiiU]iSiiiiii
URBAN PLAZA
iI1siI1iIF1IIS
10 North RusseU Street
503) 280-2600
Port'and, Oregon 97227
Herb L. Cawthorne
Chief Execufive Officer
December 3, 1986
Dr. Matthew Prophet, Superintendent
Portl and Publ ic School s
P.O. Box 3107
Portland, Oregon 97208
Dear Matt:
Last year, with your help in obtaining increased funding, the Urban
League was able to develop the foundation for a strong, communitybased educational program through our Whitney Young Learning Center.
As we now build upon that foundation, the Learning Center is
quickly gaining the respect of teachers and the trust of parents.
More importantly, it has become a vital and welcome academic resource to our youth.
The Center's success is evidenced by an increasing demand for
services from teacher, parent and student referrals.
In its first
6 weeks of operation this year, the Center has already served
nearly 70 students, compared to a little over a 100 for the entire
1985/86 academic year. At this rate, we will more than double the
numbers we served last year. We cannot, however, meet this growing
need without increased support from the school district.
As you know from our original proposal for this academic year, we
outlined a budget of $104,890. l4his would have allowed us to serve
the anticipated increase in student numbers while maintaining the
quality of individualized assistance.
It would also have enabled
us to add and continue important components to the program. Unfortunately, we received on $71,540, which reflects a 5% decrease in
funding from the previous year.
In order to insure that the
Whitney Young Learning Center can meet increasing demands for
services and accomplish program objectives, we are requesting an
additional $35,000.
This year, we are concentrating on 3 major areas to enhance the
success of our students and our program.
First, we plan to stress
parent involvement in the Learning Center and in the educational
Page 2
Dr. Matthew Prophet
December 3, 1986
process.
Our efforts in community-based education, as a supplement
to the schools' efforts, cannot be fully successful without enlisting the support and involvement of parents. The more we can engage
parents in Learning Center activities, the more students will come
to the Center, and the more likely they will be to attend on a
regular, on-going basis.
The Learning Center is uniquely capable of encouraging and teaching
parents to exercise their responsibility in monitoring the development of their children and in working better with professional
educators.
The informal, but intense, atmosphere of the Center
creates an excellent opportunity to bring community parents
together. Already this year, we are seeing more parent interest in
and contact with the program. Given the appropriate resources, we
can encourage that interest and channel parent support in ways that
will impact the academic achievement of our students.
(
Our second emphasis this year is better coordination with public
schools.
The Center is in a position to provide a vital link
between the community and schools, between teachers, parents,
students and community volunteers. Supplementing the work of
teachers, yet set apart from the school environment, the Center can
act as a neutral meeting point for all those involved in the education of our youth.
Better lines of communication must be developed
and nurtured with school personnel if we are to increase our impact
on student success.
WaySfor community volunteer and teacher
participation in the Center must be created and made appealing. We
must also find ways to provide teacher support for recruitment of
students.
Finally, student learning and motivation activities must be continued and expanded.
The kind of educational activities implemented at the Learning Center last year were keys to its success.
Exposure to new experiences and opportunities for leadership made
the center appealing to students who might otherwise have spent
their time on the streets or in front of a television.
Self-discipline contests promoted regular attendance. The WYLC student
newsletter and student council encouraged motivation for selfdevelopment and independent thinking.
This year, we plan to sponsor more special activities, field trips
and guest speakers.
We see a particular need to promote student
Page 3
Dr. Matthew Prophet
December 3, 1986
interest in cultural heritage and career possibilities through
books, films, guest speakers and special projects.
Here again, as
a community-based learning center, we are in a perfect position to
develop these kinds of opportunities for young people.
Students
come to the Learning Center because of these kinds of activities.
They keep coming to the Center because they have a sense of belonging, and a voice in the direction of their own education there.
Given our present level of funding, however, we will not be able to
meet all of these objectives. Nor will we be able to continue
providing quality, one-on-one tutoring to the increasing numbers of
students who are seeking our services.
With the additional $35,000
we are requesting, we will be able to:
1.
Create additional tutor positions to serve more
students, and to work more closely with parents and
teachers.
2.
Create a one-half time Parent-School Coordinator
position whose duties would include:
Assessing community parent needs and resources;
Designing, implementing and facilitating parent
discussion groups, training sessions and workshops
through the WYLC;
Providing information to parents about the schools,
the Learning Center and other youth resources in our
community;
Coordinating a parent-produced "Handbook on Parent
Roles in the Education Process;"
Planning and coordinating parent and volunteer
participation in WYLC tutoring, field trips and
special activities;
Assisting the program director in nurturing
cooperation with public school teachers and
counselors.
3.
(
Continue providing students with a variety of
motivational and special learning activities, including
rewards, field trips, special projects and books.
Page 4
Dr. Matthew Prophet
December 3, 1986
4.
Provide supplies and materials for parent involvement
activities, teacher support for recruitment of students
and student-directed advertising for the Learning
Center.
The Urban League asks no more of the Portland Public Schools than
it demands of itself in support of this program.
We are beginning
a major capital fund drive in 1987, including plans for a permanent
home for the Learning Center in the new building.
In approximate
figures, the Urban League expects to devote more than $145,000 to
the facilities for the Learning Center.
Once again, Matt, we seek your support for the Whitney Young
Learning Center.
It is a program that makes a powerful difference
to many young people in our community.
It has the potential to
serve many more.
I have never believed in an educational program
as strongly as I believe in this one. Please give this request
your careful consideration.
Thank yo
in advance.
Wads,
Herb L. Cawthorne
Chief Executive Officer
HLC:pjr
:
3
URBAN LEAGUE OF PORTLAND
December 5, 1986
Mr. Herb Cawthorne
do Urban League
10 North Russell
Portland, OR 97227
RE:
Urban League Employment Division
Dear Mr. Cawthorne:
The purpose of this letter is to conirierid the Urban League Employment
Division for the high quality of service it delivers to the Portland
Metro Area.
I recently had the opportunity to work in conjunction with Nancy Harding
in order to assist a client who intends to undergo civil service testing.
Ms. Harding was extremely supportive of the client and offerred him the
materials necessary to enhance his test taking ability. She additionally
supplied him with two job leads in the local area.
It is good to know that such a valuable resource is available in the comI hope to have the opportunity to work
munity to assist the unemployed.
with the Urban League Employment Division again as the need arises.
Si ncerely,
ia
Pat Jagelski
Rehabilitation Counsel or
'I
'TN cA\
( ':;
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I
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-
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--
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ckrn
nip
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(rnm
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,c,?,.
.'
PORTLANID PUBLIC SCHOOLS
I)
\ /
63! 8 SW. Corbeu Street / PortLind, Oregon 97201
Phone: (503) 280-5783
;,"1
Office of Alternative Education and Summer School
\
Di'trict-\ kk
rotnhII1s
P.iuO Knnv
Ccerdinttor
-s 'J'
.'.::.-±-
c-.:.
_.'' j
November 14, 1986
L. ..... :. L AU e
:TLA!D.
Mr. Roberto Reyes-Colon
Staff, Human Relations Award Luncheon Committee
1120 S.W. Fifth Avenue
Room 520
Portland, Oregon 97204-1989
Dear Mr. Reyes-Colon:
The youth of today will be the backbone of tomorrow. It's
important that they have mentors and role models to learn from.
Because Herb L. Cawthorne has been so dedicated to our youth, I
would like to nominate him for the Russell L. Payton award.
I
feel that Mr. Cawthorne has made a significant contribution
in the area of intergroup relations/civil rights by bonding the
relationship between Portland School District and the Black United
Front, striving for excellence and equality of education for all
students.
He continues to actively stay involved with minority youth
as an advocate toward the improvement of education and employment
opportunities.
Mr. Cawthorne has volunteered hours of his time at
different schools for the purpose of enceuraging youngsters to stay
in school and off of drugs.
I
Presently Mr. Cawthorne is Director of the Urban League of
Portland.
I
feel that Mr. Cawthorne has made more of a positive
impact on our youth than any other person in the City of Portland.
Paula Kinne
oor I ator
Alternative 'Education/Summer Schools
cc
PK!f p
H.Cawthornev
Affiliated
NATIOMAL
\Vitli The
IU3AM LEAGUE
CHAIRMAN OF THE BOARD
A. Priest. M.D.
111ore
VILo CHAIRPERSONS
DEe
Charles H. Brunsman (Ret.)
Procter & Gamble Mfg. Co
Barbara Jackson, Ed.D.
Morgan State University
Peter Taliaferro, Esq.
Md. Attorney General's Office
Barbara B. Lucas
The Black & Decker Corp.
SECRETARY
.1. Tyson Tildon, Ph.D.
University of Maryland
ASSISTANT SECRETARY
AN LE/UE 01 p1LMt)
?Qeec
1150 MONDAWMIN CONCOURSE
pa&(
BALTIMORE, MARYLAND 21215
(301) 523-8150
Stanley Sollins
Baltimore Jewish Council
December 9, 1986
TREASURER
John S. Ward (Ret.t
Balto. County Public Schools
ASSI STANTITREASURER
Dawn L. flobnson
Junior Achievement of Metro. Balto.
MEMBERS
Helen C. Barnes
Equitable Bank, N,A.
Lester Buster
Office of the Mayor
Nathan A. Chapman, Jr.
Alex Brown & Sons
Herbert B. Coss, Jr.
Baltimore Gas & Electric Co.
Ruth H. Fauntleroy
Urban League Guild
James P. Hayes
Coopers & Lybrand
Daniel P. Henson, III
Streuver Bros., Eccles & Rouse
Sandra Hillman
Trahon, Burden & Charles, Inc.
rd 1. iessamy
pital Administrator
Ei,._tine F. Jones
Md. Dept. of Human Resources
Marvin E. Jones
Westinghouse Electric Corp.
Howard E. Marshall
McCormick & Company
Carol M. McGowan
Career Counselor
Kenneth J. Miller
IBM Corporation
Reg Murphy
Baltimore Sun Papers
Robert J. Oser
Joseph E. Seagram & Sons
Malcolm D. Potter
Ms. Pam Smith
Editor, The Drum
Portland Urban League
Urban Plaza
10 North Russell Street
Portland, Oregon 97227
Dear Ms. Smith:
Just a short note to commend you and your staff on your
The design and colors of the
publication, The Drum.
flag are outstanding.
Your treatment of the headlines as it relates to color
and type face is attention getting and unique. I am
inspired and motivated by your publication. Onward and
upward.
Very trulyyours,
WBAL-TV
Trummell V. Robinson
Johns Hopkins Hospital
Richard Sarmiento
Hyatt Regency Baltimore
David E. Sloan, Esq.
Attorney at Law
Shari Thornton
NASA/Goddard Space Flight Center
Theodore C. Thornton, Sr.
M. Marie Givens
Director of Coimnunjcations
MMG/met
Con au Ita nt
Helena P. Wright (Ret.)
Balto. City Public SchoOls
Benjamin C. Whitten, President
Lloyd M. Alston, Sr., Vice President
Contributions to
the
Baltimore IJrl.,art League
are tax deductible
Tile
UniSed WSj
or
MarSillnd
cc:
Mr. Herbert Cawthorne
President
Urban League
of Rochester
177 North Clinton Avenue
Serving the Greater
Rochester Community
Since 1965
Rochester, N.Y. 14604 e (716) 325-6530
President & Chief Executive Officer
WILLIAM A. JOHNSON, JR.
December 2, 1986
Vice President for
Planning & Development
1
gg cJ
JEFFREY T. CARLSON
Vice President for
Finance & Administration
WILLIAM G. CLARK
BOARD OF DIRECTORS
Chairperson
BARBARA J. McGRIFF
Vice - Chairpersons
JAMES P. McCLOSKEY
JAMES M. DETHERAGE
DR. EUGENE C. BAY
Treasurer
JOHN F. HAlLEY
Assistant Treasurer
DAWN SUTHERLAND
Recording Secretary
ARNOLD KLINSKY
L---
Corresponding Secretary
JEAN PRYOR
Mr. Herbert L. Cawthorne
President
Urban League of Portland
10 North Russell Street
Portland, OR 97227
'DEC
URBAN 1EAGU
Dear Herb:
The inaugural edition of your newsletter, The Drum, was quite outstanding. As a
former editor I was quite impressed with the layout and the aesthetics this is a very
readable publication. My compliments to Ms. Smith and Ms. Barrentine.
I want to point out one small clerical error, on the mailing label. Someone
transposed Hugh Jackson and my name. This is understandable since our affiliates
appear next to each other on the roster of affiliates.
Hope to see you at the mid-winter meeting.
Sincerely,
Legal Counsci
TERESA D. JOHNSON
Immediate Past Board Chairperson
THOMAS L. WOLF
Wyoma Best
Margaret Bringewatt
Judge William Bristol
Ursula Burns
Michael Copeland
Donna Cox
Forrest Cummings
Mary Doi, Esq.
Larnell D. Flannagan
Suressa Forbes
Dr. Robert M. Franidin
Dr. Larry L. Greenfield
Thomas F. Hastings
Jacqueline Henton
Michael Holton
J. Paul Hunter
Robert D. James
Mordecai Jones
Paula Lewis
Clemont A, Lynch
Jesu Marrero
Norman L. Michael, Jr.
Rabbi Judea B. Miller
Constance M. Mitchell
Clayton H. Osborne
John Rodriguez, Jr.
Linda M. Strauss
Herb Washington
J. Rayford Whitley
Judge Charles L. Willis
O
William A. Johnson, Jr.
President and Chief Executive Officer
WAJjr:cb
End.
An Affiliate of the National Urban League, Inc.
Member Agency of the United Way of Greater Rochester
An Equal Opportunity Employer
Contributions to the Urban League of Rochester are tax deductible.
ET