Title
Version
Date
Job Aid for Graduate Admission
Workflow
v. 1.0
December 18, 2007
Written by
Julie Kennedy, ERP Implementation,
Kent State University
Copyright
Kent State University and Sungard Higher Education, 2007
Process
Owners
Evelyn Goldsmith, Research & Graduate Studies
Louise Ditchey, Graduate School of Management
Nancy Miller, Education Health & Human Services
Get help with
this process
Please contact the process owners listed above, or the
admission processor for your program.
Get Workflow
training
Contact Julie Kennedy, 2-1911
Get help with
Banner Access
Processes
Contact the Help Desk, 672-HELP (672-4357)
Synch your password with Webxtender p. 2
Request Access to this Workflow p. 2
View Workflow forms, print scanned Documents p. 3
Submit the Admission Decision, p. 4
RAGS Dean-Level Process, p. 4
Graduate Admission Workflow Job Aid 12/18/2007 p. 2 of 4
---------------------------------------------------------------
Synch your Password to View Scanned Documents
You must do this one time in order to view documents when using the workflow.
Step
1
Action
Open Internet Explorer.
Icon or Graphic
2
3
4
5
Browse to your Kent campus home page.
Log in to FlashLine
Click the My Action Items tab.
Locate the My Banner channel.
6
7
Click the Banner INB link.
Type SAAADMS in the Go To... field and
press the Tab key on the keyboard.
The SAAADMS form will open. In the
icon bar, locate and click the Application
Xtender Solutions icon.
A message will appear saying that your password is being synched.
8
9
The document viewer may or may not appear.
You might get an error message, ignore the error message.
The purpose of this procedure is to synch the passwords.
10
Exit Banner INB by clicking the Close
icon.
Request Access to this Workflow Process:
Step
1
2
Action
Contact the Help Desk, request access to Graduate Admission
Workflow being sure to mention your approving unit (RAGS,
EHHS, GSM) or;
If you are part of RAGS, contact Evelyn Goldsmith,
If you are in EHHS, contact Nancy Miller,
If you are in the Graduate School of Management, contact
Louise Ditchey.
Note: Please contact your admission processor to make changes that are
outside the scope of this workflow.
Graduate Admission Workflow Job Aid 12/18/2007 p. 3 of 4
---------------------------------------------------------------
View Workflow Forms and Print Scanned Application Documents
Step
Action
(Program Coordinators and Proxies get email
notification to view admission requests.)
1
Open Internet Explorer for best results.
2
3
4
5
6
7
Browse to your Kent campus home page.
Log in to FlashLine
Click the My Action Items tab.
Locate the My Worklist channel.
Click the link “Open SCT Workflow.”
Locate the form pair for the application:
one is the Decision Form,
one is the SAAADMS Review Form.
Click the title of the Decision Form in the
Workflow column, to view key data elements
of the application.
Use your browser Print command to print
the Decision Form if you wish.
Close the Decision Form by clicking the
Cancel button at the end of the form.
Click the title of the SAAADMS review form
under the Workflow column, give it time to
open, then click Next Block (or Ctrl-PgDn)
To view scanned documents, click in the
Entry Term field of the Application tab.
Click the ApplicationXtender Icon to open
the document list in a viewer window.
Click the document icon for any document in
the list to open the scanned image.
Click the Print icon to print a document.
8
9
10
11
12
13
14
15
16
17
18
19
Click the Close icon to close the viewer
window.
Close the document list.
Click the Workflow release button to close
the SAAADMS form yet retain its link in
your Worklist for future use. (Important!)
Exit Workflow.
Icon
Graduate Admission Workflow Job Aid 12/18/2007 p. 4 of 4
---------------------------------------------------------------
Submit the Admission Decision
Step
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Action
Open a web browser
Browse to your Kent campus home page.
Log in to FlashLine
Click the My Action Items tab.
Locate the My Worklist channel.
Click the link “Open SCT Workflow.”
Locate the Decision Form for the applicant.
Click the title of the Decision Form, found
under the Workflow column.
Fill in the required information fields in the
Decision form.
Click the Complete button when you are
ready to submit the decision for approval.
In the Worfklist, locate the SAAADMS
Review Form for the application.
Click the title of the SAAADMS Review
Form to open it. (under Workflow column)
Click the Workflow Submit icon.. This step
is required for the Workflow to proceed.
Exit Workflow.
Icon
Research and Graduate Studies Only -- Dean Procedure
Step
1
2
3
4
5
6
7
8
9
10
Action
Open a web browser
Browse to your Kent campus home page.
Log in to FlashLine
Click the My Action Items tab.
Locate the My Worklist channel.
Click the link “Open SCT Workflow.”
Locate the Decision Form for the
application.
Click the title of the Decision Form, seen
under the Workflow column.
Check “Approved” or “Not Approved”
Click the Complete button to send the
decision to the admission processor.
Icon