INTERDEPARTMENTAL CORRESPONDENCE
CONTROLLER’S OFFICE
To:
All Departments
From:
Tammy Slusser, Controller
Subject:
Year End Processing Dates
Date:
May 11, 2016
The University ends its fiscal year on June 30th. The following are the cut-off dates for various financial transactions for
the end of this fiscal year (provided in both list and calendar format). In general, documents received after the due date
will be recorded in the new fiscal year.
In addition, please ensure all compensated absences have been both reported and approved no later than July 1, 2016
for any remaining FY2016 activity.
Further information on cashiering, expense reimbursements, and PCard reconciliations are included in the accompanying
memos.
Please share this information with others in your department as you feel necessary.
Thank you for your assistance in assuring our auditors that a timely cut-off has occurred. Should you have any questions
or need further information, please contact the Controller’s Office at x2-2392.
KENT STATE UNIVERSITY
FISCAL YEAR END 2016
PROCESSSING CUT-OFF DATES
ITEM (alphabetical order) as of 6/30
Budget revisions
DUE DATE
AREA
July 6th by 5:00 p.m.
Budget Office
June 30th by 5:00 p.m.
Originating department
July 1st by 4:00 p.m.
(see separate memo)
Bursar’s Office
Compensated absences
July 1st by 5:00 p.m.
HR Records
Cost transfers
June 17th by 5:00 p.m.
Controller’s Office
June 28th by 5:00 p.m.
Activity after June 28th
(5:00pm) – June 30th, in
by July 1st by noon.
Bursar’s Office
June 29th by 5:00 p.m.
(see separate memo)
Accounts Payable
June 30th by 5:00 p.m.
Controller’s Office
July 7th by 5:00 p.m.
(see separate memo for
P-card reconciliations)
Accounts Payable
Petty cash reimbursements
July 1st by 5:00 p.m.
Controller’s Office
Purchase requisitions (date for final approval)
June 27th by 5:00 p.m.
Procurement
Salary redistributions
June 16th by 5:00 p.m.
Controller’s Office
Wire transfers
June 27th by 5:00 p.m.
Accounts Payable
Cash deposits - departments cashiering
deposits
- departments that do not
cashier their own deposits
Credit memos/invoices for accounts
receivable other system
Expense reimbursements
Interdepartmental charges
and COR journal entries
Invoices for payments and P-card
reconciliations