UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007
– Sorting message
1. Document Information
Document Name
Outlook2007-sort-messages.docx
Service
Email
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
1.0
01/08/2013 Republished with ‘IT for SLMS’ branding
outlook2007-sort-messages.docx
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Summary of change
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UCL INFORMATION SERVICES DIVISION
IT FOR SLMS
Contents
1. Document Information ......................................................................................... 1
2. Document History ................................................................................................ 1
3
Introduction .......................................................................................................... 2
4
Sorting messages ................................................................................................ 2
5
Arranging messages ............................................................................................ 3
5.1
6
Conversation view ......................................................................................... 4
Changing the current view for mail folders ........................................................... 4
3 Introduction
This document covers different ways to sort your email messages within Outlook
2007
4 Sorting messages
You can change the way in which the contents of a view are sorted, simply by using
the column headings in the current view of the folder
Either:

Right click on the column heading and then choose a sort order e.g. right click on
From heading and then choose Sort Ascending will sort your messages
alphabetically by sender from “a” to “z”.
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Or

Hover your mouse over a column heading (a little box appears that states Sort
by: followed by the name of the field e.g. Sort by: From and then click to sort in
ascending order. Click again to sort in descending order.
5 Arranging messages
Within any folder, messages can be organised using an “arrangement”. An
“arrangement” is a predefined grouping and sorting order for your messages.
1. Select mail folder to be organised.
2.
From the View menu, select Arrange By (Note: by default, messages are
arranged by date (Arrange by Date view)
3. To organise the content of the mail folder into groups, each with their own
heading, ensure that Show in Groups in turned on (ticked)
4. From the View menu, select Arrange By and then make a selection list form the
available 14 standard “arrangements” e.g. From which will sort the messages on
the From field (sender’s name)
Example: Arranged by “From” with Show in Groups switched on:
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5.1 Conversation view
One useful way of arranging messages is by Conversation. A “conversation” is a
continuous set of email messages, starting with the original message and including
all replies to that message.
1. Select the mail folder you wish to arrange by conversation
2.
From the View menu, select Arrange By and then select Conversation
6 Changing the current view for mail folders
You can change the way messages in a particular folder are viewable.
1. From the View menu
2. By default, all messages in a folder are displayed. But by selecting a pre-defined
view you can group or filter information so only specific message are displayed.
For example, there is a pre-defined view called Last Seven Days which will only
display messages in the specified folder that were created within the last seven
days. Another pre-defined view called Unread Messages in This Folder will
displays only unread messages.
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