UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007 Working with attachments
1. Document Information
Document Name
outlook2007-attachments.docx
Service
Email
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
1.0
01/082013 Republished with ‘IT for SLMS’ branding
outlook2007-attachments.docx
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Summary of change
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Contents
1. Document Information ......................................................................................... 1
2. Document History ................................................................................................ 1
3
Introduction .......................................................................................................... 3
4
Attaching a file to a message ............................................................................... 3
5
Removing a file attached to a message ............................................................... 4
6
Previewing attachments sent to you .................................................................... 4
7
Opening attachments sent to you ........................................................................ 5
8
Saving attachments sent to you ........................................................................... 5
9
Attaching an item to a message........................................................................... 5
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3 Introduction
Covers managing attachments using Outlook 2007 within the live@UCL email
service.
4 Attaching a file to a message
1. Create a new message
2. From the Message tab, clink on the Attach File icon
The Insert File dialogue box appears
3.
4.
5.
6.
Select the location of the file you wish to attach to your message
Select the file you wish to attach
Click on the Insert button
The attached file is displayed in a field called Attached: underneath the Subject:
line of the message
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5 Removing a file attached to a message
You can remove a file you have attached to a message e.g. if you have attached the
wrong file
1.
Right click on the attached file and choose Remove
6 Previewing attachments sent to you
Messages containing an attachment are easily identified – they appear as a paper
clip symbol next to the sender’s name in the message list:
You can choose to preview the attachment before you open it.
1. Ensure that you have the Reading Pane visible (Choose View > Reading Pane >
Bottom or Right)
2. Click on the message containing the attachment(s)
3. Single click on the attachment you wish to preview. If a warning is displayed, click
on the Preview file button to view the contents in the Reading Pane
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7 Opening attachments sent to you
1.
2.
3.
4.
Open the email message
Double click on the attachment
The Opening Mail Attachment dialogue box appears
Select Open to view the attachment. (The attachment will be opened if your
computer supports the application required by the attached file).
8 Saving attachments sent to you
1.
2.
3.
4.
5.
Open the email message
Double click on the attachment
The Opening Mail Attachment dialogue box appears
Select Save to save the attachment
Choose a folder location and then click on Save
9 Attaching an item to a message
As well as file attachments, you can also attach other Outlook items to a message
such as an email message, contact, note, task, calendar item etc
1. From the Message tab, click on the Attach Item button (located in the Include
group)
2. The Insert Item dialogue box will appear. Select the location of the item you wish
to attach such as Contacts, Inbox, Calendar, Tasks, Notes from the Look in: box (a
“note” item is shown)
3. Select the appropriate item within that folder from the Items: box and click OK
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