UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007
– Sharing your calendar
1. Document Information
Document Name
Outlook2007-share-calendar.docx
Service
live@UCL (calendar)
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
1.0
01/08/2013 Republished with ‘IT for SLMS’ branding
outlook2007-share-calendar.docx
Confidential
Summary of change
Page 1 of 4
UCL INFORMATION SERVICES DIVISION
IT FOR SLMS
Contents
Document Information .................................................Error! Bookmark not defined.
Document History ........................................................Error! Bookmark not defined.
Introduction ................................................................................................................ 2
3 Introduction
This document covers to share the content of your calendar with UCL colleagues.
Other Live@UCL users, will be able to view your Calendar but they may not be able
to see any details of the content you have put in it. Content will be seen simply as
Busy or Free.
Please note: This depends on your departmental policy.
Some departments will have an 'open Calendar' policy. This might mean that all
Calendars in a department are open to colleagues in the same department but
'closed' (entries seen as 'free/busy' only) to the rest of UCL.
Alternatively, other departments might choose to have a 'closed Calendar' policy
where all members of staff (in the department or otherwise) can only see Free/Busy
but not further detail.
You can share your Calendar with other individuals so that they can see more than
just "Free/Busy" information.
4 How to share your calendar
In Calendar, in the Navigation Pane, click on Share My Calendar
outlook2007-share-calendar.docx
Confidential
Page 2 of 4
UCL INFORMATION SERVICES DIVISION
IT FOR SLMS
2. You will now see a Sharing invitation: window where you need to:




Add a colleague to the To: Field. To ensure you have their correct live@UCL
details, click on the To: button and then select their name from the Global
Address List (GAL); multiple names should be separated with a semi-colon
Ensure that Allow recipient to view your Calendar is ticked
Optional: Add a message at the bottom of the screen
Click on Send
outlook2007-share-calendar.docx
Confidential
Page 3 of 4
UCL INFORMATION SERVICES DIVISION
IT FOR SLMS
3. You will see a confirmation dialogue box:
Click on Yes and the request will be sent
Note: Reviewer (read-only) access means that your colleague will be able to view
your Calendar but not make any changes to it.
outlook2007-share-calendar.docx
Confidential
Page 4 of 4