Submit completed materials to
CAS Dean’s Office
214 Pray-Harrold
slucas@emich.edu
Application for Faculty Travel Program
Name ___________________________________ Department__________________________
Conference/Workshop ___________________________________________________________
Location _________________________________ Dates ______________________________
Total Estimated Expenses ___________________ Amount Requested ____________________
Will you be: (check all that apply)
____ Presenting a paper
____ Presenting a poster
____ Presenting a performance
____ Participating in a panel discussion
____ Participating as an officer in your
disciplinary professional organization
(Please provide a brief description of your
role)
____ Traveling outside of the US (note the additional required approval procedures
and timeline for all international travel, including Canada, outlined below)
Please attach to this application:
þ A one-page description of the format and content of the conference/workshop as it
relates to your discipline
þ The abstract of your presentation
þ The call for papers/performance or your acceptance letter/notification
If traveling outside of the US, at least 60 days prior to departure, you must submit:
þ International Travel Application (must be signed by the Dean in hard copy before
being scanned and uploaded to Concur)
(http://www.emich.edu/controller/payable/docs/IntlTravelRequestFundingFormFor
ConcurFillable.pdf)
þ Concur Travel Request
If funding is awarded, within 60 days after you travel submit:
þ Concur Expense Report submitted to your Department Head
Applicant ____________________________________________ Date: ___________________
Department Head ______________________________________ Date: ___________________
Application Deadline: Last working day of each month through May
Policies for Faculty Travel Program 2015-16
1. Applications for the Dean’s Travel Award are processed on a monthly basis between July
and May. Award notifications will be sent electronically within 7-10 days of the end of the
month when possible. Applications received after the last working day of a month will be
held until the end of the next month. Applications received in June will be held until the start
of the new fiscal year.
2. Eligibility criteria:
a. Must be a tenure-track faculty member
b. Must be presenting a paper, presenting a poster, presenting a performance,
participating in a panel discussion, participating as an officer in your
disciplinary organization
c. Must not have received travel funding from the college during the current fiscal
year. Only one conference per faculty member per year is supported
d. Presentations by teams of tenure track faculty may be supported at $425 each with
a maximum total of $1,000 to be divided among team members as they see fit.
Application should be made jointly.
3. International travel pre-approval:
a. You must submit a hard copy of the International Travel Request Form for
approval by the Dean at least 60 days prior to departure. The form can be
found at:
http://www.emich.edu/controller/payable/docs/IntlTravelRequestFundingFormFor
ConcurFillable.pdf
b. Once signed by the Dean, the form must be scanned and uploaded to a
Concur Travel Request for final approval.
Guidelines for
Faculty Travel Program Expenses and Reimbursements
Reimbursement of travel expenses will follow university travel policy, which can be found at:
http://www.emich.edu/controller/payable/docs/APTravelProcedures.pdf.
Eligible expenses:
1. Hotel room and taxes for the duration of the conference
2. Meals associated with attending the conference throughout the duration of the conference
a. Attendee must provide evidence that meals are not included in the cost of the
conference
b. Meals will be reimbursed at the per diem rate of $7.00 breakfast, $11:00 lunch
and $23.00 dinner
3. Transportation by plane or train
4. Toll expenses or taxi fares to and from airport or train station
5. Transportation by personal car
a. Mileage will be reimbursed at 55.5 cents per mile or current rate.
b. If the destination can be reached by plane, reimbursement will be made for the
lesser of the cost of an airline ticket or mileage.
Ineligible expenses:
1. Housing costs incurred before or after the conference
2. Personal phone calls
3. Faxing or copying
4. Room service, laundry or baggage carriers
5. Alcoholic beverages
6. Groceries
7. Incidental costs
Reimbursement procedures:
1. All reimbursement requests will be processed using a Concur expense report
a. All necessary receipts must be attached to the report
b. Your department head or department secretary can provide assistance in
completing the report
c. John Shubsda (jshubsda@emich.edu) can provide additional assistance with
Concur
2. The college portion of your travel expenses should be allocated to your department’s
general fund. The college will reimburse your department once verification of the
expenses have been sent to the Dean’s Office
3. The Concur expense report must be submitted within 60 days of your return
If you have any questions before you travel, please contact Sally Lucas at 734-487-4344.