Updated March 21, 2016
Eastern Michigan University
Minimally Structured Recruitment Process
Fall Recruitment Rules
Following Partially Structured Recruitment Style with RFM
The following rules will be in effect from Disassociation 2016-Bid Day 2016
Section I
Definitions
A. All fall recruitment rules apply to any NPC and local fraternity who wishes to participate in the
annual fall minimally structured recruitment process.
B. The letters PNM refer to a Potential New Member. A PNM is any regularly matriculated student who
has the potential or known desire to join a Greek Letter Fraternity.
1.
Registered PNM is someone who is in close relationship with a chapter member.
C. Strict Silence is defined as verbal, written, printed, or text message communication between the PNM
and fraternity members.
Section II Social Media
A. Adding a PNM on any form of social media prior to Bid day should be avoided at all costs. If a PNM
is known by an active prior to the start of the fall semester, this rule does not apply.
B. Communication on social networks between an active fraternity woman and a PNM should be
minimal, as well as keeping with the “Go Greek” mentality and not focusing on joining or meeting
specific chapters. Communication should be done in a professional way.
C. Gamma Rho Chi recruitment counselors and active members should maintain social networking sites
as private as possible in order to hide Gamma Rho Chi affiliation.
1.
This includes all chapter social media sites.
D. PNM’s do not need to be denied nor added friendship by a member until Bid Day.
Section III Party Ban
A. Any events which involve alcohol shall not be used as a recruiting opportunity. Any conversation
regarding Greek Life or sorority recruitment at any event involving alcohol at which a PNM is
present, is strictly prohibited. A PNM should never be avoided, but interactions should remain
positive and values congruent at all times.
B. Members may not attend any party, as defined by Greek Social Policy, from Disassociation until
Bid Day. This includes registered parties, and parties that are in violation of Greek Social Policy
(defined as an unregistered party).
Section III Prior to Structured Recruitment
A. A chapter member may not engage in preferential or excessive rushing prior to or during recruitment
activities. Excessive Rushing is considered unfair and includes but is not limited to:
1.
Recruiting a PNM for one’s own chapter or promoting her own chapter over another
outside of recruitment activities. All recruiting for minimally structured recruitment prior to
recruitment should be done with no emphasis on a particular organization.
2.
Your best judgment and integrity should be used to consider any situation you may
get into during and prior to recruitment activities.
3.
Interactions with PNM’s should be used to promote recruitment, going Greek, and
the positive impact of a sorority on your college experience.
4. Registration of PNM- with the chapter’s membership chair and CPC council
Section IV Gamma Rho Chi Selection
A. A Panhellenic women applying to be a Gamma Rho Chi:
1.
Must be in good standing with her chapter
2.
Must be enrolled at Eastern Michigan University
Updated March 21, 2016
3.
Must have participated in at least one structured recruitment as an initiated member
of her chapter
4.
Must disaffiliate from her chapter for the duration of the formal recruitment process
5.
Should be able to remain unbiased, confidential, and completely unaffiliated from her
chapter regarding all recruitment matters
6.
Must attend Gamma Rho Chi retreat, unless excused by VP of Membership
7.
Shall not be involved in the process of signing the Membership Recruitment
Acceptance Binding Agreement
B. Gamma Rho Chi Infractions
1.
If a Gamma Rho Chi violates any recruitment rules, a fair and reasonable resolution
will be reached by the VP of Membership.
C. Head Gamma Rho Chi Duties
1.
Participate in the selection process of Gamma Rho Chis, including generating
interest, creating and disseminating applications and interviews.
2.
Must be trained on all ICS programming prior to structured recruitment.
3.
Should work as the liaison between Gamma Rho Chi groups and the VP of
Membership
4.
Complete all logistical duties required, which could include assisting PNMs as they
travel between recruitment locations, explaining recruitment procedures, assisting with data
entry, contacting PNMs who do not arrive on time, and so on.
Section V Recruitment Process
A. A woman must be a regularly matriculated student at Eastern Michigan University to be eligible to
participate in membership recruitment.
B. A woman must not be simultaneously enrolled in high school and college.
C. The College Panhellenic Association shall prohibit the use of alcoholic beverages in membership
recruitment events and Bid Day activities.
D. All Fraternity Chapters are to abide by any Student Center and EMU regulations and rules
E. The College Panhellenic Association shall prohibit the participation of men in membership
recruitment events.
F. All members are responsible for understanding and observing the membership recruitment rules as
well as the Panhellenic Code of Ethics.
G. Alumnae members are prohibited from actively recruiting PNM’s for any specific organization.
H. If a participant is unable to attend a recruitment event due to class schedule, an illness, or any other
emergency situations, the Panhellenic and/or recruitment counselors will then notify the chapters
involved.
I. All Fraternity Chapters are to follow the “no frills” policy during structured recruitment events
1.
Inside decorations should be kept to a minimum for all recruitment events
A.
All decorations must have a “purpose” (crest/coat of arms, motto, vision
statement, founding information, mission statement, values, etc.)
B.
No balloons, confetti, or glitter may be used
2.
Eliminate all outside doors decorations.
3.
Discourage elaborate costuming and purchasing of special outfits.
A.
Fraternity women are not required to purchase clothing for recruitment events
4.
Eliminate specific or the same clothing to be worn by chapter members during each
round of recruitment.
A.
Color schemes are allowed (EX: anything with 50% red in it or wear neutral
color pants or skirt)
B.
Specific styles or types of clothing, accessories, or shoes are not allowed
C.
No discrimination of specific styles or types of clothing, accessories, or shoes
D.
T-shirts may be ordered and worn if they have a “purpose” (crest/coat of
arms, motto, vision statement, founding information, mission statement, values, etc.)
Updated March 21, 2016
1. Chapter letters, name, abbreviations are allowed on T-shirts if a
“purpose” is also on T-shirt
J. Fraternity women may not buy anything for a Potential New Member (meal, soft drink, etc.)
1.
Exception includes registered PNM- refer to Section 1 B
K. No favors or gifts may be given to women by the fraternity and/or individual members.
L. Membership recruitment events are to be held in the women’s fraternity house, or a facility specified
by the College Panhellenic.
1.
All facilities that will house recruitment events must be handicap accessible.
M.There will be no promising of bids directly or indirectly by any member, new member, alumnae or
advisor of a participating fraternity.
N. No fraternity members, including alumnae or advisors, may visit a Potential New Member in her
place of residence during membership recruitment
1.
Exclusion applies to registered to PNM
O. Strict Silence is the period of time from the end of the woman’s last event (typically preference) until
the woman has signed a bid.
P. A factual sheet must be provided by participating chapters and retained by each Potential New
Member during membership recruitment. A copy of the sheet must be provided to the Vice President of
Membership by Kick-off. The sheets must be made available for each day of recruitment; the only
exceptions are Preference and Bid Day events. The factual sheet must follow the outline provided by the
VP of Membership and Greek Life Coordinator and must include:
1.
A list of fees to be incurred by members during collegiate membership
2.
Grade requirements
3.
Housing obligations
Q. From the time recruitment starts through Bid Day, no PNM shall visit a women’s fraternity house.
R. No fraternity member shall suggest to any PNM that she refuse a bid from one group in order to wait
for a bid from another group.
S. All fraternity women shall avoid disparaging remarks about any fraternity or college woman.
T. All Bids handed out on Bid Day must be presented to PNM’s in an envelope.
1.
Chapter names should be written on the front of the bid envelope
2.
All bids must be turned into College Panhellenic Vice President of Membership by
the assigned time.
3.
The PNM’s first and last name must be clearly prined on the outside of the bid.
4.
If the time is clearly stated to the chapter recruitment chairs then failure to turn in
bids on time will result in a Panhellenic absence.
5.
Bids not done correctly will need to rewritten by the chapter.
U. A membership recruitment budget shall not exceed $700.00.
1.
This budget excludes the cost of any T-shirts or clothing items purchased for
recruitment.
2.
An audit will be due to the Vice President of Membership by Preference round. This
includes receipts of purchases for recruitment decorations and supplies used.
3.
This budget excludes the cost of anything used for Bid Day.
4.
Failure to turn in the audit and receipts by the preference round deadline will result in
a Panhellenic absence.
V. Recruitment Chair, Advisor, and New member surveys are to be passed out by the College
Panhellenic following the conclusion of Fall Structured recruitment.
1.
Surveys are due to the VP of Membership two-weeks after receiving them.
W.At the conclusion of Bid Matching bid lists will be finalized and made available to chapter in ICS.
Chapter VPMs, Chapter Presidents and chapter advisers are to keep bid lists confidential.
Updated March 21, 2016
Section VI Infractions
A. Any violation of recruitment rules will result in a recruitment infraction.
B. Recruitment infractions will be investigated by the Vice President of Membership, Greek advisor,
and Council Members.
C. When a report of an infraction has been received by the College Panhellenic, the accused chapter will
be notified within 72 hours.
D. The College Panhellenic shall strive to achieve a fair and reasonable resolution for infractions.
E. Penalties will be assessed to fit the nature and degree of the offense.
F. According to The Manual of Information recruitment rights may not revoked or reduced as the result
of recruitment infraction.