NOTICE OF MEETING Eastern Michigan University Alumni Association Board of Directors DATE:
February 20, 2016 TIME:
9:00 a.m. PLACE:
247 McKenny Hall Ypsilanti, MI 48197 AGENDA: 1.
Call to Order & Roll Call 2. Approval of the Agenda 3. Approval of Minutes​ – November 21, 2016 – ​Action item 4.
Alumni Association President­Elect’s Report​ – Marques Thomey 5.
Alumni Association Treasurer’s Report​ – Nik Schillack 6.
Office for Alumni Relations Report​ – Ann Thompson 7.
Division Update​ ­ Jill Huntsberger​ Interim Vice President, Advancement 8.
University Update​ ­ Leigh Greiden, ​Advisor to the President 9.
Student Body Update​ ­ Steven Cole, ​Student Body President BREAK 10.
Committee Reports
A. Awards & Recognition ­ George Harrison B. Chapters ­ Jasmine Lee C. Nominations & Elections ­ Marques Thomey D. Outreach & Community Service ­ Claudia Young E. Scholarship ­ Patricia Andrewes F. Adhoc Bylaws ­ Ruth Halsey ­ ​Action items 1 G. Adhoc Fundraising 11.
Alumni Association President’s Report​ – Patrick Barry 12.
New Business A. Providing a gift for Dean Tidwell B. Providing a Board donation to the McKenny Gallery exhibit C. Providing an inexpensive momento for our graduates 13. Open Discussion & Announcements A. What does the Board vote on? B. Are we/should we be a non­political organization? C. Should the board support a member’s registration costs to an event when they are representing the board? 14. Adjournment 2 Eastern Michigan University Alumni Association Board of Directors Meeting 247 McKenny Hall Saturday, November 21, 2015 Members present: Patricia Andrewes, Patrick Barry, Amanda Bennett, Tom Borg, Ryan Buck (phone), Tom Charboneau (phone), Linda Edwards­Brown, Sarah Fall, Randi Glaza (phone), John Godre (phone), Mike Gomez, Ruth Halsey, George Harrison, Jasmine Lee, Jenita Moore (phone), Chad Newton (phone), Paul Nucci, Don Reichert (attended first half of meeting, excused for second half), Niklaus Schillack (phone for first half of meeting, attended in person for second half), Greg Sheldon, Marques Thomey Members absent: ​Matt Mortier (excused), Robert Murkowski (excused), Mauricio Silva, (excused), Claudia Young (excused) Ex­officio members present:​ Jill Hunsberger, Ann Thompson, Leigh Greden Emeritus member present:​ Bill Malcolm, Bud Schimmelpfenneg Emeritus member absent:​ Vicki Reaume, Fred Roberts Others present: ​Dean Mohamed Qatu, Douglas Wallace, Vince Cavataio 1. Call to Order/Approval of the Agenda Mr. Barry called the meeting to order at 9:05am. He welcomed the Board. No new business was added to the agenda. In the absence of Ms. Reaume, Mr. Barry will provide a regents update. Agenda was approved. 2. Roll Call Ms. Halsey took attendance. The results of the roll call can be found at the top the minutes. Ms. Halsey confirmed that we have quorum. 3. Approval of September 12, 2015 Alumni Association Board of Directors Meeting Minutes Mr. Harrison made a motion to approve the September 12, 2015 minutes. Ms. Andrewes supported the motion. Minutes approved. Mr. Schimmelpfenneg made the suggestion that minutes for the next meeting be paginated. 3 4. Guest Speaker ­ Dr. Mohamad Qatu, Dean of the College of Technology The first goal of the College of Technolgy (COT) is investing more in technology. They want to encourage and strengthen the technology associated with the college programs. The second goal is to move in the direction to possibly having some engineering majors. The COT recently put together a Mechanical Engineering curriculum, which is under review for approval now. COT is also investing in more lecturers to relieve faculty members to complete more curriculum development. The third goal is to increase student enrollment statistics. The program in Mechanical Engineering is helping with this. The fourth goal is to work on improving student success, working with the office of the provost. Need to make sure that students are advised properly to ensure students are graduating in a reasonable time. Goal is to engage the students with employers as soon as possible, particularly using internship programs in their Junior and Senior years. The fifth goal of the COT is to complete strategic planning for the next 5 to 25 years, working closely with the foundation to increase donor funding for infrastructure and other needs to improve the program. The sixth goal of the COT is to increase faculty research. Working on initiatives to help the faculty members to have more research opportunities. Question from Ms. Fall: As a student in the Ph.D. program in the COT, will you survey the students in the program and their opinion of how the program is going from their point of view? This might be helpful to gain the student's perspective before moving forward too much. Answer: There is a student advisory board and the COT takes students' perspectives very seriously. All alumni from the programs of MET are invited to attend events on December 3, 4 for the interior design program and December 12 for the aviation program. Question from Mr. Barry: Do you have an alumni advisory board at the COT? Answer: Not at this time. COT is rebuilding the college advisory board, which will include alumni. 4 5. Board of Regents Update Ms. Reaume provided the regents update by email to Mr. Barry due to an important, prior conflict. Below are the highlights of the email update. Meeting minutes from the December 1st Board of Regents meeting will be posted on the Board of Regents website shortly. The meeting was peaceful; as conversation period was moved to the end of the meeting. The Board of Regents approved a new academic program of neuroscience, which is a new interdisciplinary major. Approved scholarships and awards of $54M. Approved an outlay request to renovate Strong Hall. Approved the negotiation of the bargaining agreement with the EMU & American Association of University Professors. Next meeting is Tuesday, December 8th at 1:30, in Welch Hall. On Monday, December 7th, the Board of Regents have invited us to a holiday mixer to include the Board of Regents, Emeritus Regents, Foundation Board members, Alumni Board members, and members of the University Executive Council. This event will include heavy hors d'oeuvres. An invitation flier was distributed at the meeting. Mr. Barry encouraged all those who are able to attend to attend. Event is Monday, December 7th, at 6:00 pm. RSVP is requested by November 30th. Ms. Reaume also believes that the conversation about the Education Achievement Authority (EAA), with the State of Michigan, will be an issue at the next Board of Regents meeting. Mr. Greden provided a supplement to the update regarding the EAA: EMU's support for the EAA was previously discussed 1 year ago. At that time, it was previously agreed that it would be discussed 1 year from then, which is the next meeting. At the meeting 1 year previous, the Board of Regents wanted four specific areas to be studied: MEAP student scores and student performance, financial stability and financial management of the EAA, demonstrated partnerships with EMU and transparency specifically FOIA compliance. EMU faculty assessed all of these issues. The final report will be published in the next couple of days. 6. University Update The University update was provided by Mr. Leigh Greden. Mr. Greden is the attorney and advisor to Interim President Kim Schatzel. EMU student retention rates and graduation rates have both improved. 2% point improvement in retention rates. 4% point improvement in the 6­year graduation rate. 5 The University is opening a new International Center. After studying their peer institutions, EMU was found to be the only University without a central international center for coordinating all international issues. There is an opportunity for alumni engagement, particularly international alumni. At this time, the organization chart for the International Center is not fully clarified, but at a minimum it would coordinate and standardize the expertise and faculty activities overseas. The University launched a new website of faculty experts, which allows the students, news media, community, and alumni, to see experts in particular fields so that they can more easily find a faculty member in the specific area of research. Several new grants were awarded this past year: 1) $300K to Russell Olwell, with the EMU Institute for the Study of Children, Families and Communities. The grant is to work with the City of Ypsilanti Housing Committee to overhaul the city's low­income housing. The grant was provided by Kresge Foundation, which, will provide serves on­site services to individuals who move into upgraded (or rebuilt) low­income housing, including dental care, computer skills, etc. 2) A new grant for sexual assault prevention from the State of Michigan was funded for $53K for a student­led social media program on sexual assault prevention, led by Ellen Gold, Associate VP of Student Well­Being. Interim President Schatzel kicked off a 2­hour conversation at the McKinney Ballroom on race. The meeting was intense, but very informative. It was an opportunity to hear directly from students on what they have seen, and open conversation. The search for the Chief Diversity Officer continues. The website "Top Masters In Education" has listed EMU's Masters of Education program of one of the best value residential masters in Education 2015­2016. In addition, for the 12th consecutive year, the Princeton Review named EMU College of Business among the nation's best business schools. EMU will give $54M in scholarships this academic year. Due to a conflict, April 2016 Spring Commencement moved to Sunday, April 24th. Question from Ms. Edwards­ Brown: Do you have data on the retention rate for diverse students? Answer: At this time, Mr. Greden did not have those specific numbers, but would get them and send this information to the Alumni Board of Directors. However, EMU has some specific programs geared toward increasing minority student retention rates. In particular, the Men of Color Initiative is working to increase retention, but also life skills, including conflict resolution skills among African­American males. In addition, My Brother's 6 Keeper program from the Obama administration is geared toward urban communities and encourages men and women of color to take care of each other, to improve their communities. EMU was named to host the Washtenaw County Local Action Summit. Question from Mr. Harrison ­ Are students involved in the My Brother's Keeper program helping to change the housing in Ypsilanti? Answer: Yes ­ they are involved. Question from Ms. Lee: Ms. Lee wondered about how EMU's grant from the Kresge Foundation is competing with or against with U­M's Wolverines Pathways program? Answer: The focus of the Kresge Foundation grant is not focused on educational awareness. Question from Mr. Barry: What is U­M's Wolverines Pathways program? Answer: It is a free, year­round program that is geared toward minority 7th grade and 10th grade students, providing tutoring, cultural exposure, campus visits, college preparation workshops, etc. This is a long­term strategy to improve U­M's minority enrollment. Students who complete the program and are admitted to U­M will receive a full, four­year tuition scholarship. EMU has a similar program, the Education First Opportunity Scholarship ­ offered to students who are Pell Grant eligible, with minimum of a 20 ACT score and GPA of 3.0 or above. It is offered after students apply and their background is reviewed. Question from Ms. Lee: A lot of University communities, are having discussions about diverse students' experiences, but not as many having discussions about faculty, teaching assistants, graduate assistants, facility workers, etc. experiences and their minority experiences. Does EMU have a program such as this? Answer: At this time the focus has not extended beyond students as much. However, EMU's Human Resources office does focus on this, but Mr. Greiden will talk with HR about this. Question from Mr. Borg: What is EMU doing to boost retention and graduation rates? Answer: EMU is increasing academic advising access, more computer access to when courses are offered, going through when courses are offered and mapping them out in advance. In addition, EMU is helping students with financial issues, more one­on one focus with the students to help them as they start to have issues. EMU is also increased tutoring for students, so they can pass classes. 7 EMU is also working on job hire rates after graduation by collaborating with businesses in the community. 7. Foundation Update Ms. Hunsberger from the Office of Advancement provided the Foundation Update. With the new Office of Advancement, Ms. Hunsberger is hoping to no longer have a wall between the Alumni Office, Alumni Board of Directors, and the Foundation. The Foundation is celebrating a successful move into McKenny Hall. Monthly communication from the Office of Advancement is beginning. Staffing update for the Foundation: With the growth in the COT, Betty Stremich, who previously had two development roles as the Director of Corporate and Foundation Relations and Development Director, College of Technology, will have just one development role as the Development Director for the College of Technology. Vince Cavataio, the Director for Annual Giving, will take over the role of Director of Corporate and Foundation Relations. An advancement communication specialist position will soon be filled. They are concluding second­round interviews for a College of Arts and Sciences development officer. Main focus of the Foundation, at this time, is fundraising ­ as November and December are the largest fundraising months. Starting in January, they will bring in people discuss kinds of fundraising activities to have in the next year. Specifically, studying return on investment, which programs should be given up, etc. After the end of this month, the Foundation's capital campaign should be about $6M of our $10M goal, after just 5 months. The Foundation is heading in to the next fiscal year with great success. Question from Mr. Barry: Where does the $54M from EMU for scholarships come from? Answer: This comes directly from EMU. Other funding for students are Federal Pell grants, private scholarships, and Perkins Loans. 8. Student Body Update Mr. Barry indicated that Mr. Cole was not present to provide the Student Body Update, as he is participating in a Mock Trial Event. 8 9. Office for Alumni Relations Report The office successfully made it through another season of home football games and tailgates. The alumni role at Winter Commencement has changed. Alumni moved out from the exit of the Convocation Center to create a tunnel of alumni, welcoming students into the body of alumni. Winter Commencement is December 19th. Need to be there at 9:00 am if you want to volunteer, and ceremony will start around 10:00 am. Really need to have representation from the Board to represent the Alumni Association. The Alumni Office is in the implementation phase of Gradway, which is a social networking tool for alumni. Alumni can volunteer in multiple ways including sharing interviewing skills, mentoring, assisting with resume writing, etc. Alumni who are willing, will also be given the opportunity to write letters to their legislator on issues important to EMU. The Alumni Office will be sending monthly or quarterly messages to students about topics they can support. The Alumni Office is in the process of forming a new alumni network in Atlanta, Georgia. There are over 1,500 alumni in that regional area. Several new TruEMU days, have been added to the schedule, including the following: TruEMU Night at the Palace at with the Pistons ­ March 23rd, TruEMU day at Detroit Zoo ­ June, and TRUEMU Night at Comerica Park ­ July. Other TRUEMU days available on https://www.emich.edu/truemudays/. Giving Tuesday is Tuesday, December 1st. Board members are encouraged to participate 100% on December 1st. New handout of upcoming events was distributed 10. Alumni Association President­Elect Report President Elect Report moved to earlier in the agenda, as Mr. Thomey had to leave early. Mr. Thomey met with the EMU Foundation Board of Trustees and presented to them key events and dates for our alumni association. Mr. Thomey is unable to meet the minimum donation requirement of $1,500 for the Foundation Board of Trustees, due to a career change, so we need to consider another board members to attend. Bylaws state that the President­Elect is the default alumni association participant on the Foundation Board of Trustees. In the event that the President­Elect is unable to fill this role, the Executive 9 Committee will nominate a member of the Alumni Association Board of Directors to serve on the Foundation Board of Trustees. This nominee is to be voted on by the Board of Directors. Mr. Bud Schimmelpfenneg is an emeritus member of the Foundation Board of Directors, and Mr. Reichert and Mr. Sheldon are also on the Foundation Board of Trustees; however, there is an additional seat for the Alumni Association Board of Directors. Mr. Harrison has volunteered to fill this role, however, other members are welcome to express interest. Members of the Alumni Association Board of Directors who are able to meet the minimum donation requirement, and are interested in serving on the Foundation Board of Trustees should email Mr. Barry with their interest in the next two weeks. Need resolution of this by the February 2016 meeting. Mr. Thomey attended the EMU Career Fair. 11. Alumni Association Treasurer's Report Mr. Schillack shared the highlights from his report. When discussing the license plate revenue, he indicated that Heading 3 of his report should read "Detailed Scholarship Endowment Information", as opposed to "Detailed License Plate Information". The report included two recommended actions: a. The Executive Committee moves to transfer $10,000 from the Alumni Association account (R12003) to the Scholarship Endowment. b. The Executive Committee moves to transfer $10,000 from the Alumni Association account (R12003) to the Program Endowment. Mr. Harrison made the motion to accept these recommended actions. Ms. Andrewes seconded the motion. Question by Mr. Schimmelpfenneg: Why do we want to send another $10,000 to the program endowment account? Answer: This endowment account was created 1.5 yrs ago as an alternate funding source for the Alumni Association Board of Directors for programming, as an alternate, or supplemental source of revenue aside from the license revenue. Question by Mr. Schimmelpfenneg: Will a budget for use of these funds be developed? Answer: Yes, there would be a budget when the time comes for use of these funds, and that they would be voted on by the Board of Directors to approve the use of these funds. 10 At the time the program endowment was developed, the idea was that we would work with the foundation to create more earnings in the account to help grow funds for programming. This hasn't happened yet, due to staffing transitions at the Foundation. Comment by Mr. Schimmelpfenneg: When we negotiated the license plate money to come to Alumni Board of Directors, we did in return for accepting all alumni as members of the alumni association. If these funds are considered to be taken away, we need to re­iterate this. Mr. Barry and Ms. Thompson agreed to contact the Vice President of Finance, Patrick Doyle, to find a copy of this agreement. At the time that this agreement was made, Vicki Reaume was with the Office of Alumni Relations. Mr. Harrison called the question on the open motion. Vote passed. None opposed. 12.A. Committee Reports: Awards and Recognition Mr. Harrison reviewed the highlights of his report. Mr. Barry, Ms. Thompson, and Mr. Harrison met with Linda McGill to discuss the Teaching Excellence Awards (TEA) and agreed that to reactivate this awards event, it should include more alumni participation. The Awards and Recognition Committee is looking to investigate options and will return with action items for a vote at the April 2016 meeting. If voted on, the next TEA would occur in future years, perhaps 2017. Question from Ms. Lee: In the past how many people were awarded at the TEA? Answer: Five individuals, typically. No recommendation was included in the committee's report; however, there was extensive board discussion on the continuation of the TEA. Comment from Ms. Lee: Perhaps structure of the award could change so that a certain number of awardees must be alumnus. Comment from Ms. Andrewes: She thinks this is a good idea ­ all of us should consider this TEA, and send George our thoughts on what we think the make­up of the event should be. Comment from Mr. Schimmelpfenneg: The awards and recognition committee report is not a consensus of all of the members of the committee. It is not a consensus that TEA should be started up again. 11 Comment from Ms. Bennett: Ms. Bennett indicated that when this issue was brought before the board 1 year ago, she voted it down. When Trudy was the chair of the Awards and Recognition Committee she did research on those who were given teaching awards. Some of the new individuals on the Board of Directors have not seen this report, and new individuals should have the opportunity to see this report and see the research. What is the point of voting down the TEA, if only 1 year later we are considering this? Comment from Mr. Barry: When he did his tour with high level leadership, three Regents and Kim Schatzel felt that bringing back the TEA would be important. Comment from Mr. Schimmelpfenneg: Mr. Schimmelpfenneg indicated he also voted down the event. At the time, he voted it down due to resource restrictions. He was also concerned about the nominations. Comment from Ms. Halsey: The executive committee discussed bringing back TEA, and one of the goals would be to ensure that whatever is developed there would be a direct line between the goals and purposes of the Alumni Association and the TEA. Comment from Mr. Sheldon: Mr. Sheldon indicated he also voted this down the continuation of TEA also due to limitations in terms of restrictions in terms of time and money. If high­level leadership of the University feels that this is important, then we should request funding from the University for this event. Mr. Sheldon also had concerns that the quality of the Alumni Association awards has declined over the years. We may want to focus on improvements of the Alumni Association Award, before we change focus to starting another event. This is our signature award. Comment from Ms. Edwards­Brown: We should attach ourselves to an existing TEA from one of the schools and colleges, and give an alumni award. 12. B. Committee Report: Bylaws Ms. Halsey shared the highlights from her report. There were no action items or recommendations at this time. The Bylaws Committee will study inclusion of the Board mission and roles into the Bylaws, to be voted on likely at the April 2016 meeting. 12.C. Committee Report: Chapters 12 Ms. Lee shared the highlights from her report. There were no action items or recommendations at this time. One missing comment from the report: the Chapters Committee awarded two grants, one $800 and another $200 toward graduation celebrations for December and April graduation events, for the Social Work Alumni chapter. Total sponsorship funding available is $3,500 to date. The committee is trying to "tag­team" with the Office of Alumni Relations to have constant contact with the chapters. Ms. Lee introduced herself to chapter presidents. The chapters were asked that they share their upcoming chapters activity with the Board. If you are active in any chapters ­ please ask your leadership to share activities of their chapter with the alumni Board of Directors so Board members can attend the programs and go to the chapter meetings. The Chapter of Year process is largely subjective, and the goal is to align the process. The next Chapter Committee meeting is on December 9th. Question from Mr. Schimmelpfenneg: How much money were chapters given when awarded chapter of the year? Answer: There were three awards of $250 each, for a total of $750. Question from Mr. Schimmelpfenneg: How much money is in the budget for grants to the chapters? Answer: $7,500 is in the Board­approved budget for this purpose. $3,500 of this is remaining. 12.D. Committee Report: Fundraising A fundraising committee report was not included with the board meeting packet, as there was no activity on this committee since the last meeting. Due to other commitments Mr. Schillack is not able, at this time, to chair the fundraising committee and would like someone else to chair this committee. Comment from Mr. Barry: At this time, we haven't pushed hard to get a new committee chair, due to the new personnel being hired with the Office of Advancement. However, likely in January, after discussions with the Office of Advancement, the Executive Committee will come back to the board in February to get someone to chair this committee. 13 12.E. Committee Report: Nominations and Elections Ms. Barry, in lieu of Mr. Thomey, presented the highlights from this committee's report. There were no action items or recommendations at this time. Mr. Schillack was accidentally missed on the list of board members whose term will expire this year and eligible to run for a seat on the Board of Directors. There will be at total of 9 seats available. Five board members are eligible to run again for a seat on the Board of Directors. There are four legitimate applicants for the positions of the board of directors. Mr. Barry asked that if any members of the Board of Directors know of anyone who might be a good applicant for a position on the board of directors, he encourages they be recommended to apply. Mr. Barry also indicated that the committee will reach out to the Deans of the colleges to see if there are alumni they know of who would be good representatives on the Board of Directors. Comment from Mr. Gomez: One of the benefits of going to chapter events, and other events where alumni are present, is that we get the opportunity to speak with individuals who might be good members of the Board of Directors. Comment from Mr. Nucci: The easiest way to get new members, is to utilize our networks. Comment from Ms. Thompson: Another suggestion is to reach out to recipients of the alumni award recipients and let them know that there would be openings for them, as they have already been vetted. 12.F. Committee Report: Outreach & Community Service Ms. Bennett shared the highlights from her report. There were no action items or recommendations at this time. Ms. Bennett reminded everyone of the Lights at the Toledo Zoo event, as well as the hat and mitten drive. Comment from Mr. Barry: This committee's role is to find opportunities not just for those on the committee to participate in, but for all members of the board to participate. The greater Alumni 14 Board members need to participate in this committee. The view is that those on the committee find the events, but we need to coalesce around these events and attend the events. Comment from Ms. Bennett: An example of this is Ypsi Pride Day. The community positively recognized EMU alumni participation in this event. This was the first time that EMU alumni had a role. We need to find other activities like that we can all be involved in. Comments from Mr. Andrewes: The key to participation at these events by Board members will be early notification of the events, so that they can fit it into their schedule. 12.F. Committee Report: Scholarship Ms. Andrewes shared the highlights from her report. There were no action items or recommendations at this time. Ms. Andrewes indicated that Board of Directors participation in the Explore Eastern events this year were very successful. Given the number of the volunteer groups between the two events, they were able to go around the room and bring individuals who were alumni to the alumni table and discuss the alumni scholarship. The first time the Alumni Association table was placed on the far side of the room, facing the wall on the far side of the room. The second time the table was moved near the Financial Aid office, and therefore, the Alumni Association table had a higher participation due to the new placement. The website for the scholarship is active. If any members of the Board of Directors know of anyone who wants to apply, please let them know that they can apply using the link off of the main EMU alumni website. Comment from Ms. Thompson: Attendance at Explore Eastern resonated with the larger University committee and they were glad that they were able to participate. Comment from Mr. Boar: Participation at the Explore Eastern event was a great opportunity to get to know other administrators and offices around the University, and for the Alumni Association to be seen. 13. Alumni Association President's Report Mr. Barry shared the highlights from his report. One action item was included with committee report. 15 The President of the Board of Directors announces who would like to serve on each committee, and the Board of Directors votes on this. Ms. Fall requested to shift from the fundraising committee, given its current hiatus, and join the awards and recognition committee. Mr. Harrison moved to accept Ms. Fall on the Awards and Recognition Committee. Mr. Schillack seconded the motion. The vote passed. No objections. Mr. Barry also discussed the mission of the Board of Directors and the role of the Board of Directors, including distribution on the drafted mission and roles from the several Strategic Planning meetings over this summer. Mr. Barry will send an email to all of the members of the Board of Directors asking for review for the mission and roles. The mission and roles will be included in the Bylaws. Next steps for strategic planning will be to discuss the vision for the Board of the Directors; this was something that was not discussed during the meetings this summer. This will include creation of an Ad Hoc Strategic Planning Committee. Any members of the Board of Directors who would like to participate in this ad hoc committee should email Mr. Barry and Ms. Thompson with their interest in serving. 14. New Business There was no new business. 15. Open Forum Due to the late time of the meeting, there was no open forum discussion. 16. Adjournment Ms. Andrewes moved to adjourn the meeting. Mr. Schimmelpfenneg seconded this motion. Meeting was adjourned at 12:08pm. 16 Meeting Reports February 20, 2016 17 Eastern Michigan University Alumni Association 234 McKenny Hall, Ypsilanti, Michigan 48197 _______________________________________________________________________________ Treasurer’s​ ​Report February, 2016 Niklaus C. Schillack, ‘98 The following report includes four (4) major things: 1. Simplified Financial Position Overview a. Alumni Association Account b. Checking Account Balance c. Total Cash Position d. Programs Endowment e. Scholarship Endowment f. License Plates 2. Detailed License Plate Information 3. Detailed Scholarship Endowment Information 4. Detailed Program Endowment Information 1. Simplified Financial Position Overview a. We have ​$53,536.00 ​in the alumni association account (​R12003​) as of December, 2015. This includes a $10,000 transfer to the Legacy Scholarship Endowment and a $10,000 transfer to the Alumni Programs Endowment. b. Checking account balance =​ $2,402.82 i. Total deposits were $0.00 ii. 0 check(s) written for $0.00 c. Total cash position = ​$55,938.82 d. Scholarship Endowment = ​$449,258.00 e. Programs Endowment =​ $23,274.00 f. License Plates i. Calendar Q1 2016 revenue = ​$7,405 ii. Rolling 4 quarter total = ​$31,945 iii. Total YTD units for 2016 (calendar year) = ​663​ ​→​ 53 new and 610 renewals iv. Total YTD revenue = ​$7,405 v. Revenue since inception = ​$473,600 18 2. Detailed License Plate Information 19 3. Detailed Scholarship Endowment 4. Detailed Programs Endowment Information 20 Eastern Michigan University Alumni Association 234 McKenny Hall, Ypsilanti, Michigan 48197 ________________________________________________________________________________ President­Elect’s​ ​Report Marques R. Thomey ’00 Action Item None Activity since Last Report I met with: o Director of Corporate and Foundation Relations and Director of Special Projects Betty Stremich about ideas for the aviation alumni chapter 12/12 I spoke to: o Aviation Alumni members and encouraged them to join/be active 12/12 o Board of Director candidates (See Nominations and Elections Committee report) 1/24 I participated in: o Holiday/Dr. Schatzel celebration 12/7 o Fall Commencement 12/20 o The Nominations and Elections committee meeting 1/5, 1/19 o The Strategic Planning committee meeting 1/16 I communicate with/meet with Ann Thompson weekly. Patrick, Ann and I meet via conference call bi­weekly. Discussions with the Alumni Board at the February 20 Board Meeting o Appointment of a board member to fill our seat on the Foundation Board of Trustees 21 Eastern Michigan University Alumni Association 234 McKenny Hall, Ypsilanti, Michigan 48197 ________________________________________________________________________________ AWARDS & RECOGNITION ​COMMITTEE REPORT COMMITTEE REPORT: Chairpersons George Harrison Members: Ryan Buck, Tom Borg, Don Reichert, Fred Roberts, Bud Schimmelpfenneg Sarah Fall, Bill Malcolm, Chad Newton. Rep: Jessica Nietrzeba Members Absent: None Committee Meeting Date: December 29, 2015 Email Poll February 8, 2016 Conference Call Discussion Action Item(s): Activity since Last Report Committee Email Poll Procedural Question Committee review: Don Loppnow is one of our Alumni Award recipients and now has been named interim President. Our AA guidelines call for employees not to be eligible for alumni awards. After review and consideration, the committee decided not to take any action and our selections stand as presented. The majority of the committee agreed not to take any action.
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Decision on Don Loppnow. Communication to the EMU Foundation leadership announcing the selection of Don Loppnow and Ingrid Sheldon, both members of the Foundation. Expressed congratulations and extended an invitation to the leadership and other members of the Foundation, to the May 21, 2016 Alumni Award event. Meeting with Ann Thompson, on January 22, 2016, to review and critique a proposal to recognize successful teachers at EMU. The proposal is entitled, E TEA^2 (Excellent Teachers Engaging Alumni Award) Proposal is distributed to members of the Awards and Recognition committee for review and discussion.
A and R committee will hold a conference call during the week of February 8, 2016.
Possible presentation to the full board on February 20, 2016. Respectfully submitted: George Harrison, Chairperson 22 Eastern Michigan University Alumni Association 234 McKenny Hall, Ypsilanti, Michigan 48197 ________________________________________________________________________________ COMMITTEE REPORT: CHAPTERS COMMITTEE REPORT Chairpersons Jasmine Lee Members: Patrick Berry, Paul Nucci, and Mauricio Silva Next Committee Meeting Date: Monday, March 14th​ @ 12noon Action Item: n/a Activity since Last Report New/Developing Alumni Groups ●
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Engineering Management Interior Design Catholic Atlanta Sponsorship Requests ● $3,000 in funding still available ● HESA requested and was granted $500.00 for their annual alumni gathering at the NASPA conference. Committee Updates ● Committee met on Dec. 9th​ and again on Jan 11th​ to discuss changes to the chapter of the year award process and briefly the annual report. Chapter of the Year Updates ○ New categories ■ Outstanding Event, Outstanding leader/volunteer, Chapter/network of excellence ○ Award ■ No longer will winners receive cash awards ■ Proposed plaque to hang in alumni lounge showcasing winners ■ Proposed recognition breakfast at first board meeting ○ Forthcoming ■ Official rubric, Roll out plan for alumni groups ● Next steps ○ Solidify new chapter of the year structure ○ Communicate with chapters about new process ○ Update annual report Respectfully submitted: Jasmine Lee, Chairperson 23 Eastern Michigan University Alumni Association 234 McKenny Hall, Ypsilanti, Michigan 48197 _____________________________________________________________________________________ Nominations & Elections ​COMMITTEE REPORT COMMITTEE REPORT: Chairpersons Marques Thomey Members: Linda Edwards­Brown George Harrison Paul Nucci Don Reichert Ann Thompson Office for Alumni Relations Liaison Members Absent: Committee Meeting Date: 1/19/16 Next Committee Date: TBD Action Item(s): None Activity since Last Report Committee Report After personally interviewing the candidates for Board of Director positions, the Nominations and Elections Committee members find the following candidates eligible to run for Director seats: Jacqueline Page Lucas Langdon Allen Williams Andre Poplar Gabriela Salagean Peter Scranton Christine Lonski Linda Edwards­Brown (incumbent) Jasmine Lee (incumbent) John Godre (incumbent) Matt Mortier (incumbent) Nik Schillack (incumbent) 24 • Terms for Linda Edwards­Brown, Jasmine Lee, John Godre, Nik Schillack and Matt Mortier expire at the end of this school year and they ​are eligible to run for a Director position beginning in FY2017. • Terms for Patricia Andrewes, Ryan Buck, Bobby Murkowski and Don Reichert expire at the end of this school year and are ​not eligible​ to run for a Director position beginning in FY2017. • A total of nine (9) seats are available. • Elected offices at the 2016 Annual Meeting will include the office of Secretary. Committee Meetings Meetings may be done in person or by conference call. The committee will meet: Feb­April As necessary to resolve any election process issues Key Nomination Process Dates for ​Directors Feb 20 Candidates introduced at the board meeting. A reception will follow the meeting. Key Election Process Dates for ​Directors March 21 Candidates’ bios will be published via web site and E­Edge Notice of Annual Meeting and election date will be published April 15 Online voting closes at 3pm April 16 Election for Directors continues at the Annual Meeting April 17 Those elected as Directors will be notified by Marques Thomey Key Nomination Process Dates for ​Officer Positions February 20 Known candidates for officer positions will be announced April 16 Candidates for office positions will speak to their candidacy at the regular board meeting Key Election Process Dates for ​Officer Positions April 15 Candidates who wish to be on the ballot will notify Marques Thomey and Ann Thompson by 10am so that ballots may be printed April 16 Candidates for office will speak to the board at the regular meeting April 16 Election at the Annual Meeting Notes: Write­ins will be allowed. There will be no speaking to one’s candidacy during the Annual Meeting Chairperson Signature & Report Date Respectfully submitted, Marques R. Thomey – 1/26/16 25 Eastern Michigan University Alumni Association 234 McKenny Hall, Ypsilanti, Michigan 48197 ________________________________________________________________________________ OUTREACH​ ​COMMITTEE REPORT COMMITTEE REPORT: Chairperson: Amanda Bennett Members: Randi Glaza, Mike Gomez, Claudia Young, Christine Melnik, Jenita Moore, Steven Cole, Jessica Nietrzeba (liaison) Members Absent: Committee Meeting Date: N/A Next Committee Date: TBD Activity since Last Report ­ ​The Hat and Mitten drive at the Toledo Zoo event received over 200 hats, gloves, mittens, and scarves that were donated to the Corner Health Center in Ypsilanti. ­ ​Alumni Association sponsored Food Drive for Swoops Pantry will take place at the men’s and women’s basketball games on Sat., Feb. 20. ­ ​The Heart Walk will be Sat., May 7 at EMU and Ypsi PRIDE will be Sat., May 21 at various locations around Ypsilanti. We’ll have volunteer opportunities for both events. Chairperson Signature & Report Date Amanda Bennett February 20, 2016 26 Eastern Michigan University Alumni Association 234 McKenny Hall, Ypsilanti, Michigan 48197 ________________________________________________________________________________
SCHOLARSHIP ​COMMITTEE REPORT COMMITTEE REPORT: Chairperson Pat Andrewes Members: Ruth Halsey George Harrison Matt Mortier Vicki Reaume Don Riechert Hilary Simmet Office for Alumni Relations Liaison Members Absent: NA Committee Meeting Date: Next Committee Date: June 15, 2016 NA Action Item(s): The Scholarship Committee Schedule for 2016 is as follows: May 6, 2016 (Friday) Online Application Deadline May 11, 2016 (Wednesday) Applications made available in Dropbox for reading, evaluation and selection by committee members June 11, 2016 (Friday) individual committee members choices due to the Scholarship Chair June 15, 2016 (Wednesday) Meeting to choose the final recipients/McKenny Hall at 6:00 p.m. Activity since Last Report On line application updated to include changes suggested by committee in 2015. Chairperson Signature & Report Date Respectfully submitted Patricia M. Andrewes February 5, 2016 27 Eastern Michigan University Alumni Association 234 McKenny Hall, Ypsilanti, Michigan 48197 ________________________________________________________________________________ ADHOC BYLAWS ​COMMITTEE REPORT COMMITTEE NAME & PURPOSE: Chairpersons Ruth Halsey Members: Tom Charboneau, John Godre, Jenita Moore, Bobby Murkowski, Bud Schimmelpfenneg, Ann Thompson Members Absent: None Next Committee Date: March 2016 Committee Date: Meeting Last meeting date was 1/21/16 Activity since Last Report During our January 2016 meeting, the Bylaws committee discuss incorporating agreed upon mission of the Board of Directors and the specific roles of the Board of Directors and the Alumni Office. Please find an attachment that details proposed amendments to the Bylaws, noted as the first and second amendments. Voting on these changes to the Bylaws would occur at the Annual meeting, in April 2016. In addition, we discussed minor edits to section 2 of the Bylaws and section 11 of the Bylaws. Both of these changes have also been detailed on the proposed amendments to the Bylaws, noted as the third and fourth amendments. Voting on these changes to the Bylaws would also occur at the Annual meeting in April 2016. Finally, we have included a proposed amendment to the Bylaws requiring attendance in person of at least two (2) board of directors meetings each year. This change has also been detailed on the proposed amendments to the Bylaws, noted as the fifth amendment. Voting on this change to the Bylaws would also occur at the Annual meeting in April 2016. To access the most recent version of the Bylaws, visit the website: http://www.emich.edu/alumni/documents/bylaws.pdf Action Item(s): Please find attached the five proposed amendments to the Bylaws. Chairperson Signature & Report Date: Ruth Halsey, 2/12/16 28 Proposed Changes to the Bylaws Alumni Board of Directors February 2016 Meeting Bylaws Committee Members: ​Ruth Halsey (Chair), Tom Charboneau, John Godre, Jenita Moore, Bobby Murkowski, Bud Schimmelpfenneg, Ann Thompson The Bylaws Committee met on January 21st to discuss the topics listed below and is recommending the following amendments to the Bylaws. Items for Discussion (to be voted on at Annual Meeting, April 2016) First Amendment Current Text Article I – Name, Pu Purpose and Membership Section 2 – Purpose: ​The purpose of the association shall be to engage alumni and students in programs, events, and services that stimulate interest in, build loyalty for, and increase support of Eastern Michigan University (University). Recommended Amendment Article I – Name, ​Purpose​ ​Mission ​and Membership Section 2 – Mission: ​The Eastern Michigan University (University) Alumni Association serves to promote pride, loyalty and continuing support for the university among current and future alumni and the University community. Rationale Incorporates the change to the mission for the Alumni Board of Directors, following the 2015 Strategic Planning meetings. Second Amendment Recommended Amendment Article III – Board of Directors Option 1 ­ No current text Add​ Section 2, "Roles of the Board of Directors" as section 2. Section 2 – Roles of the Board of Directors:​ The roles of board of directors members shall be to: ∙​ ​Serve as ambassadors of the Alumni Association. ∙ Provide leadership to the Alumni Association. ∙ Solicit alumni to serve on the Association’s Board of Directors. ∙ Support the Alumni Association and the University financially. 29 ∙ Work collaboratively with the Office for Alumni Relations to support, advise and initiate programming. Adjust the numbering of current sections to Section 3, etc. For example: Section 2 – Number, Tenure, and Qualifications, renamed to Section 3. Option 2 ­ added words are in bold and highlighted Adjust Section ​11 adding the roles of the Board of Directors. Section 11 – Code of Conduct Policy: Alumni Association of Eastern Michigan University hereby adopts the following code of conduct policy to be affirmed annually by all board members. 1. ​Be an active member of the Alumni Association and promote and participate in its events, particularly but not limited to, Homecoming, the Teaching Excellence Awards, and the Alumni Awards Dinner. Attend other alumni, chapter, and University events as frequently as possible. 2.​ ​Serve as an ambassador of the alumni association. 3. Provide leadership to the Alumni Association. 4.​ ​Solicit alumni to serve on the Association’s Board of Directors. 5. Support the Alumni Association and the University financially. 6. Work collaboratively with the Office for Alumni Relations to support, advise and initiate programming. 7.​ ​Actively participate on at least one of the board committees 8.​ ​Serve as a positive representative of Eastern Michigan University 9. ​Board Directors will not use their position or title on the board to represent personal views or opinions not approved by consensus of the full Board of Directors. Rationale Incorporates the roles for the Alumni Board of Directors, following the 2015 Strategic Planning meetings. Option 1 implies to the reader of the bylaws that the Code of Conduct applies to the individual board members, and the Roles of the Board of Directors applies to the board as a whole. Option 2 implies to the reader of the bylaws that the Roles of the Board of Directors and the Code of Conduct are one and the same, implying that the whole equals the sum of its parts. Third Amendment Current Text Section 2 ​– ​Number, Tenure, and Qualifications: Additionally, the University President, the Vice President for Communications and the Director for Alumni Relations shall serve as ex­officio members of the Board of Directors. Two (2) student representatives may 30 be appointed by Student Government for a one­year term. Such students shall serve as ex­officio members and not have voting rights. Recommended Amendment Removed words are stricken through, and added words are in bold and highlighted. Section 2 ​– Number, Tenure, and Qualifications: Additionally, the University President, the ​Vice President for Communications ​Vice President for Advancement and the Director for Alumni Relations shall serve as ex­officio members of the Board of Directors. Two (2) student representatives may be appointed by Student Government for a one­year term. Such students shall serve as ex­officio members and not have voting rights. Rationale Updates the Bylaws to reflect the University's recent restructure of the Alumni Relations office. Note that if Option 1 of the second amendment is adopted, Section 2 would become Section 3. Fourth Amendment Current Text Section 11 – Code of Conduct Policy: Alumni Association of Eastern Michigan University hereby adopts the following code of conduct policy to be affirmed annually by all board members. 1. ​Be an active member of the Alumni Association and promote and participate in its events, particularly but not limited to, Homecoming, the Teaching Excellence Awards and the Alumni Awards Dinner. Attend other alumni, chapter, and University events as frequently as possible. 2.​ ​Actively participate on at least one of the board committees 3.​ ​Serve as a positive representative of Eastern Michigan University 4. ​Board Directors will not use their position or title on the board to represent personal views or opinions not approved by consensus of the full Board of Directors. Recommended Amendment Removed words are stricken through, and added words are in bold and highlighted. Section 11 – Code of Conduct Policy: Alumni Association of Eastern Michigan University hereby adopts the following code of conduct policy to be affirmed annually by all board members. 31 1. ​Be an active member of the Alumni Association and promote and participate in its events, particularly but not limited to, Homecoming, ​the Teaching Excellence Awards and the Alumni Awards Dinner. Attend other alumni, chapter, and University events as frequently as possible. 2.​ ​Actively participate on at least one of the board committees 3.​ ​Serve as a positive representative of Eastern Michigan University 4. ​Board Directors will not use their position or title on the board to represent personal views or opinions not approved by consensus of the full Board of Directors. Rationale Updates the Bylaws to reflect the fact that the Teaching Excellence Awards are no longer a part of the Board of Directors functions. The Bylaws could be revised again once a replacement of the Teaching Excellence Awards is approved by the Board of Directors. Fifth Amendment Current Text Section 9 – Attendance: ​Any director with two (2) unexcused absences from the regular meetings in any fiscal year or three (3) excused absences in a fiscal year or consecutively over two fiscal periods shall be considered as having resigned. The president or the president’s designee shall notify such director in writing by either regular or electronic mail. If a dispute arises as to whether an absence should be excused, the Executive Committee is the final arbiter. Recommended Amendment Removed words are stricken through, and added words are in bold and highlighted. Section 9 – Attendance: ​Any director with two (2) unexcused absences from the regular meetings in any fiscal year or three (3) excused absences in a fiscal year or consecutively over two fiscal periods shall be considered as having resigned. ​Attendance is expected to be in person for at least two (2) of the four (4) yearly board meetings. The president or the president’s designee shall notify such director in writing by either regular or electronic mail. If a dispute arises as to whether an absence should be excused, the Executive Committee is the final arbiter. Rationale Updates the Bylaws to reflect that attendance in person at board of directors meetings is an important part of developing group cohesion, improving communication, and effective communication. 32 Eastern Michigan University Alumni Association 234 McKenny Hall, Ypsilanti, Michigan 48197 ________________________________________________________________________________ President’s Report Action Item(s): 1. Confirm the appointment of George Harrison to the Foundation Board of Trustees as our Board representative. 2. Confirm the creation of the Ad Hoc Strategic Planning Committee and its members. (See Strategic Planning Report for committee’s purpose and membership.) Activity since Last Report o ​I served as an Association representative: o The McKenny Gallery Committee, 12/9/15 o Search for the College of Arts and Sciences Dean, 12/10/15 o Multi­Cultural Graduation Ceremony, 12/18/15 o The Honors College Presidential Scholarship Competition, 12/5/15, 12/12/15, 1/23/16 o The Honors College Star Lecture, 1/19/16, 2/9/16 o The Chapters Committee meeting, 1/11/16 o Martin Luther King Jr Celebration, 1/18/16 o Strategic Planning Meeting, 1/16/16 o The Social Work Chapter Annual Conference, 1/29/16 I spoke: o At the EMU Commencement ceremony, 12/19, 15 o At the Board of Regents meetings, 12/8/15, 2/5/16 o With Ann Thompson to the Deans of: College of Business, College of Education, Arts & Sciences, 12/15/15 College of Health & Human Services, 1/12/16 o With Ann Thompson to the Department Heads of the Colleges: COE and COB, 1/6/16 CAS, 1/27/16 CHHS on 2/24/16 o With Ann Thompson to Becky Sipe, Director of Honors College, 1/28/16 o With Ann Thompson to university leaders: o Interim Provost Rhonda Longworth, 2/10/16 o Interim President Donald Loppnow, 2/10/16 I attended the Holiday Reception, 12/7/15 I conferred with Marques Thomey and Ann Thompson bi­weekly, 7 times Patrick J. Barry, Jr., ’71, ’73, President 33 Alumni Association/Alumni Relations Report Board of Regents Meeting December 8, 2015 Alumni participation: Final tents at football games. Six in all this year. Lights at the Toledo Zoo: 400+ alumni and families Explore EMU: 10 alumni assisted Presidential Scholarship Competition: 10 alumni assisted Alumni Philanthropy: Donated to the Hats and Mitten Drive to benefit the Corner Health Center in Ypsilanti Added $20,000 to the endowed Scholarship Fund and the endowed Programming Fund Alumni Awards: The recipients of the 2016 Alumni Awards Drew Minock David Behen, Mary Walsh and John Weber Ingrid Sheldon Don Loppnow ​Regents: Please show your support of our alumni by being in attendance on May 21, 2016 Retreats Update: Three retreats completed under the guidance of Dean Mike Tidwell, College of Business Mission statement and Roles developed: ​Mission The Eastern Michigan University Alumni Association serves to promote pride, loyalty and continuing support among current and future alumni. ​Roles of the Board of Directors o Serve as ambassadors of the Alumni Association o Provide leadership to the Alumni Association o Solicit alumni to serve on the Association’s Board of of Directors o Support the Alumni Association and the University financially 34 Commencement: All can join the Alumni Association: o Work collaboratively with the Office for Alumni Relations to advise and initiate programming. Work on developing our goals and strategic plan will commence in the new year Beginning a new tradition: the Alumni Tunnel of Welcome Regents: Join us! Emich.edu/alumni. 35 Alumni Association/Alumni Relations Report Board of Regents Meeting February 5, 2016 Alumni participation: Alumni helped evaluate 42 future students for the Presidential Scholarship, January 23, 2015 Alumni Philanthropy: Alumni Association’s Outreach and Community Service Committee is coordinating a drive for the Swoops’ Food Pantry at the basketball games on February 20. Alumni Awards: The recipients of the 2016 Alumni Awards will be recognized on May 21. ​Regents: Please show your support of our alumni by being in attendance. Alumni Outreach Update: We are working to build stronger connections to our current and future alumni in the colleges. Ann Thompson and Patrick Barry have met with the deans and department heads of the Colleges of Arts & Science, Business, Education and Health & Human Services. We will be meeting with interim President Don Loppnow and Interim Provost Rhonda Longworth on February 10. The Alumni Office will be implementing a alumni­student Networking program this spring. ‘Graduway’ will link Interested alumni and students via their LinkedIn account. The Alumni Office is looking to host an Academic Homecoming during the 2016 Homecoming week. This will feature alumni coming back to speak to students. The Social Work Alumni Chapter hosted an outstanding Professional development event on January 29. 210 Social Work alumni and professionals attended, learning and earning professional C.E.U. credit. Alumni Elections: Online elections for the next members of the Alumni Association’s Board of Directors will occur beginning mid­ 36 Commencement: Alumni Association: March and will culminate at the Annual Meeting on April 16, 2016. All alumni members are encouraged to vote. Election information will be announced via E­Edge and be posted on the A.A.’s web site. The Alumni Tunnel of Welcome was well­received by our new graduates as they left the Convocation Center. Join the Association! No cost. Emich.edu/alumni. 37 Alumni Office and Alumni President Reach Out to University Administration December 2015 – February 2016 Background As part of our Strategic Plan, we are working to build “pride, loyalty and continuing support for our university by our current and future alumni and the university community.” We reached out to deans of all five colleges and have met with four deans. Furthermore, we have met with their department heads. We also met with interim­president Don Loppnow and interim­provost Rhonda Longworth. Discussion points in our meetings We have been endeavoring to learn: o What the colleges currently do to o Involve alumni. o Recognize alumni. o Recognize their educators. o What the colleges would like to do to engage with the Alumni Association o How we may help them reach out to their alumni o How we may build collaborative relationships o Completion of a survey crafted by Ann Thompson. The survey asks the deans and department heads to assess their needs in reaching out to alumni, utilizing alumni in their programs and their interest in recognizing alumni and teachers in their programs. 38 What we learned as of 2/20/2016 College Arts & Sciences Business events Teaching Education Hall of Fame Health and Human Services excellence Involve Awards Awards Alumni Alumni Educators Notes √ Wishes to do more to build relationships Has some alumni involvement in their Advancement Board Brings some alumni back to speak at UGS CMTA reaches out the most Annual Commencement Reception Alumni network Forensics Hall of Fame √ √ √ Brings alumni back to campus for student ‘Awards’ alumni by asking them to be speakers Electronic newsletter features alumni Four Department Boards have alumni particip. Annual awards for Service, Research, √ √ √ Occasionally adds alumni to their Has done a summer luncheon for alumni and and area administrators to build connections Have a tent at Homecoming Has recognized graduates who have received recognition elsewhere Connects with alumni via Facebook page and electronic newsletter Administers about 90 scholarships annually Various development events On department gave students an EMU pin at Commencement Awards educators at a celebration of that occurs at end of year. $600 stipend for teaching, service, research Supports department educators with grants Wishes to revitalize alumni outreach Nursing and O.T. reach out now Every department has a ‘microsite’ on web 39 development Awards Working with Foundation to create newsletters Some departments have alumni on Board: P.A., O.T. Department chairs don’t support Alumni because they don’t believe their alumni will be selected. Technology Dean has indicated a desire to do more but is currently spending his time developing the academic programs Athletics √ √ √ Alumni recognized via Hall of Fame ceremony E­Club Chapter selects 5­7 recipients a year Alumni & educators recognized at football games Educators recognized through ‘MVP’ program Athletes in Football, Basketball, Volleyball select their favorite professors who are recognized at various games or events Provost Office √
Interim Provost Rhonda Longworth is supportive of recognizing excellent teaching with further discussion as to how it is done. Annual Ron Collins Awards Ceremony Four educators recognized Teaching awards Research awards Financial recognition President’s Office Note: Results of the meetings with Interim President Don Loppnow and the survey results of the deans and department heads will be reported when they are available. 40 Eastern Michigan University Alumni Association 234 McKenny Hall, Ypsilanti, Michigan 48197 ________________________________________________________________________________ Ad Hoc Strategic Planning​ ​Committee Report COMMITTEE NAME & PURPOSE: The purpose of the Ad Hoc Strategic Planning Committee is to develop steps to creat a strategic plan for the future direction and actions of the EMU Alumni Association. Note: The outcomes of the committee’s work will be communicated to and approved by the Association’s Board of Directors. Chairpersons: Patrick Barry and Ann Thompson Members: Patrick Barry, Robin Baun, Amanda Bennett, Tom
Mike Gomez, Jessica Nietrzeba, Hilary Simmet, Ann Thompson, Marques Thomey, Claudia Young.
the committee.) Members Absent: None Next Committee Date: Committee Meeting Date: January 16, 2016 Next Meetings: March 5, April 30 Action Item(s): Approve the creation of the Ad Hoc Strategic Planning Committee and its membership. Note: This will be acted on within the President’s report. Activity since Last Report The committee met with Dean Mike Tidwell and began working on the Strategic Plan. The committee met in the Alumni Lounge, McKenny Hall, 9am – Noon, January 16, 2016. Dean Tidwell explained the key elements of creating a Strategic Plan: ∙​ ​Set goals ∙​ ​Determine tasks and determine metrics ∙​ ​Process ownership ∙​ ​Time line ∙​ ​Annual program evaluation ∙​ ​Resources needed 41 We endorsed the Mission Statement and Roles from the Retreats. We added a word to the Mission Statement: “The Mission of the EMU Alumni Association is to build pride, loyalty and continuing support for the University ​community by the current and future alumni.” We believe this better defines the scope of what the University comprises: programs, faculty and staff. We discussed and agreed upon two initial goals: ∙ ​“Effectively communicate the success of all university stakeholders to our current and future alumni.” ∙​ ​“Increase alumni involvement in the life of the university community. Specific tasks related to each goal were also discussed. These goals and tasks will be communicated to the entire board for their information, review and discussion. No parts of the Strategic Planning process will move forward ​without the board’s discussion and affirmation. The planning process will continue at the next meeting, date TBA in March. 9­Noon. Alumni Lounge. Chairs Patrick J. Barry, Jr., ’71, ’73 & Ann Thompson February 20, 2016 42