OPeRA Variations/Omissions/Additions
Estates Office Variations/Omissions/Additions
Before making an amendment to an existing Purchase order you must ensure that you have received
the appropriate authorisation from the Finance Manager (either by a signed Variation order, or via
the comments box on the requisition itself)
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OPeRA Variations/Omissions/Additions
Log on to OPeRA (via the link on the Estates intranet page)
“Search” for the purchase order document you need to amend:
Step 1: Select “Orders and documents” – “Document Search” – “Search
Documents”
Step 2: Enter the purchase order number (55000….) in the “Purchase order
number/s” box ( this is the is the “advanced search” option)
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OPeRA Variations/Omissions/Additions
Enter the 55….…. Number here if using the “Simple Search” option
Click on the order number
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OPeRA Variations/Omissions/Additions
Select the Purchase Order Tab
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OPeRA Variations/Omissions/Additions
Select the “Edit” within the field you need to amend
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OPeRA Variations/Omissions/Additions
If you need to amend the
“Distribution” data i.e. email address
of the recipient select “Edit”
Make sure that the “Check this box to
customise order distribution” is
selected
Enter the email address of the order
recipient
If you would like the revised order to
be sent make sure that the “Distribute
PO Revisions to Supplier” box is ticked
(If the order does not need to be sent
you should remove the tick from the
box)
Save
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OPeRA Variations/Omissions/Additions
To amend the
line item select
“More
Information”
Here you will be able to amend the description, product code, Unit price
etc.
Once you have made your changes select “Save”
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OPeRA Variations/Omissions/Additions
To add a
line
select
“Add non
catalogue
item”
Complete the fields (as required) then “Save and Close” (if you have
more than 1 line to add select “Save and Add Another”
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OPeRA Variations/Omissions/Additions
The line you have created should now be visible on the “Summary”
screen
From the Available Actions select “Finalise
Revision”
Enter Reason for Order amendment “Save”
A message will show to confirm that the order
has re-entered workflow for authorisation will
pop up
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