October 9, 2009
Facilities Committee
3:00 – 4:00 p.m.
Meeting Minutes
Meeting called
by:
Facilitator:
Attendees:
Guests:
West Wing Conference Room
Steve Garcia
Type of meeting:
Standing Committee
Steve Garcia
Note taker:
Michelle Messer
Steve Garcia, Robert Sewell, David Schneider, Thomas Miller, GH Javaheripour, Dave Hollomon.
Minutes
Agenda item:
Excelsior Construction and Move
Presenter:
Robert Sewell
Robert summarized the current situation.
Azusa Pacific will move out of HC in January 2010. Excelsior has money from the state and a matching
grant and the money is going to be spent to upgrade their current facilities, creating a two story facility
on their current footprint and a small auditorium. Scheduled for early or mid 2010. During that time
period their operations have to move. The HC is a good place to put them and the District will get the
lease revenue. By mid next year they would upgrade the HC to their standards, relocate a few
additional modulars down at the HC and secure with a fence. They will also develop a parking lot
adjacent to Excelsior and CDC.
Frick, Frick and Jette is the architect for this project. A draft of the contract should be done within the
next 60 days. The facilities committee needs to take a good look at it to see if it benefits the district and
the committee would take it to cabinet for approval.
Discussion:
New carpet, new paint. The district would oversee this. They want to lease somewhere in March 2010.
Fencing the entire area and creating a student drop off area. Might consider relocating the parking
ticket dispenser.
August 2010 – begin construction at Excelsior
They need construction lay down area by the Admin. Annex.
The city of VV said fish hatchery light will be in by March 2010.
~ Positives – new parking lot
~ Revenue that we would otherwise not be getting (approx $1.75 per sq. ft. a month) about $40,000 a
month.
~ Upgrades to HC paid for by Excelsior
~ Maintenance on HC when they take it over will be billed to Excelsior
~ Negatives – have to relocate athletics
Proposed Schedule of Events to Accommodate
Excelsior
Page 1 of 2
Presenter:
Robert / Steve
1.
2.
3.
Discussion:
Agenda item:
Discussion:
Relocate football staff to vacant Adapted PE offices.
Relocated Football locker rooms / team meeting room to building #72
Reschedule any classes held in #72 for spring and the following semesters to other locations
via the instruction office.
4. Relocate baseball and cross country back to building #75.
5. APU will vacate Humanities Center in Feb. 2010.
6. Excelsior will start lease of Humanities Center in March 2010. Site should be fenced. Excelsior
should address the need for a student drop off area. VVC will give parking lot #13 in it’s entirety
for Excelsior’s use. VVC to share parking lot #16 with Excelsior. Excelsior will be required to
pay for electrical usage of the site for the duration of the lease.
7. Excelsior construction to start in August 2010.
8. VVC to provide staging area for Excelsior construction in empty lot directly south of existing
Excelsior site.
9. VVC to provide staging area for Excelsior construction directly North of the existing site
consuming approximately ½ of the VVC child day care parking lot.
10. Francesca Road between Spring Valley Lake Parkway and Jacaranda Avenue will not be
closed to student traffic at any time.
11. Construction should be complete on the Excelsior site by December 2012.
12. Initially we should ask Excelsior to complete the connecting road between SVL Parkway and
Jacaranda at Francesca to be a 64 foot wide 5 lanes. Also to complete a new parking lot #4 on
the North end of existing parking lot 12 all to be completed by Excelsior at their sole expense.
Cell Tower
Presenter:
Steve Garcia
The Cell Tower project is continuing forward. County Counsel has made recommendations regarding
changes to the Lease Agreement and the Facilities Construction department is working with AT&T on
these. The site location has changed from behind the Academic Commons to behind the Allied Health
portables.
Plan to go to the Board for approval in February 2010.
Agenda item:
Committee Recommendation Tracking form for Cabinet
Discussion:
Steve gave the committee a draft copy of a tracking form. Recommended changes were given and will
be incorporated.
Agenda item:
Next Meeting: November 13 – 3:00 p.m. West Wing
Conference Room
Page 2 of 2
Presenter
Presenter
Steve Garcia